ASU Camps & Clinics Manual 2015-16 Each year the Office of Athletic Compliance distributes a Camp Manual to all coaches and arranges a camp/clinic meeting. The manual contains NCAA rules and interpretations regarding camps and clinics and provides answers to frequently asked questions. The camp/clinic meeting allows the Office of Athletic Compliance to review rules and gives the camp directors and coaches the opportunity to ask questions and make arrangements with the necessary departments involved with institutional camps (e.g., facilities).
Table of Contents Institutional Camps & Clinics .................................................................................................................................... 3 Recruiting Activities...................................................................................................................................... 3 Scheduling ...................................................................................................................................................... 3 Camp Restrictions ......................................................................................................................................... 4 Attendance & Fee Restrictions.......................................................................................................... 4 Camp Transportation........................................................................................................................ . 5 Testing Activities………………..………………………..………………………………………………….6 Camp Advertisements & Promotions.......................................................................................................... 7 Advertisements…………………….……………………………………………………………… 7 Brochures……………………….....………………………………………………………………. 7 Employment………………………………..………………………………………………………………. 8 Prospective Student-Athletes………………………………………….………………………….. 8 ASU Athletic Department Staff………………………………………………….……………….. 8 ASU Student-Athletes………………………………………………….…………………………. 8 High School, Prep School or Junior College Coaches…………………………….……………… 9 ASU Background Checks………………………………….…………………………………….. 10 ASU Coaches’ Clinics…………………………………….……………………………………………… 10 Basketball Focus Group…………………………………….…………………………………………… 10 NCAA Sanctions……………………………………………….………………………………………… 11 Non-Institutional Camps & Clinics……………………………………………………………………………….. 12 Employment……………...……………………………………………………………………………….. 12 Sports Other than Football, Basketball & Women’s Volleyball……..…………………………... 12 Football…………………………………………………………………………………………… 12 Basketball………………………………………………………………………………………… 12 Women’s Volleyball………………………………………………………………………………12 All Sports Exception……………………………………………………………………………... 13 Recruiting Services………………………………………………………………………………. 13 Student-Athletes…………………………………………………………………………………. 13 Use of ASU Facilities…………...………………………………………………………………………… 13 Procedures………………………………………………………………………………………………………….. 15 Institutional Camp & Clinics…………………………………………………………………………… 15 Non-Institutional Camps & Clinics…………………………………………………………………….. 17
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Institutional Camps & Clinics Institutions may conduct sports camps or instructional clinics in order to promote either: (1) skill and knowledge in a particular sport; or (2) general athletic skill and knowledge not specific to any particular sport. All institutional camps and clinics must be open to the general public (except for restrictions in age, gender, grade level or number of participants). The permissible focus or purpose of the camp or clinic must be to: 1. Place special emphasis on a particular sport or sports and provide specialized instruction, practice, or competition; 2. Involve activities designed to improve overall skills and general knowledge in the sport; or 3. Offer a diversified experience without emphasis on instruction, practice or competition in any particular sport.
Recruiting Activities at Institutional Camps & Clinics ASU staff members employed at any camp or clinic (e.g., counselor, director) are prohibited from recruiting any prospective student-athlete from the time the individual reports to the camp or clinic through the conclusion of all camp or clinic activities. This prohibition includes extending written offers of financial aid to any prospect during his or her attendance at the camp or clinic [NCAA Bylaw 13.12.1.5]. It is permissible for an ASU coach to engage in recruiting conversations with participating prospective student-athletes during the institution’s camps or clinics [NCAA Bylaw 13.12.1.5]. Any recruiting activities that occur after completion of the camp or clinic are subject to applicable recruiting calendar restrictions.
Scheduling of Institutional Camps and Clinics 1. FOOTBALL: An institution's football camp or clinic may only be conducted during two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28 - June 3) and must be conducted on the institution’s campus. The dates of the two 15-day periods must be on file in the office of the Director of Compliance or Compliance Coordinator [NCAA Bylaw 13.12.1.1.3]. A football camp may not be conducted during the 14-day dead period that begins on the last Monday in June unless July 1 falls on a Monday. If July 1 falls on a Monday, the14-day dead period begins on July 1. 2. BASKETBALL: An institution's basketball camp or clinic may be conducted only during the months of June, July and August, or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28 - June 3) [NCAA Bylaw 13.12.1.1.4]. The camp or clinic must be conducted on the institution’s campus or within a 100-mile radius of the campus [NCAA Bylaw 13.12.1.2]. However, at no time may a basketball camp be conducted during a dead period. Compliance Handbook 2015-16 Page 3
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3. ALL OTHER SPORTS: Camps and clinics may be conducted at any time during the year except during a dead period.
Restrictions - Institutional Camps and Clinics Attendance and Fee Restrictions 1. Camp must be open to any and all entrants, limited only by age, gender, grade level or number of participants [NCAA Bylaw 13.12.1.3]. Camp or clinic advertisements geared to a particular audience (e.g., elite camp) are permissible only if the advertisement or promotion indicates that the camp or clinic is open to any and all entrants (limited only by number, age, grade level and/or gender) [NCAA Bylaw 13.4.3.1.2.1]. 2. Any institutional staff member (e.g., countable coach, volunteer coach, administrative assistant, noncoaching staff member with sport-specific responsibilities) may make telephone calls to an individual (or his/her parents, guardians or coaches) only if the call is solely related to institutional camp and clinic logistical issues. Examples of logistical issues regarding camps and clinics include, but are not limited to: a. Incomplete, insufficient or illegible payment information; b. Incomplete or unsigned paperwork or forms; c. Questions regarding accommodations; d. Questions regarding required vs. optional items to bring to camp; e. Questions regarding transportation or meal options at camp; or f. Medical questions. These calls are not intended to be for recruiting purposes and are not subject to the restrictions of telephone calls; however, they should be logged on the camp and clinic call log. A call to a prospect using Assistant Coach Systems (ACS) for camp and clinic logistical issues is permissible, but one must note this in the notes section for that call. Accordingly, these calls may not include any recruiting conversation or solicitation of particular individuals to attend the institution's camp or clinic. If a call includes any recruiting conversation or solicitation of particular individuals to attend, then the legislated telephone call restrictions apply, including the restrictions on who is permitted to make and receive telephone calls [Ed. Column 5/7/2009]. 3. No free or reduced admissions are allowed for prospects that are high school, prep school, or two-year college athletics award winners or who are being recruited by ASU. For purposes of this rule in sports other than men’s basketball, high school includes the ninth grade, regardless of whether the ninth grade is part of a junior high school system [NCAA 13.12.1.7.1]. •
Men’s Basketball a. “Prospects” shall include any individual who has started classes for the seventh grade [NCAA Bylaw 13.12.1.1.1]; b. A prospect is considered recruited if any of the following conditions have occurred [NCAA Bylaw 13.12.1.1.1.1]:
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The prospect’s attendance at any ASU camp or clinic has been solicited by the institution (or a representative of the institution’s athletics interests – “booster”); The institution has provided any recruiting materials to the prospect; An institutional coaching staff member has had any recruiting contact, including in-person or electronic contact (e.g., phone calls, video conference, electronic correspondence), with the prospect including contact initiated by the prospect; The prospect has received a verbal offer of athletically related financial aid from the institution; or The prospect has verbally committed to attend the institution.
4. Any free or reduced admission given to an individual who is not prospect age and does not meet the criteria for receiving a discount instantly becomes a prospect, regardless if he/she has entered into the ninth grade (seventh grade for men’s basketball). 5. A booster may not pay a prospect’s expenses to attend the camp [NCAA 13.12.1.7.2]. 6. It is permissible for an outside organization (e.g., YMCA) that is not associated with ASU, to provide a free or reduced admission to underprivileged youth to attend an ASU camp, provided the organization is associated with an amateur sports organization. 7. It is permissible for a corporate sponsor of a camp to provide free admission to the camp to individuals who are not high school or junior college athletics awards winners, nor have been recruited by the institution, provided such an opportunity is available to any individual on a need basis [NCAA Bylaw 13.02.13.1, and Staff Interp 6/7/1989]. 8. Institutional camps may provide group discounts, provided they are available on an equal basis with documented standards to all who wish to take advantage of them. 9.
Institutions may provide free admission to the children of athletics department staff members [NCAA Staff Interp 10/29/2003].
10. The cost of the camp must cover the cost of any items (e.g., food, awards, apparel) provided to the participants [NCAA Bylaw 13.12.1.7.4].
Transportation for camp attendees - Institutional Camps and Clinics It is permissible to provide transportation to camp attendees only if transportation is made available to all attendees on an equal basis. It is permissible to include transportation from the airport to campus under the camp fee, as long as all attendees are given the option to accept such transportation. It is not permissible to offer transportation exclusively to select attendees It is not permissible for a third party (e.g., AAU coach) to pay for a prospect to attend summer camp. However, it is permissible for an amateur sports club (e.g., AAU team) to pay for transportation if it is a team camp, and the prospect is representing the club in team competition during the camp [NCAA Staff Interp 7/22/1987]. Compliance Handbook 2015-16 Page 5
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Athletic Timing/Testing Activities The NCAA regulates athletic timing/testing activities for all sports. A member institution or conference may not host, sponsor or conduct a tryout camp, clinic, group workout or combine (e.g., combination of athletics skill tests or activities) devoted to agility, flexibility, speed or strength tests for prospective student-athletes at any location. 1. Institutional camps and clinics may not include activities devoted to measuring agility, flexibility, speed or strength for the purpose of evaluating prospective student-athletes. However, such activities may occur if performed in an instructional context. o For example, at the start of a camp, a coach would like to measure the distance each camper can throw a football in order to determine the camper’s arm strength prior to receiving instruction from the camp coaching staff. Throughout the week, each camper would then learn activities and drills that help increase arm strength and improve his/her throwing motion of the football. An institution's coach would then like to again measure the distance of passes at the conclusion of the camp to determine how much each camper improved over the course of the camp. This would be permissible because the testing activities are instructional in nature [NCAA Ed Col 4/26/2007]. 2. It is not permissible for an institution's coach to engage in testing activities that go beyond the appropriate instructional context. Further, results of testing activities may not be recorded or retained for purposes of evaluating the abilities of prospects. o For example, an institution's football coach records times for all campers for the purpose of documenting the campers' performance. The coach would then like to identify the top performers in specified categories and send recruiting correspondence to these prospects. This would not be permissible because the information may not be used for evaluation or recruiting purposes [NCAA Ed Col 4/26/2007]. 3. Videotaping of prospects at camp is permitted only if the video is used directly in an instructional context. All film taken permissibly at camp would have to be destroyed or erased immediately following camp. o For example, if camp staff were to film quarterbacks involved in a passing drill, staff members would then be required to go over the film with each quarterback and critique the camper’s mechanics. If the receivers involved in the drill are also filmed, then staff members must go over the film individually with the receivers as well. 4. Under no circumstances would it be permissible to film any camp activities that are not reviewed and critiqued individually with campers who appear on the video. It would not be permissible to use such film for evaluation purposes or to retain any film of campers after the conclusion of camp.
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Promotions / Advertisements for Institutional Camps and Clinics Advertisements Camp or clinic advertisements may appear in ASU athletics publications such as game programs or on www.bamastatesports.com. Camp/clinic advertisements may not appear in high-school or two- year college game programs. Camp/clinic advertisements may appear in recruiting publications or newsletters, but only if the publication includes a camp directory and only if the advertisement meets the following requirements: 1. The size and format of all the camp/clinic advertisements must be identical and the size may not exceed one-half page; 2. The camp directory must include multiple listings of summer camps on each page (i.e., at least two summer-camp advertisements of the same size must appear on each page).
Camp/clinic advertisements may appear on a recruiting publication website provided the website’s camp directory includes multiple listings of summer camps/clinics and the size and format of all the advertisements are identical. The half-page size restriction applicable to advertisements in print publications is not applicable to website advertisements. It is not permissible to make camp or clinic brochures available at high school athletics competitions, even if no fee is paid for the opportunity to place its materials in the venue. Furthermore, advertisements for summer camps may not appear on a billboard or banner located at a high school stadium or competition [NCAA Staff Interpretation 5/28/2009 and NCAA Bylaw 13.4.3.1.2].
An institution may advertise or promote an institutional camp or clinic (e.g. elite camps, rising star camps) in any way, provided any camp or clinic advertisement or promotion (e.g., camp brochure, Web site, newspaper or magazine advertisement) stipulates that the camp or clinic is open to any and all entrants (limited only by number, age, grade level and/or gender) [NCAA Bylaw 13.4.3.1.2.1 and NCAA Official Interpretation 1/15/2009, Item 2-a]. Brochures Camp brochures are restricted to a single two-sided sheet, not to exceed 17” x 22” when opened in full. There are no restrictions on the content or design of the brochure, and camp brochures may be mailed or emailed to a prospective student-athlete prior to September 1 of the prospect’s junior year in high school, provided no recruiting language is used [NCAA Bylaws 13.4.1.1-(c)]. An institutional or privately owned camp may use the name, picture and institutional affiliation of a current student-athlete with eligibility remaining in the sport only in the camp counselor section, and it must identify the student-athlete as a staff member. A student-athlete's name or picture may not be used in any other way to directly advertise or promote the camp [NCAA Bylaw 12.5.1.6 and Official Interp 4/17/2002]. *Additionally, because summer camps are owned and operated outside of ASU (even though these camps are still considered “institutional” per NCAA legislation), the use of institutional Compliance Handbook 2015-16 Page 7
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logos and trademarks is strictly monitored. For all questions related to the use of ASU logos and trademarks, please contact Kevin Kendrick.
Employment at Institutional Camps and Clinics Prospective Student-Athletes In general, an institution shall not employ a prospective student-athlete who is an athletics award winner or any individual being recruited by the institution. However, it is permissible to employ a prospective student-athlete in a camp or clinic, provided he or she has signed a National Letter of Intent or the institution's written offer of admission and/or financial aid or the institution has received his or her financial deposit in response to its offer of admission. Compensation may be paid only for work actually performed and at a rate commensurate with the going rate in the locality for similar services. Such compensation may not include any remuneration for value or utility that the student-athlete may have for the institution because of the publicity, reputation, fame or personal following that he or she has obtained because of athletics ability. A prospective student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic [NCAA Bylaw 13.12.1.7.1.1]. ASU Athletic Department Staff Athletics Department staff members, except as noted below, may be involved (as employees or guest speakers) in institutional sports camps or clinics provided the camp or clinic operates in accordance with restrictions applicable to institutional camps [NCAA Bylaw 13.12.2.3]. 1. Basketball - An institution's coach or noncoaching staff member with responsibilities specific to basketball may be employed only at his or her institution's camps or clinics. a. Please note that he or she may be employed at non-institutional camps if the participants are non-prospect age. 2. Football - An institution's coach or noncoaching staff member with responsibilities specific to football may be employed (either on a salaried or volunteer basis) in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic at any location, provided the camp or clinic is operated in accordance with restrictions applicable to an institutional camp or clinic (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). The non-institutional camp must fall within the two 15 day periods in June and/or July that are on file with the Director of Compliance. 3. Women’s Volleyball - It is not permissible for a women's volleyball coach or noncoaching staff member with responsibilities specific to women's volleyball to be employed (either salaried or volunteer) in an institutional camp or clinic or a noninstitutional, privately owned camp or clinic that is conducted off the institution's campus during a quiet period. Student-Athletes A student-athlete may be employed by an institutional sports camp or clinic. A student-athlete who is employed in any sports camp or clinic must meet the following requirements [NCAA Bylaw 13.12.2.1]:
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1. The student-athlete must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments. It is not permissible for student-athletes with remaining eligibility to be employed only to provide demonstrations. 2. Compensation provided to the student-athlete shall be commensurate with the going rate for camp or clinic counselors of the like teaching ability and camp or clinic experience and may not be paid on the basis of the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved. It is not permissible to establish varying levels of compensation for a student-athlete employed in a sports camp or clinic based on the level of athletics skills of the student-athlete. 3. A student-athlete who only lectures or demonstrates at a camp may not receive compensation for his/her appearance at the camp. 4. Payment for travel expenses may be provided to student-athletes only if payment of such expenses is provided to all camp employees. Actual transportation from a coach may be provided to a student-athlete only if travel expenses are paid for ALL camp employees [NCAA Bylaw 13.12.2.1.2]. **NOTE: In the event that all employees do not receive travel expenses, a cash advance based on anticipated camp or clinic earnings may be provided to a student-athlete as long as such benefit is available to all camp employees. The advance may not exceed the estimated actual and necessary travel expenses for the student-athlete to attend the camp or clinic [NCAA Bylaw 13.12.2.1.3]. 5. Compensation paid to a student-athlete must come from the camp’s general account and not from a coach’s personal account. 6. It is permissible to assemble members of an institution’s athletics team with remaining eligibility for demonstration purposes in conjunction with a sports camp or clinic that occurs outside the playing season in the student-athletes’ sport only if the demonstration is included within the weekly hour limitations outside of the playing season and meets the limitations set forth in the skill instruction legislation. 7. A student-athlete may not participate in countable athletic related activities if the camp occurs during the summer vacation period.
High School, Prep School or Junior College Coaches High school, prep school and junior college coaches may be employed, provided compensation received is commensurate with the going rate for camp counselors of like teaching ability and experience. The coach may not be paid on the basis of the value he or she may have due to the coach’s reputation or contact with prospects. It is not permissible to compensate or reimburse a high school, prep school or junior college coach based on the number of campers the coach sends to the camp. [NCAA Bylaw 13.12.2.2] ASU Coaches who wish to employ high school, prep school or junior college coaches in institutional camps and clinics must provide the Office of Athletic Compliance with the camp/clinic dates and the names of the coaches. Compliance Handbook 2015-16 Page 9
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Mandatory ASU Background Check All potential camp employees for an institutional camp or clinic that are not ASU employees must have a background check on file with the University before they are employed. This requirement may not be waived for any individual or reason.
ASU Coaches Clinics The following applies to coaches’ clinics conducted by ASU athletics department staff: 1. It is not permissible to provide, give away or sell any gifts or memorabilia at a discounted price (e.g. coaches’ clinic mugs, ASU hats, T-shirts, golf balls, etc) to coaches clinic attendees [NCAA 13.8.2.2]; 2. It is not permissible to conduct any raffles/auctions during an institutional coaches’ clinic for items provided by outside vendors/apparel manufacturers (e.g. Nike) or for items provided by ASU, even if the cost of the raffle/auction prizes is included in the clinic admission fees [NCAA 13.8.2.2 and Staff Interp 2/9/94]; 3. It is not permissible to offer merchandise discounts (e.g. discounts on Nike apparel) to the coaches’ clinic attendees [NCAA 13.8.2]; 4. It is not permissible for a prospective student-athlete to serve as a demonstrator at an institutional coaches clinic. (Note: If a coach attends an outside, noninstitutional coaches’ clinic that uses prospective student-athletes as demonstrators, the coach must count it as an evaluation.) [NCAA Staff Interp 10/20/2010]. a. Please note there is a difference between any prospective student-athlete being used as a demonstrator and signed/committed incoming prospective student-athletes being hired as camp employees.
Basketball Focus Group (BFG) The following applies to men’s basketball camps and clinics: To address recruiting issues in men’s basketball, the NCAA formed the Division I Basketball Focus Group (BFG) within the Enforcement division at the national office in Indianapolis. The BFG is a team of investigators dedicated solely to Division I men’s basketball. It was designed with the intent of expanding the outreach that already existed in Enforcement with the hopes of educating students, parents, fans and non-scholastic coaches about the recruiting bylaws for men’s basketball. The BFG has made resources available to help camp administrators maintain consistency when multiple camps are offered (e.g., youth camp, elite camp). Prior to the start of all institutional men’s basketball camps, certain information should be reviewed to determine if any disparities exist between camps. Such information includes, but is not limited to: lodging, meals, Compliance Handbook 2015-16 Page 10
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transportation, advertising, budget, awards/mementos/gear, registration procedures, employment structure, media and referees. *Educational Session – Men’s & Women’s Basketball- Institutional Camps and Clinics An institution's men’s & women’s basketball sports camp or clinic must include an educational session presented in-person or in a video format detailing NCAA initial-eligibility standards and regulations related to gambling, agents, and drug use to all camp and clinic participants [NCAA Bylaw 13.12.1.8].
NCAA Sanction Requirements The following applies to football and men’s basketball camps and clinics: •
ASU shall prohibit all non-institutional personnel, including representatives of the institution's athletics interests (except media, family members, and others approved by the Office of Athletic Compliance on a case-by-case basis), from attending or participating in any way with institutional football and men's basketball camps, including the donation of funds to the camps.
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Noninstitutional Camps & Clinics A noninstitutional (privately owned) sports camp or clinic is owned or operated by an individual or organization not affiliated with the member institution’s athletics department. Athletic department coaches and staff are responsible for completing required forms and ensuring that all required documentation is submitted to the Office of Athletic Compliance and the Athletic Department.
Employment – Athletic Department Coaches and Staff Members Sports other than Football, Basketball, and Women’s Volleyball – Athletic department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). Participation in such camps or clinics is not subject to the location restriction in Bylaw 13.12.1.2 [NCAA Bylaw 13.12.2.3.6]. Football – It is permissible for a football coach or noncoaching staff member with footballspecific responsibilities to be employed (either on a salaried or volunteer basis) in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic at any location, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). However, employment in such camps/clinics is limited to two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). The dates of the two 15-day periods must be on file in the office of the athletics director and compliance office [NCAA Bylaw 13.12.2.3.3]. It is not permissible to be employed at a non-institutional camp or clinic that occurs during a dead period. Basketball – It is not permissible for a basketball coach or noncoaching staff member with responsibilities only in basketball (e.g., director of basketball operations) to be employed at other institutional camps/clinics or at noninstitutional privately owned camps/clinics. It is permissible for managers who are full-time students and have responsibilities specific to basketball to be employed at institutional or noninstitutional camps or clinics other than their own institution’s camps or clinics [NCAA Bylaw 13.12.2.3.2 and Official Interp 7/13/05]. Women’s Volleyball – It is permissible for a women’s volleyball coach or noncoaching staff member with responsibilities only in women’s volleyball (e.g., director of basketball operations) to be employed at other institutional camps/clinics or at noninstitutional privately owned camps/clinics, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). However, it is not permissible for a women’s volleyball coach or noncoaching staff member with responsibilities only in women’s volleyball to be employed (either on a salaried or volunteer basis) at other institutional camps/clinics or at noninstitutional, privately owned camps/clinics that are conducted off the institution’s campus during a quiet period [NCAA Bylaw 13.12.2.3.5]. Compliance Handbook 2015-16 Page 12
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Exception for all sports (including football and men’s and women’s basketball). An institution's athletics department personnel may serve in any capacity at a noninstitutional fundamental skills camp or clinic conducted under the following conditions (and with the approval of the Compliance Office) [NCAA Bylaw 13.12.2.3.8]: 1. The camp or clinic is designed to develop fundamental skills in a sport (rather than refine the abilities of skilled participants in the sport); 2. The camp or clinic is open to the general public (except for restrictions in age or number of participants); 3. The camp or clinic is conducted primarily for educational purposes and does not include material benefits for the participants (e.g., awards, prizes, merchandise, gifts); 4. Participants do not receive a recruiting presentation; and 5. All participants reside in the state in which the camp/clinic is located or within 100 miles of the camp/clinic. Camp/clinic Providing Recruiting or Scouting Service. No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity by a camp or clinice established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospects.
Employment – Student-Athletes Student-athletes may be employed in a non-institutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with all NCAA rules applicable to Division I institutional camps and clinics. In addition, it is not permissible for a student-athlete to receive compensation for employment at a professional team’s youth camp during the summer, but it is permissible to work on a volunteer basis [NCAA Bylaw 13.12.2.1 and Staff Interpretation. 5/6/1994].
Noninstitutional Camps & Clinics Conducted on ASU’s Campus 1. A coach may evaluate at noninstitutional instructional camps that do not include agility, flexibility, speed or strength testing (e.g., combine activities). 2. Noninstitutional camps/clinics may be hosted or conducted on a member institution's campus provided no combine activities occur. 3. An institution or conference may not host, sponsor or conduct any portion of an event that also includes agility, flexibility, speed or strength tests for prospective studentathletes conducted at a separate location in any sport [NCAA Bylaw 13.11.1.10]. •
For example, an institution is not permitted to host the competition portion of an event that also includes combine activities for prospects that take place at an offcampus location.
4. In sports other than football, a member institution's staff members may only attend a camp that conducts combine activities sponsored by an outside organization if the event occurs off the institution's campus and is open to all institutions. Compliance Handbook 2015-16 Page 13
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5. In men’s & women’s basketball, a member institution’s facilities may be utilized for noninstitutional camps only if they occur in June, July or August (or any week that includes days of those months) and may not be conducted during a dead period. 6. In football, an institution may not host, sponsor or conduct a nonscholastic football practice or competition (e.g., seven-on-seven events) in which football prospects participate on its campus or at an off-campus facility regularly used by the institution for practice and/or competition. •
Institutional facilities for noninstitutional camps or clinics that include prospectaged participants are limited to June and July (or any week that includes days of those months) and may not be conducted during a dead period.
7. In football, it is not permissible for coaches to attend any portion of a scholastic or nonscholastic event that includes activities devoted to agility, flexibility, speed or strength tests for prospective student-athletes regardless of whether or not the coach observes the portion of the event devoted to such activities.
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Camps & Clinics Procedures Institutional Camps & Clinics Athletics Department coaches and staff are responsible for following the Camp Checklist and ensuring that all required documentation is submitted to the Office of Athletic Compliance. The Camp Checklist lists all documentation to be submitted and the deadlines for submission. Approval of Attendance and Fee Restrictions – Institutional Camps and Clinics 1. Coach or camp director must document in writing the policies and procedures for adjusted/reduced camp fees. a. Qualification for adjusted/reduced camp fees must be available to all campers/groups and not just select campers/groups. b. Qualification for adjusted/reduced camp fees must be based on objective and not subjective criteria. 2. Coach or camp director must complete the Free or Reduced Admission Form and submit it to the Office of Athletic Compliance ONE WEEK prior to the start of the camp or clinic. 3. Following the completion of the camp or clinic, the coach or camp director must complete the Reduced Admissions Verification and submit to the Office of Athletic Compliance no later than ONE WEEK after the camp or clinic. Approval of Athletic Timing/Testing Activities 1. Athletic Timing/Testing Activities must be approved by the Office of Athletic Compliance TWO WEEKS PRIOR to the start of the camp or clinic. Camp administrators must provide the Office of Athletic Compliance written justification for the timing/testing activities and detailed descriptions of how the testing will be incorporated into the instructional activities for the campers. 2. Filming/Videotaping Activities must be approved by the Office of Athletic Compliance TWO WEEKS PRIOR to the start of camp or clinic. Camp administrators must provide the Office of Athletic Compliance written justification for the filming/videotaping activities and detailed descriptions of how the video will be incorporated into the instructional activities for the campers. Approval of Advertisements and Brochures All camp advertisements or brochures must be approved by the Office of Athletic Compliance and Athletic Department TWO WEEKS PRIOR to publication or broadcast. Coaches and/or camp directors may not place any advertisements in recruiting publications or on any Web sites without the Office of Athletic Compliance reviewing and approving the layout
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plan prior to publication, airing or posting, to ensure that the advertisement meets the NCAA specifications. 1. Camp director or coach submits the advertisement or brochure to the Office of Athletic Compliance TWO WEEKS PRIOR to publication or broadcast. 2. The Office of Athletic Compliance will review the advertisement or brochure to ensure it meets recruiting material restrictions (see NCAA Bylaw 13.4). The Office of Athletic Compliance will either:. a. Approve the advertisement or brochure, document the materials, and communicate the approval to the appropriate coaches/staff/administrators. b. Deny the advertisement or brochure, identify areas that need to be changed/fixed and request documents to be resubmitted. Approval of Student-Athlete Employment at Camps & Clinics All coaches must obtain an Employment List which is provided in the ASU Camps and Clinics Manual. The Employment List must include the following information for each student-athlete working the camp: a. b. c. d. e.
Dates of the camp/clinic; Names of student-athletes who will work at the camps/clinics; Student-athlete’s institution; Rate of pay; and Duties to be performed.
1. The Employment List must be completed, signed by coach or camp director, and returned to the Office of Athletic Compliance ONE WEEK prior to the start of camp. a. Please keep in mind that ALL employees must be cleared through the University’s background check. This process can take up to two weeks so we advise camp directors to plan accordingly given the employment list approval timeline. 2. The coach or camp director must complete the Student-Athlete Employment Agreement for all student-athletes working at the camp or clinic which is provided in the ASU Camps and Clinics Manual. The agreement must be completed, signed by the studentathlete, and returned to the Office of Athletic Compliance ONE WEEK prior to the start of camp. Approval for Employment of High School, Prep School or Junior College Coaches at Camps & Clinics 1. Coach or camp director must provide written documentation on compensation scale used by the camp or clinic. 2. Coach or camp director must complete the Employment List form and submit it to the Office of Athletic Compliance two weeks prior to the start of the camp or clinic. All nonCompliance Handbook 2015-16 Page 16
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ASU employees must complete the required background check with the University prior to being added to the employment list. Post-Camp Documentation Coach or camp director must provide the Office of Athletic Compliance with a complete list of all participants, copies of all paychecks, and a camp call log no less than 30 DAYS AFTER the camp or clinic. **Note: In addition to the above requirement, there may be additional information that needs to be sent to Facility Office and the Office of Compliance. Please refer to the Camp Checklist included with this manual for a complete list of additional information.
Noninstitutional & Private Camps & Clinics Approval of Athletic Department Staff Member’s Employment at Noninstitutional Camps & Clinics 1. Facility Request Forms must be completed and signed TWO WEEKS PRIOR to the camp. a. The Director of Compliance will sign off on this form after it is received in the Facility Office. 2. The coach or staff member must obtain the ASU Non-institutional and Privately Owned Camp or Clinic Coaches/ Staff Employment Review Form from the Office of Athletic Compliance. a. The coach or staff member must provide the form to the camp director. b. The camp director must check all of the numbered items that apply to the camp. c. The name of the camp or clinic, location, dates, signature of camp director, and contact information must be included. 3. The completed form must be submitted to the Office of Athletic Compliance for review. 4. A compliance officer will review the information on the form to ensure the camp or clinic adheres to the NCAA rules. If necessary, the compliance officer may contact the camp director with follow-up questions (review NCAA Bylaw 13.12.2.3). 5. If approved, the compliance officer will check “Camps Meets NCAA Standards,” sign and date the form. The compliance officer will also provide a photocopy of the form to the coach or staff member. 6. If the camp or clinic does not comply with the NCAA rules, the compliance officer will check “Camp Does Not Meet NCAA Standards,” sign and date the form. The compliance officer will also provide a photocopy of the form to the coach or staff member. Compliance Handbook 2015-16 Page 17
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Approval of a Student-Athlete’s Employment at Noninstitutional Camps & Clinics The student-athlete must complete the following procedures prior to employment in the noninstitutional camp or clinic. The procedures for student-athletes requesting employment at noninstitutional camps & clinics are as follows: 1. The student-athlete must obtain the ASU Non-institutional and Privately Owned Camp or Clinic Student-Athlete Employment Review Form from the Office of Athletic Compliance through Assistant Coach Systems (ACS). 2. The student-athlete must provide the form to the Director of Compliance. 3. The camp director must check all of the items that apply to the camp. 4. The name of the camp or clinic, location, dates, signature of camp director, and contact information must be included. 5. The completed form must be submitted to the Office of Athletic Compliance for review. 6. A compliance officer will review the information on the form to ensure the camp or clinic adheres to the NCAA rules. If necessary, the compliance officer may also contact the camp director with follow-up questions. 7. If approved, the compliance officer will check “Camps Meets NCAA Standards,” sign and date the form. The compliance officer will also provide a photocopy of the form to the student-athlete. 8. If the camp or clinic does not comply with the NCAA rules, the compliance officer will check “Camp Does Not Meet NCAA Standards,” sign and date the form. The compliance officer will also provide a photocopy of the form to the student-athlete.
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