Friday, January 22, 2016 10:00 AM - 12:00 PM Hinshaw & Culbertson LLP 222 N LaSalle Street, Suite 300, Chicago

AGENDA I.

Welcome & Introductions

10:00-10:05

II.

Approval of Meeting Minutes

10:05-10:10

III.

Director’s Report – Jennifer Hill

10:10-10:20

A. State ESG B. Cordinated Entry – Short Term & Full Launch IV.

Strategic Committee Reports A. B. C. D. E.

V.

Executive Committee – Jeffrey Rabin Finance Committee/Treasurer’s Report – Bryan Dunlap Resource Development Committee – Charles Warner HMIS Committee – Peggy Troyer Governance/Nominating Committee – Lynda Schueler

10:50-10:55 10:55-11:00 11:00-11:10 11:10-11:15 11:15-11:20

Partner Reports A. B. C. D.

VII.

No Report 10:20-10:25 10:25-10:35 10:35-10:45 10:45-10:50

Operational Committee Reports

A. B. C. D. E. VI.

Plan Committee – Sue Shimon Sub Cook Zero/FLOW – Tracy Emmanuel/Colleen Joyce Coordinated Entry – Angelia Smith/Sonia Ivanov Homelessness Prevention – Dennis Condon/Luiz Barbosa Project Review and Prioritization – Khen Nickele

Cook County – Advocacy – Hugh Brady Regional Roundtable – Jennifer Hill H2 Housing & Health – Lynda/Carl

Local Council Reports

No Report 11:20-11:25 11:25-11:30 11:30-11:35 11:35-12:00

A. South – Angelia Smith/Dennis Condon B. West – Tina Rounds/Armando Smith C. North – Chuck Warner/Tes Kefle VIII.

Old Business

IX.

New Business

X.

Adjournment

The next Board of Directors meeting is scheduled for Friday, February 26, 2016, 10am-12pm, Country Club Hills, 4411 Gatling Blvd., Country Club Hills.

4415 HARRISON STREET, SUITE 228 ▪ HILLSIDE, IL 60162 telephone 708.236.3261 ▪ fax 708.236.3299 ▪ web www.suburbancook.org

Alliance Board of Directors Meeting: December 18, 2015 Hinshaw and Culbertson LLP, 222 N. LaSalle Suite 300, Chicago Attending: see attendance sheet Jeff Rabin, chair, called the meeting to order at 10:06 a.m. He introduced Mark and Kay Ennenbach. Mark was a long time former Alliance board member. Mark said he and his wife had come to donate a beautiful multi-colored large crocheted quilt done by Kay and made of recycled plastic bags to the Alliance or one of its member agencies. Board members expressed their appreciation through applause. Lynda Schueler then thanked Kay and Mark and accepted the quilt on behalf of Housing Forward. The meeting then proceeded with introductions by all attending followed by approving the submitted Board Minutes of November 20, 2015 with the correction of a punctuation typo error in paragraph 3 (its, not it's). Director's Report: Jennifer noted that Rockford had announced it had ended Veteran Homelessness using the Zero/2016 definition. The Alliance will meet with Hines VA to clarify how the VA wants the Alliance to count the 90 veterans in Alliance transitional housing beds dedicated to homeless veterans. Currently 35 permanent housing vouchers are available through the VA. There are currently less than 35 chronically homeless veterans on the Alliance's homeless list. Plan Committee: No Report Zero/2016 Sub Cook: see Director's Report Coordinated Entry: The committee will next meet January 5, 2016. It is working with HMIS on data fields and how to treat individuals who 'disappear' for a time as well as the housing inventory and VISPDAT information. A decision has been reached that the Call Center's case management function will only work with persons who are not linkable to other resources. Prevention: The committee recommends that the County direct ESG dollars primarily to one agency to deal with calls but also direct small amounts to other agencies across the continuum to do case management with those who are not eligible for fuller services. It seeks to use the dollars in a way that is congruent with the direction Coordinated Entry is moving. Jennifer will work with the County to complete the details of these dollars utilization. Project Review and Prioritization: The committee has met. Its membership is a balance of experienced and new members, Alliance funded agencies and non-funded agencies as well a members at large. It's regular meeting time will be the first Monday of the month at 9:30 though in January it will not meet till the 11th. Executive Committee: The committee focused on how to assist the Prevention Committee in keeping the utilization of its County ESG grant moving in a direction congruent wth the development of Coordinated Entry. Finance: The Alliance is on target to end the year with a $10,000 surplus. The committee recommends that the FY 16 budget have separate columns that would reflect numbers that are based on past years expenditures including expected growth and another with numbers of what we hope to achieve. Jennifer then walked members through the proposed 2016 budget. (See 2016 Alliance Budget Narrative in Board Pack). After Board discussion Jennifer proposed the budget line under Utilities (Other) be

increased from the submitted $600 to a revised $1,200 to better reflect the experience of providers as to the cost of subscribing to Donor Management Software. Chuck seconded the motion which was agreed to unanimously by voice vote of the Board. Chuck Warner then moved that the modified budget be adopted. This was seconded by Sue Shimmon and passed unanimously by the Board per voice vote. Resource Development: Chuck reported efforts were under way to get all Board members to contribute to the Alliance by the end of the year. He emphasized the importance of 100% support from the Board when approaching other possible sources of funding. He also sought new members for the committee which will next meet January 15, 2016 at 1:30 by phone. (Contact Sharon King or go to the Alliance website to get the call-in number). Next month Resource Development will report at length about the new Community Memorial Foundation challenge grant. HMIS: The committee did not meet but Alliance agencies are asked to sign and return the new partner agreement. Jennifer led a review of the most recent Data Dashboard (included in the Board Pack). The committee is seeking new members. It's next meeting is January 6 at 9:30 at the Alliance. Governance: Lynda Schueler reported the committee is utilizing the Chicago Charter as a starting point as to areas that need to be addressed in developing our own Charter. Advocacy: Hugh Brady reported that the governor has stopped all 'Home Funds' which are federal pass through dollars for developing new subsidized housing. This is causing problems across the state as agencies lack funds to complete projects. He recommended members contact their state representatives and senators about his issue, especially legislative members who have districts being negatively impacted by this action. Cynthia Schilsky reported on the attempt to get an amendment to the Illinois Constitution on the November 2016 state ballot regarding who should be empowered to draw state legislative district boundaries. H2 (Health and Housing): Betsy Benito, Carl Wolf, and Jennifer are on the steering group of this committee which includes HUD, IDHS, housing providers, managed care association, and CSH. The group is working to align housing and health issues to ensure maximum positive impact of dollars going into these areas. CBSA Reports South: Members discussed how agencies can prepare for changes likely to occur with implementation of coordinated entry and the enhanced calling center. They discussed their upcoming Spring Legislative Forum and announced they will have a May 6, 2016 member retreat. West: No report North: it's Legislative Breakfast was well attended and included 17 government representatives or designees as well as 4 congressional offices. Board member Sonia Ivanov presented on the impact of homelessness on children. Her presentation was very well received. Several legislators suggested that the Alliance might work with them to develop legislation to positively impact the issues Sonia had presented. There being no Old Business nor New Business the meeting adjourned at 12:07 p.m. Submitted by Khen Nickele, Secretary

December 18, 2015 Board Members Present: Betsy

Benito

Corporation for Supportive Housing

Hugh

Brady

NAMI Barrington Area

Bryan

Dunlap

Community Service Partners

Sarah

Flax

City of Evanston

Jenny

Hansen

United Way Metropolitan Chicago

Sonia

Ivanov

Northwest Compass

Beth

Journeys | The Road Home

Khen

Nabors Nickele Secretary

Jeffrey

Rabin Chair

Jeffrey A Rabin & Assoc

Tina

Rounds CBSA WSCH Co-Chair

BEDS Plus

Cynthia

Schilsky Schueler Past-Chair

Community Representative

Lynda Sue

Shimon

New Foundation Center, Inc.

Angelia

Smith CBSA SSCH Co-Chair

Ford Heights Community Services Org.

Charles

Warner CBSA Co-Chair AHAND

Faith Community Homes

Sue

Wiemer

Turnstone Development

Monique

Williams

Ford Heights Community Services Org.

Community Representative

Housing Forward

Board Members Absent: Hua

Chau

CEDA

Dennis

Condon CBSA Co-Chair SSCH

Community Representative

Maggie

Crotty

Bremen Township

Don

Donahue

Hines VA Hospital

Tom

Galassini

Community Representative

Debra

Howard-Frye

Thresholds

Hollis

Hutchins

WSCH

Michael

Mallory

HHO/Vital Bridges

Margarita

Nieves-Gonzalez

A Safe Haven

Millicent

Ntiamoah

Catholic Charities

Dr. Geri

Palmer

South Suburban PADS

Monica

Slavin

The Housing Authority

Tahtia K

Smalling

IDHS/DMH-Path

Kim

Stephens

Pillars Community Services

Pamela

Ward

IL Dept of Corrections

Christi

Wessel Wolf Vice-Chair

Dist Dir for State Rep Michelle Mussman

Carl Stanley

Zip

AHAND

Respond Now

All Others Present: Deborah

Culpepper

Featherfist

Tracy

Emmanuel

Hines VA Hospital

Mark

Enenbach

Private Individual

Kai

Enenbach

Private Individual

Deborah

Harris

Grand Prairie Services

Frank

Lowe

Respond Now

Rachel

Contos

Alliance to End Homelessness

Jeremy

Heyboer

Alliance to End Homelessness

Jennifer

Hill

Alliance to End Homelessness

Sharon

King

Alliance to End Homelessness

Bethany

Maynard-Moody

Alliance to End Homelessness

Lynn

Suchwalko

Alliance to End Homelessness

Peggy

Troyer

Alliance to End Homelessness

SUB COOK ZERO:2016 Agenda Items: · Monthly Placements · Zero:2016 Updates · Participant Updates · New Business Committee Action Calendar 2015 Due Date

Item

Undecided

Cross reference 150 Homes list and HMIS records with Housing Authority of Cook County waiting lists. Determine regional leaders to assume responsibility for street outreach activities within the identified geographic region. Determine boundaries and parameters for process e.g. number of choices to offer, how long a reserved slot will be held, how/when/why an agency can reject a referral.

Undecided

3rd Quarter 2015

Status

Minutes Date: 1/12/2016 Attendees: Michael Mallory (HHO/VB); Michelle Dubil (Journeys); Melanie Begnola (Together We

Cope); Jennifer McWhorter (Housing Forward); Brandon Grisgby (Respond Now); Rachel Contos (Alliance); Jennifer Hill (Alliance); Ben Pershey (BEDS Plus); Art James (SSPADS); Robena Morgan (BEDS Plus); Edilberto Vazquez (Connections); Lynn Suchwalko (Alliance); Corinne Steimer (Hines VA); Erin Vondrasek (Hines VA); Tracy Emmanuel (Hines VA); Lucia Spinelli (CC-SSVF); Julie Durkalec (Pillars); Aimee Dinschel (Housing Forward); Rachel Barrett (Thresholds)

Minutes: Introduction and Welcome: Monthly Placements: -Reporting is getting easier with some technical difficulty being resolved Participant Updates -When all the years homeless of people housed are added, we ended 86 years of homelessness this month!

1st New Business: Quarter Case managers need to log their ROI into HMIS under VI-SPDAT 2015 -Bethany to send webinar on the new definition of Chronic Homelessness Assess -Potential to move these meeting to the third Thursday of each month starting in March -SOAR cohort training available

Next Meeting: 2.9.2016 | Connections 2121 Dewey Ave, Evanston, IL 60201 | 10am-12pm

COORDINATED ENTRY COMMITTEE Agenda Items: · Welcome and introductions · Referral Process for imminent risk · Referral process for RRH/TH · Case Management Only · Additional Responsibilities · Oversight

Committee Action Calendar 2015 Due Date

Item

Dec. 1

·

Resource Database, List, Referral Process, Agency Role and HMIS

Jan 5

·

Special Populations, Staffing, CM only and Oversite Finalizing the plan

Feb. 2

·

Status

January Meeting

Date: 1.5.2016 Attendees: Millicent Ntiamoah (Catholic Charities); Kristin Johanns (Housing Options); Ben Pershy (BEDS Plus); Sue Loellbach (Connections); Nicole Amling; Cathy Ode (Aunt Martha’s); Jessica Ellenwood (Housing Forward); Cristy Harris (Housing Forward); Magalie A. Oscar (Catholic Charities); Edilberto Vazquez (Connections); Jessica Wingader (City of Evanston); Ami Shah (Cook County); Lynn Suchwalko (Alliance); Sonia Ivanov (Northwest Compass); Tahtia K. Smalling (IDHS/ DMH-PATH); Pamela Ward (SSPADS/Alliance); Jonathan Rapp (Journeys); Zack Simms (TLS Veterans); Jessica Hotaling (HODC); Jeremy Heyboer (Alliance); Jeanette Goodman (CEDA); Dimita McIntyre (CEDA); Jessica Smith (VOA od IL); Sandy Godinez (The Harbour); Christy Wessel (Rep Mussman); Anne Campbell (Connections of IL); Fred Chin (Connections of IL); Tracy Emmanuel (Hines VA); Erin Vondrasek (Hines VA); Jennifer Hill (Alliance); Geraldine Palmer (SSPADS); Erik Nelson (NW Compass); Angela Christan (SSVF Catholic Charities); Regina Mendicio (Berwyn); Saloise Crosby (Catholic Charities); Luiz Barbosa (Catholic Charities); Angela Smith (For Heights CSO); Art James (SSPADS); Rachel Contos (Alliance); Bethany Maynard-Moody (Alliance); Peggy Troyer (Alliance); Carol Grell (SSFS); Pat Witmer (SSFS); Ayanna Brown (Connections); Maria Zachery (Connections); Frank Lowel (Respond Now); Carl Wolf (Respond Now); LaTonya Walker (WINGS).

Minutes: -Committee voted to adopt portion of written protocols that is complete thus far, without changes -Committee Chair went over objectives of meeting -Referral process for people at imminent risk -Key Decision: If someone isn’t eligible for HP/ no funds are available, case management only is offered -Referral process for RRH/TH -Chronic homeless are offered this first as a bridge to PSH -Households with children complete a VI-SPDAT at entry (if literally homeless). Households with children who score for RRH or above are immediately offered RRH. -RRH to PSH is a permanent to permanent transfer so PSH eligibility is not jeopardized by using RRH -Case Management Only -Term changed to Stabilization Services -Used for diversion, when HP funds run out, or people who score self-resolve on VI-SPDAT -Person gets case management for 30 days and on a case by case basis -Additional Responsibilities and Staffing -The committee will not suggest positions specifically but a list of responsibilities that need to be done by someone (or multiple people) -It will be up to the lead agencies to figure out how these bundles are seen to -Oversight -The coordinated entry committee will become the oversight committee -For the first year, there will be quarterly performance evaluations -The lead agencies will not be the co-chairs of the committee -Evaluation should be the responsibility of the committee and the lead agency Next Meeting: 2.2.2016 | 9am-3pm | Ford Heights Community Service Organization 943 E. Lincoln Highway Ford Heights, OL

Project Review and Prioritization Committee January 11, 2016 Conference Call Meeting Attending: Gordon Reiher, Valencia Whitely, Carol Gsel, Cynthia Schilsky, Sonia Ivanov, Sue Dahlkamp, Kyu Yup Kim, Khen Nickele Khen called the meeting to order at 9:35a.m. Roll call was taken. Khen proposed the 12-07-15 minutes be amended to add a new paragraph between paragraphs 2 and 3 to read as 'Based on comments from committee and Board members, Project Review will discuss possibly adding points for a new question for projects that commit to locating services in communities determined to be underserved. This will be discussed as well as how coordinated entry participation should be treated in this year's review instruments’. The committee approved the submitted minutes with the addition of the new paragraph unanimously. Members agreed to review the Alliance's December 2015 Data Dashboard Report before getting back to the Renewals Instrument review. All members attending reported they had received the e-mail from Khen that included the Data Dashboard Report, the Tenets of Project Review, the 2015 Alliance Renewal Application, as well as the 2015 Renewal, 2015 New Project written and 2015 New Project oral review instruments. After detailed discussion Khen was asked to get clarification concerning the meaning of some areas in the report. In Unit Utilization by Program Type had the HMIS committee or any other come to an understanding as to why July/August/September 2015 Transitional Housing Programs had dropped suddenly from low 90% utilization to upper 70% utilization? In January PIT Count does the chronically homeless line include all chronically homeless persons including chronically homeless veterans? Does the veterans line include all veterans including chronically homeless veterans? Kyu Yup reported that while chronic homelessness has been reported nationally to be declining, as in Suburban Cook, large cities like Chicago, New York, and LA are reporting increasing chronic homelessness: is there an understanding as to why this is occurring? In Permanent Destination at Exit by Program Type is there an understanding why Permanent Supportive Housing has a 21% Unknown percentage? In Recaptures 2006-2011 are those numbers from HUD? If not, why is there no data for 2012, 2013 as agencies report their recapture amounts in the Alliance Renewal Application? Project Review then returned to the Renewal Instrument Category I-C and agreed to leave the item unchanged but to clarify how to mark the last item in its scoring which is based on answers to the Less Restrictive Eligibility question in the Alliance Application (convicted sex offender or arsonist) to read: Program in current evaluation year has housed or is housing a person who has been convicted as a sex offender or arsonist. However, the committee agreed to review the overall apportioning of points upon completion of the instruments review. Category I-D was reviewed but no decision was made as HUD's Interim Rule seems to say that projects operated by generalist agencies but serving persons with substance use or mental health issues cannot not serve these individuals for non compliance with substance use or mental health treatment and the instrument gives partial points even if not in full compliance with HUD's rule. Further complicating this is HUD's sanctioning of Substance Use Treatment programs and Mental Health Treatment programs as being able to exclude persons for non-compliance. It being near 11:00 it was decided to end discussion at this time but for all members to review HUD's rule which Carol will send to Khen for dissemination. The group agreed that it's next scheduled meeting, Monday February 1 @9:30 will also be a Conference Call. The meeting adjourned at 11 as planned.

BOARD DASHBOARD

FINANCE COMMITTEE Minutes Date: 1/15/16

Agenda Items:

1. Review of December Financials

Attendees: Bryan Dunlap, Leroy Messenger. Jennifer Hill, Tom Galassni & Sharon King Minutes:

December Financials- the board will see the financials year end (Dec 15) in Jan. and Feb.

Committee Action Calendar 2016 Due Date

Item

FebMarch

Review Audit

Oct-Dec

Review Fiscal policies

Oct-Dec

Create 2016 budget

Status

1) Balance Sheet a. No change in the fixed assets – Did not any capitalized items? b. AP is high is because of the Bowman Bill (the HMIS bill), also is cash is higher for the same reason (timing issue) c. Another month with nothing on the CC or LOC 2) P/L a. Finished the year and the month with a $29,508 surplus- Some yearend adjustment may be made b. Individual donations and Board Donations – went up. However, overall we were off our budget number(Donation Income) by 57K c. Overall, income was only down 13K – that appears good – with us being so far off the Donation Income. Due to Grant Income was up by 36K. d. The group would also like to see the matrix that the fundraising committee that is done and review on a quarterly basis. e. Equipment and Furniture – Nothing was capitalized f. A discussion re. prepaid and rent 3) Aging a. Overall the aging report looks good – only the Cook County ESG – appears to be over 60 days

Audit – March 28 – field work begins – the Auditor will let Sharon know if they will be willing to meet in April or may Next board meeting: Tom will present the treasurer report. The next meeting is Friday, February 19, from 3-4pm.

4:30 PM 01/15/16 Accrual Basis

Alliance to End Homelessness in Suburban Cook County

Statement of Financial Position As of December 31, 2015 Dec 31, 15

Dec 31, 14

$ Change

104,300.90

34,905.83

69,395.07

104,300.90

34,905.83

69,395.07

7,183.12

2,611.32

4,571.80

111,484.02

37,517.15

73,966.87

101,420.47

111,828.18

-10,407.71

101,420.47

111,828.18

-10,407.71

1400 · Prepaid Expenses

9,645.89

7,326.11

2,319.78

1440 · Security Deposit

2,200.00

2,200.00

0.00

ASSETS Current Assets Checking/Savings 100 · Checking at Harris N. A. 10 · Unrestricted Total 100 · Checking at Harris N. A.

1020 · PayPal Total Checking/Savings

Accounts Receivable 1100 · Accounts Receivable Total Accounts Receivable

Other Current Assets

1499 · Undeposited Funds Total Other Current Assets

Total Current Assets

125.00

0.00

125.00

11,970.89

9,526.11

2,444.78

224,875.38

158,871.44

66,003.94

Fixed Assets 1500 · Property and Equipment 1900 · Accum. Depreciation - Prop&Eqt Total Fixed Assets

TOTAL ASSETS

49,534.04

49,534.04

0.00

-28,781.30

-20,476.12

-8,305.18

20,752.74

29,057.92

-8,305.18

245,628.12

187,929.36

57,698.76

57,504.25

125.00

57,379.25

57,504.25

125.00

57,379.25

0.00

1,801.91

-1,801.91

0.00

1,801.91

-1,801.91

0.00

30,000.00

-30,000.00

20,476.01

16,799.80

3,676.21

LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 · Accounts Payable Total Accounts Payable

Credit Cards 2020 · CitiBank Total Credit Cards

Other Current Liabilities 2010 · Line of Credit 2300 · Payroll Liabilities

Page 1 of 2

4:30 PM 01/15/16 Accrual Basis

Alliance to End Homelessness in Suburban Cook County

Statement of Financial Position As of December 31, 2015

Total Other Current Liabilities

Total Current Liabilities

Total Liabilities

Dec 31, 15

Dec 31, 14

$ Change

20,476.01

46,799.80

-26,323.79

77,980.26

48,726.71

29,253.55

77,980.26

48,726.71

29,253.55

Equity 3200 · Temporarily Restricted Fund Bal 3300 · Unrestricted Net Asset Net Income Total Equity

TOTAL LIABILITIES & EQUITY

17,000.00

15,750.00

1,250.00

123,452.65

120,886.64

2,566.01

27,195.21

2,566.01

24,629.20

167,647.86

139,202.65

28,445.21

245,628.12

187,929.36

57,698.76

Page 2 of 2

4:28 PM 01/15/16 Accrual Basis

Alliance to End Homelessness in Suburban Cook County

Profit & Loss Budget vs. Actual January through December 2015 Jan - Dec 15

Budget

$ Over Budget

Income 4010 · Grant Income 4010-14 · CDBG 1402-022

35,441.20

37,500.00

-2,058.80

4010-15 · CDBG 1502-030

15,203.47

12,500.00

2,703.47

4010-26 · ESG 15-01

37,000.00

36,500.00

500.00

4010-44 · CoC Planning Grant 15

117,289.00

117,289.00

0.00

4010-45 · CoC Planning Grant 16

49,513.00

4010-73 · CoC HMIS 2015 Admin

6,580.12

9,024.00

-2,443.88

122,804.00

118,740.00

4,064.00

6,615.00

9,024.00

-2,409.00

125,534.00

139,740.00

-14,206.00

4010-80 · EV HMIS AHF

18,500.00

18,500.00

0.00

4010-92 · DuPage County HMIS

12,610.00

15,000.00

-2,390.00

4010-74 · CoC HMIS 2015 Alliance 4010-75 · CoC HMIS 2016 Admin 4010-76 · CoC HMIS 2016 Alliance

4010-95 · Village of Oak Park

2,750.00

Total 4010 · Grant Income

549,839.79

513,817.00

36,022.79

4011 · Donation Income

164,056.45

157,744.00

6,312.45

14,350.00

14,000.00

350.00

6,250.00

3,500.00

2,750.00

4015 · Member Contributions 4017 · User Fees for Computer System 4300 · Other Income

3,618.71

1,000.00

2,618.71

738,114.95

690,061.00

48,053.95

738,114.95

690,061.00

48,053.95

360,413.49

355,000.00

5,413.49

53,787.10

54,138.00

-350.90

26,953.24

27,158.00

-204.76

330.20

355.00

-24.80

445,580.06

436,651.00

8,929.06

3,750.00

3,900.00

-150.00

59,701.98

57,500.00

2,201.98

6091 · Organizational Dev Consulting

17,680.00

15,000.00

2,680.00

6092 · HMIS Consulting & Training

13,200.00

11,000.00

2,200.00

Total 6090 · Consulting & 3rd Party Training

30,880.00

26,000.00

4,880.00

Total Income

Gross Profit

Expense 6001 · Payroll Expenses 6000 · Wages Expense 6050 · Employee Benefit Programs Exp 6060 · PTO Expense 6100 · Payroll Tax Expense 6001 · Payroll Expenses - Other Total 6001 · Payroll Expenses

6010 · Non-Employee Compensation 6080 · HMIS Vendor Fees

4,096.03

6090 · Consulting & 3rd Party Training

6150 · Bad Debt Expense

0.04

6301 · Space Costs 6300 · Rent or Lease Expense

24,448.00

24,500.00

-52.00

6400 · Utilities Expense

13,607.75

15,000.00

-1,392.25

Page 1 of 2

4:28 PM 01/15/16 Accrual Basis

Alliance to End Homelessness in Suburban Cook County

Profit & Loss Budget vs. Actual January through December 2015 Jan - Dec 15 6550 · Other Office Expense

Total 6301 · Space Costs

Budget

$ Over Budget

5,146.47

1,600.00

3,546.47

43,202.22

41,100.00

2,102.22

3,943.87

3,375.00

568.87

6411 · Operations 6410 · Printing Expense 6420 · Travel & Conference Expense 6420-1 · Travel Expense

6,129.57

6,500.00

-370.43

21,763.63

19,500.00

2,263.63

27,893.20

26,000.00

1,893.20

1,764.46

1,900.00

-135.54

13,054.26

10,700.00

2,354.26

Total 6411 · Operations

46,655.79

41,975.00

4,680.79

6460 · Interest Expense

181.89

1,200.00

-1,018.11

2,123.35

8,500.00

-6,376.65

10,000.00

-4,500.00

6420-2 · Conference Expense Total 6420 · Travel & Conference Expense

6430 · Postage & Delivery 6450 · Office Supplies Expense

6500 · Equipment or Furniture 6670 · Legal Fees

61,710.21

6680 · Accounting

5,500.00

6850 · Service Charge Expense

419.32

360.00

59.32

6950 · Insurance Expense

2,909.70

4,500.00

-1,590.30

7050 · Depreciation Expense

8,305.18

7,000.00

1,305.18

710,919.74

638,686.00

72,233.74

27,195.21

51,375.00

-24,179.79

Total Expense

Net Income

Page 2 of 2

RESOURCE DEVELOPMENT COMMITTEE Agenda Items: · · · · · ·

Donor Updates Grants Matrix Donor Software RDC recruitment CMF Challenge Grant Appeal Updates

January Meeting Date: 1.15.15 Attendees: Chuck Warner (Faith Community Homes), Jennifer Hill (The Alliance), Bethany Maynard-Moody (The Alliance), Rachel Contos (The Alliance), Nicole Amling (Amling Consulting); Tom Galassini (Community Representative)

Minutes: Donor Updates: -RDC to work on increasing # of board members whose contacts give money

Committee Action Calendar 2015 Due Date

Item

1st Quarter 2015; annually thereafter

Update organizational fund raising plan to support increased staff time needed to implement core elements of the plan.

Status

Grants Matrix: -Consultant to work on Evanston Community Foundation grant -Alliance to look for new consultant who can assist with grants and group facilitation -Alliance staff to do Dr. Scholl’s Foundation proposal Donor Software Updates -Alliance to purchase Donor Perfect donor software -Circle of Service potentially to aid with purchase of software RDC recruitment -Committee to work on recruitment CMF Challenge grant -Alliance to hire facilitator for board session to come up with challenge goals -Jennifer, Rachel, Chuck to attend CMF grant workshop Appeal Updates -Raised $8505 Next Meeting: 2.19.2016; 1:30pm; Conference Call: (888) 296-6500; access code: 333924#.

BOARD DASHBOARD

HMIS COMMITTEE

Agenda Items:

1. Training calendar 2. Attorney review of Bowman Contract 3. HUD/Illinois HMIS data matching with Medicaid 4. AHAR 5. Regional Governance Forum 6. Coordinated Entry 7. HMIS scoring for 2016 NOFA ranking tool 8. Mobile data entry

Committee Action Calendar 2016 Due Date 2/3/16

2/28/16

Item

Status

Review new definition of “chronic homelessness” Decision re “extensive length of time”

pending

pending

Minutes Date: 1/6/16 Attendees: Connie Fabbrini (Connections), Danita Pines (Catholic Charities) Kim Stephens (Pillars), Padma

Thangaraj (All Chicago),

Alliance staff members, Peggy Troyer, Jeremy Heyboer, and Lynn Suchwalko.

Minutes: 1. Standing times for new user training alternate generally between the second Thursday and Friday of the month. The monthly schedule with signup is online at the Alliance website. Video ART training will be available soon. The trainer from Bowman may be available later in 2016 to provide HMIS staff training. 2. Bowman’s attorneys now have the contract for review. 80% of the partner agreements have been sent in to the Alliance. Soon Jennifer Hill will sign on behalf of the Alliance so they can be returned to the partner agencies. 3. HUD is requesting movement toward matching of data between HMIS and Medicaid. Staff are just beginning to learn what the details and implications of this request will be and will report back as the expectations become clearer. 4. AHAR data was submitted in a timely manner, and a summary will be available in February. 5. Peggy Troyer reviewed the conversation from the December 8 meeting between Alliance and DuPage County staff regarding alignment of practices. Working out the details of HMIS data sharing through a regional resource data base and a single website will likely be a high priority in 2016. This significant task will likely require hiring a full time staff person, perhaps as part of the Coordinated Entry project. 6. Peggy Troyer reviewed the framework of the Coordinated Entry project as it is evolving through regular meetings with many representatives of agencies throughout the Alliance. Coordinated Entry “front doors” will be decentralized due to the geographic nature of the Alliance service area. The large committee is charged with working out enough details so that a Request for Proposal can be shared in the spring. Significant HMIS involvement will be needed to get the full effort working well. 7. The scoring tool for NOFA ranking as it relates to HMIS was reviewed and Jeremy Heyboer suggested that questions around chronic homelessness will be quite relevant in 2016 and should be included in the scoring rather than the question on verification of health insurance coverage. The committee plans to talk through the new definition of chronic homelessness at the next meeting. 8. Outreach workers are requesting the ability to collect data in the field. To make this possible, a number of security requirements will be required by the Alliance for both the tool and the user. Jeremy Heyboer will provide detailed recommendations in the next few weeks so a trial run can be made. 9. January 27 is the date of the annual Point in Time sheltered count for 2016.

The next committee meeting will be February 3, 2016, 9:30 am, Alliance training room. The next User Group meeting will be February 24, 1:00 pm, at a location to be determined.

NOMINATING AND GOVERNANCE COMMITTEE

Agenda Items: 1. Define continuum of care membership 2. Define membership structure 3. Define membership dues 4. Define membership meetings 5. Define outreach to members

Date: January 12, 2016 Committee Members Present: Lynda Schueler, Khen Nickele, Hugh Brady We discussed HUD requirements for the governance charter. Apparently, though this is not clear, the GC must contain all the policies and procedure, eg. HMIS policies, project selection and review policies, etc. That seemed like overkill on HUD’s part, so Lynda will check. We worked on the five agenda items (left). Decided that the tasks of the membership, concluded that there are two: 1) approve the GC; and 2) ratify changes to the GC. These will take place at the annual membership meeting. We also discussed whether or not the members should have to approve every change to any operating policy or procedure and felt that perhaps these could be done by the Board and then presented to the membership at the next annual membership meeting. Need further clarification from HUD. Decided that we need to have a membership form; it could include a way for a potential member could choose N, W or S CBSA or county-wide. The Alliance staff should handle the membership apps and Alliance dues; the CBSAs should handle CBSA dues.

CALENDAR FOR 2016

Date

Item

1/12/16

Membership discussion

2/9/16

Continue Membership discussion

March

Governance Charter

Status