Are you in the market for an enterprise asset management system? If so, make sure that you consider a system that will not only help you deliver on your asset management strategy, but that will assist your team to become more efficient, that will save time and costs and give management direct access to crucial asset data to analyse their asset information in a dynamic and flexible manner. The asset management system must support you and your team towards: • improved efficiency and effectiveness • improved financial performance • informed asset investment decisions • better management of asset related risks • improved services and production outputs • improved organisational sustainability. Pragma’s On Key is the result of years of experience, research and a focused dedication to the ever-growing physical asset management needs of modern companies. Having all relevant modules embedded in a single solution ensures the optimisation of your asset management function, instead of focusing on individual activities.
CONTENT Asset Register
Maintenance Manager
On Key Express
Planning and Scheduling
Asset Care Plan Developer
Materials Manager
Financials
Analysis and Monitoring
On Key Interface Tools
ACC Tools Service
On Key Flow Chart
Specifications and Hosting
Asset Register The Asset Register module is used to build and maintain a comprehensive and accurate asset register. A set of standards is used to compile the asset register to ensure that all assets are identified and sorted according to type. The module eases the management and tracking of assets and gives an accurate account of reasons for adding, deleting and moving assets. Assets can be referenced with GPS
coordinates that can be shown on a map. Linear assets can be captured in On Key by setting up a reference/primary asset with secondary assets which can be added using GPS coordinates or custom distance measures. Benefits •
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Asset information is obtainable from one central location (warranty dates, attributes, documents, drawings, suppliers, and serial numbers). Asset management is made simple. Full life cycle management (asset care, asset operation, asset acquisition and disposal) is possible if used in conjunction with other modules of On Key. The module enables users to easily maintain an accurate, multi-site and multi-level asset register. Work orders on linear assets can be captured per GPS coordinate or custom distance measures from a reference point.
Information that can be captured on linear assets includes: • Point coordinates • Linear coordinates • Reference and offset information
Maintenance Manager The Maintenance Manager module is an invaluable tool in the asset care function of any organisation, ensuring the optimisation of asset availability, asset reliability and resources. It is also used as a general helpdesk system.
Benefits The module enables users to: • • • • • • • • •
easily maintain an accurate, multi-level asset register keep a complete history per asset of work performed easily administer all statutory jobs administer maintenance tactics and optimisation plan and optimise maintenance and engineering resources manage the daily allocation of work amongst resources analyse maintenance intensive assets from a cost and resource point of view conduct failure analysis measure, monitor, and manage service level agreements to ensure that work is completed within the expected timeframe.
When a work order is generated its importance can be set to reflect the priority of the work to be executed
View an analysis of the costing transactions posted for work orders.
The progress of SLAs is measured by tracking factors such as status changes, and the received on, required by, and complete by dates of work orders.
Different types of notifications are sent via email or SMS when a trigger is activated. Notifications are set up in templates.
On Key Express On Key Express (OKX) is a web based, simplified work order feedback application that can be customised to a client’s preference.
Benefits • • • •
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Simplified work order feedback mechanism. Web based – accessible through an internet browser. Easy to train users and deploy application because of simplicity. Customisable o only expose relevant tabs and fields o customise fields, headings and labels o customise layout on some screens o customise application name and branding o project specific field manipulation. Adhere to all On Key business rules. Fully translatable. Online/offline synchronisation. Functional on a Windows tablet.
Camera Integration - provides the ability for camera integration, enabling additional functionality, such as the ability to take, edit, and share images for the purpose of work order management and feedback.
OKX provides the ability to work offline. Changes that are made in the offline state can then be uploaded once connectivity is regained. This functionality ensures that no data is lost in the process, and that OKX can be used in any environment.
Planning and Scheduling Planning and Scheduling boosts productivity as it increases the maintenance efficiency for plants and equipment as well as resource productivity. It does this by allocating work that is achievable and most relevant at the time. The functionality improves the planning phase by making it easier to know and identify: • what must be done - prioritising • who must do it (trade type) • how long the job will take • what spares and materials are required • what other resources and special tools will be required • the estimated cost.
Benefits • The planning and scheduling cycle is simplified. • Many aspects of the cycle are automated. • Efficiency leads to time saving (even more so if WPC processes are in place and adhered to discipline). • Duplicate tasks and work orders can be removed. • Backlog can be better maintained. • A more realistic account of true backlog state is presented (dependent on data velocity). • Schedule attainment is based on an event’s start and finish dates. • Events can be regarded as scheduling periods, projects, shutdowns, etc. (flexibility) • Work orders are logically prioritised (by following structured approach that is in line with best practices). • Prioritisation is based on algorithm. • The right/most relevant work gets done at the right time based on work priority. • Resources are loaded according to available capacity. • Rules and validations ensure that mistakes are minimised.
Asset Care Plan Developer \
The Asset Care Plan Developer module is used to build and maintain accurate and flexible tasks that are required to maintain assets.
Benefits • •
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Investing in your assets’ reliable performance
Asset development is made simple. Full life cycle management (asset care, asset operation, asset acquisition and disposal) is possible if used in conjunction with other modules of On Key. The module enables users to: o build assemblies, machines, etc from functional units or sub-assemblies to fast track roll-out activities and the configuration of assets or production lines o change control functionality that assists in the development or updating of new or previously rolled out assets and tasks o allocate configurable scenarios to assets and tasks to ensure flexibility during changing production scenarios and other external influences.
Materials Manager
The Materials Manager module incorporates the basic rules and best practices of inventory management and control, ensuring the optimisation of stock holding and spares availability.
Benefits • • • •
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Maintain optimum stock levels. Track stock and non-stock items through multiple stores. Track item costs and balances by bin, lot and warehouse. Replenish stock from a vendor, a central store or a warehouse when quantities fall below the minimum levels. Access material forecasting and item availability information. Automatically issue stock and direct purchases once received.
The Material Master is a list of all material master items and coded non-stock items that are used to maintain assets. Each Material Master Item has a unique code and detailed description.
Financials
The On Key Financials module is used to configure the financial structures and data that are used to track and record the cost of work, including budgets. Financial structures in the system are cost centre types, cost centres, cost elements, financial years with financial periods, site financial years, and budgets.
Benefits • Financial budget monitoring. • Converting multi-currency transactions to one base currency. • Custom defined asset depreciation models. • Cost breakdowns are available per general ledger. • Budgets can be set up in financial years and financial periods. • Different sites can operate in different financial years. • On Key can operate as a single currency system or a multicurrency system for an organisation.
Analysis and Monitoring Asset management information enables a management team to keep an eye on applicable key performance indicators (KPIs), thereby identifying areas of concern and making decisions to improve performance where required. Pragma’s analysis and monitoring tools consist of three elements: • A range of preformatted SQL Server Reporting Services (SSRS) reports, which is available for rapid deployment and parameter-based configuration. • On Key Analytics, which is a built-in business intelligence tool that enables dynamic and flexible data mining and analysis of a wide range of asset management data and even beyond. • A built-in data query capability that allows users to do custom queries.
Benefits • • •
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Managers have access to asset management KPIs anytime and anywhere, resulting in fast decision making. It allows for effective delegation of decisions through wide accessibility of information. The interactive data mining capability of On Key Analytics leads to better root cause analysis and effective problem solving, encapsulating the history of breakages on an asset component and asset type. Decisions and improvement plans are fact-based and the intelligence generated from the system offers a holistic asset management perspective. It leads to focused improvement and bottom-line benefits by measuring the right KPIs and being able to identify trends and patterns that influence performance.
Example: SSRS Asset Expenditure report This report displays a graph of the top 10 assets with the highest expenditure accumulated for a period. A table shows all assets with its related expenditure.
On Key Analytics enables a user to drill down to the absolute detail of a specific problem. In this Failure Analysis example the user can see: • asset type failures • failure type • failure count; repair type and root cause • the associated work orders.
Utilising business intelligence and translating it into improvement initiatives based on quantitative evidence.
Interfacing Tools Two options are available for establishing an interface between On Key and third party ERP systems: •
The On Key Interface Tool provides a generic integration mechanism for any system with On Key. All the data fields involved in On Key’s core transactions can be imported and exported via the Interface Tool, which ensures a standardised approach and reliability. Since the Interface Tool uses On Key’s web services, all transactions are processed through On Key’s business logic to ensure data integrity. All interfaced transactions are recorded in a comprehensive change log and it includes a notification mechanism for error logging. The specific data fields which can be interfaced in this way are available upon request.
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On Key Web Services provides the ability to programmatically query and transact against On Key services. This option requires a little more development work, but gives the benefit of greater flexibility and tighter, more real-time integration. All imports that are available through the Interface Tool are also available as synchronous and asynchronous web services. Please contact Pragma’s Help Desk to discuss this option in greater detail.
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Pragma can also assist with the development of custom integration solutions using the On Key Interface Tool, Web Services and Microsoft SQL Server Integration Services (SSIS) when further data manipulation before import/export from On Key is required.
ACC Tools Services In support of On Key EAMS, the ACC Tools division takes an innovative approach to our clients’ individual needs by providing a comprehensive range of tailor-made solutions. Ensuring that you operate at your optimum, they provide: •
a standard pack of reports measuring key performance areas (KPAs)
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custom reports catered to specific requirements
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real-time performance information displayed on a dashboard
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custom scripts to update large volumes of data
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automation of repetitive manual processes
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automatic transfer of data between On Key and external sources
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system generated email notifications with optional attached reports
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intelligent solutions for data clean up and merging of databases
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custom software tools to enhance business processes.
On Key Work Flow Chart
METHODICAL asset care, mitigated RISK, optimised PERFORMANCE! Specifications
Minimum software specifications On Key Server On Key requires the following software to be installed on the Application and/or Database server (32-bit or 64-bit): • Windows Server 2008 SP2 / R2 with IIS 7.0 and later • Ensure that the IIS 6 Management Compatibility components have been installed. •
Ensure that the server has been configured for both the Application Server and Web Server (IIS) roles.
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For the Application Server role ensure that the Distributed Transaction Coordinator service is running. SQL Server 2008 SP1 and later
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SQL Server Reporting Services 2008 SP1 and later
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.NET Framework • .NET Framework 4.5 for the Application Server
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• .NET Framework 3.5 SP1 for the Database Server X.509 Certificate for securing the On Key web services.
On Key Client On Key requires the following software to be installed for use on desktop or laptop PCs: • Windows XP SP 3 or Windows Vista SP 1/2 or Windows 7 (32-bit or 64-bit1) • Internet Explorer 72 or later with the latest Silverlight 5 Plug-in • 1 64-bit support only for Internet Explorer 9 • 2 Silverlight 5 also supports Firefox 3.6+ and Chrome 12+ but we have not done any testing on these browsers. Refer to Silverlight 5 System Requirements for the full compatibility specification.
On Key Express Client On Key Express requires the following software to be installed for use on tablet devices: • Windows 7 Home Premium/Professional (32-bit or 64-bit1) • Internet Explorer 72 or later with the latest Silverlight 5 Plug-in. Also refer to the document ‘Using Windows 7 Professional on a Slate PC’ for tips on optimising the touch experience on Windows 7. On Key Express requires the following software to be installed for use on desktop or laptop PCs: • Windows XP SP 3 or Windows Vista SP 1/2 or Windows 7 (32-bit or 64-bit1) • Internet Explorer 72 or later with the latest Silverlight 5 Plug-in.
Pragma On Key: Peace of mind for asset owners and the clients they serve
Hosting
Hosting (On Key in the Cloud) Hosting of a client’s database is included in the monthly licence fee. Clients hosting their data at Pragma enjoy the following benefits: • Hassle-free hosting in a world-class data centre. • Optimal configuration of On Key services. • Fast and stable hosting at a Tier 1 Internet Service Provider. • Secure asset data with up-to-date anti-virus, intrusion prevention and firewalls. • Proactive maintenance of hardware, software and security. • Latest generation hardware covered under warranty. • Data replicated offsite twice per day. • Tested disaster recovery plan: o monthly recovery of servers o full site recovery tested annually. • Fast, efficient support from Pragma staff with direct access to known configurations.
For more information, contact Pragma on +27 219433900 or www.pragmaworld.net
