Vacation Planners 2016-2017
Vacation Planner Package for regular and permanent employees includes: ∎
2016-2017 Vacation Planner;
∎
Form to request purchase of additional vacation, conversion of sick days, deferral of unused vacation days, conversion of unused statutory holidays, leave without pay (during the summer);
∎
Instruction sheet for completing the planner;
∎
Process overview;
∎
Statutory holidays for 2016-2017 and the summer hours schedule.
Vacation Planners – Process Overview Step 1 April 1 to April 29 Distribution and Completion of Vacation Planners ∎
Manager distributes the planners to all regular and permanent employees
∎
Employee completes the vacation planner for 2016-2017
∎
Employee may request: - purchase of additional vacation weeks - deferral of previous unused vacation - conversion of sick days to noncashable sick days - conversion of sick days (cashable or non-cashable) to vacation days - conversion of unused statutory holidays to vacation days
Deadline to submit to manager: no later than May 2, 2016
Step 2 May 2 to May 27 Manager and HR Approval
Step 3 June to September End of process & Payment
∎
Manager approves the vacation planners
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Manager submits the planners to HR no later than May 9, 2016
∎ Manager returns the approved vacation planner and request form to the employee no later than May 31, 2016.
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HR approves the planners no later than May 27, 2016 and returns approved planners to the managers
∎ Unused sick bank days (not taken in 2015 -2016) are paid out no later than September 1st 2016.
SUMMER HOURS AND STATUTORY HOLIDAYS FOR 2016-2017 Summer hours are applicable to all regular and permanent non-teaching full-time employees. Arrangements for part-time and replacement employees are possible according to managers’ discretion and must be in accordance with principles established for permanent employees. As in the past, when taking vacation while summer schedule is in effect, employees are considered to have used five (5) days of vacation, not four (4), with the only exception to this being when a statutory holiday occurs within the same week.
STATUTORY HOLIDAYS
SUMMER HOURS (TO BE CONFIRMED) Monday
Tuesday
Wednesday
Thursday
Friday, July 1, 2016
Canada Day
Monday, September 5, 2016
Labour Day
Monday, October 10, 2016
Thanksgiving
Monday, December 26, 2016
Christmas Day
Tuesday, December 27, 2016
Christmas 2
Wednesday, December 28, 2016
Christmas 3
Regular Hours
Regular Hours
Regular Hours
Regular hours
Thursday, December 29, 2016
Christmas 4
June 27 Plus 1 hour
June 28 Plus 1 hour
June 29 Plus 1 hour
Plus 1 hour
Regular hours
Regular hours
Regular hours
Regular hours
Work 4 hours
June 6 Regular hours
June 7 Regular hours
June 8 Regular hours
June 9 Regular hours
June 10 Work 4 hours
June 13 Regular hours
June 14 Regular hours
June 15 Regular hours
June 16 Regular hours
June 17 Fête Nationale
June 20
June 21
June 22
June 23
June 24
Friday, December 30, 2016
Christmas 5
Monday, January 2, 2017
New Year’s Day
Plus 1 hour
Plus 1 hour
Friday, April 14, 2017
Good Friday
July 11 Plus 1 hour
Plus 1 hour
July 18 Plus 1 hour
July 4
Monday, April 17, 2017
Friday
July 5
Canada Day
June 30
July 6
July 1 Day off
July 7
July 8
Plus 1 hour
Plus 1 hour
July 13 Plus 1 hour
Plus 1 hour
Plus 1 hour
July 20 Plus 1 hour
Plus 1 hour
Day off
July 25 Regular hours
July 26 Regular hours
July 27 Regular hours
July 28 Regular hours
July 29 Regular hours
August 1
August 2
August 3
August 4
August 5
July 12
Day off July 14
July 15 Day off
Easter Monday
Monday, May 22, 2017
Victoria Day
Friday, June 23, 2017
St. Jean Baptiste
July 19
July 21
July 22
INSTRUCTION SHEET FOR YOUR VACATION PLANNER (2016-2017) Your vacation planner is the tool by which you advise the College of the vacation dates you wish to take for the following contractual year. The reference period for 2016-2017 vacation entitlement is: Support Staff and Professionals - June 1, 2016 to May 31, 2017 Managers - July 1, 2016 to June 30, 2017 The “BALANCE” column indicates the number of hours and days of entitlement for each vacation year indicated.
Put an “X” next to your choices. Your vacation entitlement is indicated on your planner as “Vacation 2016-2017”
Your vacation remaining from the previous year is indicated as “Vacation 2015-2016” Your current sick bank balance Additional vacation days purchased for 2016-2017
E.g. request of vacation for the period June 13 to 17, 2016
REMINDERS (FOR EMPLOYEES)
•
Please make sure to select days for your full 2016-2017 allotment.
•
In general, your vacation selection should be taken in periods of a minimum of five consecutive work days.
•
The College’s practice is to allow flexibility in the selection of vacation days, however, the services provided by your department cannot be compromised by your choice.
• WHAT DO YOU PUT ON YOUR PLANNER? ▶ Include any days being transferred from your 2015-2016 vacation bank; Note that a maximum of 5 days may be carried forward. Any other remaining days must be taken prior to June 1, 2016. ▶ Include additional vacation days purchased; ▶ Include any sick days converted to vacation days; Note that we included your refundable sick bank balance on your vacation planner. ▶ Include any unused statutory holidays converted to vacation days. • Please remember that when you take a vacation day, you will be required to complete a certificate of absence to be approved by your supervisor. It is recommended this be done within two weeks following your vacation.
