Club Certification Proforma – Page 1 of 19
USSA Club Development Program
Club Certification Background to Club Certification: The process of certification is a partnership between the US Ski and Snowboard Association and the individual clubs. It should not be viewed as an "examination" but rather an effort by USSA to assist its clubs through assessing club leadership, operations, and athletic programming and performance. Through the process of club assessment, USSA can determine areas of need and essentially provide additional resources and teaching modules to the clubs. Any comments or suggestions made during a peer visitation or by the certification committee are offered constructively with the above in mind and should not be taken as criticism.
What is the Proforma and how does it relate to an assessment visit? The certification Proforma provides a summary for a peer-assessed inventory, evaluation and assessment of these important Club activities: 1. Leadership 2. Operations
3. Programming 4. Performance
What level of certification can a club achieve? 1. Certified Club 2. Bronze Club
3. Silver Club 4. Gold Club
The following Proforma should be completed at least 2 weeks before the time of visitation or interview and sent to: Walt Evans, USSA, 1 Victory Lane, Park City, UT 84060 or
[email protected] The information provided in this Proforma, together with a copy of the "assessment" report will be reviewed by the Club Certification Committee. The decision to certify will be based upon the quality of the Proforma and the Assessment Report.
Club Certification Proforma – Page 2 of 19
The Certification Process Requirements/Documents sent to Applicant Club Includes copies of assessment Proforma as well as certification rationale and levels of certification
Applicant Club contacts coordinator to arrange visit Completed Assessment Proforma is submitted to coordinator 2 weeks prior to visitation or interview
Visitation or Interview A peer assessment by assessment panel members. Their report is submitted to the Club Certification Committee
Committee considers visit report Committee comprises of three members including a chair, one independent club official and one other USSA staff member
Committee recommendation Committee comprises of three members including a chair, one independent club official and one other USSA staff member
Annual Submission
Certification
Reconsider
Various documentation
Applicant Club informed of decision and certificate issued Valid for 4 years
Assistance If Applicant Club is deficient in one or more areas, specific recommendations will be made on required improvements
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What is the difference between the different levels? 1. Certified Club: a certified club must demonstrate a minimum standard in key operational areas. 2. Gold, Silver and Bronze: A club must have the key leadership, operations, programming and performance standards in place which are outlined in the assessment Proforma. Athlete performance standards assist in differentiating the club's level.
What are the requirements of the certification program? Table 2: The Certification Requirements Model
Annually*
(Information from the previous 12 months only)
Pay Annual Club Membership Fee
Quadrennial
(Summary of the previous 4 years, re-evaluated anytime)
Club Interview (Bronze) to review and evaluate Club Certification Proforma application Club Visit (Silver and Gold) to review Club Certification Proforma application Verify that operations, policies, programs are being implemented, observe training & review operations Performance Review
Club Membership Application Staff Changes/CPR Certification Certification of Insurance
*Submitted to the Sport Development Director annually – Due 1 September each year
Table 1: Performance Standards for Bronze, Silver and Gold Clubs (alpine example, markers under review) Certified
Bronze
USST/USSBT
Silver
Gold
1
4
1
1
3
3
NorAm/National Championship World Junior Junior Champ. Podium Top 10 Junior Championship
3
Club Certification Proforma – Page 4 of 20
USSA CLUB DEVELOPMENT PROGRAM CLUB CERTIFICATION PROGRAM Club Name:
USSA #:
Club Director or President’s Name: Mailing Address: City:
State:
Club Phone:
Zip:
Email:
Fax:
Website: Physical Address (if different from mailing):
_____________________________________________
Programs (Sport Specific): Please select which sport you are applying for with each certification level: Certified Bronze Silver Gold
Alpine
Nordic
Freestyle
Snowboarding
Business entity Assessment Our Club is a licensed business entity with our state Non- profit entity (501.c.3 status) For – profit entity Articles of incorporation filed with state Club is a department of the local ski and snowboard resort Governed by elected board Self governed
Yes
No
Club Certification Proforma – Page 5 of 20
1. Leadership 1. Vision, Mission, Values: (Clearly state: Mission: Why your organization exists/purpose; Vision: Future of the organization; Philosophy: Summary of values and purpose).
Please Explain your Strategy:
2. Character Development: (Clearly state programs in place with regard to sportsmanship, community service, mentoring, family involvement, honor code, academics, professionalism, values, goals and other character development builders).
Please Explain your Strategy:
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3. Planning: (Clearly state what type of club you are (i.e. academy, college, non-profit) and if you have a planning retreat, annual operational plan, strategic plan, SWOT, and efficient goal setting. How are they developed and often are they updated).
Please Explain your Strategy:
4. Governance: (State if you have articles of incorporation, the leadership and makeup of the board, if you have an Annual club calendar, code of ethics, capital campaign, by-laws & financial management plan).
Please Explain your Strategy:
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2. Operations 1. Staffing: Assessment Our club complies with USSA membership for all coaches and officials Head Coach level 100 or higher (Nordic) Head Coach level 200 or higher (Freestyle) Head Coach level 300 or higher (Alpine and Snowboarding) First Aid and CPR is current for all staff Compliance with USSA rules and procedures
Y
N
N/A
Please fill out the following table to include directors, head coaches and personnel who have programming responsibility or supervisory roles:
Staff Member
USSA #
Title
1234567
J3 Head Coach
Example: Sue Goodcoach
Full-time/or Part-time/or Seasonal/or Year-Round
Coach Certification level
Official or Judge Certification level
Qualifications
First Aid and CPR – completion date
FT Seasonal
300
RF 2
PSIA, L3, BS Kinesiology
Oct. 2011
Club Certification Proforma – Page 8 of 19
2. Staff Development: (Include information about Staff Leadership, Team Building, Coaches Certification, & Education Incentives)
Please Explain your Strategy:
3. Employee Benefits: (Fill in the table below.) Assessment Competitive Coach Compensation Medical Insurance Option Certification based compensation 401 K plan Other:
Y
N
N/A
Y
N
N/A
4. Staffing practices: (Fill in the table below.) Assessment Employee Handbook Job Descriptions Annual Performance evaluation Performance Based Bonuses Other:
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5. Child Protection Policy: (Fill in the table below.) Assessment Our club adheres to USSA Child Protection Guidelines Background screening for all coaches Background screening for officials and volunteers who deal with athletes Child protection training for coaches and volunteers Child protection communication to parents Utilization of USOC Safe Sport Training http://safesport.org/toolkit/clubs/take-the-training Other:
Y
N
N/A
Y
N
N/A
Y
N
N/A
6. Concussion Policy: (Fill in the table below.) Assessment Our club has a concussion policy and complies with USSA policy and local and state law. Coach training Athlete training Parent communication Impact or other baseline testing USSA medical hold procedure for competition USSA medical hold procedure for training Club has medical coordinator who also oversees concussion recovery Other: 7. Code of Conduct: (Fill in the table below.) Assessment Our club has established a code of conduct policy Parent and athlete education Parent and athlete signed agreement Clear descriptions for violations and penalties Disciplinary/Judicial committee Due process procedure Other:
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8. Conflict Resolution: (Fill in the table below.) Assessment Our club has a conflict resolution procedure Our club has a system in place Other:
Y
N
N/A
Y
N
N/A
Y
N
N/A
Y
N
N/A
9. Travel Policy: (Fill in the table below.) Assessment Our club has a travel policy Property damage policy Medical release to authorize athlete treatments Lodging and meals protocol Supervision policy Fifteen passenger vans are not used to transport athletes Air travel policy for minors Other: 10. Accounting System: (Fill in the table below.) Assessment Annual Budget Financial Reporting Annual Report Financial performance Data management Other: 11. Fundraising: Assessment Established fundraising program Acceptance of gifts policy Capital Campaigns Sponsors, if so what % do they contribute annually to the budget: _________ Option for donor privacy
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12. Marketing & Communications: Assessment Website Email newsletter Community outreach Dedicated personnel Social Media strategy, i.e. facebook, twitter, etc Schedules, contacts, up to date info easy to find Advertising Other:
Y
N N/A
Y
N
N/A
Y
N
N/A
13. Emergency Action Plan: Assessment Our club has an emergency action plan for all or our training and competition facilities Handout with all critical contacts and procedures Communication plan in place to inform parents and key leadership Require Global Rescue Other: 14. Venues: Assessment Our club has a venue safety plan Course Inspection is mandatory Course control system Course communication system Course maintenance
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15. Insurance: Assessment
Y
N
N/A
Our club has a liability policy with at least $1 million for each occurrence/$1 million general aggregate (please attach a copy of your policy with your application). Or application for USSA Club Liability Insurance Program is pending. USSA participants have primary medical coverage Automobile coverage Officers and Directors coverage Property/Equipment coverage 16. Resort Relations: Assessment Our club has a resort relations agreement with our local resort Communication network All contracts between our club and our resort that could affect USSA coverage are reviewed by USSA and American Specialty prior to execution Our club has resort leadership on Club board Other:
17. Equipment Inventory, Maintenance and Repair: Assessment Equipment complies with USSA and FIS regulations Office equipment is purchased and maintained by dedicated staff Conditioning facilities and equipment is purchased and maintained by dedicated staff Training and competition equipment is purchased and maintained by dedicated staff Club has dedicated space & tools for equipment service Other:
Y
Y
N
N/A
N N/A
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18. Officials and Judges: Assessment All officials & judges are certified by USSA In house faculty to lead clinics Dedicated volunteer to recruit and train officials Coaches attend regular referee certification updates Other:
Y
N N/A
Y
N
N/A
Y
N
N/A
Y
N
N/A
19. Competition Operations: Assessment Dedicated Chief of Race Dedicated Competition Administration Competition Leadership Plan Resort cooperation plan Equipment Checklist Volunteer recruiting and assigned duties Other: 20. Volunteer Development: Assessment Recruiting Training Effective communication Recognition and thanks Other: 21. Awards and Recognition: Assessment Awards banquet Procedure for award recipients Athletics and academic excellence award/recognition Recognition of all club stakeholders Other:
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3. Programming
1. How does your club implement the USSA Training System? Assessment Coaches facilitate stage of development maturity Coaches deliver age appropriate content and volume Coaches apply skill development programming Coaches utilize windows of trainability to emphasize skill development Club utilizes USSA Training Systems Club utilizes SkillsQuest programming Other:
Y
N N/A
2. How does your club implement the Training System CONDITIONING recommendations? Assessment Club philosophy emphasizes conditioning Club has dedicated staff to plan and deliver program Club has year around programming for athletes Club facilitates cross training and motor skills for children Club conducts periodic testing Club provides feedback to athletes and parents Weekly recovery sessions Other:
Y
N N/A
3. How does your club implement the Training System's SPORT TECHNIQUE AND TACTICS recommendations? Assessment Skill Quest Level/Score Competition Skills Inspection Skills Ratio of training to competition is balanced based on age Free Skiing is built into the program Technique drills Other:
Y
N N/A
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4. How does your club implement the Training System EQUIPMENT recommendations? Assessment Skills Quest Area: Education for Tuning & Waxing Testing protocols for older equipment Availability to test different products: Skis, Bindings, Boots Equipment complies with USSA rules for all athletes Protective gear, i.e. helmets, face guards, mouth guards, back protectors, and shin guards are used and/or highly recommended. Other:
Y
N N/A
5. How does your club implement the Training System PERFORMANCE PSYCHOLOGY recommendations? Assessment Fun Focus Sportsmanship emphasis Core Values are stressed (team, respect, accountability, integrity, loyalty, & perseverance) Concentration & focus Imagery and visualization techniques Relaxation techniques Goals Journaling Other:
Y
N N/A
Y
N N/A
6. How does your club implement the Training System COMPETITION principles? Assessment Season long racer management plan Race day plan: behaviors/strategy Inspection Skills Athlete/coach competition communication and strategies USSA competition participation USSA Junior Championship participation Multi discipline focus Other:
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Please complete the following table: Phase 1 Total days of programming per year: # days on-snow training: # days off-snow training: # race days: # rest days: Summer Camp # of days on-snow: % time freeskiing/freeriding: % time drills outside of competition environment: % time competition training: % time specific competition rehearsal: % time competition:
Phase 2
Phase 3
Phase 4
Phase 5
Phase 6
Club Certification Proforma – Page 17 of 19
7. Sports Medicine: Assessment Annual athlete physical exams Club Medical coordinator Return from injury policy Anti-doping policy Other:
Y
N N/A
Y
N N/A
Y
N N/A
Y
N N/A
8. How does your club engage with parents? Assessment Written or Web Materials Formal Meetings Orientation & Knowledge base i.e. "Ski race smart parents" Seminars, Ski Days, Training simulation Self Assessments – performance orientation Other: 9. Athlete Career and Education: Assessment Club relationship with local school districts Academic minimum standards Provides academic liaison/councilor Other: 10. Financial Aid: Assessment Our club has financial aid available Dedicated scholarship fund raising activity Give Scholarships to cover Coaching Fees Give Scholarships to cover Lift Passes Give Scholarships to cover Competition Fees Give Scholarships to cover Travel Support Give Scholarships to cover Equipment Give Scholarships to cover Development Camps
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PERFORMANCE
1. Performance Benchmarks met by athletes (Quadrenially) – list the athletes who have met the performance standards outlined in table 1 within the previous 4 years: Please list athletes, competition achievement, and the season achieved. Athlete Name:
Achievement:
Season:
Example:
3rd Place SL East J4 Championships
2010
Joe Skier
Club Certification Proforma – Page 19 of 19
4. Comments Overall comments or impressions the applicant club would like to make to the Club Certification Committee.
Applicant Club:
Assessor 1:
(Signature – Club Certification Coordinator)
(Signature)
Date:
Date:
Name (print) Assessor 2:
(Signature)
Date:
Name (print) Assessor 3: Name (print)
(Signature)
Date:
