Weekly Report – January 24, 2017 NUMBER
RESOLUTION TITLE
17-0063
Allowing claims and authorizing issuance upon the treasurer in settlement of such list of claims
17-0064
Amending the Annual Appropriation Resolution
17-0065
Authorizing the county auditor to transfer funds from the County General Fund (0010) to the Medina County Job and Family Service Children Services Fund (0055) for the board and care of county wards
17-0066
Authorizing the county auditor to transfer funds from the County General Fund (0010) to the Public Assistance Fund (0120) for county mandated share
17-0067
Accepting and awarding bids for a Fuel Purchase/Management System for Medina County Public Transit
17-0068
Approving a Memorandum of Understanding between the Sheriff's Department and the Medina County Court of Common Pleas, Adult Probation Department to provide comprehensive and cohesive services for Felony 4 and Felony 5 inmates incarcerated at the Medina County Jail
17-0069
Approving personnel changes for the employees under the jurisdiction of the Medina County commissioners
17-0070
Authorizing an Employee Assistance Program agreement extension with Reach EAP & Workplace Solutions
17-0071
Awarding the 2016 Home Sewage Replacement Project
17-0072
Declaring the necessity of rehabilitating the Westfield-High and Westfield-Low water tanks located on Virginia Drive in Westfield Center Village and authorizing the sanitary engineer to enter into an agreement with Dixon Engineering, Inc. to provide professional engineering and construction project management services for the Rehabilitation Project and to commence advertising for tank rehabilitation bids
17-0073
Allowing expenses of the county engineer
17-0074
Allowing expenses of county officials
Mr. Hutson
Resolution No. 17-0063
Mr. Friedrick
William F. Hutson, Adam Friedrick and Patricia G. Geissman
Commissioners Journal, Volume 184, Page 232
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 233
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 234
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 235
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 236
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 237
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 238
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 239
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 240
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 241
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 242
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 243
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 244
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 245
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 246
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 247
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 248
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 249
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 250
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 251
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 252
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 253
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 254
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 255
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 256
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 257
Resolution No. 17-0063 (Cont'd.)
Commissioners Journal, Volume 184, Page 258
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio met in regular session on this date with the following members resent: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same which was duly seconded by Mr. Friedrick. RESOLUTION NO. 17-0064 AMENDING THE ANNUAL APPROPRIATION RESOLUTION
WHEREAS, the Board of County Commissioners adopted an Annual Appropriation Resolution, No. 16-1048 on December 28, 2016 to provide for the current expenses and other expenditures of Medina County, and WHEREAS, the amounts to be appropriated are within the amounts available on the Certificate of Estimated Resources, and WHEREAS, changes in the annual appropriation resolution levels are now necessary. NOW, THEREFORE, BE IT RESOLVED by this Board of County Commissioners that its Resolution No. 16-1048, adopted December 28, 2016 be amended as follows: ACCOUNT NUMBER
ACCOUNT NAME
FROM
TO
DIFFERENCE
742,101.62
-19,251.38
CONTINGENCIES 0010-3990-0981
Unanticipated Emergencies 761,353.00
MISCELLANEOUS 0010-3970-0610
Other Expense
50,000.00
69,251.38
+19,251.38
COUNTY HOME 0025-3600-0610
Other Expense
23,685.47
33,496.31
+9,810.84
SHERIFF 0030-2900-0610 0030-2904-0610 0030-2910-0610 0163-2900-0610 0164-2900-0610
Other Expense Other Expense-Jail Other Expense-K9 Other Expense-Sheriff Other Expense
221.93 71,422.31 1,000.00 18,858.80 10,580.06
7,721.93 83,343.65 3,500.00 18,952.80 11,159.06
+7,500.00 +11,921.34 +2,500.00 +94.00 +579.00
JOB & FAMILY SERVICES 0035-4106-0610 Other Expense-Coats for Kids 1,168.16
2,874.16
+1,706.00
INDIGENT GUARDIANSHIP 0136-2200-0610 Other Expense
91,591.35
93,719.48
+2,218.13
JUVENILE COURT 0137-2100-0610
Other Expense
19,139.54
19,347.54
+208.00
COMMON PLEAS COURT 0139-1600-0610 Other Expense
1,366.86
1,377.40
+10.54
625.00
500.00
-125.00
DRUG ABUSE COMMISSION 0140-0102-0610 Other Expense-Donations
Commissioners Journal, Volume 184, Page 259
REGULAR MEETING – TUESDAY, JANUARY 24, 2017 RESOLUTION NO. 17-0064 DRUG TASK FORCE 0160-4000-0610 Other Expense-DTF
59,819.32
111,501.69
+51,682.37
MENTAL HEALTH/DRUG COURT 0192-1600-0610 Other Expense
42,641.17
42,829.17
+188.00
RAILROAD MAINTENANCE 0217-4302-0580 Contract Services
40,883.23
40,936.11
+52.88
PORT AUTHORITY 0220-1201-0610
32,438.75
33,588.44
+1,149.69
4,096,200.00 3,800.00
4,094,971.76 5,028.24
-1,228.24 +1,228.24
BOARD OF DEVELOPMENTAL DISABILITIES 2856-7210-0610 Sales Tax 12,200.00
16,420.34
+4,220.34
CCA-PROBATION 5016-1900-0030 5016-1900-0060 5016-1900-0080 5016-1900-0081 5016-1900-0090 5016-1900-0560 5016-1900-0580
Salary Workers Comp PERS Medicare Hospitalization Travel Contract Services
88,326.86 662.77 12,365.74 1,342.01 9,789.84 -0-0-
+1,407.00 +11.00 +197.00 +21.00 +720.00 -1,050.00 -1,306.00
FAMILY FIRST 5030-4106-0030 5030-4106-0060 5030-4106-0080 5030-4106-0081 5030-4106-0100 5030-4106-0560 5030-4106-0580 5030-4106-0582 5030-4106-0610
Salary Workers Comp PERS Medicare Supplies Travel Contract Services Coordinator Services Other Expenses
Other Expenses
SANITARY ENGINEER 1600-5400-0960 Transfers 1600-5400-0606 Vehicle Lease
FELONY DELINQUENT CARE 5065-2103-0580 Contract Services 5065-2105-0030 Salary 5065-2105-0060 Workers Comp 5065-2105-0080 PERS 5065-2105-0081 Medicare 5065-2105-0090 Hospitalization 5065-2107-0580 Contract Services 5065-2120-0030 Salary 5065-2120-0060 Workers Comp 5065-2120-0080 PERS 5065-2120-0081 Medicare 5065-2120-0090 Hospitalization 5065-2120-0610 Other Expenses 5065-2125-0030 Salary 5065-2125-0060 Workers Comp 5065-2125-0080 PERS 5065-2125-0081 Medicare 5065-2125-0090 Hospitalization 5065-2130-0030 Salary
86,919.86 651.77 12,168.74 1,321.01 9,069.84 1,050.00 1,306.00
1,481.64 10.97 207.66 20.94 53.61 288.29 3,973.75 2,078.94 1,833.44
8,000.00 27,819.19 336.38 3,894.93 713.27 17,607.00 18,000.00 88,776.09 1,049.92 12,578.56 2,185.35 29,406.00 2,000.00 68,408.63 755.96 9,577.96 1,534.99 7,768.88 17,851.06
-0-0-0-0-0-0-0-0-0-
16,000.00 27,654.19 334.38 3,871.93 710.27 17,094.00 5,000.00 79,225.09 954.92 11,241.56 1,994.35 34,858.00 7,000.00 52,988.63 601.96 7,418.96 1,226.99 7,178.88 18,062.06
Commissioners Journal, Volume 184, Page 260
-1,481.64 -10.97 -207.66 -20.94 -53.61 -288.29 -3,973.75 2,078.94 -1,833.44
+8,000.00 -165.00 -2.00 -23.00 -3.00 -513.00 -13,000.00 -9,551.00 -95.00 -1,337.00 -191.00 +5,452.00 +5,000.00 -15,420.00 -154.00 -2,159.00 -308.00 -590.00 +211.00
REGULAR MEETING – TUESDAY, JANUARY 24, 2017 RESOLUTION NO. 17-0064 5065-2130-0060 5065-2130-0080 5065-2130-0081 5065-2130-0090
Workers Comp PERS Medicare Hospitalization
OFFICE FOR OLDER ADULTS 6046-9280-0610 Other Expense 6046-9282-0610 Other Expense-Medina 6047-9281-0610 Other Expense COURT REPORTER FEE ROTARY 7911-1600-0453 Transcripts 7911-1600-0610 Other Expense
222.35 2,499.55 473.80 15,087.00
224.35 2,529.55 477.80 13,575.00
+2.00 +30.00 +4.00 -1,512.00
8,794.36 3,528.16 389.90
9,617.86 4,181.21 2,795.90
+823.50 +763.05 +2,406.00
-0-0-
1,549.60 1,549.59
+1,549.60 +1,549.59
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Finance Department
Commissioners Journal, Volume 184, Page 261
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same, which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0065 AUTHORIZING THE COUNTY AUDITOR TO TRANSFER FUNDS FROM THE COUNTY GENERAL FUND (0010) TO THE MEDINA COUNTY JOB AND FAMILY SERVICE CHILDREN SERVICES FUND (0055) FOR THE BOARD AND CARE OF COUNTY WARDS
WHEREAS, ORC 5705.14 (E) provides for the transfer of funds from the General Fund to any proper fund of a district authority, and WHEREAS, in accordance with O.R.C. 5101.144 which requires the county to deposit all funds a Public Children Services Agency (PCSA) receives for the purpose of providing children services into a single fund within the county treasury, and WHEREAS, in order to guarantee Medina County’s Maintenance of Effort (MOE) in the provision of children services, herein called Board and Care, the Board appropriated $1,149,183.00 in subsidies for calendar year 2017, and WHEREAS, the Board of County Commissioners has determined it necessary to transfer a portion of the funds from the county subsidies appropriation for calendar year 2017, and WHEREAS, the Board now finds it in the best interest of the County if such as transfer is made at this time. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Medina County, Ohio that the County Auditor be and is hereby authorized, to transfer said funds in the following:
FROM EXPENSE ACCOUNT 0010-3700-0583
TO REVENUE ACCOUNT 0055-0450 (JFS)
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Job and Family Services
Commissioners Journal, Volume 184, Page 262
AMOUNT $300,000.00
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same, which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0066 AUTHORIZING THE COUNTY AUDITOR TO TRANSFER FUNDS FROM THE COUNTY GENERAL FUND (0010) TO THE PUBLIC ASSISTANCE FUND (0120) FOR COUNTY MANDATED SHARE
WHEREAS, O.R.C. 5705.14(E) provides for the transfer of funds from the General Fund to any proper fund of a district authority, and WHEREAS, In accordance with O.R.C. 5101.161 the Ohio Department of Job and Family Services estimates the county share of reimbursable Income Maintenance expenditures and the Board agrees to hold level for Calendar Year 2017 at $216,049.00, and WHEREAS, the Board of County Commissioners has determined it necessary to transfer funds for the first portion of the county MANDATED SHARE for calendar year 2017, and WHEREAS, The Board now finds it in the best interest of the County if such a transfer is made at this time. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Medina County, Ohio that the County Auditor be authorized, and he is hereby authorized, to transfer said funds in the following:
FROM EXPENSE ACCOUNT
TO REVENUE ACCOUNT
0010-3850-0583 (GF)
0120-0450 (JFS)
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Job and Family Services
Commissioners Journal, Volume 184, Page 263
AMOUNT $ 72,017.00
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same, which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0067 ACCEPTING AND AWARDING BIDS FOR A FUEL PURCHASE/MANAGEMENT SYSTEM FOR MEDINA COUNTY PUBLIC TRANSIT
WHEREAS, Medina County was authorized to solicit bids for a fleet management fuel card purchasing and reporting system which would provide to Medina County Public Transit a supply of fuel and fuel management reporting, and WHEREAS, on December 5, 2016, bids were received by the Medina County Board of Commissioners for a fuel card purchasing and reporting system as follows: Margin on Fuel in Excess of OPIS Pricing (excluding taxes)
Bidder Name Town & Country Co-Op
$.095 -0-
Travel Centers of America
Margin on Fuel using Retail Price -0$(.05)
WHEREAS, said bids were reviewed by the Medina County Commissioners Office and by the Finance Department and Medina County Public Transit and a recommendation has been made on the basis of the best bid received to award the bid to Town and Country Co-Op. NOW, THEREFORE, BE IT RESOLVED that the aforementioned bids be hereby accepted and that the bid for the fuel card purchasing and reporting system for use by the Medina County Transit Department be awarded as the best bid, to Town and Country Co-Op at the abovereferenced margin in excess of OPIS. BE IT FURTHER RESOLVED that the Medina County Board of Commissioners be authorized to enter into an agreement setting forth the details of this procurement.
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Finance Department
Commissioners Journal, Volume 184, Page 264
AGREEMENT THIS AGREEMENT, made this 24th day of January, 2017, by and between the Medina County Commissioners, hereinafter called “OWNER”, and Town & Country Co-Op, doing business as a corporation, hereinafter called “VENDOR”. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned: 1.
The VENDOR will commence and provide a fleet management fuel card purchasing and reporting system providing for the supply of fuel and fuel management reporting to the Medina County Public Transit.
2.
The VENDOR through its card system will provide Unleaded Fuel and Diesel Fuel (ASTM Number 2D, low sulfur, summer and winter specifications as appropriate), which shall be made available for purchase at their retail locations as described by the Contract Documents
3.
The VENDOR will commence fuel supply and delivery required by the CONTRACT DOCUMENTS, as needed by the OWNER, on or about February 1, 2017 and will continue this service through January 31, 2020, with the Owner having the option to renew for an additional two (1) year periods ending January 31, 2022.
4.
The VENDOR agrees to perform all of the work described in the CONTRACT DOCUMENTS and comply with the terms therein at the proposed bid margin of $0.095 per gallon, inclusive of profit and freight, to be charged over and above the Rack Price cost per gallon and taxes.
5.
The VENDOR shall provide weekly motor fuel and maintenance reports which will contain the vehicle number performing transaction, date and time of transaction, location of transaction, driver number, odometer entered, quantity purchased, base price per gallon, applicable taxes charged per gallon, total amount of purchase, Daily OPIS average rack price per gallon for location.
6.
The term “CONTRACT DOCUMENTS” means and includes the following a. b. c. d. e. f. g.
7.
ADVERTISEMENT FOR BIDS BIDDING REQUIREMENTS BIDDING FORMS CONTRACT FORMS GENERAL REQUIREMENTS BID SPECIFICATIONS BID ADDENDA
The OWNER will pay to the VENDOR in the manner as set forth in the Bidding Documents such amounts as required by the CONTRACT DOCUMENTS. Commissioners Journal, Volume 184, Page 265
8.
This agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. In WITNESS WHEREOF, the parties hereto have, executed, or caused to be executed by their duly authorized officials, this agreement in two copies, each of which shall be deemed an original on the date first above written.
MEDINA COUNTY COMMISSIONERS
______________________________________ Adam Friedrick ______________________________________ Patricia G. Geissman ______________________________________ William F. Hutson
_____________________________ Witness
Vendor: Town & Country Co-Op
By: ___________________________________________
Name: ________________________________
____________________________ Witness
Address: __________________________________________ Phone ____________________________________________ Fax ______________________________________________ Tax ID# __________________________________________
Approved as to legal form and correctness:
_____________________________________________
Commissioners Journal, Volume 184, Page 266
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same, which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0068 APPROVING A MEMORUNDUM OF UNDERSTANDING BETWEEN THE SHERIFF’S DEPARTMENT AND THE MEDINA COUNTY COURT OF COMMON PLEAS, ADULT PROBATION DEPARTMENT TO PROVIDE COMPREHENSIVE AND COHESIVE SERVICES FOR FELONY 4 AND FELONY 5 INMATES INCARCERATED AT THE MEDINA COUNTY JAIL WHEREAS, on November 8, 2016 the Commissioners authorized the acceptance of an Ohio Department of Rehabilitation and Corrections Probation Improvement T-CAP Grant by approving resolution no. 16-0912, and WHEREAS, it is the desire of the Board of County Commissioners to authorize a Memorandum of Understanding between the Sheriff’s Department and Medina County Court of Common Pleas, Adult Probation Department for comprehensive and cohesive services for approximately Sixty-Three (63) Felony Four and Felony Five inmates incarcerated at the Medina County Jail commencing November 1, 2016 through June 30, 2017 at a rate of $60.00 per day, per inmate, and WHEREAS, should the grant recipients meet the goals of the grant successfully this MOU shall continue for an additional 12 month period, July 1, 2017 through June 30, 2018, with the intention of diverting a total of Ninety-Five (95) cases with the cost of services being $60.00 per day, per inmate. NOW, THEREFORE, BE IT RESOLVED by this Board of County Commissioners the Memorandum of Understanding between the Sheriff’s Department and Medina County Court of Common Pleas, Adult Probation Department, be approved.
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Finance Department
Commissioners Journal, Volume 184, Page 267
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same, which was duly seconded by Mr. Friedrick RESOLUTION NO. 17–0069 APPROVING PERSONNEL CHANGES FOR THE EMPLOYEES UNDER THE JURISDICTION OF THE MEDINA COUNTY COMMISSIONERS WHEREAS, it is advisable and necessary that the following personnel changes be made for the employees working for the County Commissioners on the dates listed below: NEW HIRE Darla Cunningham, County Home, Full Time Housekeeper at $9.50/hr on fund 0010-3600-0030**, 0010-3600-0031 & 0010-3600-0032 effective 1/22/17 (PCN 10360.0) RATE INCREASE Sherr Vue, Sanitary, Wastewater Operator 1 “From” $19.87/hr “TO” $20.20/hr on fund 1000-54000040 effective 1/29/17 (90 day Probationary Increase per CBA, PCN 99941.0) APPOINTMENT CHANGE Jolene Figgers, OOA, “From” Intermittent Delivery Driver (PCN 10451.0) at $10.25/hr “TO” Part Time Delivery Driver (PCN 10242.0) at $10.25/hr on fund 6059-9284-0030 effective 2/6/17 LEAVE OF ABSENCE Kevin Geib, Sanitary, Zimpro Process Operator, Family Medical Leave of Absence beginning 12/23/16 until 3/17/17 (PCN 99980.0) Erin Mariotti, Finance, Budget Officer, Family Medical Leave of Absence beginning 1/28/17 until 4/28/17 (PCN 10436.0) Rebecca Hess, County Home, Recreation Aide, Family Medical Leave of Absence beginning 2/13/17 until 4/24/17(PCN 10044.0) RETURN FROM LEAVE Roger Steidel, Building, Electrical Inspector, Return from Family Medical Leave of Absence effective 2/13/17 (Leave began 12/12/16 Resolution 16-1017, PCN 10141.0) Charles Koenig, Maintenance, Repair Worker, Return from Family Medical Leave of Absence effective 2/1/17 (Leave began 12/14/16 Resolution 16-1049, PCN 10055.0) RETIREMENT Robert Kinzel, Transit, Bus Driver effective 1/31/17 (PCN 10500.0)
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Medina County, Ohio, that the personnel changes listed above will become effective on the dates listed. BE IT FURTHER RESOLVED that the President of the Board be authorized to sign the personnel action forms for these changes.
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Human Resources
Commissioners Journal, Volume 184, Page 268
REGULAR MEETING – MONDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same, which was duly seconded by Mr. Friedrick. RESOLUTION NO. 17-0070 AUTHORIZING AN EMPLOYEE ASSISTANCE PROGRAM AGREEMENT EXTENSION WITH REACH EAP & WORKPLACE SOLUTIONS WHEREAS, the Medina County Board of Commissioners maintains and administers an employee assistance program for the benefit of all staff members within the organization, and WHEREAS, in an effort to stabilize costs associated with the provision of this benefit during future years, quotes have been received from various employee assistance programs, and WHEREAS, REACH EAP & Workplace Solutions original agreement which commended February 1, 2015 through January 31, 2017 with the option for an extension of two years, and WHEREAS, REACH EAP quoted funding rates for employee assistance program per employee per month of $1.71 for an eight session model with unlimited one-hour seminars for employee and wellness education, personal health and wellness coaching, on-site service for traumatic incident and grief and bereavement support, and WHEREAS, Board of County Commissioners has determined that it is in the best interest of the County that the employee assistance program be extended under the current contract with REACH EAP and Workplace Solutions for a continuing coverage period commencing February 1, 2017 through January 31, 2019. NOW, THEREFORE, BE IT RESOLVED by this Board of County Commissioners that an agreement for the employee assistance program be approved with REACH EAP and Workplace Solutions, effective February 1, 2017, and that the President of the Board be authorized to execute all necessary agreements for this plan.
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Human Resources
Commissioners Journal, Volume 184, Page 269
REGULAR MEETING – TUESDAY JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0071 AWARDING THE 2016 HOME SEWAGE SYSTEM REPLACEMENT PROJECT
WHEREAS, the Medina County Sanitary Engineer was directed by the Board of Commissioners to work with the Medina County Health Department for the purpose of implementing the household sewage treatment systems (HSTS) replacement/repair program for Medina County targeting the replacement/repair of 20 to 25 HSTS’s for an estimated total cost of approximately $300,000.00 per Resolution No. 15-0735; and WHEREAS, on Thursday, January 12, 2017, sealed bids were opened and read aloud for the 2016 Home Sewage Treatment System Replacement Project consisting of Contracts A through E for replacement/repair of 27 HSTS’s with the bid results attached as Exhibit “A”; and WHEREAS, the Medina County Sanitary Engineer and the Medina County Health Department have reviewed said bids and provided this Board with their recommendation for contract award. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Medina County, Ohio that: 1.
The bids for Contract A in the amount of $66,086.00, Contract C in the amount of $60,487.50 and Contract D in the amount of $54,654.50, for a grand total of $181,228.00, are awarded to Vasel Brothers, Inc., 1576 Marks Road, Valley City, Ohio.
2.
The bids for Contract B in the amount of $62,753.51 and Contract E in the amount of $57,849.33, for a grand total of $120,602.84, are awarded to Burnett’s Septic Service, Inc., 120 Commerce Drive, LaGrange, Ohio.
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Sanitary Engineering Department
Commissioners Journal, Volume 184, Page 270
Exhibit "A"
BID RESULTS 2016 HOME SEWAGE TREATMENT SYSTEM REPLACEMENT PROJECT
BB
67,949.59 *67,968.59
81,155.00 *81,168.00
77,149.00
CONTRACT A BID AMOUNT
65,385.00
62,753.51
79,213.00
71,700.00
CONTRACT B BID AMOUNT
77,805.00
65,466.85 *65,560.35
71,500.00 *71,485.22
70,298.00
CONTRACT C BID AMOUNT
73,099.14
68,670.00
60,732.08
70,578.00
67,400.00 *67,280.00
CONTRACT D BID AMOUNT
-----------
72,130.00 *72,130.78
57,929.55 *57,849.33
72,500.00 *73,000.00
72,675.00 *72,975.78
CONTRACT E BID AMOUNT
Bid Opening Thursday, January 12, 2017 at 1:30pm
Becco, Inc. Hinckley, Ohio 44233
BB
73,607.00 *73,842.00
82,152.06
CONTRACTOR
Burnett’s Septic Service, Inc. LaGrange, Ohio 44050 BB&CC
Belsole Ground Works Medina, Ohio 44256
BB
72,696.00
60,755.28
J.W. Zollinger & Sons LTD Sterling, Ohio 44276 75,078.89
54,654.50
BB
60,487.50
Marks Construction, Inc. Valley City, Ohio 44280
67,446.00 BB
64,990.80 *66,086.00
Vasel Brothers, Inc. Valley City, Ohio 44280
*Final Bid Result reflects correction of mathematical error(s)
Commissioners Journal, Volume 184, Page 271
REGULAR MEETING – TUESDAY JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio, met in regular session on this date with the following members present: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0072 DECLARING THE NECESSITY OF REHABILITATING THE WESTFIELD-HIGH AND WESTFIELD-LOW WATER TANKS LOCATED ON VIRGINIA DRIVE IN WESTFIELD CENTER VILLAGE AND AUTHORIZING THE SANITARY ENGINEER TO ENTER INTO AN AGREEMENT WITH DIXON ENGINEERING, INC. TO PROVIDE PROFESSIONAL ENGINEERING AND CONSTRUCTION PROJECT MANAGEMENT SERVICES FOR THE REHABILITATION PROJECT AND TO COMMENCE ADVERTISING FOR TANK REHABILITATION BIDS
WHEREAS, the Board of Medina County Commissioners has previously established the Medina County Sewer District; and WHEREAS, the Sanitary Engineer has conducted inspections on the Westfield-High (200,000 gallon spheroid water storage tank) and the Westfield-Low (250,000 gallon toro ellipse water storage tank) and based on the results of said inspections recommends that the tanks be rehabilitated, to include repairs, welding and painting; and WHEREAS, the Sanitary Engineer has determined that it is advantageous to enter into a Professional Engineering and Construction Project Management Agreement with Dixon Engineering, Inc., to prepare the technical specifications, and to provide project administration and inspection services, to ensure the water tower rehabilitation work is completed in a timely manner in accordance with the contract plans and specifications, and to immediately address any problems or questions which arise during construction per the Dixon Engineering, Inc. proposal in the attached 'Exhibit A'; and WHEREAS, the Ohio Revised Code Section 307.86 provides for entering into an agreement for the services of a Professional Engineer/Construction Project Manager in excess of fifty thousand dollars as an exception to the competitive bidding process. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Medina County Ohio, that: 1. It is hereby found, determined and declared to be necessary to rehabilitate the Westfield-High and Westfield-Low Water Tanks located on Virginia Drive in Westfield Center Village. 2. The proposal for Professional Engineering and Construction Management Services for the Rehabilitation Project from Dixon Engineering, Inc. be entered into as shown in Exhibit "A". 3. The Sanitary Engineer is hereby authorized to act as the agent for the Board of Medina County Commissioners in matters associated with Dixon Engineering, Inc. 4. The Sanitary Engineer is hereby authorized to commence advertising for bids to perform the Westfield-High and Westfield-Low Water Tank Rehabilitation Project.
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24 2017 Prepared by: Sanitary Engineering Department
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Exhibit "A"
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REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio met in regular session on this date with the following members resent: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Hutson offered the following resolution and moved the adoption of same which was duly seconded by Mr. Friedrick.
RESOLUTION NO. 17-0073 ALLOWING EXPENSES OF THE COUNTY ENGINEER
WHEREAS, requests for expenses for attending conventions/meeting/seminars have been received in accordance with Section 325.20 of the Ohio Revised Code. WHEREAS, this Board of County Commissioners has reviewed these requests and found them to be in conformance with Section 325.20 of the Ohio Revised Code. NOW, THEREFORE, BE IT RESOLVED by this Board of County Commissioners that the expenses for attending the following conventions/meetings/seminars be and is hereby approved: County Engineer Family Medical Leave Act Compliance 2017 Seminar, Akron, OH March 29, 2017 G. Frimel 0200-4300-0550
Voting AYE thereon: Mr. Hutson, Mr. Friedrick, and Mrs. Geissman Adopted: January 24, 2017 Prepared by: Finance Department
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199.00
REGULAR MEETING – TUESDAY, JANUARY 24, 2017
The Board of County Commissioners of Medina County, Ohio met in regular session on this date with the following members resent: William F. Hutson
Adam Friedrick
Patricia G. Geissman
Mr. Friedrick offered the following resolution and moved the adoption of same which was duly seconded by Mrs. Geissman. RESOLUTION NO. 17-0074 ALLOWING EXPENSES OF COUNTY OFFICIALS
WHEREAS, requests for expenses for attending conventions/meeting/seminars have been received in accordance with Section 325.20 of the Ohio Revised Code. WHEREAS, this Board of County Commissioners has reviewed these requests and found them to be in conformance with Section 325.20 of the Ohio Revised Code. NOW, THEREFORE, BE IT RESOLVED by this Board of County Commissioners that the expenses for attending the following conventions/meetings/seminars be and is hereby approved: Commissioners County Commissioners’ Association of Ohio New Member Training Seminar, Columbus, OH February 5-7, 2017 W. Hutson 0010-0100-0562
460.00
Juvenile/Probate Court Youth Suicide Seminar, Medina, OH February 10, 2017 S. Danko, N. Shook, S. Yockey J. Albertson, G. Hutzel, J. Tropkoff T. Miller, P. Ruesch, M. Price K. Honcharuk, J. Hnizdil, S. Lewis
0010-2100-0560 0010-2200-0560 5065-2120-0560 5065-2125-0560
240.00 40.00 160.00 40.00
0010-2100-0560 5065-2120-0560 5065-2125-0560
100.00 25.00 25.00
0010-2805-0550
1,675.00
Sanitary Ohio Environmental Protection Agency Operator Certification Exam, Brookpark, OH January 20, 2017 A. Lanigan 1000-5400-0560
175.00
Ohio Environmental Protection Agency Operator Certification Exam, Columbus, OH May 2, 2017 C. Webber 1000-5400-0560
440.00
Ohio Environmental Protection Agency Water Distribution Class 1 Exam, Brookpark, OH January 23, 2017 L. Mirman 1600-5400-0560
185.00
Office for Older Adults There’s No Time for a Siesta Activities is More Than a Fiesta, Tallmadge, OH February 21, 2017 J. Kiousis 6047-9280-0560
130.00
Leadership Medina County Awareness Breakfast, Wadsworth, OH February 16, 2017 S. Lewis, S. Danko, T. Miller K. Cooke, K. Honcharuk, M. Stiles Maintenance FacilityDude’s Dude University, Raleigh, NC April 30-May 3, 2017 T. Maupin
Voting AYE thereon: Mr. Friedrick, and Mrs. Geissman Abstained: Mr. Hutson Adopted: January 24, 2017 Prepared by: Finance Department
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