AASAF Meeting Minutes Monday, January 12, 2009 UC 310 Attendees: Richard Jackson, David Davenport, Sheila Bryant, Kathleen Evans, and Yonette Martin The meeting was called to order by Kathleen Evans at 12:07 p.m. Kathleen welcomes everyone back and wishes them a happy new year. Reading and Approval of Minutes The minutes were approved/accepted by consent. Treasurer’s Report See attached. The report was approved/accepted by consent. Reports of Standing Committees (seeking members for vacant chairs)  Student Support/Mentoring Adopt-A-Family – Beulah Oldham The program is at a stand-still. Kathleen noted that some student organizations already have a student mentoring program in place. She recommended that AASAF acts as a resource to those student organizations and collaborates with them on their projects, instead of duplicating programs.  Social Bonding Faculty/Staff Appreciation Day (4/30/09) – David Davenport David suggested having appreciation day during Spring break - instead of April - which allow members - faculty in particular - to attend. Kathleen noted that some faculty may already have personal plans during Spring break. Options: Host appreciation day during Spring break; if successful, then we could do away with hosting it in April. If not, then we could have a follow up gathering such as a “cookout” or “end of semester activity” in April.  Professional Support/Research Support Staff Upward Mobility Series (2/9/09) Sheila Bryant Sheila has agreed to give a brief 5-7 minutes presentation about “Life after Geier” and what educational opportunities are still in place for staff.  Political Action/Campus Advocacy MLK Community Celebration (1/19/09) – Yonette Martin The MLK community celebration will be held at the Burt Elementary School on January 19, 2009 (10 a.m.) following a march. AASAF will facilitate a children’s group ages 4-7. Yonette will contact members about helping in facilitating the children’s workshop. Reports of Special Committees AASAF Scholarship Members are encouraged to donate towards the scholarship. Kathleen and Sheila acknowledged sending a standalone email or letter to members that addresses the scholarship fund and including a direct link to the payroll deduction form if members choose to contribute. Unfinished Business/Events There are concerns about the Spring Play since there is limited time for planning. Yonette contacted Marcus Hayes, but no response to date. Kathleen suggested that we

organize a panel discussion instead but still retain the emphasis on the establishment of the NAACP (invite the history department and NAACP Chapter President or a designee’s to participate). Email to be sent to interested members who would like participate in the panel discussions. Event to be reported at next meeting. Help-An-Elf Participation - $195 was raised (members also donated gifts). Yonette thanks everyone who donated towards the programs and assisted with the gift wrapping. Statement attached. Other Business Kathleen questioned what AASAF could do to promote the benefits of membership. Both Sheila and David acknowledged that the relevancy/purpose of the organization must be addressed. Yonette noted that some members may not be able to participate in our program activities during work hours because AASAF is not a “recognized” organization or may not want to be a member for those same reasons. Richard suggested that we revisit the constitution and focus of the organization. If we collectively choose to become recognized then we could allow the existing organization to remain incapacitated for a period in a comatose state and recreate the organization that is viewed “more relevant” where we do not violate the expressed concerns of the founders of the organization. Discussion to be revisited in February’s meeting. David suggests that we establish personal contact with members to increase member participation, possibly inviting the president or vice president to one of our meetings, encourage members to be more visible on campus by attending receptions as a group. David also suggested that we move meetings to different buildings to accommodate others. Richard recommended using surveymonkey.com to design a survey on member participating and analyze the results. Announcements AASAF members encouraged to participate January 13, 2009 - Faculty/Staff Spring Welcome (breakfast station) from 8-10am in AACC. January 18, 2009 - MLK Church Service from 6-8pm at Boiling Springs Missionary Baptist Church. January 19, 2009 - MLK Community Celebration from 9am-12pm at Burt Elementary School (see attached flyer). January 31, 2009 - NAACP Unity Breakfast at Cole Park Commons, Ft. Campbell. Thru April 29, 2009 - Faculty/Staff Fitness Challenge Thursdays from 5-6 pm - R&B Step Offerings Expanded – now includes Chicago Step Instruction in Foy Fitness Center – no partner is required P.A.T.H (Parent as Tender Healers) Training in preparation for interested foster parenting (attached). Meeting adjourned at 1:07 pm.

AASAF --- Help An Elf Gift Program --- December 2008 Donors Bertha Brisson Beulah Oldham Dr. Gail Robinson-Oturu Dr. Tedman Onyango Kathleen Evans Loretia Duncan Sheila Bryant Yonette Martin

$10.00 $10.00 $50.00 $20.00 $15.00 $25.00 $15.00 $50.00 $195.00

Betty Osborne Dr. Willodean Burton Patrice Cheatham Towanja Titington Vanessya Fountain Veronica Jackson

(gifts wrapped) (gifts wrapped) Winter Clothes Toys (gifts wrapped) Winter Clothes

Elves Elf #N (2) Interests: Plastic Ball & Bat Toy Underwear Teddy Bear Winter Clothes Tax (9.5%)

Elf #N (1) Interests: Walking Toy Musical Toy Teethers Teddy Bear Winter Clothes Tax (9.5%)

Elf #N (3) Interests: Baby Doll Musical Toy Teethers Clothes Winter Clothes Tax (9.5%)

Total spent on Elves

$14.97 $19.97 $7.24 $5.00 $15.64 $5.97 $68.79

$19.97 $12.50 $0.96 $5.00 $15.64 $5.14 $59.21

$7.86 $12.50 $0.96 $9.88 $20.00 $4.86 $56.06 $184.06

less Gift Wrapping Paper Tax (9.5%)

$10.00 $0.95 $10.95

Balance ($195 - $184.06 - $ 10.95)

-$0.01

Brand Description Playskool Swing 'n Score Baseball Sesame Street Elmo Driver Faded Glory Toddler Briefs Lovable Huggable Stuffed Elephant * Two 2-piece sets

Walmart Receipt Description (Swingin Base) 007693006195 (Elmo Driver) 002708445888 (Briefs) 002123915009 (Plush Toy) 074319564802 (Com Playwear) 071604266116/095

Brand Description Fisher-Price Learning Vacuum V-Tech Spin 'n Learn Top Bright Starts Teether Lovable Huggable Stuffed Monkey * Two 2-piece sets

Walmart Receipt Description (L Llearning) 002708443672 (Teaching Top) 005080360840 (BS Teether) 007445108258 (Plush Toy) 074319564803 (Com Playwear) 071604266122/108

Brand Description Baby's First Kisses Doll V-Tech Baby's Learning Laptop Bright Starts Teether 5 pk Baby Onesies * Three 2-piece sets

Walmart Receipt Description (First Kisses) 002888631380 (Baby Laptop) 005080373800 (BS Teether) 007445108258 (5pk Onesie G) 004721340007 *(Jumper Set) 076705242717 *(Pksach Pant) 489514420166 *(Cardigan) 071604264008 *(Fleece Top) 001326471174 *(Pleece Pant) 001326471216

Clarksville-Montgomery County Commemorates

DR. MARTIN LUTHER KING, JR. 2009 COMMUNITY CELEBRATION Sponsored by: NAACP Worship: Sunday, January 18, 2009 at 6:00 p.m. Boiling Springs Baptist Church Rev. Mark Walker

Dr. Martin Luther King, Jr. and President Elect Barack Obama

Celebration: Monday, January 19, 2009 at 9:00 a.m. Dr. Martin Luther King, Jr. Community Celebration/March Burt Elementary School Educational Workshops, Seminars, Continuing the Legacy by Educating Youths/Adults And Providing Public Dialogue on “The Dream”

Yo u t h V i l l a g e s Be a Hero. Be a Foster Parent. Date: 01/27/2009 to 03/12/2009 Time: Tuesdays and Thursdays 6 —9 PM

Be a Foster Parent!!

Be Be a Foster Parent!! a Foster Parent!!

Do you have a desire to make a positive difference in the life of a child that has been abused or neglected? Youth Villages is proud to announce P.A.T.H. (Parent As Tender Healers) training beginning 01/27/2009. Please contact us today to secure your place in the next training, or to schedule a free informational session. Youth Villages provides: • Free training • 24/7 counselor support • Counseling sessions for the child and family • Reimbursement Located on South Riverside Drive next to the Red Cross

Contact Foster Parent Recruiter Sheri Fayton at 931-503-0777 ext. 1020

Youth Villages Phone: 931-503-0777 ext. 1020 E-mail: [email protected]

585 S Riverside Dr Suite G Clarksville, TN 37040 Www.youthvillages.org/foster

INTERESTED IN RETENTION??? WANT TO BUILD LEADERSHIP???

Research shows that workers prefer to work for companies that give them opportunities to volunteer. Research shows that workers believe volunteering can help them develop important workplace and leadership skills. Youth Villages’ foster care program needs volunteers to help develop awareness about the needs of children who lack supportive families. Volunteers can become families and mentors to these children. Volunteers can set up speaking engagements to increase awareness. Volunteers can sponsor and help with media campaigns or awareness events. Your Company can increase retention and build leadership by increasing awareness about our foster care program.

Youth Villages’ Therapeutic Foster Care Program

Be a Hero. Be a Foster Parent.

585 S Riverside Dr Suite G Clarksville TN 37040 931-503-0777 ext 1020 [email protected] CALL NOW FOR MORE INFORMATION.

It may be the most rewarding thing that you can do.

Youth Villages is a private nonprofit organization that serves emotionally and behaviorally troubled children and their families. Our mission is to help children and families live successfully. More than 2,000 young people in the 40 counties of Middle Tennessee receive services annually through offices in Nashville, Cookeville, Clarksville, Columbia, Dickson and Linden. In Nashville and Middle Tennessee on any given day we serve: 40 youth in residential care 24 youth in group homes 130 children in foster care 160 children in the adoption process 275 families through in-home counseling 100 older youth in Transitional Living Children and families receive help in Nashville and Middle Tennessee through the following services: * Home-based Counseling, enabling children and families to remain together while receiving professional help * Foster Care for children who need immediate care outside their own homes * Group Homes (three in Nashville) for older adolescents in need of a more structured home environment * Residential Treatment for troubled youth in need of intensive care and counseling * Adoption Services for the many children who need a permanent family * Transitional Living Services to prepare older youth for self-support as they enter adulthood * Specialized Crisis Services to help youth and families in crisis situations throughout Tennessee Youth Villages' recent milestones include the following: 1. Last year, 85 % of the children leaving Youth Villages’ programs went home with their families or to live independently.

2. Our adoption counselors have placed 205 children with a permanent adoptive family.

3. The National Institutes of Health recently recognized Youth Villages’ inhome treatment model, Multi-Systemic Therapy, as one of only two effective methods proven to have results in helping troubled children. Youth Villages is accredited by the Joint Commission on Accreditation of Healthcare Organizations. For more information about Youth Villages, please call (931) 503-0777 ext.1020 or look us up on the web at www.youthvillages.org

Be a Hero, Become a Foster Parent….

Do you or someone you know have a desire to make a positive difference in the life of a child that has been abused or neglected? Youth Villages is proud to announce P.A.T.H. (Parent As Tender Healers) training beginning January 27th. Please contact us today to secure your place in the next training, or to schedule a free informational session. Youth Villages provides: Free training 24/7 counselor support Counseling sessions for the child and family Reimbursement Sheri A. Fayton Therapeutic Foster Care Recruiter in Middle TN 931-503-0777 ext.1020 [email protected] www.youthvillages.org