Council Information Package December 1 to December 5, 2014 k:\Council&By-laws\C03 Council Agenda\Council Information Packages List

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5-Dec-14

Poster

Midland Police Service

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News Release

OPP

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News Release

OPP

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Minutes

Audit Committee Meeting

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AMO Communication

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Communication

AMO Communication

Subject Festive RIDE Program - Local Kick Off Joint Police Services Festive R.I.D.E. Program Kicks Off Locally Young Driver Arrested for Impaired Driving in Tiny Township Meeting held Thursday, November 27, 2014 Request for Nominations for the 2015-2016 ROMA Board AMO Report to Member Municipalities - Highlights of the November 2014 Board Meeting

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MIDLAND POLICE SERVICE EMERGENCY: 911 NON-EMERGENCY: (705) 526-2201 FAX: (705) 526-2506 ADMINISTRATION: (705) 527-6633 ADMIN FAX: (705) 528-6035

BOX 86, 250 SECOND STREET MIDLAND, ONTARIO L4R 4K6

ADDRESS ALL CORRESPONDENCE TO Michael C. Osborne CHIEF OF POLICE

Festive RIDE program – Local Kick Off Members of the Anishinabek Police Service, the Ontario Provincial Police and The Midland Police Service will be joining together to conduct joint R.I.D.E. programs during the holiday season. We welcome our media partners to attend the kick-off. Date: Thursday, December 4th, 2014 Time: 1:00 pm Location: Angela Schmidt Foster Road at Marshall Road Links: Get the facts about Ontario's drinking and driving laws http://www.mto.gov.on.ca/english/safety/impaired/index.shtml Kim Mitchell says Don’t Drink and Drive http://www.madd.ca/madd2/ http://www.osaid.org/ http://www.arrivealive.org/

Contact: Police Constable Aaron Coulter- Midland Police Service Phone: (705) 526-2201 or [email protected] Web: www.police.midland.on.ca Contact: Provincial Constable David Hobson – Southern Georgian Bay OPP Phone: (705) 526-3761 (705) 733-5440 [email protected] Web: www.opp.ca Contact: Sergeant Dory Cook- Anishinabek Police Service Phone: (705) 247-2040 or [email protected] Web: http://www.apscops.org/

Ontario Provincial Police Police provinciale de l’Ontario

FROM/DE: SOUTHERN GEORGIAN BAY DETACHMENT

News Release/ Communiqué DATE: December 3, 2014

MEDIA ADVISORY JOINT POLICE SERVICES FESTIVE R.I.D.E. PROGRAM KICKS OFF LOCALLY (MIDLAND,ON.) – Members of the Southern Georgian Bay Detachment of the Ontario Provincial Police (OPP), Midland Police Service (MPS) and Anishinabek Police Service (APS) are joining together to conduct R.I.D.E. check stops between Dec 4, 2014 and Jan 3, 2015 throughout the Municipalities of Christian Island First Nation, Tiny Township, Town of Penetanguishene, Town of Midland, Tay Township and Georgian Bay Township. We welcome the attendance of media at this event so they may get a local perspective of the FESTIVE RIDE program. Please find below some useful links for use in your media. DATE- Thursday December 4, 2014 TIME- 1:00PM LOCATION-Angela Schmidt Foster Road at Marshall Road Town of Midland and the Township of Tiny.

Please find below some useful links and material for use in your media. Get the facts about Ontario's drinking and driving laws http://www.mto.gov.on.ca/english/safety/impaired/index.shtml

Kim Mitchell says Don’t Drink and Drive

KIM MITCHELL DON'T D&D PSA_0 00 21.645

http://www.madd.ca/madd2/ http://www.osaid.org/ http://www.arrivealive.org/

Family Day Actual Blow WarnCorrected.

Aug Long wkend 2013.pdf

Canada Day 2014C.pdf

Aug Long wkend 2014.pdf

zerotolerance2014tgi wheretogoposter2un ving.pdf derlined.pdf

New Year 2012A (3).pdf

Ontario Provincial Police Police provinciale de l’Ontario

News Release/ Communiqué

(2) Contact: Provincial Constable David Hobson – Southern Georgian Bay OPP Phone: (705) 526-3761 (705) 733-5440 [email protected] Web: www.opp.ca Contact: Police Constable Aaron Coulter- Midland Police Service Phone: (705) 526-2201 or [email protected] Web: www.police.midland.on.ca Contact: Sergeant Dory Cook- Anishinabek Police Service Phone: (705) 247-2040 or [email protected] Web: http://www.apscops.org/

Ontario Provincial Police Police provinciale de l’Ontario

FROM/DE: SOUTHERN GEORGIAN BAY DETACHMENT

News Release/ Communiqué DATE: December 1, 2014

YOUNG DRIVER ARRESTED FOR IMPAIRED DRIVING IN TINY TOWNSHIP (Tiny Township, On)- Officers on patrol from the Southern Georgian Bay Detachment of the Ontario Provincial Police (OPP) in the early hours of November 29, 2014 noted a traffic violation of a Chev travelling north bound on Highway 93 and attempted to stop the vehicle in the Village of Wyebridge. The vehicle continued on its way and eventually pulled into the driveway of a private home owner. Officers conducted an investigation into the driver’s actions and his condition to drive which resulted in the lone male driver being arrested and transported to Southern Georgian Bay OPP Detachment for an Intoxilyzer test. As a result of the investigation, David COTE 21 years of Midland has been charged with the following: - Driving while ability Impaired contrary to section 253(1) (a) of the Criminal Code of Canada. - Care or Control while over 80 mgs contrary to section 253(1)(b) of the Criminal Code of Canada. He was later released from custody with a recognizance to appear before the Ontario Court of Justice in Midland at a future date. He was further charged with: - Young driver - Blood Alcohol above Zero contrary to section 6 (1.1) of the Highway Traffic Act He will also face a 90 Day Drivers Licence Suspension under the provisions of the Ministry of Transportation Administrative Drivers Licence Suspension (ADLS) program and his vehicle was towed from the scene and impounded for 7 days with costs.

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Drivers are reminded that “Drinking and Driving Drinking and Driving” and all Emergency Services personnel urge all drivers to make the right decision before heading out in your vehicles. For more information on drinking and driving and how it affects everyone please visit the following web site:

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http://www.mto.gov.on.ca/english/safety/impaired/ http://www.mto.gov.on.ca/french/safety/impaired/ - 30 -

Contact: Provincial Constable David Hobson – Southern Georgian Bay OPP Phone: Office- (705) 526-3761 Cell- (705) 733-5440 E-Mail: [email protected] E-Information: http://kimtag.com/DavidHobson/qr Web: www.opp.ca Provincial OPP Communications Dispatch: 1-888-310-1122

Note: Minutes will be adopted at the next Audit Committee meeting. Report of the Audit Committee Meeting held Thursday, November 27, 2014 at 2:00 p.m. in the Municipal Office Council Chambers. Present: Councillor G. Canning, Member J. Rumney Also Present: M. Villeneuve, Director of Finance/Treasurer, J. Hancock, Deputy Treasurer, T. Leonard, Executive Assistant, Treasury Regrets: Councillor B. Jeffery

1.

Call to Order The meeting was called to order at 2:00 p.m.

2.

Declarations of Pecuniary Interest No declarations were made at this time.

3.

Approval of Minutes of Previous Meeting The minutes were adopted as printed and circulated.

4.

Review of Audit RFP Submission M. Villeneuve reviewed the RFP document and process and indicated that clarification was sought from the bidders in some areas, such as the gas tax audit, which is no longer required and the preparation of the FIR. A summary of the contents, comparison and financials of the three bids was presented to committee. M. Villeneuve stated that all three were major national firms with the resources and qualifications to competently undertake the audit, and their additional resources and value added services are comparable. All take a risk-based approach. The fee structure and work plans were discussed and M. Villeneuve answered questions related to the work plans and level of personnel assigned as one bid was substantially lower in fees and hours. In reply to a question about a potential conflict with the management study, M. Villeneuve indicated the study has been completed but the impacts are ongoing as is the implementation of recommendations. There was brief discussion around the impact on staff time by changing audit firms. M. Villeneuve noted that any new firm coming in would be starting from scratch and therefore will require more staff time to educate the incoming auditors. While this additional time can be significant it is not expected to create any additional financial cost to the municipality.

________________________________________________________________________ Audit Committee Report AU-2014-5 -1November 27, 2014

In reply to a question about the low bid, and “what if” actual hours spent were more in-line with other bidders and the low bidder were to bill as such, M. Villeneuve noted that the fee proposed by the low bidder was confirmed with the low bidder to be the total fee to be charged regardless of actual # of hours spent, unless there were substantial legislative changes that occur in the 5 year period. M. Villeneuve reminded the committee that regardless of which firm is awarded the contract, council has authority to cancel the contract at any time for performance or any other reason as was stipulated in the request for proposal. The committee then directed staff to prepare a report to Council recommending that the proposal from KPMG be accepted.

5.

3rd Quarter Financial Statement M. Villeneuve indicated that prior to the formation of the Audit Committee the quarterly reports were presented directly to Council, however now they will be vetted through the Audit Committee. He spoke to the variances, noting they are from budget and not PSAB reporting and explained how the timing of projects impacts the financial statements, and answered questions related to the use of reserves as well as anticipated legal costs and industrial water/sewer issues. The Audit Committee accepted the third quarter financial statements and recommended they be forwarded to the next Council meeting.

6.

Committee Appointment Due to the end of the Council term, all committee member terms expire as of November 30, 2014. Reappointments will occur in December.

7.

Other Business M. Villeneuve noted that this was the first year for the Town’s Audit Committee and as such is still in the building stages. The terms of reference will be reviewed periodically and will be re-distributed to members via email. Committee meeting dates for 2015 were proposed, based on quarterly reporting but may change due to audit work: March 16, May 19, Aug 17, November 16.

8.

Next Meeting The next meeting of the Audit Committee is scheduled for March16, 2015 but M. Villeneuve advised an additional meeting may be scheduled with the new audit firm before then.

________________________________________________________________________ Audit Committee Report AU-2014-5 -2November 27, 2014

9.

Adjournment There being no further business, Councilor Canning adjourned the meeting at 2:37 p.m.

__________________________ Tracy Leonard Executive Assistant, Treasury

________________________________________________________________________ Audit Committee Report AU-2014-5 -3November 27, 2014

From: AMO Communications [mailto:[email protected]] Sent: December-01-14 8:07 PM To: Laura Lee Subject: Request for Nominations for the 2015 - 2019 ROMA Board REQUEST FOR NOMINATIONS for the 2015 – 2019 ROMA Board To be elected at the 2015 Annual Conference To: From:

Heads and Members of Council Ron Eddy, ROMA Chair

Please be advised that in accordance with the Rural Ontario Municipal Association’s Policies and Procedures, the Chair is requesting nominations for Zone Representatives to the 2015 – 2019 ROMA Board. The term of the ROMA Board is four years. In order to qualify for nomination and election for Zone Representative position, the attached Nomination Form must be received by the deadline. These Zone Representatives serve on the ROMA Board along with elected members of the AMO Rural Caucus. Attached please find:  A Nomination Form  A list of the current ROMA Board  Click here for a link to the Zone map and list of zone municipalities: http://www.roma.on.ca/About-Us/Zone-Map.aspx The names of all qualified individuals who are duly nominated will appear on the ballot for election to the ROMA Board. All candidates will be contacted to confirm their nomination and will be sent further information as to the election process. Zone Representative nominations must be submitted no later than 4:00 p.m. on Monday, January 26, 2015 to: Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON M5H 3C6 Fax: (416) 971-6191 Attention: Pat Vanini, Executive Director If you have any questions, you may e-mail [email protected] This information is available on the ROMA website www.roma.on.ca and the AMO website www.amo.on.ca DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.

 

From: AMO Communications [mailto:[email protected]] Sent: December-01-14 11:55 AM To: Laura Lee Subject: AMO REPORT TO MEMBERS December 1, 2014 AMO Report to Member Municipalities Highlights of the November 2014 Board Meeting To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors’ meetings. Highlights of the November 2014 Board meeting include: Budget and Work Plan for 2014-15: The Board approved its budget and work plan. President Gary McNamara and Secretary-Treasurer, Elizabeth Savill noted that the Board will be busy addressing a wide range of policy development as input to the over 30 provincial priority initiatives contained in Ministers’ mandate letters. In addition, there are corporate initiatives, such as the councillor training sessions and new on-line training modules and changes to the reporting system to implement the permanent AMO - Canada Gas Tax Agreement. The President will be sending members of councils more information on the Board’s strategic objectives and work activity for 2014-15 in the coming weeks. Board Vacancies: There are a total of eight vacancies across four caucuses. The Board has approved the process for filling these vacancies which includes a call for nomination. The details of the process, the qualifications and other requirements will be sent to the membership later this week. If you are interested in being nominated, please read the material carefully and note the deadlines. It is the Board’s intent to make a decision on the vacancies at its January 30 meeting. Contact: Ms. Pat Vanini, Executive Director, e-mail: [email protected], ext. 316 or Lorna Ruder, Executive Assistant to the President and Board, e-mail: [email protected], ext. 341. Bill 8 – Public Sector and MPP Accountability and Transparency The Board was updated on the recent Standing Committee hearings on this Bill. There were a cross section of presenters, including the integrity commissioners, the Provincial and a municipal auditor general, the provincial and Toronto Ombudsman and the Constitutional Rights Centre which question the constitutionality of some of the government’s oversight framework in the Bill as it relates to municipal governments. The Standing Committee is to debate motions to amend the Bill and will conclude its work on December 3rd. AMO will keep its members informed as to what amendments were made to the Bill as a result of the hearings. Blue Box Arbitration and Waste Diversion Policy On November 25th, the Honourable Robert Armstrong, Q.C. released his arbitration decision related to the amount of the 2014 Blue Box payment to municipalities from the steward producers. The Arbitrator concluded that the Steward Obligation is $115,172,322, which is higher than the current 2014 interim payments. Materials on the decision were sent to AMO members last week and are on the website. The Board was briefed on the upcoming future Blue Box framework negotiations with stewards as well as the Province’s new waste reduction legislation expected in 2015. AMO and the City of Toronto, with staff support from Regional

Public Works Commissioners of Ontario (RPWCO) and Municipal Waste Association (MWA), will work together to ensure that the municipal sector is prepared for these discussions. Contact: Monika Turner, Director of Policy, email: [email protected], ext. 318. Municipal Hazardous and Special Waste (MHSW) Update The discussions regarding Phase 1 Materials Agreement with Stewardship Ontario (SO) have taken place. AMO, RPWCO and MWA agreed with SO to amend the current agreement to clarify how materials moved to an Independent Stewardship Plan would be handled. AMO, RPWCO and MWA asked that a clause to reflect increased costs be added, which remains outstanding. The Ministry of the Environment and Climate Change (MOECC) Phase 2 funding to municipalities ended October 1st. The Ministry has expected that stewards would organize and undertake voluntary programs for municipally collected materials. Discussions with producers and steward associations have been taking place. Achieving funding to replace what the Ministry once provided is a challenge. For the sector, AMO, MWA and RPWCO will continue to negotiate. Contact: Cathie Brown, Senior Advisor, email: [email protected], ext. 342. Electricity Distributors Association (EDA) – Project Green Light The Project Green Light proposal provides a feasible and more rational alternative to electricity delivery than the current configuration. "Shoulder-to-shoulder" electricity delivery using local distribution companies will bring about efficiencies and more effective services. The Province is considering the sale of Hydro One distribution assets. The position of the EDA is that keeping Hydro One assets whole works against this type of efficiency. AMO will work with the EDA to meet with Minsters to advance Project Green Light. For more information, see (EDA link). Personal Support Workers’ Wage Enhancement and Impacts on Long-Term Care Homes As announced in the 2014 Budget, the Province is increasing the wages of Personal Support Workers (PSWs) by a set amount. While a laudable initiative, there are labour relations and cost implications for municipal long-term care facilities. AMO believes that the government should establish a minimum wage threshold for each of the program years instead of its approach which is to mandate across the board minimum wage increases. This will still allow the government to meet its policy intent of raising the wages of low paid PSWs while at the same time preventing significant labour cost increases in municipal Long-Term Care Homes where wage rates are already much higher. AMO is also calling on the government to formally consult AMO on future years’ implementation. Contact: Michael Jacek, Senior Advisor, email: [email protected], ext. 329. Early Childhood Educator’s Wage Enhancement The Board was informed that, as announced in the 2014 Budget, the Province is seeking to increase the wages of Early Childhood Educators (ECEs) in the province. Wage enhancements will start with an average increase of $1 per hour in 2015 and a further average $1 increase in 2016 for ECEs who work in licensed child care facilities. The voluntary initiative should help stabilize child care operators and support their ability to recruit and retain qualified ECEs in their employ. Directly operated municipal child care facilities will be eligible to receive the increase as will other child care providers, including non-profit and for-profit organizations. Contact: Michael Jacek, Senior Advisor, email: [email protected], ext. 329.

Investing Federal Gas Tax Funds in the One Investment Program Four municipalities have chosen to invest their federal Gas Tax fund allocation into the One Investment Program – the Township of Carling, the Township of Hilliard, the Township of The Archipelago and the Municipality of Red Lake. Total investment is $246,178. These municipalities want to grow their federal Gas Tax allocation over time to pay for a future project. Contact: Judy Dezell, Manager, Gas Tax Implementation, email: [email protected], ext. 306. MEPCO Update MEPCO Chair Doug Reycraft provided an update on the recently approved OMERS Sponsors Corporation Board Primary Plan Funding Management Strategy. The Strategy outlines how benefits and contributions will be modified as the OMERS Primary Plan cycles, over time, through periods of funding deficit and surplus. The Board’s work plan and budget for 2015 were approved and the 2015 MEPCO billing process is unchanged from the previous two years. Invoices are based on municipal employee data supplied by OMERS, and will be forwarded to Heads of Council, CAOs and accounts payable staff in January. The 2013 MEPCO Annual Report is available on the MEPCO website. Contact: Bruce McLeod, MEPCO Coordinator, email: [email protected], ext. 350. LAS Update Eighty-three municipalities are upgrading their entire streetlight network using the LAS LED Streetlight Service. As a result of a recent RFP for product, Cree was once again selected as the successful supplier, due to the quality of their product and a 20% price reduction. If you are serious about reducing your electricity bill and also improving the quality of lighting in your municipality, contact Scott Vokey today. Contact: Scott Vokey, Manager of Energy Services, email: [email protected], ext. 357. PLEASE NOTE: AMO Breaking News will be broadcast to the member municipality’s council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.