Security, Administration and Governance Essentials for Office 365 and SharePoint

The Webcast will begin at 1:00pm EST www.Gig-Werks.com

Today’s Presentation: • • • • • •

Introduction & About Gig Werks Office 365 Security Features SharePoint Permissions & Authentication Advantages to 3rd Party Applications About Metalogix ControlPoint Demonstration - Security, Administration and Governance Essentials for Office 365 & SharePoint

• Q&A - Please type any questions into GoToWebinar control panel • Survey - When leaving the webcast you will be prompted with a survey, please fill out for access to the PowerPoint and Webcast Recording www.Gig-Werks.com

About Gig Werks • Company began and has been a Microsoft Gold Partner since 2002 • Deep relationship with Microsoft • • • •

Virtual Technology Specialists for the Microsoft New York Enterprise Group 4 Time Microsoft SharePoint Technical Excellence Partner Award Winner Various other Microsoft Awards and Tech Forum Award Winner 2008 Invited into the Partner Evidence Program for SharePoint 2007, 2010 & 2013

• Market Focus • From 100 seats to 150,000+ with clients across North America

• Focused on SharePoint since 2003 • Deep Industry Experience in: Financial Services, Architecture/Engineering/Construction, Healthcare/Pharmaceutical, Legal & Professional Services • Approved Vendor of Microsoft Legal and Corporate Affairs Group (LCA) • Expertise around Full Capabilities of SharePoint, Office 365, Business Intelligence and Microsoft Stack • Uniquely partner and offer expertise on the Best SharePoint ISV’s in the channel www.Gig-Werks.com

Gig Werks Solution Package Offers Advantages of Solution Package Offerings Predictable Costs & Timelines Produce Quick Value and ROI

Available Packaged Solutions and Quick Starts from Gig Werks SharePoint Business Solution Planning Premium Advisory Services Plan SharePoint & Office 365 Staging & Development Workshop Power Business Intelligence for Office 365 Quick Start AEC ProjectReady Portal for SharePoint & Office 365 AEC ProjectReady Document Control - RFI Management AEC ProjectReady Document Control – Transmittal/Submittal Management www.Gig-Werks.com

Microsoft SharePoint The Business Collaboration Platform for the Enterprise and the Web

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Advantages of Office 365 & The Cloud • • • • • • • • • •

No Infrastructure Cost or Support Needed Automatic Updates and Maintenance Always have the latest version of Microsoft Products Accessibility from Anywhere Community and Phone Support Guaranteed 99.9% Uptime (Financially backed SLA from Microsoft) Predictable Cost Flexible Bandwidth Security, Compliance, and Privacy from Microsoft Speed to Market

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Advantages of On-Premise • Complete control of your environment and data • Supports heavy customization (ex - Visual Studio Workflows) • Keep Sensitive information in-house • Easier integration into Line of Business systems

• Full development options for developers • Improved Records Management in SharePoint

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Office 365 Security Microsoft is an industry leader in cloud security and implements policies and controls on par with or better than on-premises data centers of even the most sophisticated organizations. Built-In Security • 24-Hour Monitored Physical Hardware • Isolated Customer Data • Data storage and processing for each tenant is segregated through Active Directory structure • Automated Operations • Secure Network • Encrypted Data • Customer data in Office 365 exists in two states: • At rest on storage media and in transit from datacenter over a network to a customer device • Microsoft Security Best Practices www.Gig-Werks.com

Office 365 Security Microsoft is an industry leader in cloud security and implements policies and controls on par with or better than on-premises data centers of even the most sophisticated organizations. Customer Controlled Security • Enabling Advanced Encryption • Enabling User Access • Customer-End Federated Identity and Single Sign-On Security Provisions • Two-Factor Authentication • Enabling Compliance • Data Loss Prevention (DLP) • Auditing & Retention Policies • eDiscovery • Data Spillage Management • Enabling Anti-Spam/Anti-Malware www.Gig-Werks.com

Office 365 Security Office 365 has operationalized security into a scalable process that can quickly adapt to security trends and industry-specific needs. Microsoft engages in regular risk management reviews, and it develops and maintains a security control framework that meets the latest standards Independent Verification and Compliance • ISO 27001: Built based on ISO 27001 standards and was the first major business productivity public cloud service to have implemented the rigorous set of global standards covering physical, logical, process, and management controls • FISMA: Granted FISMA moderate Authority to Operate by multiple federal agencies • HIPAA BAA: First major business productivity public cloud service provider to offer a HIPAA BAA to all customers • EU Model Clauses: First major business productivity public cloud service provider to sign the standard contractual clauses created by the European Union • Cloud Security Alliance: Office 365 fulfills compliance and risk management requirements as defined in the Cloud Security Alliance (CSA) Cloud Control Matrix (CCM) www.Gig-Werks.com

SharePoint Permissions • Permissions grant a user the ability to perform specific actions • Permisssions are categorized in SharePoint as • List Permissions • Site Permissions • Personal Permissions

• Can secure and set permissions for sites, lists, libraries, folders, documents or items in SharePoint • Permission levels in SharePoint Include • View Only, Limited Access, Read, Contribute, Edit, Design, Full Control

• Can group users for easy management of permission levels and security http://technet.microsoft.com/en-us/library/jj219771%28v=office.15%29.aspx

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What is Governance? Governance is the set of policies, roles, responsibilities, and processes that control how an organization's business divisions and IT teams work together to achieve its goals. Every organization has unique needs and goals that influence its approach to governance. Governance and Information Architecture organizes information to maximize usability and manageability. • Make information easier to find • Users navigate to information intuitively • Users store and retrieve information conveniently • Eliminate redundant information • Categorize information with metadata • Create content quickly with templates • Govern information securely and verifiably

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SharePoint Governance Considerations • • • • • •

Governance Planning Information Management Who Should Determine Governance? What Should be Governed? Governing Information Architecture Goals and Implementation

• • • • •

Governing Content Rules and Policies Governing Information Access The Governance Team Resources

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Governance and User Adoption Governance doesn't work without user adoption and compliance. End-user training and education, in addition to good content and search, is key to user adoption. • Usability • Home Page • Something for everyone • Dept. Sites • Something for CXO’s • Search • Templates • Employee Training • Administrative • End User www.Gig-Werks.com

SharePoint Document & Content Management Site-level retention policies • •

Compliance levels extended to sites Policies include: • Retention policy for sites and Team Mailbox associated with site • Project closure and expiration policy

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Designed for managing discovery cases and holds Establishes a portal through which you can access discovery cases to conduct searches, place content on hold, and export content

www.Gig-Werks.com ©2012 Microsoft Corporation. All rights reserved.

SharePoint Document & Content Management

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Support for searching and exporting content from file shares Export discovered content from Exchange and SharePoint

Seemless integration of Exchange and SharePoint to provide best of both world and end user flexibility

www.Gig-Werks.com ©2012 Microsoft Corporation. All rights reserved.

Gig Werks Advanced 3rd Party Document Management Expertise for SharePoint Includes: Storage Management

Risk Protection & Data Loss Prevention

Secure, Redact & Markup Content

Records Management

Accusoft

RecordPoint

Email Management

Data Loss Prevention

Scan & Routing

Colligo

HiSoftware

Secure Document Comparison

Security, Compliance & Administration

eSignature & Digital Transaction Management

Workshare

Metalogix

Metalogix

Compliant Document Generation Intelledox

HiSoftware

DocuSign

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Ezescan

CAD Management CADtoWIN

Why • • • • • • • •

rd 3

Party Applications

Out of the Box feature doesn’t exist Reduces Risk and Drives High Return on Investment Don’t “Recreate the Wheel” Need for Specific Business or Industry Solution or Functionality Scalability and Easy Upgrade / Migration Speed to Market Satisfy Regulatory Requirements or Compliance Product and Solution Support

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Gig Werks Advanced Business Solutions and Expertise Advanced Functionality

Enterprise Content Management

•Nintex •HiSoftware

•Intelledox •Nintex •RecordPoint

Search

Workflow

•Intelledox

•Metalogix •HiSoftware •Accusoft

•BA Insight •Accusoft •Colligo •Workshare

Business Intelligence & Reporting •HiSoftware •BrightWork •Nintex •Metalogix

User Interface & Experience •LiveTiles

Governance & Compliance

•Nintex •Intelledox •RecordPoint

•Metalogix •HiSoftware •Colligo •Workshare

•BA Insight •Colligo •Workshare •Ezescan •DocuSign

Advanced Industry Solutions AEC Solutions •Nintex •Intelledox •CADtoWIN •DocuSign

•Accusoft •Colligo •Metalogix •HiSoftware •Ezescan

Financial Services Solutions •Nintex •Intelledox •RecordPoint •HiSoftware •Metalogix •Workshare •Accusoft •DocuSign

Legal Solutions •Nintex •Intelledox •BA Insight •Metalogix •Accusoft •RecordPoint •HiSoftware •DocuSign •Colligo •Ezescan

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Pharmaceutical / Healthcare Solutions •Nintex •Intelledox •Accusoft •HiSoftware •Metalogix •Workshare •DocuSign

Metalogix - ControlPoint Metalogix ControlPoint is the Award-Winning permissions management, administration and governance tool for securing sensitive content within SharePoint environments.

With Metalogix ControlPoint You Can • • • • • • •

Automate and Enforce SharePoint Governance with Ease Single Console for SharePoint On-Premises and Office 365 Securely Manage Permissions Simplify Administration Without Reducing Control Make Better Decisions with Better Analysis and Administrative Reports Drive End-User Adoption; Drive Down the Demand on your Support Team Simplify Administration www.Gig-Werks.com

Demonstration

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Q&A Go to the Question Tab on your GoToWebinar Control Panel and Type Your Questions to be Answered Please Do Not Forget to fill out the survey as you leave the webcast to receive Todays PowerPoint & Webcast Recording Contact Us www.Gig-Werks.com [email protected] 914-207-1110 @GigWerks www.YouTube.com/GigWerks www.Facebook.com/GigWerks