All Souls Catholic Community Pastoral Council Minutes of May 26, 2015 Meeting 7:00pm Parish Conference Room Annette Lommerse, President, called the meeting to order at 7:00pm. Father Gilbert Medina offered a welcome and opening prayer. In attendance: Father Gilbert Medina, Annette Lommerse, Annette Tolle, April McManus(for David McGhee), ?? for Christina Kalisz), Dave Shidemantle, Frank Frana, Ginny Hagen, Jack Holt, Jenny Mansingh, Carmen and Juan Robles, Judy Wilhelm, Kathy Kiley, Mary Valente, Michele Murphy, Nathan Nadeau, Veronica Cusick and Donna Frank. The minutes of November 2014 meeting were submitted for the Council’s review and approval. The minutes were approved; 1st-Judy and 2nd-Annette Tolle. •

PASTOR’S REPORT

Father Medina reports a very positive year throughout the parish. The parish seems to have had a renewal of working as one, and joining together of all groups of the parish, while dealing with the devastating loss of Jenni Hennigian. Father is going on a much needed vacation and praying for peace on the parish community. Parish is working on the upkeep of the property, all ministries and commissions are functioning well and communicating with each other. •

COMMISSION REPORTS

Finance: Finance Committee Report All Souls Catholic Church Parish Council May 26, 2015 Submitted by Brian McGraw A Town Hall Meeting was held at the Historic Chapel on February 16. 2015 during which parishioners shared their hopes, dreams, and visions for the future of All Souls Catholic Church in Sanford, Florida. Topically, the notes show that at that meeting we focused on three distinct issues; building community through the church, appropriate usage of the two campuses that make up our facilities, and eliminating our debt. There was some overlap so you may see a comment seemingly appear to be misplaced or appear twice. For clarity in the notes, comments referring to the Historic Chapel property in downtown Sanford will be labeled DT, those pertaining to the new campus on Highway 46 will be tagged H46. Building community through the church •

We need a meeting place at the H46 campus for the parishioners to gather after Mass

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Build a family life center at H46.

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Build a multi-purpose building at /H46 (gym/auditorium/social hall).

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Utilize parishioners to do community outreach (like St. Stephen's Outreach Program)

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Focus on All Souls school student's parents to grow community

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Hold town hall type meetings as a regular part of parish activities

Facilities usage •

We should invest in finishing the sanctuary in the Historic Chapel.

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A new elementary school should be built at H46. Turn the current school into a retirement center

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Facilities should be more accessible with better infrastructure (sidewalks, ramps, turn lanes, parking, etc.)

• Use a temporary structure (tent, trailer) for gathering after mass on H46 until a Permanent solution can be found. •

Reduce the number of masses to more accurately reflect the actual mass Populations

Eliminating debt • We should sell the downtown campus (Historical Chapel, school, offices, social hall) to pay off our debt and finance the development of the new campus. •

Parishioners should consider tithing.

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Promote more online giving.

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Develop a Capital ,Campaign

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Develop a long range business plan

A second Town Hall Meeting will be held on Thursday May 28, 2015 at the Historic Chapel at 7 pm to further discuss the issues related to building community, facilities usage and eliminating debt. Education: School: New Principal, Kathy Kiley, talked to the council about herself and her background for those who did not know her. She reported there will be an open house soon and gave information on the Kindergarten and 8th grade upcoming graduations. The schools accreditation is going on now also. Faith Formation: Jenny M. gave report of a wonderful year of faith formation with 410 coming to classes of faith formation, 94 1st Holy communicants and 70 confirmed this year. Many of the faith formation teachers will be returning and she is working on the mission for the parish for next year. Youth Ministry: Michele M. reports a great year. This year's summer camp has 48 children attending. Thanked the entire parish for the support of this ministry. Liturgy/Worship: Rehearsals for Fr. Ken's anniversary Mass. We just completed Confirmation rehearsals and Mass. •

Faith Formation Preparation — Providing musical support for Confirmation during Thursday evening sessions.

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Ongoing support for weddings/ funerals.

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The Parish Choir will conclude the choir season with singing at Corpus Christi Sunday (June 7th).

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The Spanish and Contemporary Choirs will continue regular rehearsals through the summer months.

• New Readers — We completed Parish training and assignments of new Readers: one (1) English and five (5) Spanish. • EMHCs — We completed recent Parish training of current ministers wanting to serve in additional positions. We coordinated Diocesan training and completed Parish training of new ministers. New EMHC ministers will only serve in the "cup" position initially. This allows the new ministers to acclimate themselves to the ministry more easily since there are four specific positions with varying levels of responsibility. 

Additional training of current ministers -- 17 English and 0 Spanish

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New minister training —6 English and 7 Spanish Total EMHCs (serving in all capacities):

Ministry Support • Minister scheduling (Readers, Mass Coordinators, Sacristans, EMHC.s, music and altar servers). The next schedule will run June 14th to August 2nd . • Continuing support for altar server ,scheduling and commissioning activities. Commissioning of Senior Master Servers will take place on Sunday," May 24th a the 8 a.m. Mass. Facilities: These are the current projects being worked on now: cemetery, painting chapel, small chapel roof issues, the new roof for the SVdP house (formally the white house but is now blue!) will be on soon. There are active termites in the SVdP house and the house will have to be tented. The social hall roof now has four bids for repair/replace. The EArly Childhood Center is looking at re-roof, removing popcorn ceilings, new flooring in art room but good carpet in other rooms will stay. Long Range Planning: The following letter was presented at Meeting with Bishop John Noonan and Carol Brinati. Diocese of Orlando

April 2, 2015 11:00 a.m.

RE: Real Estate Committee Meeting March 24, 2015 All Souls Catholic Community 3280 West First Street Sanford, Florida 32771 We respectfully disagree with the plot survey presented by the Diocesan Real Estate Committee with the imposed preliminary bubble plan dated March 24, 2015 and find it unacceptable to All Souls Community. The remaining acreage that, according to the plan, would remain for the Church's use, is woefully inadequate to meet the current needs of the Church, much less its future ones. It would effectively cripple our parish and school as they attempt to meet the needs of a rapidly increasing population within the City of Sanford and surrounding communities. Timeline In May, 1999 with the blessing of our pastor Father Richard Trout, the long-range planning committee presented a plan to Bishop Norbert Dorsey as our parish was landlocked and we needed room for expansion and growth. Our parish chapel and school are located within the historic district and there was no room for expansion on our 3 +/- acres that would coincide with the master plan of the City of Sanford. Thus the plans included finding a new location with plenty of acreage for the new church with the intent to eventually build a new K-8 school campus as well parish offices, family life center, social hall, etc. In March of 2000 Bishop Norbert Dorsey secured a plot of land on Hwy. 46 totalling 63 +/- acres located just two miles from our present campus, with a gentlemen's agreement that All Souls Church would retain 24 +/-acres and the Diocese retain 36+1- acres to build a new high school. On June 11, 2006 Father Richard Trout and approximately 400 parishioners gathered to break ground in the midst of a tropical storm for our new Church which was completed in 18 months. On January 26,2008 the opening of the doors for the new Church took place with Father Richard Trout presiding. On August 15, 2008 the new Church was dedicated by Bishop Thomas Wenski on the Feast of the Assumption.

On August 14, 2013 Father Richard Voor and representatives from the parish met with Bishop John Noonan and the Diocesan Finance Committee and the Diocese restructured our diocesan loan to $2,035,000,00. We have paid our mortgage faithfully since and are most grateful and blessed for the opportunity we were given. On February 16,2015 the Finance Committee of the parish sponsored a town hall style meeting at the historic chapel to define our future as a parish. We identified what is most important to our parish in the coming years... —

Pay off the diocesan mortgage of $2,035,000.00 with a capital campaign beginning in the next year

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Build a social hall - parish life center where we can gather and connect as a community

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Build parish offices where everyone is within the same building — Build a new K-8 school campus

— Continue to grow our All Souls Catholic Church Community Harvest Festival which is the largest event in the City of Sanford We also need to mention how\this plan would affect our parking situation. Parking issues are already arising on Holy days, Sundays and during large funerals like the most recent of Jenni Heneghan, as well as Christmas and Easter. Other parishes such as Annunciation, Corpus Christi, St. Margaret Mary, Basilica of the National Shrine of Mary, Queen of the Universe and even the Cathedral of St. James and Chancery are landlocked with no solution except to pay high prices for real estate to be able to expand, that is why we are requesting to keep our 24 acres, because once it's gone you don't get it back. In Conclusion Ultimately, the plan as it is currently formulated, would leave the community in the same situation, if not worse, as it was before building the new Church. All of the issues which had been identified throughout the decision making process that led the community to build a new Church, would still remain without solution. The Church would be landlocked, the school would still not be able to expand, the community would still be left with an inadequate facility in which to gather and unite. The only difference would be that the community is left straddled with enormous debt, without the ability to grow in order to pay it down in a timely manner. Family Life: Veronica gave a report on the M.O.M. (ministry of motherhood) group. Explaining the purpose and inviting all moms to participate, dates of meetings and pertinent information to be added to the parish bulletin. Social Concerns: Society of St Vincent de Paul Six Month Report of Services Provided in Our Community

October 1, 2014 March 31, 2015

Food Pantry Donations and Food Orders (Bags of Care and Individual/Families) 

Received 11,117 food items Valued at $29,413 from All Souls parishioners, All Souls School children, Faith Formation, Heathrow Women's Club, Council of Catholic Women, Knights of Columbus, Publix, Panera, Indian Trail Middle School, Our Saviours and Young Vincentiam

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Provided 422 food orders to individuals/families valued at $15,578

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Provided weekly Bags of Care to two Seminole County Schools 5-CCO

Christmas and Easter Assistance to children and families *

69 families with 168 children received Christmas toy (3 per child) valued at $3,755

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10 families received Easter Dinner and treats valued at $400

Financial Assistance (rent, lodging, medicine, transportation, bus passes, gas vouchers, and utility assistance) to families, individuals and homeless. *

104 families/individuals received $24,656.99 in financial assistance

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Clothing and furniture vouchers provided valued at $1,396

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Provided 2 Grace 'n Grits dinners and 2 Wash Day services for homeless

* Receiving Personal Care/Household items from WalMart monthly which is provided to families weekly valued at over $6,000 Total Cash and In Kind Services: $44,389.99 *

Ice Cream social at school

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4 scholarships given out

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St Vincent de Paul is now the blue house (formally the white house!)

Hispanic Ministries: SPANISH PRAYER GROUP "JESUS, MARIA Y JOSE" REPORT: COORDINATOR: CARMEN ROBLES MEETING: MONDAY - 7:00 PM HISTORICAL CHAPEL ACTIVITIES: ON MARCH 19, 2015, WE CELEBRATED OUR 10TH ANNIVERSARY AND SHARED WITH OUR COMMUNITY AND VISITORS FROM OTHER PARISHES A NIGHT OF PRAYER, MUSIC, FOOD AND THE BLESSING OF FR. MEDINA. DONATIONS: $500.00 TO SAN VINCENT DE PAUL (CHRITSMAS NOVENA) $25.00 FOR RAFLE TICKETS FOR THE MISSION $25.00 FOR THE GUADALUPANO GROUP WE CONTINUE TO COLLECT "CAPS OF LOVE" FOR CCW GIFTS RECEIVED: THANKS TO THE SAINT VINCENT THE PAUL SOCIETY FOR THE 10 SPANISH BIBLES THEY DONATED TO OUR GROUP. Guadalupano Group: WITH THE ARRIVAL OF FATHER MEDINA, WE MET WITH HIM ON AUGUST 14,2014, TO ORGANIZE THE CELEBRATION OF OUR OF OUR LADY OF GUADALUPE. IN THAT MEETING, WE EXPLAINED THE WORK THAT WE AS A GROUP HAD BEEN DOING AND AGREED ON ACTIVITIES THAT WE WOULD PURSUE FOR THE CELEBRATION. FR. MEDINA SERVED AS OUR COORDINATOR AND HELPED DIRECT OUR PLANS. THE SECOND MEETING WAS ON SEPTEMBER 10, 2014, PURPOSE: TO DISCUSS FUNDS NEEDED TO COVER THE EXPENSES OF OUR LADY OF GUADALUPE

CELEBRATION. WE DECIDED TO SELL MEXICAN FOOD TO THE ALL SOULS COMMUNITY. THE ACTIVITY WOULD TAKE PLACE IN THE HISTORIC CHAPEL AND WOULD BE HELD ON SEPTEMBER 28, 2014 WITH THE ASSISTANCE OF OUR GROUP AND THE OTHER HISPANIC MINISTRIES_ MENU: TACOS, TAMALES, TOSTADAS, DESERTS AND REFRESMENTS. DURING THE NEXT MEETING PRICES WERE ESTABLISHED: TICKETS: $10.00-2 TACOS, 1 TAMAL, 1 TOSTADA, 1 DRINK. DESERT: $1.00 EACH 100 TICKETS WERE PRINTED TO BE SOLD 2 WEEKS PRIOR TO THE EVENT. DONATIONS RECEIVED : $375.00 DRINKS DONATED: PADRES Y MADRES ORANTE GROUP MORE PEOPLE THAN EXPECTED ATTENDED OUR ACTIVITY. A TOTAL OF $2,475 WERE OBTAINED FROM THE SALE OF TICKETS, DONATIONS AND DESERTS SALE. 5% WAS GIVEN TO THE CHURCH AS A DONATION FROM THE GUADALUPANO GROUP EXPENSES FOR THE CELEBRATION OF OUR LADY OF GUADALUPE, DECEMBER 12, 2014: MARIACHI: $1000.00 FLOWERS : $340.00 1000 PIECES OF MEXICAN BREAD ,A GIFT TO MEMBERS OF THE COMMUNITY AFTER THE MASS; $500.00 DANCERS: $300.00 (DONATED BY FR. MEDINA) ALL ACTIVITIES WERE SUPERVISED BY FR. MEDINA, COORDINATOR OF THE GUADALUPANO GROUP. (REPORT WAS SUBMITTED IN SPANISH BY EDUARDO VILLARU EL) Council of Catholic Women: PARISH COUNCIL REPORT May 25, 2015 December: We assisted with the All Souls Yard Sale on December 5th and 6th and held our annual Christmas Party. In conjunction with all the affiliations in Florida we participated in the Hugs for the Homeless project, which was chaired by Annette Tolle, to raise money for the homeless through the Florida Council of Catholic Women. This project continued through February 15, 2015. January: On January 17th we held a Bunco for Babies which was to benefit the Sanford Crisis Pregnancy Center. Guests were asked to bring items for baby or expectant mother when they came to bunco. CCW Sunday, as declared by Bishop Noonan, was held on January 18th followed by lunch with our members. February:

Many of the CCW members attended the parish mission on February 9, 10 & 11 and were responsible for organizing the refreshments provided each night. March: Several of our members attended the Catholic Days at the Capital March 3-5 which is held each year in Tallahassee. This event gives us the opportunity to talk to our representative in both the house and senate on topics that allow us to put into action our faiths' call to political responsibility and allows us to strengthen the presence of our Catholic values. We also attended the Red Mass celebrated by all the Florida Bishops. We assisted at the Annual Parish Fish Fry on March 6th by selling the 50/50 tickets. Cookies for Focus 1 1 were provided by our members to assist with lunch for those school children who attended. Our annual CCW Fashion Show at the Westin Hotel was held in March which is our largest fundraiser. April: The NCCW stole was presented to Fr. Median which he wore at the Bishop's Mass at the Orlando Diocesan Council of Catholic Women Convention which was held April 24 — 28 in Melbourne Beach, FL. The All Souls CCW affiliation received a Recognition Award by the ODCCW Central Deanery for manning the Welcome Table in our parish narthex. We served cake and punch after all the masses the weekend of First Communion. At our June meeting we will distribute the funds we have earned this year. They will be presented to representatives of the Knights of Columbus for their sonogram project, Sanford Crisis Pregnancy Center, Conductive Education Center of Orlando to assist with the education of children with motor disabilities, St. Vincent de Paul, the D.A.W.G.'s for their mission trip, Bags of Hope, Prayer Shawl Ministry, Scholarship Fund for Colin Heneghan and $5000 has been presented to Fr. Media for use in our parish. We are continuing to collect caps for Caps of Love through September for wheelchairs for children. In the fall we are planning a Membership Tea where which will include a presentation about the Blessed Mother who is our CCW Lady of Good Council. We take a well-deserved rest and do not meet in the months of July and August. Have a great summer! God Bless! Ginny Hagan New Business: none Old Business: none NEXT MEETING DATES: Monday, September 14, 2015 and December 14, 2015 Father Medina closed the meeting with prayer. Respectfully submitted, Donna Frank