Castro Valley Unified School District Infrastructure Plan

Student to Internet

July 2014 – June 2017 Updated: October 2014

 

Table of Contents Needs to be updated (09/18/2013)

The Big Picture

3

Introduction

3

The Future

3

The Classroom Standard

4

Technology for Common Core, Smarter Balanced Assessments and One-to-one computing

5

Infrastructure Diagram

6

Ubiquitous Access Diagram

7

Network Improvements

8

Upgrading the WAN

8

Upgrading the LAN

11

Servers & Workstations

12

Systems Integration (SQL)

22

Data Protection

24

Summary

Director Backup and Replication

25

Power Backup

26 30

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The Big Picture Introduction The purpose of this plan is to define the near-term improvements that CVUSD will make to its computing environment so that district staff can make informed decisions about technology-based curriculum and classroom strategies. The goal of this plan is to deliver a fast, reliable, network infrastructure that will support the Classroom Standard for technology-based Common Core instruction and meet the requirements for both Smarter Balanced online assessments and allow for the participation in online classrooms (AB853). The successful implementation of this plan will result in a robust technology environment that will support every student having a network connected device, access to network enabled resources, and provide continuity between the home and the classroom.

The Future Over the next 2 – 10 years we will experience a sea-change in the landscape of the technology enabled classroom throughout K-12 education. Some of the driving forces behind this change are computer adaptive assessments, online classrooms, and the advent of robust digital textbooks. Unfortunately, the State budget has shrunk and grants for new technologies in schools have almost completely disappeared. We have limited resources and monumental challenges that must be overcome. Furthermore, it is no longer a question of what the future will bring; it is a matter of how we will make it a reality for the students of Castro Valley Unified School District. Our infrastructure must be capable of handling 10,000 Internet enabled devices. These may be tablets, thin-clients, servers, desktops or cell phones; they may be carried by staff, students, parents, or other guests on our campuses. We need to be able to meet the growing educational demands of the classroom while providing reliable and secure access to an ever-growing Internet; and our systems need to be capable of streaming audio, video, and curriculum resources that may carry an intensive bandwidth burden. We will not transition directly from 1,500 devices to 10,000 in one step. This plan details 3-years of improvements that will deploy the infrastructure needed for the next 10+ years. Additionally, these improvements will deploy a classroom standard throughout the district, ensuring that teachers and students have the necessary resources at hand to engage in hi-tech 21st century teaching and learning.

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The Classroom Standard The classroom standard is meant to be an idealized standard of what technology every typical classroom should be resourced with. The reality is that many classrooms are setup for distinct purposes that will contradict this standard, and in those cases, deviations should and must be made. Additionally, the classroom standard will not fit with many current space limitations. As we transition from paper-based education to technology-based education the classroom standard will be very applicable (4:1); however, as we complete this transition, every student will need to be equipped with a personal computer (1:1) much in the same way that every student is currently equipped with a notebook and pencil. Based on a class-size of 32: 8 computers or other Internet enabled devices that permit content creation, Internet research, and technology based curriculum augmentation or lesson differentiation. The number 8 is based on the 4:1 ratio, which aids in the facilitation of learning centers or other station-based learning models. 1 stationary teacher computer setup explicitly for attendance, grading, and basic e-mail or other ‘Office’ related tasks. 1 mobile teacher computer setup for attendance, grading, curriculum creation, and streaming media purposes. 1 multimedia setup: document camera, large interactive visual display (60” min.), classroom audio (min 30watts), and optional tablet device. Wireless network availability for 33 simultaneous device connections. 14 wired network connections that facilitate numerous classroom configurations. The option for a classroom printer. This is optional due to the fact that classroom based printing is fading out. As we get closer to achieving a 1:1 students to computers ratio, we will also be working towards eliminating distributed printing; instead requiring students to turn in work online and centralizing staff based printing in order to reduce cost and waste. Therefore the option is site-based as site-budgets permit and as staff deems local printing necessary.

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Technology for Common Core, Smart Balanced Assessment and One-to-one computing Common Core (CC) instruction and Smarter Balanced Assessments (SBAC) are directly tied together. The skills and tools that students use on a daily basis need to be the same as those used on test day. Additionally, it would be desirable to establish a K12 standard platform for instruction so that students across all campuses receive instruction on the same common core tools. These common platforms are generally referred to as Learning Management Systems (LMS). All of this leads us towards a one-to-one computing initiative in Castro Valley. Ideally, every student should be equipped with a high-powered, portable, Internet enabled technology device that meets the needs of the common core classroom. However as we move towards that reality, we need to first exceed the minimum requirements for instruction and assessment set before us. With the introduction of CC and SBAC, we need to meet a minimum provision for supplying students with computers in the classroom. In this plan, you will see how Chromebooks will be used to meet this need. This is because the Chromebook device meets a number of minimum requirements of paramount importance. First, the device is affordable and can be provided to students with a 2/3:1 ratio. Second, Chromebooks are good for teaching information literacy, or the ability to locate information on the Internet, the ability to evaluate information resources, and the ability to use the information discovered. Lastly, these devices meet basic technical requirements such as having keyboard 11” screens, 8-hour batteries, and wireless network connections. However, while these devices will increase our student’s access to technology in the classroom, the probably won’t bridge us to one-to-one computing and digital textbooks. As we bridge to the future of the technology enabled education of every student, we will need to focus on the Learning Management System. A good LMS will provide a webspace that teachers can fill with lessons and resources for their students to access in the classroom, at home, and around the clock. It will provide a communication platform for parents, teachers, and students to collaborate and ask questions. It should support teachers with effective grade book tools, and student’s with access to resources much more powerful than what a traditional textbook can provide. The universal adoption and use of such a system will be a critical step in opening the door for one-to-one computing and the adoption of digital textbooks. After all, if we pushed a one-to-one initiative beforehand, students would have limited resources to access and the program would be dead before it began.

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The Big Picture - Infrastructure

The Classroom Standard Students

Teacher

Thin Client Computer Labs and Libraries Grade K-6 Specialty Computer “Power-Labs” Grade 7-12 4:1 Student to Computer Radio in Classroom K-5 2:1 Student to Chrombook Ratio Grade 2-5 2:1 Student to Chromebook Ratio ELA Grade 6-12 1:1 Student to Device Ratio BYOD 8-12

30+ Chromebooks 30+ BYOD Devices (iPads, Laptops,  Cellphones, etc)

LCD laptop

The School

Open Wireless

iPad Computer

1000-10,000Mb LAN Computer Computer Computer Computer Computer

The District

Each school is provided with enough Internet  bandwidth to ensure every staff and student  has a minimum of 1Mb dedicated throughput

Castro Valley District Office

1000 Mb Connection 10,000 Mb Connection

Alameda COE Castro Valley

Integrated  Databases

Backup Power

Pleasanton Consolidated Server Array

Alameda

Albany

10,000 Mb

Emeryville

Data

Double Redundant  Data Backups Data

Onsite Storage

San Leandro Data

Offsite Storage

Hayward San Lorenzo

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The Big Picture – Ubiquitous Access

Community Member

Parent

Library

Student Home

Cell Phone Tablet iPad

School

Staff Coffee Shop

Work

Laptop

PC

Chromebook

Windows

Macintosh Anytime...Anywhere

Public Resources

Parent/Student Access

Staff/Teacher Access

District Website

Aeries Parent/ Student Portal

Aeries for Admin

EMS Calendar

Google Apps

District E-mail

Think Central

My School Bucks

EMS Calendar

Destiny Library  Catalogue

AUP Online Internet  Safety Training

Cruncher & OARS

RocketScan  (NSLP Application)

Destiny Library  Access

Learning Mgmt.  System

Learning Mgmt.  System

Help Ticket System

District Cloud  Services (files)

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Network Improvements Upgrading the WAN Goal: Provide for a fast, efficient, and reliable network infrastructure that supports that transmission of large amounts of data sufficient to support 10,000 users/devices. Problem: Our current infrastructure relies on a single connection to each school site and a single Internet connection between the district and the county office of education. A more reliable configuration with include a low-bandwidth backup connection to each site and the county office of education. Deliverable: Add redundancy to all WAN connection. Method: To accomplish this goal, we will install low-bandwidth cable or dsl connection at each school site and configure a fail-over protocol to use this secondary connection if/when the primary fails. Additionally we will add a secondary fiber link between the district and the county office of education. One major challenge to implementing this infrastructure will be cost. Since secondary lines are not covered by the federal e-rate program, the cost of all of these lines must be absorbed by the school district. The total estimated cost is approximately $2500/month or $30,000 per year for this service.

October 2014 Update: The previous goal of replacing our microwave relay network with point-to-point fiberoptic connection was completed in July 2014. These upgrades now provide the district with a 1Gbps Internet connection and 1Gbps dedicated site connections (except RHS and JRE, which are on contracted 100Mbps service until December 2015). Sites with over 1000 users are still designated for 10Gbps connections; however we are waiting until bandwidth utilization exceeds 70% of current capacity before increasing it.

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Upgrading the WAN - Planned Network Map

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Upgrading the WAN - Fiber Optic Upgrades After a cost analysis was completed using a competitive bid process, it was apparent that, through Federal and State subsidy programs (E-rate & CTF), the District can save money over a 10-year time period by using leased fiber instead of upgrading our microwave network as previously planned. The posted RFP sought proposals that would connect all school sites back to the district office over 1000Mb connections with the ability for future upgrades to 10,000Mb. This is in line with our earlier stated goal of providing connection capacity for 10,000 devices. In addition to added bandwidth for delivering Internet based traffic to the classroom, a robust fiber optic network also enables us to pull server resources out of the school sites and place them back in the district office where we can provide backup power, data backup services, redundant server space, and high-speed access from any location. Now that we’ve increased capacity, the next step is to ensure that capacity is reliable per the above state goal of adding redundant connection. Additionally we are planning the increase to 10Gbps for sites with more than 1000 users.

Activity Fully Deploy Fiber Optic Network Apply for WAN Link Upgrades (e-rate) Receive E-Rate Funds Upgrade WAN Links to 1Gbps (JRE & RHS) Upgrade Distribution Layer Switches for OSPF support Install Secondary WAN Links Configure OSPF Install Secondary Internet Link Apply for Internet Upgrade (e-rate) Apply for WAN Link Upgrades (e-rate) Receive E-Rate Funds Upgrade Internet to 10Gbps Upgrade WAN Links to 10Gbps (CVHS & CMS)

Responsible Person CTO CTO SLD/FCC SE/Conterra

Timeline Complete November 2014 July 2015 January 2016

CTO, SE

January 2016

CTO, SE SE CTO, SE CTO CTO SLD/FCC SE/Comcast SE/Conterra

June 2016 July 2016 July 2016 November 2016 November 2016 July 2017 August 2017 August 2017

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Upgrading the LAN Goal: Upgrade site networks with 10Gbps backbones and next generation Wifi connectivity. Problem: Recent upgrades brought all sites up-to-speed with 1Gbps backbones and deployed district-wide common wifi networks. At this point, we need to plan for keeping these networks updated over time. Deliverables: Upgrade distribution layer switches with 10Gbps capable devices and upgrade wifi antennas with next generation technology to support 1+Gbps aggregate connections. Method: Deploy new hardware (switches and antennas) over time. Maintaining current network infrastructure requires consistent planning and implementation. Our recent implementations have done an adequate job of meeting our current needs. The purpose of this goal is to make sure we are making the appropriate investments over time to keep up with developing network technologies.

Activity Implement Outdoor Wireless at all Secondary Schools for PE access Upgrade Site Distribution Layer Switches at CVHS, CMS, RHS, JEN Upgrade Site Distribution Layer Switches CVE, PRO, IND, STA Upgrade Site Distribution Layer Switches CRE, CHA, MAR, PAL Upgrade Wifi at CVHS Upgrade Wifi at CMS & Creekside Upgrade Wifi at RHS, CVE, MAR, STA Upgrade Wifi at JEN, IND, PRO, PAL, CHA

Responsible Person SE

Timeline Complete

SE

Summer 2015

SE

Summer 2016

SE

Summer 2017

SE SE SE SE

2018-2020 2018-2020 2018-2020 2018-2020

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Servers & Workstations Goal 1: Migrate MS Exchange E-mail server to Google Mail (G-mail). Problem: Our Exchange server is aging and due to numerous issues can no longer be patched or upgraded. Additionally we are experiencing issues related to database size. Deliverable: A full migration of Exchange to G-mail will alleviate all data storage issues and provide the district with a low cost, secure, e-mail solution. Method: Implement dual delivery, enabling staff to use both Exchange and G-mail simultaneously. Individually migrate admin workstations using MS Outlook from Exchange to G-mail for their primary connection. Complete migration, verify e-mail archive, and finally remove Exchange server from production environment.

Goal 2: Provide teachers and students with up-to-date computer systems that support 21st century learning environments. Deliverable: Maintain workstation replacement schedule defined in this plan. Method: Continue Chromebook implementations at all sites, moving toward a 4:1 ratio (classroom:cart). Continue lab replacements to support non-internet based application support. Continue staff workstation replacements, including the assignment of laptops to teachers.

Goal 3: Implement systems of support to ensure that all students have access to the district’s learning resources via the Internet. Deliverable: Deploy middle-school pilot to provide Internet access at home using a combination of solutions. Method: Partner with Comcast to connect families with computer and Internet services at a discount for those who qualify ($250 computer & $10/month Internet). Establish a program that provides a Chromebook and basic Internet Access for those who can’t afford to participate in the Comcast program.

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Servers & Workstations – Server Upgrades

Site

Servers

Purpose

Replacement

Base

Timeline

DO

VM1

VM Host

ESX01

VMWare

completed

DO

VM2

VM Host

ESX01

VMWare

completed

DO

VM3

VM Host

ESX02

VMWare

completed

DO

Lightspeed Rocket

E-mail Backup

E-mail Backup Only

Appliance

completed

DO

Lightspeed Rocket

New Content Filter

Palo Alto Networks

Appliance

completed

DO

DOSAN01

Storage

DOSAN02

LINUX

completed

DO

DOSAN02

System Recovery external to VM environment

DOSAN13

SAN Storage

Summer 2015

DO

DO-AERIESSQL

SQL Database Server

DO-SQL01 DO-SQL02

Microsoft (DAG)

Summer 2015

DO

Internet-based VDI VDI Environment

Unknown

CLOUD

Fall 2015

DO

ESX01

VM Host

ESX11

VMWare

2016

DO

ESX02

VM Host

ESX12

VMWare

2016

DO

ESX03

VM Host

ESX13

VMWare

2016

DO

DO-IIS

Web Server

DO-IIS02

Latest Server/IIS Package

Spring 2017

DO

Server 2008 Environments

Server Services

Server 2012+

Latest Server Package

Summer 2017

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Servers & Workstations - District Servers District ESX hosts (VMWARE) operate in a redundant environment where only 2 of the 3 physical servers are required to maintain a fully functioning environment. This server array provides the physical host environment for all District-based server services that run on guest operating systems (WINDOWS). With the guest operating systems stored on the redundant server storage (SAN0X), we have achieve a fully redundant environment capable of sustaining multiple failures without loss of service availability. In order to maintain this level of availability, our server hardware and storage array must be current and supported. As a result, servers will be scheduled for replace every 3-years (at which point the will cycle into the school sites), and SAN storage will be replaced every 4-5 years depending on space availability. All hardware will be maintained with current support contracts with 4-hour response windows.

Server

Specs

Cycle

Cost

ESX01 ESX02 ESX03

16core / 128GB 16core / 128GB 16core / 128GB

A A A

SAN

8TB RAID50

A

VDI01 VDI02 SAN ESX11 ESX12 ESX13

32core / 128GB 32core / 128GB 24TB RAID50 32core / 512GB 32core / 512GB 32core / 512GB

B B C C C C

$12,500 $12,500 $12,500 Expensed in prior fiscal year $30,000 $30,000 $30,000 $12,500 $12,500 $12,500

Replacement Timeline Completed Completed Completed Completed Completed Completed Fall 2015 Spring 2016 Spring 2016 Spring 2016 Page | 14 

 

 

Servers & Workstations – District Servers / VDI A Virtual Desktop Infrastructure (VDI) is a computing environment where you invest in a few powerful servers to run a number of inexpensive workstations. To date, CVUSD has implemented VDI solutions at Jensen Ranch Elementary, Chabot Elementary, Marshall Elementary, Proctor Elementary, Independent Elementary, Creekside Middle School, and Castro Valley High School. With the advancement of Chromebook applications, the need for this type of VDI environment is decreasing. This is because many application that once required a Windows operating system are now compatible with the Chromebook environment. The next evolution of this type of environment is hosted via cloud services on the Web. This type of solution will provide the same benefits, but will allow us to use Chromebook devices as VDI workstations. A significant benefit to this type of solution is that a cloud-based environment can be accessed from school and from home; which has significant potential with regard to meeting our goal of providing anytime/anywhere learning environments.

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Servers & Workstations - Site Server Replacements

Fall 2015 Update: Site servers are no longer supported. All server services have been consolidated at the District office. The only exception to this is some legacy servers that are no longer supported and scheduled for end-of-life; as such, they will not be replaced. This was made possible by the successful fiber-optic and server virtualization projects completed between 2012 and 2014.  

 

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Servers & Workstations - Site Workstation Replacements Teacher Laptops – 5 Year Site / Cycle Alma CVE Chabot Independent Jensen Ranch Marshall Palomares Proctor Stanton Vannoy Canyon / A Canyon / B Creekside CVHS / A CVHS / B CVHS / C CVHS / D Redwood Itinerants

Number of Laptops 4 20 18 25 20 21 7 25 19 18 30 30 37 32 32 32 32 1 20

Replacement Year 2018 – 2019 2014 – 2015 2015 – 2016 2016 – 2017 2016 – 2017 2017 – 2018 2016 – 2017 2015 – 2016 2018 – 2019 2014 – 2015 2014 – 2015 2015 – 2016 2018 – 2019 2016 – 2017 2017 – 2018 2014 – 2015 2015 – 2016 2017 – 2018 2018 – 2019

Est. Cost $2,800 $14,000 $12,600 $17,500 $14,000 $14,700 $4,900 $17,500 $16,300 $12,600 $21,000 $21,000 $21,000 $22,400 $22,400 $22,400 $22,400 $7,700 $14,000

Replacement Year

Est. Cost

2016 – 2017 2016 – 2017 2016 – 2017 2016 – 2017 2016 – 2017 2015 – 2016 2015 – 2016 2015 – 2016 2016 – 2017 2014 – 2015 2014 – 2015 2013 – 2014 2014 – 2015

$2,700 $2,700 $2,700 $2,700 $2,700 $1,800 $2,700 $2,700 $2,700 $13,500 $4,500 $36,000 $3,500

School Office Workstations – 5 Year Site CVE Chabot Independent Jensen Ranch Marshall Palomares Proctor Stanton Vannoy Canyon Creekside CVHS Redwood

Number of Desktops 3 3 3 3 3 2 3 3 3 15 5 40 5

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Servers & Workstations - Site Workstation Replacements Student Stations – Chromebooks – 3 Years Site CVE / A CVE / B CVE / C Chabot / A Chabot / B Chabot / C Independent / A Independent / B Independent / C Jensen Ranch / A Jensen Ranch / B Jensen Ranch / C Marshall / A Marshall / B Marshall / C Palomares / A Palomares / B Palomares / C Proctor / A Proctor / B Proctor / C Stanton / A Stanton / B Stanton / C Vannoy / A Vannoy / B Vannoy / C Canyon / A Canyon / B Canyon / C Creekside / A Creekside / B Creekside / C CVHS / A CVHS / B CVHS / C Redwood / A Redwood / B Redwood / C

Target/Pattern 4 / 2-1-1

4 / 2-1-1

5 / 2-2-1

4 / 2-1-1

4 / 2-1-1

2 / 1-0-1

4 / 2-1-1

4 / 2-1-1

4 / 2-1-1

10 / 4-3-3

6 / 2-2-2

15 / 5-5-5

2 / 1-0-1

Carts 2 2 0 2 1 1 4 0 1 2 1 1 1 0 2 1 0 1 2 1 1 3 1 0 2 1 1 5 4 2 3 3 1 8 5 2 1 1 0

Replacement Year 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 – 2016 2013 – 2014 2014 – 2015 2015 - 2016

Est. Cost Completed $30,000 $15,000 Completed $15,000 $15,000 Completed $15,000 Completed $15,000 $15,000 Completed $30,000 Completed $15,000 Completed $15,000 $15,000 Completed $15,000 Completed $15,000 $15,000 Completed Completed $30,000 $45,000 $45,000 $15,000 Completed Completed $30,000 Completed $15,000 Page | 18 

 

 

Student Stations – VDI - 10 Year Site CVE Chabot Independent Jensen Ranch Marshall Palomares Proctor Stanton Vannoy Canyon Creekside CVHS Redwood

Number of Desktops 150 50 150 100 150 150 100 50 50 50

Replacement Year

Est. Cost

2014 – 2015 2013 – 2014 2013 – 2014 2012 – 2013 2013 – 2014 2014 – 2015 2014 – 2015 2013 – 2014 2014 – 2015 2014 – 2015

$45,000 Completed Completed Completed Completed $45,000 $30,000 Completed Completed $15,000

Replacement Year

Est. Cost

2015 – 2016 2015 – 2016 2017 – 2018 2014 – 2015 2015 – 2016 2014 – 2015 2015 – 2016 2016 – 2017

$4,000 $1,600 $10,800 $4,800 $4,800 $9,600 $9,600 $9,600

District Office Workstations – 5 Year Site Human Resources Superintendent Information Tech Business Services Business Services Ed Services Ed Services Ed Services

Number of Desktops 5 2 9 6 6 12 12 12

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Site Workstation Replacement Cost Totals Replacements Teacher Laptops School Office Workstations Student Stations – Chrome Student Stations – VDI District Office Workstations

Year 2013 – 2014 2013 – 2014 2013 – 2014 2013 – 2014 2013 – 2014

Teacher Laptops School Office Workstations Student Stations – Chrome Student Stations – VDI District Office Workstations

2014 – 2015 2014 – 2015 2014 – 2015 2014 – 2015 2014 – 2015

Teacher Laptops School Office Workstations Student Stations – Chrome Student Stations – VDI District Office Workstations

2015 – 2016 2015 – 2016 2015 – 2016 2015 – 2016 2015 – 2016

Total 100 (not listed) 40 36 400 TOTAL 100 25 17 500 18 TOTAL 105 8 14 19 TOTAL

Cost $70,000 $36,000 $540,000 $120,000 $766,000 $70,000 $22,500 $255,000 $150,000 $14,400 $511,900 $73,500 $7,200 $210,000 $17,100 $307,800

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Systems Integration (SQL) Goal: Consolidate data between various data sources through SIF integration. Deliverable: Seamlessly automated integration of databases across multiple servers and platforms. Method: Use Aeries as ‘core’ database from which to push and pull data. Narrative: CVUSD uses many different database systems for differing purposes. However, the data accessed through many of these systems is redundant. Ideally, these data should be congruent. Integration should provide daily updates between systems and the resulting data should be as accurate as the original data entry.

Nutrikids

Reflections (HR)

Action Implement CPSI SIF Database (Active Directory) Program Aeries Extraction Module (OARS,Google,Destiny) Setup Google Extraction Setup Destiny Extraction Setup OARS Extraction Program Nutrikids/Aeries Link Program Reflections/Aeries Link

Aeries

Active Directory & E-mail

Destiny

OARS

Google Apps Expense VCasel License

Cost $30,000

Timeline Completed

Programming

$5,000

Completed

Programming Programming Programming Programming Programming

$500 $1,000 $1,000 $3,000 $5,000

Completed Fall 2014 Spring 2015 Fall 2014 Feasibility Undetermined Page | 21 

 

 

Nutrikids to Aeries This connection requires by-direction updates which will need to be custom programmed. Student adds/deletes are made in Aeries and need to be pushed to Nutrikids. Nutrikids is the authoritative database for the NSLP (national school lunch program), and must update a secure area in Aeries. The Nutrikids to Aeries updates need to identify records that have changed in Nutrikids and subsequently close the previous record in Aeries and add the new record from Nutrikids. In this, Aeries will maintain the database history for NSLP participation (as required for pre-id, CBEDS, consolidated app, etc). Aeries to Active Directory Using the VCasel software (Sif Integrator / AD Integrator), we will automate the creation of user accounts for staff and students. In order to complete this integration, the Reflections integration will need to be completed first. This system can also be used to create e-mail accounts for staff and add them to the proper security groups. Aeries to Destiny A custom database program will be required to pull this data from Aeries and push it into Destiny. Aeries to Google Apps Google Apps will likely become a key application source for staff and students of the Castro Valley USD. With composite integration, student/staff that are added to either Aeries or Reflections will be synchronized with Google Apps, ensuring that everyone had this cloud-based resource at school and at home. Aeries to OARS A custom database program will be required to pull this data from Aeries and push it into OARS via secure FTP. OARS will only permit 2 updates per month. While this is the case, we will still run the process daily, ensuring the current files are always available to OARS. Additionally we will investigate pushing OARS data into Aeries, including all testing and report card data. Human Resources to Aeries One of the more challenging integrations will be to pull staff records from the Reflections database and add them automatically to Aeries. Additionally, this integration should disable staff accounts in Aeries after this staff accounts receive inactive status in Reflections. Page | 22   

 

Data Protection Goal 1: Ensure data reliability across time and trouble. Problem: Data protection requires the robust network environment described in this plan. Currently, the district has no off-site storage and limited Internet bandwidth. Additionally, multiple power-outages per year threaten all district storage arrays. Hard power changes risk physically damaging equipment which could render any redundancy useless. Deliverable: Secure data storage and access with multiple layers of recoverability. Method: Use of redundant storage arrays, directory replication, and multiple-layers offsite backups over the district’s Internet connection using Internet 2.

Fall 2013 Update: All primary server hardware has been upgraded and/or replaced.

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Data Backup and Replication Data protection involved multiple data types, including Files, Databases, E-mail, and Operating System State data. Data is protected in 3 ways. First, data is stored on redundant drive arrays known as RAIDs. RAIDs ensure that is a server experiences a hard drive failure, data is not lost. Second, data is kept in multiple locations ensuring that is one copy is compromised, another copy remains protected. Third, data is protected through physical means; both my locked doors and power-protected measures. All servers in the CVUSD already protect data on RAIDs. What is lacking is an effective backup solution that creates and indexes multiple copies of files. Also lacking is proper power protection; which left uncheck could result in a catastrophic loss.

Action Implement Cloud Storage Implement Policies and Regulations governing cloud storage Implement Redundant SAN (A/B) Upgrade NAS1 & 2 Implement SAN Upgrade (A/B)

Expense Subscription None

Cost $10,000 0

Timeline Fall 2014 Spring 2015

Appliance Appliance Appliance

$50,000 $10,000 $50,000

Summer 2015 Summer 2016 Summer 2017

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Power Backup  

District Servers & SAN

Battery Backup

In order to deliver reliable network services, Servers and LAN equipment need to be operational. This has been historically a major problem in the CVUSD geographical area. In order to eliminate outages caused by the power grid, we implemented a Backup Generator and Transfer Switch. Normally a project like this requires rewiring the entire server room; however this work was already completed years ago. Currently PG&E runs directly to the battery backup; which is capable of running the server room for up to 45 minutes. During this time, backup generator kicks in to offer continual power (occurs within 45 seconds).

School sites also require basic battery backup protection in order to keep servers alive during brief outages. In most cases, a 5000VA battery should be sufficient as long as it is replaced every 2 years. In high-load environments (CVHS), 2 5000VA batteries can be wired in series. The only drawback to using these batteries is that they will require 208V 3phase circuits, which may or may not be available in some locations.

Fall 2014 Update: All backup power facilities have been implemented and upgraded. We are currently online with a natural gas backup generator and full battery backup system. Equipment is being maintained for continual use, including periodic testing to ensure emergency functionality. 

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Budget Requirement for All 2014/2015 Projects * This budget does not indicate that any money has been allocated for these projects. Technology projects are typically funded through multiple sources, often with funding that doesn’t become available until later in the funding year. The technology department always plans beyond available means in order to assure that when new funding becomes available we have an active plan for applying those funds. In other words, just because there is a dollar amount listed below does not indicate that the District has committed the funds necessary to process that line item. We plan for what is technologically possible and then do what is necessary to turn our plan into a reality. 14/15  Projected 

Notes 

01-072-4020-4420-0000-0-1000-1110-38 

30,000.00 

  

01-072-4020-4300-0000-0-1000-1110-38 

300,000.00 

  

Computers - ChromeBooks (library checkout) 

01-072-4020-4300-0000-0-1000-1110-38 

120,000.00 

  

Computers - CVHS Art Lab 

01-072-4020-4420-0000-0-1000-1110-38 

53,000.00 

  

Computers - ThinClient Servers 

01-072-4020-4490-0000-0-1000-1110-38 

20,000.00 

For Classrooms/Labs 

Computers - ThinClient Supplies 

01-072-4020-4300-0000-0-1000-1110-38 

120,000.00 

For Classrooms/Labs 

Computers - Office Desktops (district office) 

01-072-4020-4420-0000-0-7200-0000-38 

15,000.00 

  

Computers - Office Desktops (school sites) 

01-072-4020-4420-0000-0-2700-0000-38 

57,000.00 

  

Computers - Printers 

01-072-4020-4420-0000-0-2700-0000-38 

12,000.00 

  

Computers - Projector Replacements 

01-072-4020-4420-0000-0-1000-1110-38 

75,000.00 

For Classrooms/Labs 

Computers - Teacher Laptops 

01-072-4020-4420-0000-0-1000-1110-38 

70,000.00 

  

Conference - Aeries Fall 

01-072-4020-5210-0000-0-7200-0000-38 

2,000.00 

  

Conference - Aeries Spring 

01-072-4020-5210-0000-0-7200-0000-38 

6,000.00 

  

Conference - CUE 

01-072-4020-5210-0000-0-7200-0000-38 

250.00 

  

Conference - CUE 

01-072-4020-5220-0000-0-7200-0000-38 

1,500.00 

  

Conference - Various Staff PD 

01-072-4020-5800-0000-0-7200-0000-38 

10,000.00 

  

Consulting - A/V Installations 

01-072-4020-5800-0000-0-7200-0000-38 

250,000.00 

Marshall, CVE, Stanton, DO 

Consulting - A/V Repairs 

01-072-4020-5660-0000-0-8100-0000-38 

100,000.00 

District-wide Repairs 

Consulting - CSM E-Rate 

01-072-4020-5800-1100-0-7200-0000-38 

12,000.00 

  

Consulting - Emergency Support 

01-072-4020-5800-0000-0-7200-0000-38 

12,000.00 

  

Equipment Repair - Laptops & Computers 

01-072-4020-5640-0000-0-7200-0000-38 

5,000.00 

  

Equipment Repair - Mobile Devices 

01-072-4020-5640-0000-0-7200-0000-38 

5,000.00 

  

Equipment Repair - Printer 

01-072-4020-5640-0000-0-7200-0000-38 

5,000.00 

  

Network Hardware - Switch Upgrades (CVHS) 

01-072-4020-4490-0000-0-1000-1110-38 

15,000.00 

10Gb Capable 

Network Hardware - Switch Upgrades (Other) 

01-072-4020-4400-0000-0-1000-1110-38 

15,000.00 

  

Network Services - Fiber (11 Sites) 

01-072-4020-4914-0000-0-7200-0000-38 

58,080.00 

E-rate @ 0.45, CTF @ 0.50 

Network Services - Fiber (2 Sites) 

01-072-4020-4914-0000-0-7200-0000-38 

7,150.00 

E-rate @ 0.45, CTF @ 0.50 

Network Services - Installation 

01-072-4020-5660-1100-0-8100-0000-38 

20,000.00 

  

Network Services - Interent Filtering 

01-072-4020-5881-0000-0-7200-0000-38 

19,000.00 

one time hardware upgrade 

Network Services - Internet 

01-072-4020-5800-0000-0-7200-0000-38 

12,375.00 

1Gb Service 

Phones - Cellular Service 

01-072-4020-5914-0000-0-7200-0000-38 

22,000.00 

  

Phones - Cellular Supplies 

01-072-4020-4300-0000-0-7200-0000-38 

2,750.00 

  

Line Items 

Account 

Computers - Canyon Computer Lab  Computers - ChromeBooks (classroom) 

Page | 26   

 

Server - Generator Maintenance 

01-072-4020-5650-0000-0-7200-0000-38 

1,432.79 

  

Server - Hardware Leases 

01-072-4020-5610-0000-0-7200-0000-38 

12,500.00 

  

Server - Storage Upgrade 

01-072-4020-4490-0000-0-1000-1110-38 

45,000.00 

  

Software - Adobe Licenses 

01-072-4020-4315-0000-0-1000-1110-38 

12,421.36 

District-wide licensing 

Software - Aeries .Net/CS/Mobile 

01-072-4020-5881-0000-0-7200-0000-38 

15,235.00 

Aeries to increase price 10% 

Software - Aeries Directory Sync 

01-072-4020-5881-0000-0-7200-0000-38 

5,000.00 

  

Software - AUP Online 

01-072-4020-5881-0000-0-1000-1110-38 

4,678.00 

CIPA Mandated Curriculum 

Software - Auto Dialer 

01-072-4020-5881-0000-0-7200-0000-38 

22,655.00 

  

Software - Backup Software (Google Apps) 

01-072-4020-5881-0000-0-7200-0000-38 

30,000.00 

Move E-mail and Files to Google 

Software - Cruncher 

01-072-4020-5881-0000-0-7200-0000-38 

11,047.20 

  

Software - DeepFreeze 

01-072-4020-4315-0000-0-1000-1110-38 

2,200.00 

  

Software - DeepFreeze 

01-072-4020-5881-0000-0-1000-1110-38 

800.00 

  

Software - Desiny SIF Integration 

01-072-4020-5650-0000-0-2420-0000-38 

5,000.00 

  

Software - Destiny Maintenance 

01-072-4020-5650-0000-0-2420-0000-38 

160.00 

  

Software - Destiny Support 

01-072-4020-5881-0000-0-2420-0000-38 

11,857.03 

  

Software - Doceri 

01-072-4020-4315-0000-0-1100-1110-38 

3,000.00 

  

Software - EMS 

01-072-4020-5881-0000-0-7200-0000-38 

4,000.00 

  

Software - IssueTrak 

01-072-4020-5881-0000-0-7200-0000-38 

11,780.00 

  

Software - IssueTrak Program Expansion 

01-072-4020-4315-0000-0-7200-0000-38 

6,000.00 

Additional Users 

Software - Remote Support Software 

01-072-4020-5881-0000-0-7200-0000-38 

1,200.00 

  

Software - MDM (ipad app management) 

01-072-4020-5881-0000-0-7200-0000-38 

2,000.00 

iPad Management 

Software - Microsoft Licenses 

01-072-4020-4315-0000-0-7200-0000-38 

48,966.38 

District-wide licensing 

Software - OARS 

01-072-4020-5881-0000-0-7200-0000-38 

36,850.00 

  

Software - Professional Services 

01-072-4020-5800-0000-0-7200-0000-38 

800.00 

Software - Data Processing 

01-072-4020-5892-0000-0-7700-0000-38 

104,586.00 

  

Software - Financial Software Support 

01-072-4020-5881-0000-0-7700-0000-38 

23,000.00 

  

Software - QSS User Group 

01-072-4020-5300-0000-0-7200-0000-38 

2,900.00 

  

Software - TypingClub 

01-072-4020-5881-0000-0-1000-1110-38 

8,000.00 

  

Software - VEEAM Support 

01-072-4020-5881-0000-0-7200-0000-38 

3,500.00 

  

Software - VMWARE 

01-072-4020-5881-0000-0-7200-0000-38 

6,500.00 

Supplies - iPads 

01-072-4020-4420-0000-0-1100-1110-38 

30,000.00 

Doceri Project 

Supplies - JIT Office 

01-072-4020-4300-0000-0-7200-0000-38 

2,500.00 

  

Supplies - Technology 

01-072-4020-4300-0000-0-7200-0000-38 

12,000.00 

  

For QSS 

Supplies - Testing Headphones 

01-072-4020-4300-0000-0-7200-0000-38 

10,000.00 

Disposable Headphones for Exam 

Website - Development 

01-072-4020-5800-0000-0-7200-0000-38 

13,000.00 

Converting School Sites to Plone 

Website - Maintenance Contract 

01-072-4020-5800-0000-0-7200-0000-38 

12,000.00 

  

Website - Online Forms 

01-072-4020-5800-0000-0-7200-0000-38 

15,000.00 

  

Website - uStream 

01-072-4020-5881-0000-0-7200-0000-38 

2,000.00 

Video Streaming 

Website - Video Hosting 

01-072-4020-5881-0000-0-7200-0000-38 

2,500.00 

Video Hosting 

Page | 27