PRESENTED BY



DEDICATED TO EXCELLENCE

Synthetic Turf Sports Field Selection Workbook As the official synthetic turf provider of the National Interscholastic Athletic Administrators Association, Sportexe is proud to present the Synthetic Turf Sports Field Selection Workbook to both guide and educate consumers through the many critical details of selecting and purchasing a synthetic turf system. The Mission of the NIAAA Sports Turf Advisory Committee is “to empower athletic directors to enhance the quality of athletic facilities by providing knowledge with an emphasis on minimizing risk.” Sportexe incorporates the very best into every square foot of our industry-leading, high-performance synthetic turf systems. Now with more than 18 years experience within the industry, Sportexe empowers you with the information needed to answer questions, debunk myths and make educated decisions to ensure an optimum synthetic turf selection experience.

Sportexe: When you fight for every square inch, make sure it’s worth fighting for.

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

TURF

SYNTHETIC



CHOOSING THE RIGHT TURF COMPANY

SELECTION SECTION

1



Choosing the right turf company INSTRUCTIONS: COPY & COMPLETE A SEPERATE PAGE FOR EACH TURF COMPANY Name of Turf Company Weak

Unknown

Strong

Financial Strength Track record (reputation) Control over installation crews On-time installation record Maintenance training program Research and development Product innovation record Training and certification program Adequate fiber weight Proven fiber-wear characteristics Adequate backing weight Adequate dimensional stability Adequate tuft bind Optimum shock absorbency All-inclusive warranty

(full replacement, infill and installation)

3rd party warranty insurance (A.M. Best A-Rated) WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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TURF

SYNTHETIC



WHAT WILL IT COST?

SELECTION SECTION

2



What will it cost? INSTRUCTIONS: APPROPRIATELY MARK THE ITEMS YOU INTEND TO INCLUDE WITHIN THE BID. PROJECT CHECKLIST

Field Estimate Checklist

Professional assistance (Arch/Eng., Civil Eng. Fees, Permits) Soils testing and/or surveys Removal of existing grass and soil mixture Digging perimeter drainage Geotextile or impermeable vinyl liner, placing pipe and stone Installing lateral drainage material (Enka, J-Drain, etc) Installing drainage mat (Airfield, etc) Installing concrete curbing (for edge detail including nailer) Hauling, installing and grading stone Installing green synthetic turf field (with sport specific game lines) Installing sport specific markings (Football, numerals, hashmarks) Installing school name and logos (endzone lettering, midfield logo) Installing new sport specific equipment (goal posts, goals, running track, etc) TOTAL BUDGETARY ESTIMATE

This checklist is provided to you as a guide in determining the total cost of installing a synthetic turf field. Your architect/engineer can assist you in determining the actual values. WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved



NATURAL VS. SYNTHETIC A Per Use Cost Comparison

Natural Grass $350,000.00 + Initial Cost

$30,000.00 x 8 Annual Expected x Maintenance Years of Use

COST PER USE

50 x 8 Annual Number of Events

X

$1,475.00

Expected Years of Life

Synthetic Turf $637,500.00 + Initial Cost

$5,000.00

x 8

Annual Expected x Maintenance Years of Use

COST PER USE

150 x 8 Annual Number of Events

X

$564.58

Expected Years of Life

Assumptions and explanation of examples provided: Cost for a natural grass field ranges from $350,000.00 and up. Maintenance begins at $30,000.00 per year, and can escalate on some fields to as much as $100,000.00 per year. The industry standard for the expected lifespan of a synthetic turf field is 8 years, and maintenance is an additional $5,000.00 per year. This model incorporates a 75,000 square foot multi-purpose field (football and soccer) with subbase construction estimated at $4.00 per square foot. Supply and installation of synthetic turf is based at a budgetary figure of $4.50 per square foot. WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

TURF

SYNTHETIC



DISCOVERING NEW FUNDING SOURCES

SELECTION SECTION

3



Discovering Funding Sources

Publicly Supported Bonds

Booster Clubs

3rd Party Financing (Suntrust Leasing)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

TURF

SYNTHETIC

10

FIELD USE ASSESSMENT

SELECTION SECTION

4

11

Field Use Assessment INSTRUCTIONS: INSERT A NUMERICAL REPRESENTATION IN EACH COLUMN FOR THE ACTUAL AND PROJECTED NUMBER OF EVENTS BY TYPE OF USE. Actual

Actual

Projected

Football Game Football Practice Football Intramural Football Rentals Soccer Game Soccer Practice Soccer Intramural Soccer Rentals Baseball Game Baseball Practice Baseball Intramural Baseball Rentals Softball Game Softball Practice Softball Intramural Softball Rentals Lacrosse Game Lacrosse Practice Lacrosse Intramural Lacrosse Rentals Field Hockey Game Field Hockey Practice Field Hockey Intramural Field Hockey Rentals Rugby Game Rugby Practice Rugby Intramural Rugby Rentals Track and Field Meet Track and Field Practice Track and Field Intramural Track and Field Rentals Cricket Game Cricket Practice Cricket Intramural Cricket Rentals

TOTAL WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Physical Education Uses Physical Education Rentals Youth Sports Uses Youth Sports Rentals Other Sports Game Other Sports Practice Other Sports Intramural Other Sports Rentals Non-Sports Rentals Band Competitions Band Practices Cheerleading Competitions Cheerleading Practice Cheerleading Rentals Concert HomeComing Graduation Ceremony Fan Events Fundraising Events Fundraising Rentals Community Events Community Rentals Trade Show and Expo Events Coaches Clinics Combines Athletic Performance Testing Championship Games Playoff Rentals Special Olympics Events Special Education Uses Special Education Rentals

TOTAL Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

Projected

TURF

SYNTHETIC

12

LET YOUR FIELD PAY FOR ITSELF

SELECTION SECTION

5

13

Let your field help pay for itself

Playoff Games

Band and drill team competitions

Commencement exercises

Concerts and special events

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

TURF

SYNTHETIC

14

FROM THE GROUND UP: A SOLID EDUCTION

SELECTION SECTION

6

15

SPORTEXE UNIVERSITY

5 Distinct Study Areas, 180 Courses Communications Site Management Health and Safety Paperwork Procedures Leadership

Full Certification Outlet First Aid Certification Forklift Certification OSHA Certification D.O.T. Certification

Independent Study Opportunities Continuing Education for Architect & Engineers Base training for General Contractors Specialized training for subcontractors Maintenance Training NOTE: At minimum, even if you do not require the installation staff to have proper training in their craft you must legally require the certifications listed above. WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

TURF

SYNTHETIC

16

BID PROCESS ANALYSIS

SELECTION SECTION

7

17

Process Analysis PROVIDED AS AN OPEN DISCUSSION REGARDING THE ADVANTAGES AND DISADVANTAGES OF VARIOUS POTENTIAL BID PROCESSES

Advantage

Disadvantage

RFP: a bidding process used by a potential client to solicit proposals from perspective bidders. Prior to an RFP a customer usually Pre-Qualifies bidders so that the bidders that respond to the RFP are of the caliber and quality the potential client is willing to accept. The RFP process typically allows the perspective bidders to propose products and best methods of construction. The RFP must specifically outline what the required scope of work is and the projects parameters.

The RFP process is very cost efficient as it streamlines the bidding process and allows vendors to make suggestions of the best construction methods, while not requiring them to conform to a ridged specification. An RFP can produce creative solutions to project challenges that the perspective bidder might have unique solutions for, based on their experience and knowledge. Allows flexibility in choosing the contractor that presents the best proposal.

The RFP process can produce an environment where it is difficult to compare bids in an “apples” and “oranges” type situation. If the scope of work is not clearly defined, and the potential client does not fully analyze the RFP, things can be missed, which will lead to potential delays in the project, and hidden costs for elements that are not covered in the proposal. Comparing the bids can be very complicated and confusing as you try to select the best vendor for the project and determine the actual differences

Hard Bid

Hard Bid: a bidding process that requires the potential client to determine a very detailed specification. This specification must clearly define the scope of work and outline what products are acceptable for use in the project. The hard bid must clearly define every aspect of the product and it is very common for the Hard Bid document to contain a fill in the blank style section where the numbers line item costs are clearly defined.

The Hard Bid process provides a very clear and organized environment to compare different bidders in an “apples” to “apples” analysis. As a Hard Bid requires a very ridged set of specifications being circulated to the perspective bidders to bid on, it is typical that very little is missed in the scope of work, leading to few surprises as the details are determined well in advance.

The Hard Bid process provides for very little flexibility, it is as the name would imply a very hard and ridged process. If a potential client does not Pre-Qualify vendors for the project, they could get stuck with a vendor they do not see eye to eye with, but also have little confidence in. Provides for legal challenges based on the bidding process if a conforming bidder is low bid and not chosen for the project. Does not allow for perspective bidder to suggest alternate solutions. It is not very cost efficient as all the decisions need to be made in regard to the project before the Hard Bid is issued.

Low Bid

Low Bid: A bidding process that has a very detailed specification and scope of work and requires the potential client accept the lowest responsible bidder. The key to a successful Low Bid process is to build a specification that clearly defines the quality requirements. Remember this is going to be awarded to the lowest bidder, but the potential client gets to determine and set the standards for the products and what a perspective bidder needs to qualify.

The Low Bid process provides for the lowest available purchase price. It requires competitors to provide very aggressive pricing. Legal challenges are not as typical assuming that potential bidders meet the requirements to bid. Determine what the right quality product is and be very detailed in the specifications,…then hope to get the best price for the quality standard you have set.

The Low Bid process provides for the bidder to present the most competitive price to win, therefore if the specification is not very well written then the competitor that has the lowest price might very well have shaved the most corners. A Low Bid process can make it very hard to get a credible vendor and a good quality project. To overcome this disadvantage it is important to determine what the right quality product is and be very detailed in the specifications,…then hope to get the best price for the quality standard you have set.

Design Build

Design Build: A bidding process that requires the potential bidder to provide the design elements and procure the construction of the actual process.

The Design Build process provides a single point of responsibility for design, estimating, construction, cost, quality and scheduling. May provide for faster completion due to the elimination of bidding periods and the overlap of design and construction

The Design Build process does not always involve an outside professional, and as such there is no one to protect your interests and ensure you are getting what was promised. This process does not provide for a system of checks and balances. The perspective bidder may not have the certification requirements which might cause delays if they are not familiar with local regulations.

Evaluated Bid

Bid RFP

Description

Evaluated Bid: A bidding process that takes into consideration multiple elements such as: Perspective Bidder’s History, Product Quality, Price, Proven Track Record, References, etc. The concept of a Eva Bid is to provide a percentage weighting for each element being considered and score each perspective bidder in each element, the totaled of each elements score for the vendor produces the perspective bidders score. The perspective bidder with the highest score is awarded the job.

The Evaluated Bid process allows for the potential client to select the most reliable perspective bidder, with the highest quality product at the best price. The Calculate Bid Process allows the potential client to determine “Best Value”. Where athletes safety and surface performance is concerned more then price should be considered. It is an extremely fair and transparent process that allows the potential bidder to select the best overall offer.

The Evaluated Bid process requires the perspective bidder to do more homework and actually rate the vendor on multiple elements.

* See example in Section 10

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

TURF

SYNTHETIC

18

PRODUCT AUDIT

SELECTION SECTION

8

19

Product Audit - SYSTEM INSTRUCTIONS: THIS SECTION IS PROVIDED TO ASSIST IN THE EVALUATION OF POTENTIAL PRODUCTS. IN COLUMNS;STANDARD AND POSSIBLE ANSWERS ARE PROVIDED IN GREY

Actual Name of Product and Model for the system:

COMPANY 1

COMPANY 2

Brand Name and Model

Brand Name and Model

( YES / NO )

( YES / NO )

( TUFTED / KNITTED )

( TUFTED / KNITTED )

600-800 Infilled

600-800 Infilled

3000-4000 Non-Infilled

3000-4000 Non-Infilled

3/8”

3/8”

1/2”

1/2”

3/4”

3/4”

Make Sure to note the actual model as many brands have different model options.

Infilled Synthetic Turf System (Yes/No)? Type of Synthetic Turf System Construction:

Synthetic Turf can be constructed either through “Tufting” or “Knitting’.

Density Rating:

FIBER DENSITY=

36 X FACE WEIGHT PILE HEIGHT

This formula provided by the Department of Housing and Urban Development (HUD) is the single best ranking to compare a systems ultimate performance. This ranking assists in determining a Synthetic Turf System’s durability, playability, safety and performance. Infilled System’s should have a target Density Rating minimum of 600, and a Maximum of 800. Non Infilled System’s should have a target Density Rating Minimum of 3000, and a Maximum of 4000.

Tufting Gauge:

Tufted Synthetic Turf Systems are constructed using rows. The spacing between these rows is the Tufting Gauge. An example of tufting gauge is 3/8”, which means that the void space between the rows is 3/8 of an inch in gap. Tufting Gauge can vary between 3/8” to 3/4”. The larger the Tufting Gauge the more likely the infill can be displaced or will fly up with play, often referred to as infill flyout.

Number of Backing Layers:

As with most technology rich products, multiple layers of Primary Backing can be utilized to add different features to your Synthetic Turf System. Primary backings exist that can add dimensional stability, increase tuft bind or improve seaming properties. More important than the number of layers, is which layers are they and what do they add to the product?

2 - 4 LAYERS

2 - 4 LAYERS

Accreditation:

Many different sports have governing bodies that require accreditation for specific levels of play. These accreditations are granted after the surface has been found to perform appropriately for a specific sport. They often include not only playability requirements such as ball roll, but also safety requirements such as skin abrasion. Determine if an accreditation exists for your use and whether it is necessary for your use. Examples of Accreditations’ are: FIFA, FIH, IRB, etc.

Insured Warranty:

Warranty insurance is intended to provide the client with third party protection in the event that the original provider is unable to honor the Warranty provisions due to bankruptcy. Some of the policies on the market provide legitimate client protection, and some don't. Like any insurance policy, the key is to understand what is covered and under what circumstances. Remember also that the insurance is only as good as the Warranty itself. If something is not covered in the Warranty, it will not be covered by insurance. For example, a Manufacturer's Warranty may only cover the turf carpet itself, exclusive of infill, materials, and labor. Also, if the Warranty contains restrictions on hours of use or types of sporting activities, it may be difficult to collect on an insurance policy unless compliance can be fully documented. A comprehensive Warranty, and its insurance, should cover the entire system, inclusive of turf, infill, materials and labor to install, with no unusual restrictions.

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( YES / NO )

( YES / NO )

( YES / NO )

( YES / NO )

Must be AMBEST ‘A’ rated minimum

Must be AMBEST ‘A’ rated minimum

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

20

Product Audit - FIBER

Type of Yarn:

Synthetic Turf Systems can be build utilizing a variety of yarn materials. Most system’s today utilize a form of Polyethylene. There are several advanced yarns that utilize high performance resins in their molecular structure. Many non-infilled system utilize nylon, for sports such as field hockey.

COMPANY 1

COMPANY 2

Polyethylene LSR Nylon Strenexe

Polyethylene LSR Nylon Strenexe

Face Weight Ounces per Square Yard

Face Weight Ounces per Square Yard

EQUAL

CORN ROW

LSR

LSR

STRENEXE™

STRENEXE™

MONO

MONO

, DENIER

, DENIER

Face Weight:

Face Weight is the measurement of fiber per square yard. Face weight is a major factor in the overall durability, safety and performance of the Synthetic Turf System. Face Weight can be as low as 33 ounces, and typically not higher than 55 ounces. The difference in face weight can produce as much as 25 million more blades of grass on a typical field, and as a result should be considered a contributor to increased durability.

Fiber Matrix:

Fiber Matrix is a combination of the Gauge (spacing between the rows) and Stitch Rate (number of tufts per three inches). It is generally accepted that having an equal spacing of the tufts in all directions (a gauge and stitch rate that provides for equal spacing both across and along the surface) produces as system that plays equally in all directions and has no grain to the surface. This is a major contributor to the safety and performance of the surface.

YARN CONSTRUCTION

Yarn composition refers to the form in which the fiber is extruded. There are three types:

LSR

STRENEXE™

MONOFILAMENT

Each of these distinct yarn constructions will contribute to the performance and durability of the system. Each construction has very specific Advantages and Disadvantages. Please consult your local sales representative to discuss these effects further.

Denier:

Yarns are available in deniers ranging from 3,800 to 14,000 denier. This is a case where the higher the number, does not necessarily mean a better product. Denier however, is more about balance and how it is engineered to work with the surfaces other characteristics. Typically the wider the fiber the higher the fibers denier, conversely the lower the denier the narrower the yarns width. This would seem somewhat insignificant, but if the blade is wider it takes fewer tufts to reach a desired face weight, if the yarn has a lower denier it takes more tufts to reach a desired face weight. A typical Denier in professional Synthetic Turf Systems today is generally 9000.

Microns:

Microns is a thickness measurement of the actual fiber blades. Microns are typically available in 80, 90, 100, 110, 115. The thickness of the fiber provides for durability of the grass blades. Higher Micron numbers generally provide better UV stability. This is an important characteristic of the performance of the overall Synthetic Turf System.

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80 90 100 110 115

80 90 100 110 115

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21

Product Audit - BACKING COMPANY 1

COMPANY 2

PolyBac XX Pic

PolyBac XX Pic

Dimensional Stability Layer

Dimensional Stability Layer

FLW

FLW

Q-Web

Q-Web

Primary Backings: The Primary backing is the multiple layers of fabric that the yarn is actually tufted into. It is instrumental to the tufting process and can provide many unique advantages to the product. The multiple layers of primary backing determine these advantages, and companies would choose different products to establish certain product characteristics.

Examples of different layer benefits would be:

PolyBac: The higher the number of the “Pic” the tighter the weave. Dimensional Stability Layer (DS): Keeps turf from contracting, expanding, wrinkling & relaxing.

FLW-Fiber Lock Weave (FLW): Provides increase tuft bind. Q-Web (Reinforcement to hold Seam Stitching):

A net style product that improves the surfaces ability to hold a seams stitch.

Secondary Backing Material:

The term is used to describe attached polymeric back coatings such as acrylic, latex, urethane or foams. Each type of Secondary backing materials has disadvantages and advantages in different applications.

Amount of Secondary Backing:

Secondary backings for sports surfaces usually range between 20oz to 26oz in material weight. The amount of Secondary Backing has an impact on the amount of Tuftbind, which is the measurement in pounds it takes to pull out an individual tuft. Substandard tuftbind can cause a surface to fail

Acrylic Latex Urethane Foam

Acrylic Latex Urethane Foam

20 22 24 26

20 22 24 26

Continuous

Continuous

Strips

Strips

Continuous

Continuous

Strips

Strips

Is the Secondary Backing Continuous or in Strips:

Secondary backing can be applied evenly over the entire surface, or scraped on with a finger bar. It is the opinion of many in the industry that scraping the secondary backing with a finger bar does not provide the best surface drainage for the product and provides for strips of secondary backing which if not positioned properly could provide for insufficient tuft bind. Many believe that having the secondary backing applied in strips may contract, expand and relax at different rates and could weaken the structural integrity of the product.

Drainage:

The drainage of the actual Synthetic Turf System is determined by the secondary backing. Most Synthetic Turf System providers apply the secondary backing continuous and perforate the fabric to allow for positive drainage. A few providers apply their secondary backing in strips and believe the fabric allows for positive drainage if not covered by the secondary backing itself.

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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22

Product Audit - INFILL

Infill System:

The most commonly referred types of infill are rubber crumb, sand, synthetic, organic or EPDM. Typically infill refers to the rubber crumb or rubber crumb/silica sand mixture to fill the void spaces between the face fibers.

COMPANY 1

COMPANY 2

100 % Rubber Rubber/Sand No Infill

100 % Rubber Rubber/Sand No Infill

Ambient

Ambient

Cryogenic

Cryogenic

Cryo/Ambient Mix

Cryo/Ambient Mix

Pounds per Square Foot

Pounds per Square Foot

MIX

MIX

LAYERED

LAYERED

%

%

Type of Rubber Infill:

SBR crumb rubber for use in artificial turf fields can be processed via two different methods, ambient processing and cryogenic processing, however the performance characteristics of the SBR rubber is the same regardless of processing as the composition of the raw materials is the same SBR rubber (car/truck tire). There is a false pretence in the marketplace that cryogenic processed crumb rubber performs better than ambient processed crumb rubber. Testing has shown that there is no safety/performance difference between ambient processed crumb rubber and cryogenically processed crumb rubber.

Amount of Infill Per Square Foot:

There has been no direct link to the performance of a Synthetic Turf System and the weight of infill. However, the amount of infill can affect the cost. This is typically stated as pounds per square foot. The amount of infill varies between 3 pounds and 10 pounds per square foot. A few vendors utilize higher infill weights to overcome the weakness within their primary backing system, and as such compensate by placing a ballast of sand within the surface.

Mixed or Layered:

In layered artificial turf systems sand is generally used as a ballast on the bottom of the infill layer. Generally, artificial turf systems which lack dimensional stability use sand to prevent the turf system from creeping caused by expansion and contraction. The concern with ballast layers within the infill system is that the sand will compact over time and create an unsafe surface. Pre-blended or homogeneous mixtures allow the sand particles to fill the void spaces between the rubber particles. This provides a force dampening effect and a turf system with lower vertical deformation without the concern of undue compaction over time. A layered infill system can cause Fiber Pinch which can cause fibers to wear prematurely.

Percentage of Rubber by Weight:

Many Synthetic Turf System Providers claim to have an infill mixture of 70/30, implying 70% rubber and 30% sand. It is crucial however to determine if this is calculated by Volume or by Weight. The amount of Rubber in the mix will have a direct impact on the cushioning of the field, and therefore safety. Insert the amount of Rubber by Weight for comparative reasons in the boxes provided. For sports field applications with an infill mixture of sand and rubber, the weight % of rubber ratio varies with different products from about 30% to as high as 100%.

By Weight

By Weight

Percentage of Sand by Weight:

Many Synthetic Turf System Providers claim to have an infill mixture of 70/30, implying 70% rubber and 30% sand. It is crucial however to determine if this is calculated by Volume or by Weight. The amount of Sand in the mix will have a direct impact on the firmness of the field, and therefore stability. Insert the amount of sand by Weight for comparative reasons in the boxes provided. For sports field applications with an infill mixture of sand and rubber, the weight % of sand ratio varies with different products from about 30% to as high as 70%. Sand can add stability to the product, but like many things, too much can have a negative effect, if the sand compacts, the system can become dangerously hard.

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% By Weight

% By Weight

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

23

Product Audit - TESTING COMPANY 1

COMPANY 2

Provided Battery of Commercially Required Tests:

It is not uncommon for a Synthetic Turf System Provider to present a sheet with all the test results for their product, this battery of tests typically includes 21 separate test on that specific surface. (See listing below)

Performance GMax:

GMax is a term associated with shock attenuation (shock absorbency) properties to dissipate the energy on impact. The term represents the peak value of the deceleration curve when a body point penetrates the medium to slow down, stop and rebound from the impact. A lower GMax value is associated with better shock attenuation and better player protection from severe impacts. It is generally accepted that anything below 80 is too soft, and anything over 200 is critical. The Synthetic Turf System Providers are not in harmony on what the maximum value a GMax a synthetic turf field should be allowed to elevate to,...many say anything over 150 is too hard and several believe values up to 175 are acceptable. The best advice is to measure your existing natural grass field, and use that value to best determine your target GMax value.

( YES / NO )

( YES / NO )

Gmax Value (initial vs. long term)

Gmax Value (initial vs. long term)

Tuft Bind:

The measurement of force required in pounds to pull out a fiber from the backing.

(Industry standard minimum is 6 lbs.)

LBS.

LBS.

Battery of Commercially Required Tests: Infilled Artificial Turf Products: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Ball Bounce - Soccer & Baseball - ASTM F1551 Face Weight - ASTM D5848 Gmax - ASTM F355 Grab Tear Strength Length & Width - ASTM D5034 Infiltration Rate - BS 7044 Machine Gauge / Stitch Rate - ASTM D5793 Pile Height - ASTM D5823 Pill Burn - ASTM D2859 Primary Backing Weight - ASTM D5848 Relative Abrasiveness - ASTM F1015 Seam Strength Sewn & Glued - ASTM D5034

Conventional Artificial Turf Products: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Ball Bounce - Soccer & Baseball - ASTM F1551 Face Weight - ASTM D5848 Gmax - ASTM F355 Grab Tear Strength - Length & Width - ASTM D5034 Infiltration Rate - BS 7044 Machine Gauge / Stitch Rate - ASTM D5793 Pile Height - ASTM D5823 Pill Burn - ASTM D2859 Primary Backing Weight - ASTM D5848 Radiant Panel - ASTM E648 Relative Abrasiveness - ASTM F1015

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12. 13. 14. 15. 16. 17. 18. 19. 20. 21.

Secondary Backing Weight - ASTM D5848 Shoe Traction Football & Soccer - ASTM F1551 Total Weight - ASTM D5848 Tuft Bind - ASTM D1335 Wheel Chair Accessibility - ASTM F1951 Yarn Break Strength & Elongation - ASTM D2256 Yarn Linear Density - ASTM D1577 Yarn Melt Point - ASTM D789 Yarn Specific Gravity - ASTM D792 Yarn Thickness & Width - ASTM D3218

12. 13. 14. 15. 16. 17. 18. 19. 20. 21.

Seam Strength - Sewn & Glued - ASTM D5034 Secondary Backing Weight - ASTM D5848 Shoe Traction Football & Soccer - ASTM F1551 Total Weight - ASTM D5848 Tuft Bind - ASTM D1335 Yarn Break Strength & Elongation ASTM -D2256 Yarn Linear Density - ASTM D1577 Yarn Melt Point - ASTM D789 Yarn Specific Gravity - ASTM D792 Yarn Thickness & Width - ASTM D3218

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

TURF

SYNTHETIC

24

SPECIFICATION AUDIT

SELECTION SECTION

9

25

Specification Audit - Product INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

List Product By Brand Name and Model: Face Weight: (The Measurement of the Amount of Grass Blades) Type of Yarn: (Typically Polyethylene, Nylon, Strenexe, etc.) Fiber Matrix – Equal Distance: (Fibers equally spaced in all directions,

This is a major contributor to the safety and performance of the surface )

Pile Height: (Infilled Surfaces, Typically Minimum 2”, Maximum 2.5”) Tufting Gauge: (Spacing between the rows, 3/8”, 1/2”, 3/4”) Stitch Rate: (The number of stitches within a 3” row of tufts) Number and Type of Primary Backings: (As with most technology rich products, multiple layers of Primary Backing can be utilized to add different features to your Synthetic Turf System. Primary backings exist that can add dimensional stability, increase tuft bind or improve seaming properties. More important than the number of layers, is which layers are added and what features do those layers add to the product?)

Amount and Type of Secondary Backings: (Secondary backing can

be applied evenly over the entire surface, or scraped on with a finger bar. It is the opinion of many in the industry that scraping on the secondary backing does not provide the best surface drainage for the product and provides for strips of secondary backing which if not position properly could provide for insufficient tuft bind. Many believe that having the secondary backing applied in strips may contract, expand and relax at different rates and could weaken the structural integrity of the product.)

Type of Infill: (Typically infill refers to the rubber crumb or rubber crumb/silica sand mixture to fill the void spaces between the face fibers. Systems are available with 100% Rubber and in a mix of 70% Rubber and 30% Sand. It is never recommended to layer the infill.)

Amount of Rubber: (Typically varies between 70% to 100% of the mix Amount should be measured as volume by weight)

Amount of Sand: (Typically varies between 0% to 30% of the mix Amount should be measured as volume by weight)

Type of Seaming: (Seams are available in Adhesive, Sewn, or Sewn and Glued) Installed by Certified Installers: (Request validation of the training and certification program)

Oldest Installation of the EXACT Product Being Offered in the Bid: References: (15 Minimum in Last 24 Months of the EXACT Product Being Offered) WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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26

Specification Audit - SCOPE OF WORK INCLUDE

IGNORE

Sub Grade Preparation:

(Removal of any existing conditions and preparation for the base to be built)

Drainage Plan: (Design of the drainage system and style of drainage) Base Detail: (Type of materials, layers, compaction, etc.) Header Boards: (What material is to be used and who will install) Edge Anchoring: (Attachment to header board, which fastening method) Lines - inlaid or painted: (For which sports and utilizing which colors) Field Markings and Logos, Drawings and Deliverables: Maintenance Equipment: (Maintenance Equipment to be provided, included in bid or optional)

Maintenance Manual: (Number of copies required, what format) Clean Up: (Specific requirements) Excess Material: (Any extra material that is to be provided at the close of the project, for future repairs, would include infill, colored turf, etc)

After Sales Service: (Requirements for maintenance, testing, inspections, service, etc.)

Sports Equipment such as Goal Posts, Soccer Goals, etc.: Grievance and Dispute Resolution Procedures: (Outline the process) Timing and Delays: (Time allowed, extensions for bad weather and other delays, start dates and completion dates)

Liquidated Damages: (Penalties for late performance and incentives for accelerated performance)

Delivery, Staging and Storage: (Where materials can be stored, process to coordinate delivery, etc)

Measurements and Discrepancies: (Dimensions of the area to be surfaced)

Subcontractors: (Disclosure and Approval of) Cooperation with Other Trades: (Requirement and coordination) Submittal and Communication Procedures: (Approvals, transmittal sheets, approval process, etc)

Testing and Inspection: (Requirements and timing) Construction Safety: (Compliance and training) Parking: (Vehicle traffic and access) Special Conditions: (Area to be protected such as track surfaces, etc)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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27

BIDDER Specification Audit - PERSPECTIVE HISTORY

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Legal Name of the Perspective Bidder: (Need to know exactly who you are contracting with)

Any DBA’s for the business: (Doing Business As, trade names, etc) Contact details for Perspective Bidder:

(Address, Main Phone, etc)

Authorized Contact Person: (Title, Address, Phone, Fax, Email, Cell Phone) Actual Date the business was Started: State of Incorporation:

(What state was the company incorporated in)

State Business is Resident In: Type of Business: (Sole Proprietor, Incorporated, LLC, etc) Number of FTE’s employees: (Full Time Equivalent – Direct employees) Office Locations: (List all)

References: (At least 15 references older than 24 months with contracts) Defaulted on a contract: (defaulted on a contract in the last five years?)

Ever found Non Compliant:

(Has Bidder been found to be non compliant in the last five years?)

Ever been Disqualified:

(Has Bidder been disqualified from a bidding process in the last five years?)

Bankruptcy:

(Has the business of any of its owners and/or officer ever declared bankruptcy?)

STC Certified: (Is the Bidder STC Certified and if so in what category?)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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28

Specification Audit

BIDDING PROCEEDURES

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

How will questions be answered:

(by email so that all questions and answers can be easily shared with all involved)

Mandatory Site Visit: (Is a mandatory site visit required?) Prequalifications:

(How will you pre qualify and what form will you use, for example “SBD - PQ7” )

Submittals: (What submittals are required with the bid) Shop Drawings: (What shop drawings are required with the bid)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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29

INSTALLATION

Specification Audit - PERSONNEL INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Does the perspective bidder utilize their own employees for the installation or do they out source to Subcontractors? (Will you allow

this crucial component to be subcontracted to an outside source, and who will ultimately be responsible?)

Union: (Requirements) Non-Union: Prevailing Wage:

(Requirements for Certified Payroll and must list actual category and rates)

Resumes of personnel involved: (For three potential Superintendents) Years of Experience: (Requirement for Experience from Installation Staff) Federal Employee Identification Number: (List Number) Contractors License: (Provide Certificate) Business License: (Provide Certificate) Equal Opportunity Employer: (Provide actual policy) MBE (Minority Business Enterprise): (Provide Certificate) WBE (Women Business Enterprise): (Provide Certificate) DBE (Disadvantaged Business Enterprise): (Provide Certificate)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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30

Specification Audit - CORPORATE GOVERNANCE ISSUES INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Requirement for Audited Financial Statements: (Requirement to demonstrate financial capability to perform the project)

Tax Issues: (What Taxes are involved, who is responsible for the taxes, what is the appropriate tax rates/calculations, and will they be included or extra in the bid/proposal)

EEO (Equal Employment Opportunity) Policy: (Provide actual copy of the policy) Sustainability Policy: (Provide the actual copy of the policy) Written Safety Program: (Provide the actual copy of the policy) OSHA Compliance: (Provide OSHA history, Certificate of compliance and good standing)

Substance Abuse Program: (Provide actual copy of the policy) Mandatory Drug Testing Policy: (Provide actual copy of the policy) Affirmative Action Regulations: (Provide actual copy of the policy) Perspective Bidder does not Employ Illegal Immigrants: (Provide a written statement to affirm)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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31

Specification Audit - ACCREDITATIONS INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

FIFA 1 STAR: (Provide Certificate and References) FIFA 2 STAR: (Provide Certificate and References) FIH: (Provide Certificate and References) IRB: (Provide Certificate and References) NFL Stadium: (Provide References) NCAA 1A Stadium: (Provide References)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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32

INSURED

Specification Audit - WARRANTY INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Insurance shall cover the full 8 year period: (from completion date of project, with no excluded periods or periods of self-insurance)

Insurance shall not have an epidemic or catastrophic failure clause: (Having such a clause defeats the entire purpose of the insurance)

Insured Warranty shall not limit the hours of use: (Some limit to as little as 1500 hours of use per year)

Insured Warranty shall not exclude heavily trafficked areas: (This would defeat the entire purpose of having insurance)

Insured Warranty shall not exclude any colored turf fibers: (Some exclude colors such as Red)

5 million dollar aggregate per annum: (Must be 5 million per year or the coverage is not adequate)

Minimum of $300,000 per claim limit: (Limits above this are not necessary, as it is only required to cover replacement cost)

Must provide actual Policy with Bid or you do not know what is covered: (The fine print determines what is and is not covered, make sure you get this document)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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33

Specification Audit - WARRANTY INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Pro-rated versus Non Pro-rated: (Non Pro-rated is required to ensure replacement if the case of field failure)

Number of Years Covered by the warranty: (Should be 8 years) Full Replacement: (Should require full replacement, including Infill, removal and disposal of any existing field, and all labor)

Exclusions: (Should be limited to vandalism, acts of god, misuse, etc) History of Warranty Experience: (Require disclosure of any warranty experience, failure and replacement, including contact details)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

34

Specification Audit -

BONDING AND INSURANCE

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

A.M. BEST rating for both Bonding Company and Insurance Provider: (Rating system which expresses the strength of the insurance provider, need a minimum of “A-“)

Payment Bond: (Insures all subcontractors and vendors get paid) Performance Bond: (Insures the project gets completed properly) Payment and Performance Bond: (Provides maximum amount of protection) Bid Bond: (Requires Bidders to demonstrate professionalism, and ultimately protects you if they cannot perform and you have to rebid)

EMR: (Experience Modification Rating) for the last three years:

(Provide Certified copy)

Automobile Liability Aggregate: (Amount required) General Liability Aggregate: (Amount Required) Workers Compensation Certificate: (Provide Certificate of Good Standing)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

35

Specification Audit -

REFERENCES

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

25 Past Clients within the last 24 months, including all contact details and names: 5 General Contractors within the last 24 months: 5 Professionals within the last 60 months, including all contact details and names:

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

36

Specification Audit -

SAFETY

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Initial GMax Requirement: (Target GMax Value of the field upon installation, Typically in the range of 90 – 120)

Maximum GMax Covenant: (GMax value that field is not going to exceed during the entire warranty period)

Annual GMax Testing Requirement: (Requirement to test field annually, test once a year upon request – either will cost money and will be included in the price if required)

Perspective Bidder’s Safety Program: (Must provide written safety program, and outline of safety training and certificates, if not required, then you could be liable if someone gets hurt)

Workers Compensation Program: (Certificate of good standing, and Policy)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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37

Specification Audit -

QUALITY ASSURANCE

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Testing Regiment and Requirements: (Battery of 21 tests) Base Testing: (When and under what conditions, by who) Drainage Testing Requirements: (Requirement and protocol) Tuft Bind Requirement: (Requirement and protocol) Base Compaction Requirements: (Requirement, by who, and to what standard of proctor)

Base Planarity Tolerance: (Requirement and testing protocol) Maintenance Training: (Requirement and coordination) Annual Maintenance Contract: (If required , state interval, outline exactly what the maintenance will consist of)

Performance Criteria by Sport: (List requirement by Sport)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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38

Specification Audit -

FINANCIAL

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

Requirement for Audited Financial Statements: (Requirement to demonstrate financial capability to perform the project)

Payment Terms: (Usual terms: 50% to be paid upon delivery of materials, 45% upon substantial completion, and 5% hold back, also sometimes progress draws)

Leasing Options: (Leasing Options are available that allow the field purchase to be paid out over 8 years, at rates comparable to bond rates)

Taxes: (Included or extra?)

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

Trademarked Document of Sportexe International, Inc., (“Sportexe”)All Rights Reserved

39

Specification Audit -

LEGAL CONSIDERATIONS (Page 1)

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

The Requirement that the individual signing for the Bidder has the ability to bind the company: The Requirement that the Bidder has confirmed that the entire form is complete and that the information is accurate: The Requirement that the Bidder acknowledges that they will immediately be disqualified from the project, this pre-qualification process and prohibited from bidding if any statements in this document are not complete and/or accurate: The Requirement that the Bidder acknowledges on behalf of the company that any missing information may disqualify the entity from the bidding process and prohibited the entity from being awarded the contract, and waives the right to protest because of this understanding: The Requirement that the Bidder makes the representation that the questions and information in the Specifications submittal have not been altered in any way: The Representation on behalf of the Bidder that they submit to this Bid and Specification process and by submitting a bid believe it to be fair and just. By submitting the Bid document the Bidder waives any rights to challenge the process, document or the final determination of pre-qualification by the customer: The Requirement that the Bidder represents that nothing regarding this project or product Specifications violates any of the entity’s patents or intellectual property. If not stated it is waived? The Requirement that the Bidder has legal respect for the Specification Process: The Requirement that the Bidder confirms that they have not and will not participate in any antitrust violations with regards to this Specification, bidding process, or project. The Bidder has attached a Non-Collusion statement: The Requirement that the Bidder commits to a no lobbying policy with regards to this project, and acknowledges that any lobbying could be grounds for disqualification:

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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40

Specification Audit -

LEGAL CONSIDERATIONS (Page 2)

INSTRUCTIONS: Review the list of possible inclusions in your specification and indicate if you wish to INCLUDE OR IGNORE in your written specification - then submit to the person in charge of writing your spec.

INCLUDE

IGNORE

The Requirement that the Bidder represents that the customer can and will rely on this information to determine the qualification of the entity to qualify for the work, bid the work and perform the work, and that if for any reason the representations made by the Bidder in this document are not factual, that the customer reserves the right to pursue the entity legally for any lost time, expenses, or damages. That the customer will rely on the information in the Document to qualify them as a Potential Bidder, and any misrepresentation could result in legal action and demand for financial restitution: The Requirement that the Bidder acknowledges that they are responsible to advise client if any of these representations or answers change prior to approval of a contract: The Requirement that the Bidder represents that they have read and understood all of the Specifications, questions, requests and statements in the document: Indemnification: (The Bidder shall indemnify and hold harmless the Owner, its employees and designated representatives from any and all claim, suits, actions, liabilities, and costs of any kind, including attorney’s fees, for personal injury or damage to real property or tangible personal property arising from the acts of omissions of the Bidder, its agents, officers, employees or subcontractors. Notwithstanding anything herein to the contrary, in no event shall the Bidder be liable for any indirect or economic consequential damages arising there under Risk of Loss: The successful Bidder shall bear the risk of loss of and shall be responsible for providing its own security for storage of materials in the Owner’s supplied areas during all phases of installation and construction until final acceptance of the system by the Owner. Fire, theft and all other insurance coverage shall be the responsibility of the Bidder Termination: The Owner reserves the right to cancel and terminate any resulting contract in part of in whole without penalty upon written notice to the contractor The Owner reserves the right to terminate this contract in the event it is found that the certification filed by the Bidder in accordance, was intentionally false or intentionally incomplete. Upon such findings, the Owner may exercise its termination right by providing written notification to the Bidder/Contractor in accordance with the written notification terms of the contract:

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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TURF

SYNTHETIC

41

EVALUATED BID PROCESS

SELECTION SECTION

10

Evaluated Bid Process (PAGE 1) INSTRUCTIONS: In an effort to get best value and realizing that the BIDDERS NAME

lowest bid may not provide the best value, this Evaluated Bid Worksheet is provided as a transparent format in which to determine price value ratio. Copy this document and complete for all qualified bidders.

PRICE:

(Maximum Score 30) The lowest responsible Bidder is to receive a perfect score (30 points), then each Bidder there after is to be less 3 basis points, for Example: Lowest Responsible Bidder Score 30 Points Second Lowest Responsible Bidder Score 27 Points Third Lowest Responsible Bidder Score 24 Points Four Lowest Responsible Bidder Score 21 Points Fifth Lowest Responsible Bidder Score 18 Points Based on the Price a Bidder will be given a score based on their position with respect to the other Bidders. This is only applicable to Responsible Bidder, any Bidder found to be a Non-Responsive Bidder will be Disqualified from the process entirely.

PRODUCT: (Maximum Score 20) The Product will be scored based on its design and strength. A Score will be assessed to a maximum of 20 points based on the product specifications provided. Factors in the Score will include but not be limited to: (Minimum of 600 – Maximum of 800) Density Rating (3/8”, 1/2”, 3/4”) Tufting Gauge (minimum 2 layers / maximum 4 layers) Number of Backing Layers (minimum 18 ounces / maximum 26 ounces) Ounces of Secondary Backing (Equal spacing across and along the surface) Fiber Matrix (Minimum 33 ounces and Maximum 55 ounces) Face Weight (Type, Fibrillation Pattern, Microns, Denier, etc) Yarn (FIFA, FIH, IRB, NFL, NCAA etc) Product Accreditations (All Rubber / Rubber and Sand) Infill Material (Battery of 21 commercial tests, Performance G-max) Testing Provided Guideline (1 = unacceptable; 10 = Fair; 15 = acceptable; 20 = exceptional) COMPANY HISTORY (Maximum Score 10) The Bidder will be given 1 point for each year in business to a maximum of ten points. REFERENCES

(Maximum

Score

10)

The Bidder is to provide the following: 25 Past Client References 5 General Contractor References 5 Professional References (Architects/Engineers) All References are to include: Contact Names, Phone Number and Email. A Score will be accessed to a maximum of 10 points based on actual References received and any actual correspondence directly with the references. Guideline (1 = unacceptable; 5 = Fair; 7 = acceptable; 10 = exceptional)

PAGE 1 TOTAL: WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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42

Evaluated Bid Process (PAGE 2) INSTRUCTIONS: In an effort to get best value and realizing that the

lowest bid may not provide the best value, this Evaluated Bid Worksheet is provided as a transparent format in which to determine price value ratio. Copy this document and complete for all qualified bidders.

BIDDERS NAME

PAGE 1 SUBTOTAL: SITE VISITS:

(Maximum Score 10) Between one and three sites will be visited for each Responsible Bidder. A Score will be assessed to a maximum of 10 points based on the overall impressions of the Site Visits. Factors in the Score will include but not be limited to: Overall Product performance and appearance Suitability of the surface for its intended use Traction, Speed and Abrasion Uniformity, Safety and Resilience Lines, Markings and Logos Infill quality and uniformity Overall Texture and Feel of the surface Guideline (1 = unacceptable; 5 = Fair; 7 = acceptable; 10 = exceptional)

INSTALLATION TRACK RECORD:

(Maximum Score 5)

Does the Bidder have: Appropriate 8 year warranty (Provide Copy) AM Best A- (min) rated Insurance for the Warranty (Provide Copy of Policy) Payment and Performance Bond (Provide Copy) Minimum 10 million in General Liability Insurance (Provide Copy) Workers Compensation Insurance (Provide Certificate of Good Standing) Each Requirement is worth one point to a maximum of 5 points

COMPLIANCE ISSUES:

(Maximum Score 5)

Does the Bidder have: Contractors License (Number to be provided) State and/or County Business License (Number to be provided) Written Health and Safety Program (Copy to be provided) Affirmative Action Plan (Form AA302) Equal Employment Opportunity (Copy to be provided) Each Requirement is worth one point to a maximum of 5 points

FINAL SCORE: Potential client is welcome to modify this form for their specific bidding purposes

WE USE THE BEST COMPONENTS AND LATEST TECHNOLOGY TO ENGINEER EVERY SQUARE INCH OF OUR HIGH QUALITY SYNTHETIC TURF SYSTEMS

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43

44

B RO U G H T TO YO U BY:

NIAAA.ORG

and

SPORTEXE.COM

C o p y r i g h t 2 0 0 7 © S p o r t e x e H o l d i n g s , L L C , 1 8 0 9 M e r r i t t v i l l e H i g h w a y, F o n t h i l l , O n tario, L0S 1E6. All rights reserved. Copyright in the material contained in this document is owned by Sportexe Holdings, L L C ( ‘ S p o r t e x e ’ ) . A n y p e r s o n i s h e r e b y a u t h o r i z e d t o v i e w, c o p y, p r i n t a n d d i s t r i b ute materials from this document subject always to the following conditions: 1. 2. 3.

M a t e r i a l s m a y b e u s e d f o r i n f o r m a t i o n a l p u r p o s e s o n l y. The materials may only be used for non-commercial purposes. Any reproduction of the materials or portion thereof must include this copyright notice.

The materials in this document are provided “AS IS” without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of m e r c h a n t a b i l i t y, f i t n e s s f o r a p a r t i c u l a r p u r p o s e , s a t i s f a c t o r y q u a l i t y, o r n o n infringement. Information described in this document is furnished for informational u s e o n l y, i s s u b j e c t t o c h a n g e w i t h o u t n o t i c e , a n d s h o u l d n o t b e c o n s t r u e d a s a guarantee, commitment, condition or offer by Sportexe and Sportexe assumes no responsibility or liability for any errors or inaccuracies that may appear in this document. The materials in this document could include technical inaccuracies or typographical errors. Sportexe may make improvements and/or changes to the product(s) and/or in the information described in this document without further notice, which may effect the currency or accuracy of this document.