Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

TOURISM CORPORATION OF GUJARAT LIMITED (A Government of Gujarat undertaking) Block No. 16/17, 4th Floor, Udyog Bhavan, Sector 11, Gandhinagar – 382016 Phone: +91-79-23222523, 23222645, 23220002, Fax: 91-79-23238908 Website: http://www.gujarattourism.com/tenders

Tender for Selection of Management Operator for Cafeterias Property(ies) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

COST OF TENDER FORM: Rs. 1,000/- (Non-refundable) per Cafeteria.

Tourism Corporation of Gujarat Ltd

Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

1. Background and other Information: The Tourism Corporation of Gujarat Limited (TCGL), herein known as “the Authority” is engaged in focused development of tourism across the state, and as a part of this endeavor, the Authority has decided to appoint Agencies/parties/individual for running Cafeterias/Properties owned by TCGL.

Details and important dates: Bid Reference No. Bid issue date Pre bid meeting Last date of submission of bid Date and time of opening of technical bid Place of opening of bids and Pre-bid meeting

Tender Fee (Rs. 1,000) and EMD (Rs. 50,000)

Address for communication /filing bids

___/2013-14 29/10/2013 12/11/2013 at 1500 hours 29/11/2013 upto 1630 hours 30/11/2013 at 1200 hours Tourism Corporation of Gujarat Limited Block No. 16/17, 4th Floor, Udyog Bhavan, Sector 11, Gandhinagar – 382016 To be submitted along with the tender for each property. Payable to “Tourism Corporation of Gujarat Ltd.” payable at Gandhinagar Office of CEO, Gujarat Tourism Opportunity Limited (GUJTOP), 308, Iscon Mall, above Star India Bazaar, Satellite road, Ahmedabad- 380015.

List of Properties Sr. Name of Cafeteria* Location EMD No. Amount 1. Toran Wayside Amenity Siddhapur, Patan Rs. 50,000 2. Toran Wayside Amenity Patan, Patan Rs. 50,000 3. Toran Wayside Amenity Virpur, Rajkot Rs. 50,000 4. Toran Wayside Amenity Harshadmata, Porbandar Rs. 50,000 5. Toran Wayside Amenity Madhavpur, Porbandar Rs. 50,000 6. Toran Wayside Amenity Adalaj, Gandhinagar Rs. 50,000 7. Toran Wayside Amenity Balasinor, Kheda Rs. 50,000 8. Toran Wayside Amenity Malvan, Surendranagar Rs. 50,000 9. Toran Wayside Amenity Modehra, Mehsana Rs. 50,000 10. Toran Wayside Amenity Shamlaji, Sabarkantha Rs. 50,000 11. Toran Restaurant Gandhi Ashram, Ahmedabad Rs. 50,000 12. Toran Restaurant Sector 28, Gandhinagar Rs. 50,000 13. Toran Wayside Amenity Valthan, Surat Rs. 50,000 * The details of the properties can be obtained during the pre-bid meeting.

Period for Management Contract 5 years 5 years 5 years 5 years 5 years 5 years 5 years 5 years 5 years 5 years 5 years 5 years 5 years

Tender documents can be downloaded from the websites: (i) https://nprocure.com (ii) www.gujarattourism.com/tenders, before the Bid Due Date. The bidders are requested to submit the Tender Fee and EMD amount in form of the Demand Draft along with the Bids. Bidders are required to submit their technical bids in the hard copy on the communication address as mentioned above, and the Financial Bid to be submitted on the website as mentioned. The Price Bid shall not be submitted with the Technical Bids. If Price Bid is submitted along with Technical Bid, it will lead to disqualification of the Bidder.

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

2. Definitions: In this Tender Document, unless the context otherwise requires or provides for, the following words and expressions shall have the meanings as are hereinafter respectively assigned to them: a. “Authority” or “TCGL” shall mean Tourism Corporation of Gujarat Limited; b. “Annual Turnover” shall mean total income/revenue of the Bidder from operations during particular financial year c. “Bid” shall mean the bid submitted by a Bidder; d. “Bidder” shall mean such Person who / which (as the case may be) has submitted an application / bids pursuant to the Tender; e. “Bid Due Date” shall mean the last date for submission of Bids, f. “Business Day” shall mean such day on which the offices of the Gujarat Government are open for work; g. “Letter of Award” shall mean the letter issued to the Successful Bidder by TCGL. h. “Management Contract” or “Management Agreement” shall mean the contract which shall be executed between Authority and the Successful Bidder; i. “Operator” is a person or an agency who is either bidding for operations of the cafeteria/ property or is the Preferred Bidder j. “Person” shall mean to include an individual, partnership or a company incorporated in India; k. “Cafeteria/Property” or “Cafeterias” shall mean the Cafeterias as set out in schedule 3; l. “Successful Bidder” or “Preferred Bidder” shall mean the Bidder whose Bid has been accepted by Authority and has been issued a Letter of Award m. “Technical Requirements” shall mean the technical conditions, as set out in Section 6, that are to be satisfied by a Bidder; n. “Tender” shall mean this tender document issued by Authority along with all annexes and schedules hereto and any other information/documents attached hereto and shall also include any modifications, amendments, alterations or clarifications thereto Issued from time to time

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

3. Instructions to Bidders: 3.1.

Sealed tenders are invited from the experienced cafeteria owners/operators or any other similar facility operator having support of professional staff with proven track record of operation of Cafeteria(s) and who / which fulfill the Technical Requirements. 3.2 Tender can be downloaded from the websites: (i) https://nprocure.com (ii) www.gujarattourism.com/tenders, before the Bid Due Date. The bidders are requested to submit the Tender Fee in form of the Demand Draft along with the Bids, and all bidders are required to follow the bidding process as mentioned on the website https://nprocure.com and are required to submit their technical bids in the hard copy on the communication address as mentioned, and the Financial Bid to be submitted on the website as mentioned. The Price Bid shall not be submitted with the Technical Bids. If Price Bid is submitted along with Technical Bid, it will lead to disqualification of the Bidder. 3.3 A Bidder can bid for one or more than one Cafeteria Property. The Bidders are requested to submit separate Bids for each Cafeteria Property along with all other information as mentioned in this tender document. 3.4 Bids should be submitted on or before the Bid Due Date and should be in the prescribed forms/formats as mentioned in this Tender The Bids should be sent in wax-sealed covers respectively super-scribed as “TECHNICAL BID for Management Contract of Cafeteria for location ____________” and PRICE BID are to be submitted on the website as mentioned as per the website’s process. The sealed cover(s) should be put into one large cover along with a covering letter & tender fee and sealed. Sealed Bids can be personally submitted by courier/Hand delivery or sent by registered post at the following address: Gujarat Tourism Opportunity Limited (GUJTOP), 308, Iscon Mall, above Star India Bazaar, Satellite road, Ahmedabad- 380015. Bids not in the prescribed forms/formats will be summarily rejected. 3.5 Bids shall be accepted only during working hours from 10:30 A.M to 04:30 P.M on Business Days upto the Bid Due Date. Bids received after the Bid Due Date shall be rejected and shall be returned unopened. 3.6 In the event a qualified Bidder wants to withdraw the Bid, the EMD of such Bidder shall be forfeited. 3.7 The EMD’s of all unsuccessful Bidders (other than such Bidders whose Bids have been rejected/fail in test of responsiveness/have submitted incomplete bids) will be refunded, without any interest, after the Letter of Award has been accepted by the Successful Bidder. 3.8 The EMD will not carry any rate of interest. 3.9 As per evaluation process mentioned in section 5 of this tender, the qualified Bidder that has been declared as Successful Bidder/ Preferred Bidder and shall be issued the Letter of Award . 3.10 The Successful Bidder shall be required to submit the Letter of Acceptance to the Authority within 7 days of issuance of Letter of Award. Failing which the Letter of Award shall stand withdrawn without any liability on TCGL and the EMD of such Bidder shall stand forfeited. 3.11 The Successful Bidder shall be required to Sign the Management Agreement within 30 days of acceptance of Letter of Award. The Successful Bidder shall be liable to fulfill the following obligations as a precondition of signing of Management Agreement: (i) Payment of Management Fee for first six months (ii) Submission of requisite Bank Guarantee as mentioned in this Tender document

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

3.12

3.13

Failing to fulfill the aforementioned obligations, the Letter of Award shall stand withdrawn without any liability on TCGL and the EMD of such Bidder shall stand forfeited. Bidders should note that: (i) If they withdraw their Bid after their technical Bid has been accepted, or (ii) In case Successful Bidders fail to execute the Management Agreement within 3 Months from the date of receipt of the Letter of Award, or (iii) If they conceal any material information or make incorrect and misleading statements or misrepresent facts in their Bid, or (iv) Try to influence TCGL or any of its officials in relation to the evaluation of Bids; TCGL shall have the right to forfeit their EMD and blacklist them from participating in any future tenders issued by TCGL. Bids shall remain valid for a period of 150 days from the date of opening of the price Bid.

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

4. Terms & conditions: 1. The Cafeteria(s) will be handed over to selected Operator on ‘AS IS WHERE IS CONDITION’. Any improvements need to be done only by the Operator at his own cost with written approval of TCGL. The operator shall not be allowed to construct, extend or bring any structural changes in the property. Repairs to the existing furniture & fixtures etc can be undertaken by the Operator at its own cost with the written consent of the TCGL and the Operator shall maintain the building in good condition. 2. The Operator shall be given the rights to operate the property only. The Operator shall be allowed to run the property in their name or their franchise name with the brand Name of ‘Toran’; anyhow the same shall be done with due permission of the Authority. The Operator shall be responsible to put up signage mentioning name as per the following template: ‘Toran Wayside by __________ (name of Brand): A TCGL Initiative’ The Signage shall be back lit and shall be placed at (i) At site; (ii) 1 km from Site and (iii) 5 km from site. All signage designs shall have to be approved by Authority. 3. The Operator will have to remit the Management fee (hereinafter referred as the “Management Fee”) in full within 15 calendar days from the date of receipt of acceptance of Letter of Allotment. Further relaxation of due date will not be entertained at any cost. 4. The Operator should take over the Cafeteria property within 30 days’ time from the date of receipt of allotment order (s), failing which the TCGL shall have the right to cancel the allotment order and forfeit earnest money deposited. 5. The Management Fee is to be paid half yearly, in advance, and the fee shall be increased by 10% every year for the duration of operation. If the Operator failed to pay the Management Fee within the stipulated period, 12% interest per annum will be levied and if the Operator fails to remit the Management Fee and the interest even after 3 months from the due date, action will be taken to takeover possession of the Cafeteria Property from the Operator. 6. The Management Agreement is for a period of five (5) years which may be extended by another five (5) years on Authority’s decision. 7. The Operator should operate the Cafeteria Unit on continuous basis throughout the Management Agreement period (16 Hours a day atleast, 365 days a year). If the Operator fails to run it accordingly, TCGL shall issue a notice to the Operator and cancel the agreement and forfeit the security deposit submitted. 8. Management operator shall furnish Irrevocable and unconditional Bank at the time of Agreement. Bank Guarantee shall be equivalent to the Management Fee payable for a period of 1 (one) year. This Bank Guarantee shall be valid initially for 1 (one) year and thereafter kept valid & effective during the Management Agreement period by renewing its validity three (3) months prior to its expiry. Bank Guarantee shall be refurbished every year by considering increase in Management Fee @ 10% per annum for that particular year. The bank guarantee should be issued from Nationalized Bank or Schedule Bank. 9. The Bank Guarantee will be encashed by the Authority in case of non-payment of Management Fee or any other dues payable to the Authority or any other statutory payments payable to respective authorities. Upon such encashment and appropriation, the Operator shall, within 30 (thirty) days thereof, replenish the Bank Guarantee to its original level or provide a fresh Bank Guarantee as the case may be, failing which the Authority shall have the right to terminate this Agreement with immediate effect.

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

10. In case of default in payment of Management Fee or furnishing/replenishing Bank Guarantee, the TCGL shall have the right to terminate this Agreement, re-enter the premises and resume possessions &operation of the Cafeteria unit. 11. All rates, taxes as applicable on the Management Fee, Urban land tax and Property tax, assessments, charges, claims, consent fee levied by the Pollution Control Board, demands and out goings shall be borne by the Operator. 12. The Operator should obtain License under Prevention of Food and Adulteration Act from the Local Health Authority. 13. After the expiry of Management Agreement period, the Operator shall surrender possession of all movable and immovable items/articles/properties, including superstructure now exists. 14. The building, furniture and Cafeterias shall be insured against natural and non-natural hazards/perils. 15. The Operator shall not encumber the TCGL Cafeterias by way of pledge, hypothecation, mortgage, charge, lien, lease, leave and license or in any other manner. The Operator shall not raise any kind of finance or funding in the name of Property under any conditions whatsoever. 16. The Operator has to confine his activities only within the specified area handed over to him. 17. In case the Management Contractor commits breach of any of the terms and conditions and stipulation herein contained on the part of the Operator to be observed and performed, then TCGL shall issue a notice in writing (by Registered Post) to the Operator to set right or rectify the breach or omission of any of the terms and conditions and in case of noncompliance on the part of Operator within 30 days of the receipt of such notice, this agreement at the option of the TCGL may be terminated. Bang Guarantee in such case shall be forfeited and Operator shall have to vacate the property. 18. In case of any dispute, the TCGL will refer the dispute to an Arbitrator in accordance with the provisions of the Arbitration and Conciliation Act 1996 and the parties agreed to abide by the decision of the Arbitrator. All the arbitration shall be subject to the courts of Gandhinagar Jurisdiction

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

5. Evaluation Parameters for Shortlisting of Bidders: The Bidder’s competency and capability is proposed to be evaluated on the basis of a single stage, two envelope process: Stage 1: Technical Evaluation This stage is divided in two sections: • Technical Criteria • Financial Criteria Stage 2: Price Bid Opening (to be submitted through N-procure; No hard copies to be submitted) 4.1 Evaluation Criteria’s: 4.1.1 Technical Evaluation: On each of these parameters, the bidder would be required to meet the evaluation criteria as mentioned below. The evaluation shall be carried out in terms of ‘Qualified/Disqualified’ of the Bidder for both the technical and financial parameters separately. A) Technical Criteria Bidder should have a minimum experience of owning or operating similar facility in last three years on continuous basis. (Provide necessary license, work orders, certificates as documentary proofs) B) Financial Criteria: 1. Bidder should have an Annual Turnover of 10 lac rupees in each of the last three financial years 2. The Net profit in the last operational year should be positive

Price Bid of only those bidders shall be opened who qualify in the technical evaluation criterion mentioned above. Price Bids of those Bidders who are technically disqualified shall be returned without opening.

4.1.2 Price Bid: 1. Bidders shall have to quote Annual Management Fee offered, bidder offering Highest Management Fee offered per annum shall be Preferred Bidder.

Notes: 1- Relevant documents to be furnished for evaluation of Technical and Financial Capabilities: Audited Annual Accounts for the last three financial years, which shall be certified by Chartered Accountant. 2- The Price Bids shall not be submitted along with the Technical Bids. It shall be submitted only through nprocure. If the Price bids are submitted with the technical bids, it will lead to disqualification of the Bidder.

Tourism Corporation of Gujarat Ltd

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Tender for Selection of Management Operator for Cafeteria/(s) Owned by Tourism Corporation of Gujarat Limited (TCGL) at Various Locations across Gujarat

6. Checklist for Technical Bid Bids must be accompanied with the following documents: (i) Documentary proof, where applicable, as evidence of satisfaction of the Technical and Financial requirements; (ii) Bidder shall submit a copy of the Tender document with each page manually signed by the Bidder; (iii) Earnest Money Deposit (“EMD”) shall be paid by way of a crossed demand draft drawn on any Nationalized Bank or Scheduled Bank payable at Gandhinagar. The Demand Draft should be drawn in favour of “Tourism Corporation of Gujarat Limited”; (iv) Non Refundable Tender fee of Rs. 1,000 per cafeteria property shall be paid by way of a crossed demand draft drawn on any Nationalized Bank or Scheduled Bank payable at Gandhinagar. The Demand Draft should be drawn in favour of “Tourism Corporation of Gujarat Limited”; (v) Copies of all tax registrations; (vi) In case of individual Bidders, a certified true copy (attested by a notary) of identity proof shall be submitted. Acceptable identity proofs are Indian passports, Voter IDs and/or Ration Cards.

Bids that do not contain the above documents, where relevant, shall be summarily rejected. In such a case, TCGL shall reserve its right to forfeit the EMD, if any.

Note: a. All the above mentioned documents shall be submitted along with the Technical Bids in hard copy on the date specified in Section 1 of the tender document. If Bidder fails to submit any of the above mentioned documents, his/her bids shall stand disqualified. b.

The Price Bids shall not be submitted with the technical bids. The Price Bids are to be submitted online on nprocure. If any bidder submits the Price Bid along with the Technical Bid, his bid shall stand disqualified.

Tourism Corporation of Gujarat Ltd

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