Table of Contents:

What is Adobe..................................................................................................................... 2 Create new PDF files from a scanned document: ............................................................ 3 Create new PDF files from other files, such as Word, Text, Webpages:......................... 3 Converting .pdf files to Word .doc files:............................................................................ 5 Converting a .pdf file to a graphic format: ....................................................................... 5 Extracting images from a .pdf file: ................................................................................... 6 Insert pages into a PDF document: .................................................................................. 6 To rearrange and move pages between PDF files:........................................................... 7 Add Web links to your PDF file: ....................................................................................... 7 Adding Digital Signatures: ................................................................................................ 7 Modify Text in existing PDF documents .......................................................................... 9 Add, Remove or Modify an Image in existing PDF documents....................................... 9

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What is Adobe Acrobat and Adobe Reader? Adobe Acrobat lets you convert any document to an Adobe Portable Document Format (PDF) file. Anyone can open your document across a broad range of hardware and software and it will look exactly as you intended – with layout, fonts, links and images intact. Adobe PDF is the open de facto standard for electronic document distribution. Adobe .pdf is a universal file format that preserves all of the fonts, formatting, colors and graphics of any source document, regardless of the application and platform used to create it. Adobe .pdf files are compact and can be shared, viewed, navigated and printed exactly as intended by anyone with at least the free Acrobat Reader. Adobe Acrobat is a conversion application. It will convert any document into .pdf format; however it will not create new .pdf files. Adobe is not a word processor. Adobe .pdf files can be opened on Windows, Mac OS and Unix platforms. If you want to convert documents into .pdf formats you must have the full Adobe Acrobat product. If you simply want to read .pdf files all you will need is Adobe Reader – however no changes or editions can be made to a document with simply the Reader. Adobe Acrobat Reader is installed, by default, on all of FAU’s standard windows desktops allowing you to easily read any .pdf file. If you wish to convert documents in Adobe – you must purchase the full Adobe Acrobat product.

Comparison between Adobe Reader and Adobe Acrobat: What you can do View and print Adobe .pdf files Fill in and submit Adobe .pdf forms Save Adobe .pdf files on your hard drive Apply Digital Signatures to Adobe .pdf files Spell-check .pdf files Secure documents to prevent changes or add a password

Acrobat Reader

Acrobat

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Easily convert any document to Adobe .pdf including Microsoft Office (Word, Excel, PowerPoint) documents Convert web pages to Adobe .pdf with all links intact for offline viewing Extract images from .pdf files Save .pdf files as graphics • • •

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Reviewers can add comments such as electronic sticky notes, text highlights, and more to .pdf files from within a web browser. Simply save the .pdf file to Rich Text Format (.rtf), so that you can repurpose its text in a new document. Create interactive forms that look like their paper versions. Link the forms to a Web server, so that users can fill them in and digitally sign them from within their Web browser. Allows you to extract images from .pdf documents and save them as .tiff, .jpg or .png files. These images can then be incorporated into word processing, presentation, page layout, HTML and other file types. Convert an entire .pdf file into an image by simply saving it as .tiff, .jpg, or .png. Protect documents by adding password and/or digital signatures.

Create new PDF files from a scanned document: 1. In acrobat, choose File, Create New, From Scanner. 2. Your scanner software will launch. Click Scan to scan the image or document. 3. When you a finished scanning Acrobat will ask you if you want to create a new document or append to the existing file.

Create new PDF files from other files, such as Word, Text, Webpages: To create new PDF files, you have to first convert files into Acrobat. You do not start with a black white screen as you would in Word. Acrobat should not be used as a word processing program. It’s more for the end result – a way to view the document once you have already written it in Word, wordperfect or another program.

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Converting to .pdf: You can convert many documents, to Adobe .pdf using a variety of quick and simple methods. In Microsoft Office applications, simply click the Convert to Adobe PDF button on the Toolbar or choose File, Print from the Menu bar and change to the Adobe PDFWriter printer. In other Adobe applications, simply save the file to .pdf or use the export command.

To Convert a file to PDF Format: One Method: 1. Open the document you wish to convert to .pdf format. i.e. open a .doc in Word, .xls in excel. 2. Click the Adobe PDF button from Toolbar. 3. Change the name of the new .pdf file, if desired before you save it. 4. Click Save. Second method: 1. Open the document you wish to convert to .pdf format. 2. Choose File, Print from Menu bar. 3. Change the Printer Name to Adobe PDFWriter. 4. Click OK. 5. Change the name of the new .pdf file, if desired. 6. Click Save.

Third method: 1. Launch the Adobe Acrobat program. 2. Choose File, Create PDF, From File. 3. Select the file you want to convert and click Open. 4. To convert multiple files at the same time, Choose File, Create PDF, From Multiple Files. Converting Web pages to Adobe .pdf is also a simple procedure. From Adobe Acrobat, click the Open Web Page button on the Acrobat Toolbar, enter the URL of the Web site that you’d like to open, and enter the number of levels that you want to include from the Web site.

To Convert Web pages to PDF Format: One method: 1. Open Adobe Acrobat 6.0 2. Choose File, Create PDF…From Web Page.

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3. 4. 5. 6.

Type in the URL of the site you wish to convert to .pdf format. Choose the desired number of levels from the site. Typically choose 1. Click Create button. Once the Web page has been downloaded into Adobe, save the file by choosing File, Save As from Menu bar.

Second Method: 1. Use Internet Explorer 2. After acrobat is installed, the adobe button is added to the Internet Explorer toolbar. 3. Navigate to the web page you want to save as a PDF file. 4. Click the Adobe button – icon on the right side of the toolbar, and choose Convert Web Page to PDF.

Converting .pdf files to Word .doc files: There may be times where you need to make changes to a .pdf file that you can not do well within in Adobe. Or there may be instances where you need to convert back to Word format because someone may not have Adobe Reader. 1. 2. 3. 4.

Choose File, Save As from Menu bar. Change the Save As Type drop down window to Microsoft Word Document (*.doc). Change the name of file, if desired. Click Save.

To Convert .pdf files to Rich Text Format (.rtf): 1. 2. 3. 4.

Choose File, Save As from Menu bar. Change the Save As Type drop down window to Rich Text Format (*.rtf). Change the name of file, if desired. Click Save.

Be aware that when converting a .pdf file to .rtf format many formatting or advanced features of the document may be lost. For example, converting a heavy graphic .pdf document to .rtf will cause probable loss of some, if not all, graphics. Simple and basically text based documents work best for converting to .rtf format.

Converting a .pdf file to a graphic format: You can easily take a .pdf file and create a graphic out of it to use within other documents. For example, you can create a .gif file out of a .pdf file,

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then insert that graphic within a word document.

To convert a .pdf file to a graphic format: 1. 2. 3. 4. 5.

Open the .pdf file that you wish to convert to a graphic. Choose File, Save as from Menu bar. Change Save As Type drop down window to either .jpg, .png, .tiff, or .eps format. Name the file. Click Save.

Although this is a fairly simple procedure, I’ve noticed that the quality of the converted .pdf graphic is lacking in clarity. If you need high quality graphics within a document, I would not suggest using this procedure. However, you can change some of the properties to try and enhance the graphic by clicking the Settings button at the bottom of the Save As window.

Extracting images from a .pdf file: In addition to converting a .pdf file to one graphic file, you can also extract all of the images on a .pdf file and save them as separate files. For example, if you have a .pdf file that contains 5 separate graphics, when you export that file in order to extract the images, you’ll end up with 5 separate graphic files.

To Extract Images from a .pdf file: 1. 2. 3. 4. 5.

Open the .pdf file from which you wish to extract images. Choose Advanced, Export all Images. Choose either JPEG, TIFF, or PNG formats. JPG is typical. Name the image. Click Save.

*** If there are multiple images being extracted, that the file name given will have extension numbers assigned to mark each graphic. For example, if you name the extracted file “example” and there are 5 graphics being extracted from the .pdf file, then you’ll end up with 5 separate files: “example1.jpg”, “example2.jpg”, “example3.jpg”, “example4.jpg”, “example5.jpg”. You also have the ability to change some of the properties of the images by choosing the Settings button from the Save window.

Insert pages into a PDF document: 1.

Open the PDF file that you want to add pages to.

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2. 3. 4.

Choose Document, Pages, Insert. Select the other PDF file you want to insert, and click Select. Specify the location of rhte new pages and click OK – location such as After or Before current page, or last or first page.

To rearrange and move pages between PDF files: 1. 2. 3. 4. 5. 6.

The only way to move pages between documents is to use the Insert command. Open the source and destination PDF files. Choose Window, Tile, Vertically. View both Pages tab – the tabs are on the left side of the document. You may also view the Pages tab from the View menu, navigation tabs, Pages. In the source file, select the thumbnails (on left side of screen) for the pages you want to move. Drag the selected thumbnails to the Pages tab in the destination file.

Add Web links to your PDF file: 1.

You can insert a web link to a website or to another page or a different file altogether. 2. Choose Tools, Advanced Editing, Link Tool. 3. Drag to select the text or picture with a box around it. When you release the mouse button, the create link dialog box will appear. 4. Select Open a webpage and type the URL in the Address box and click ok. *** To test the web link use the hand tool to click on the text or image area that you drew the box around.

Adding Digital Signatures: A Digital Signature is basically a “stamp” that is applied to the document to ensure the reader that this document truly came from the person(s) that wrote the document. Using Digital Signatures help ensure that the document is true and has not been tampered with. Adobe Acrobat 6.0 comes with a default Digital Signature handler called SelfSign. Before you can sign documents with Acrobat Acrobat Self-Sign Security, you must set up a profile – a password-protected file – containing your name, your password, and other basic attributes. You may want to create more than one profile if you sign documents in different roles. 7

Creating Profiles: Your profile file stores your private key (encrypted), your public key (wrapped in a certificate), your list of trusted certificates (certificates of other users), and a timeout value representing when a password is required for signing. The name of the file is the profile name you provide, plus the extension .apf. This file is saved on your local system.

To Create a Profile: 1. 2. 3.

1. Open Adobe Acrobat. 2. Login by choosing Tools, Self-Sign Security, Log In. 3. Create a new Profile.

Adding Signatures to a document: You can sign a document in several ways, both visibly and invisibly. Invisible signatures do not appear in the document, but they are visible in the Signatures palette.

To sign a document: 1. 2. 3. 4. 5. 6. 7. 8.

1. Open up the .pdf document you wish to digitally sign. 2. Login to your profile if necessary. 3. Click the Digital Signature Tool from the Toolbar. 4. Drag the located on the document where you wish to sign. 5. Choose which handler you like to use, if necessary. 6. Type in your password. 7. Fill in any needed information. 8. Click Save.

The signature should appear on the document.

To invisibly sign a document: 1. 2. 3. 4. 5.

1. Open up the .pdf document you wish to digitally sign. 2. Choose Tools, Digital Signatures, Invisibly Sign Document. 3. Choose which handler you wish to use, if necessary. 4. Type in password and any necessary information. 5. Click Save.

The signature will be applied to the document but will not be seen. To see the

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signatures that have been applied to this document, click on the Signature Palette on the left side of the Adobe Acrobat window.

To delete a signature: 1. 2.

Right click on signature in document. Choose Delete Signature field.

Make sure adding your signature is the very last step you take before closing the document. Otherwise the Signature Palette will display that the document has been modified after the signature was applied. For more information on Adobe Acrobat 5.0 or any other Adobe product, visit www.adobe.com

Modify Text in existing PDF documents Once you have created or converted a document into a pdf format you may wish to change some text. You can: • Add new text • Delete/replace text • Change the text color, font size and font style • Add line breaks and move text around on the page

Use the TouchUp Text Tool: 1. 2. 3. 4. 5. 6. 7.

Go to the menu item: Tools | Advanced Editing | TouchUp Text Tool In the document, drag the cursor over the text you want to change When you have selected the text, click the delete button to delete To insert new text, click the cursor somewhere in the document and start typing new text To change the font style, size and color, select the text you want to change Once the text is selected, right-click on the selected area and click Properties In the window, choose the Font, Font Size and Fill (little square box)

Add, Remove or Modify an Image in existing PDF documents You may want to copy an image from a PDF file and paste it in another 9

document. Or you may want to delete an image or simply move the image to a different location on the page.

To delete, copy, insert or move an existing image: 1. 2. 3. 4. 5.

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Click on the menu item: Tools | Advanced Editing | TouchUp Object Tool Click on the image in the document to select it, it will show a blue border around the image when it’s selected To move: Once selected, click and drag it to a new location on the page. To delete: click the delete key to delete the image. To copy the image to another document: right-click on the selected image and choose Copy. Then open another document (word, email, PowerPoint etc) and right-click choose Paste. To insert an image: you can insert images into a pdf file by using the copy and paste feature. First, copy the image from another file or a web page. After it has been copied go into the pdf file and right click in the location on the page you want to add the image to and click paste.

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