SUMMER INTERNSHIP PROGRAM SIP Manual

Dr. Khalifa Hassan Al Hosani Director

A. Sunil Anwar Coordinator

Internship & Students Exchange Program

Table of Contents 1.

Introduction ......................................................................................................................................... 3 a. Program Objectives ....................................................................................................................... 3 b. Benefits............................................................................................................................................ 3

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Course Descriptions ............................................................................................................................ 3 a. Student requirements to enroll this course .................................................................................. 3 b. ABET Outcomes ............................................................................................................................ 4 c. Syllabi.............................................................................................................................................. 4

3.

Host Organizations ............................................................................................................................. 4

4.

Procedures ........................................................................................................................................... 6 a. Security Clearance Application - CNIA....................................................................................... 6 b. AGCs Requirements(common to all male and female students) ............................................... 7

5.

Assignments ......................................................................................................................................... 7 a. Evaluation through Surveys.......................................................................................................... 7 b. Evaluation by AGC Mentors: ....................................................................................................... 7 c. Evaluation by PI Coordinators: ................................................................................................... 8

6.

Facilities ............................................................................................................................................... 8

7.

Appendices ........................................................................................................................................... 8

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1. Introduction The Summer Internship at the Petroleum Institute (herein referred to as PI) is a mandatory course and a pre-requisite for graduating from the four Engineering Majors: Chemical Engineering, Electrical Engineering, Mechanical Engineering and Petroleum Engineering. It has been conducted successfully since the first batch of eligible engineering students completed their internship in summer 2005. The Internship program is mainly successful due to the unlimited support received from Abu Dhabi National Oil Company (herein referred to as ADNOC) Scholarship Department, ADNOC Group of Companies (AGCs), ADNOC’s industrial partners and reputed international organizations committed to contributing to the development of United Arab Emirates. a. Program Objectives The prime objective of the Summer Internship Program at the Petroleum Institute is to provide our undergraduate engineering students with hands-on exposure to oil and gas industry facilities, thereby furthering their understanding of the basics and operations of sciences and its applications in the oil and gas industry. During the assignment period, students apart from technical exposure, will also learn to work in teams that possess diverse knowledge and skills; experience project management; develop time management; and most importantly learn to understand rules and regulations as well as adhere to policies and procedures. Students’ communication and presentation skills are expected to improve after the internship period as a result of constant contacts with mentors and administrative personnel. Students must make the best use of this opportunity to apply their theoretical background in engineering learned at the PI to solve design and maintenance problems and demonstrate an awareness of current and future engineering applications in the oil industry. b. Benefits The students are expected to benefit from the internship placement and it is considered as an initial platform of transformation from university students to engineers. Interns are paid a monthly stipend, given awards for best performance, best presentation and best report. They also establish contacts with the engineering departments of the assigned company and might identify possible research areas to progress to graduate school.

2. Course Description The Internship Courses are CHEG, ELEG, MEEG and PEED 397 and require students to complete a program of fulltime training to gain practical experience and apply academic knowledge in an offcampus work or research environment. The nature, methodology and implementation of this eightweek course vary depending on the assigned organization’s operational methods like onshore, offshore, office, rigs, islands, workshops, research laboratories, etc. a. Course Pre-requisite All students who have attained 90 credit hours at the PI and a minimum CGPA of 2.0 by the end of the preceding spring semester are eligible for Summer Internship. Enrolment of students with CGPA below 2.0 is solely based on the recommendation of the respective Program Chair. Allocation of AGCs and/or other industrial partners is the sole discretion of Director of

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Internship. Students, once assigned, must agree to spend eight weeks with the assigned organization on-site and/or in offices except for off-shore sites where the respective company’s policy prevails. b. ABET Outcomes The objective of the course is to prepare and assess student’s performance against outcomes prescribed by ABET (Accreditation Board of Engineering Technology). Of the 11 published ABET Outcomes, six are relevant to the Summer Internship Program with the importance marked against each below (High, Medium and Low). On successful completion of the eight- week program, the student’s performance is evaluated on the basis of these outcomes. o o o o o o

An ability to function on multi-disciplinary teams. (High) An ability to identify, formulate and solve engineering problems. (Low) An understanding of professional and ethical responsibility. (Medium) An ability to communicate effectively with written, oral and visual means. (High) The broad education necessary to understand the impact of engineering solution in a global and society context. (High) A recognition of the need for and ability to engage in life-long learning. (Low)

c. Syllabi The course syllabi of the four engineering majors are designed to satisfy the requirements of Accreditation Board of Engineering Technology (ABET) and also enable students to achieve the maximum hands-on experience from the coursework covered in each. The syllabi explain the courses in context of a work placement and its relevance to the engineering programs and also detail the grading scheme. The syllabi from the four engineering majors are found in Annexure I.

3. Host Organizations ADNOC Group of Companies ADNOC was established in 1971 to operate in all areas of the oil and gas industry of the United Arab Emirates. Since then ADNOC has steadily broadened its activities in establishing companies and subsidiaries and creating an integrated oil and gas industry in the fields of exploration and production, support services, oil refining and processing, chemicals and petrochemicals, maritime transportation and refined products and distribution. As the parent organization of the Petroleum Institute and all AGCs, the preferential location for the internship placement is with listed AGC, since the students, as per their contractual obligation, will be offered job-placements with ADNOC or its affiliates after successful completion of the undergraduate studies. •

Exploration and Production of Oil & Gas i. ADCO The company carries out the activities of exploration, production, development and export of crude oil and natural gas materials extracted from the onshore concession areas operated on behalf of its shareholders.

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ii. ADMA-OPCO The Company carries out the activities of oil and gas exploration, development and production from the offshore concession areas of the Emirates of Abu Dhabi on behalf of its shareholders. iii. ZADCO The company is responsible for oil development and production from Upper Zakum, Umm Al-Dalkah and Satah offshore fields on behalf of the shareholders. •

Oil and Gas Processing i. GASCO The company’s focus is the operation and production of liquefied gas products. ii. ADGAS The company is responsible for the liquefaction and marketing of natural and petroleum gas. iii. TAKREER The company’s focus is refining of crude oil and condensate, supply of petroleum products and sulphur granulation.

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Exploration and Production Services i. NDC The company is responsible for onshore and offshore drilling. ii. ESNAAD The company produces and markets mud chemicals, material handling services, waste management, specialty chemicals blending; operating, chartering or leasing specialized vessels. iii. IRSHAD The company operates in Ruwais, Jebel Dhanna and other oil ports.

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Chemicals and Petrochemicals i. BOROUGE The company processes and produces ethylene and polyethylene. ii. FERTIL The company is in the business operation of an ammonia and urea plant at Ruwais and marketing its products.

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Maritime Transportation i. NGSCO The company ships liquefied gas products from Das Island. ii. ADNATCO The company transports crude oil and refined products.

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Refined Product Distribution i. ADNOC Distribution The company distributes, stores and transports refined products.

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Partner Organizations of PI and ADNOC Partner organizations are defined as those with strategic and/or operational relations with ADNOC and/or the Petroleum Institute and are interested in improving the technical knowledge base of United Arab Emirates. Students assigned to these organizations are selected on the basis of certain criteria with a combination of factors such as CGPA, recommendation from faculty members, research potential, English language proficiency, etc., to ensure they reflect the positive image of PI and ADNOC.

4. Procedures a. Security Clearance Application - CNIA Students assigned to an internship with ADNOC Group of Companies AGC(s) are required to obtain Offshore/Onshore Security Clearance from the Critical National Infrastructure Authority (CNIA), depending upon the operational nature of the AGC. All potential students are notified by the Internship Department to initiate the process in February of each year with PI bearing the cost of processing the applications. The CNIA Clearance Card remains the property of PI and all students must return the card to the Internship Department after completion of the Summer Internship. A charge of AED 200 will be imposed on those who fail to return the card, and the Internship Grade will be withheld as well. The process and procedure of filling the CNIA Application Form and its required attachments are found below: 1. Fill- out two sets of Colored Forms; a. Arabic Passport holders must fill the form by hand in Arabic only. b. Non Arabs must TYPE the English Version, handwritten forms are not accepted. c. No overwriting is allowed. d. A sample will be distributed to the students and a short presentation on how to complete the form will be given to all prospective students prior to the CNIA Application Process. 2. Provide a clear colored passport copy in an A4 size paper. a. The passport must be valid at least until the end of the internship period. 3. Provide a colored copy of last page of the passport for UAE nationals in an A4 sized paper. 4. Provide a colored copy of the Residence Visa for expatriate students which must be sponsored by ADNOC and valid at least until the end of the internship period. 5. Provide four (4) facial pictures sized 4 x 6 with the following: a. Back ground should be simple plain red b. Forward facing pose c. No eye glasses d. Non UAE National Male students should not wear head cover, cap etc. 6. Return the cards to the Internship Department after the completion of the internship or withdrawal from the program.

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b. AGCs Requirements(common to all male and female students) Once the process of obtaining a CNIA Security Card, all students are obliged to complete the formalities of the respective AGC in line with the company’s operational procedures to include, but not limited to the following: a) A soft/hard copy of Passport in color b) A colored copy of Passport in an A4 sized paper  The passport must be valid at least until the end of Internship Period. c) A copy of the last page of Passport for UAE Nationals and a valid VISA copy for expatriates. d) Photos in particular size and color as communicated by the Internship Office e) Copies of academic transcripts f) An updated CV g) Completed forms provided by each AGC h) Health Issues The assignment and placement of students in fields, offices and other industrial facilities require certain Health and Safety guidelines as prescribed by each organization where the internship is assigned and all are obliged to adhere to these standards. In view of this, students must report/disclose health issues, if any, with valid certificates/evidences before registering for the course.

5. Assignments As a mandatory requirement, all students are required to complete and submit: a) Three periodic Interim Reports b) One Final Report c) Final Presentation The reports and presentation reflect the actual work performed during the internship period; the interim reports cover a specific period and the three reports cover the entire internship period. The final report and presentation are expected to include the jobs performed or knowledge attained from the date of assignment till the last day of placement. The final report must cover all the objectives and conform with ABET Outcomes. a. Evaluation through Surveys In order to be fair with the evaluation process, all students are asked to provide feedback about their AGC Mentors, AGC Facilities, PI Departmental Supervisors as well as the the Summer Internship Program as whole. This can include positive and negative comments with recommendation for improvement of the system, facilities, coordination, etc. The feedback from students’ evaluations is used as a tool to improve future internships. b. Evaluation by AGC Mentors: A standard form to evaluate the students is distributed to all AGCs to analyze and report the performance and progress of the students, including but not limited to, the following:

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i. ii. iii. iv. v. vi. vii. viii. ix.

Discipline: attendance and punctuality Ability to understand, analyze, and solve engineering problems Ability to work effectively as a team-member as well as independent learner Response to criticism, supervision & instructions Observation of professional ethics Showing initiative Interpersonal behavior Written and spoken English Areas of strength, areas for development and any additional comments.

c. Evaluation by PI Coordinators: Students present their summer internship final presentation at the AGC and/or PI as mutually agreed between AGC Mentors and PI Coordinators. Students also submit a written report using materials available from the libraries of the placement location or PI. Students are evaluated by PI mentors with feedback from their periodic reports, final report/presentation, AGC mentors evaluation, feedback obtained during personal visit to the placement locations, etc.

6. Facilities Students are responsible for their own transportation for commuting to the workplace, if the assigned location is within the city limits. For remote areas, the respective organization will provide period transportation to cater for weekends and other public holidays.

7. Appendices

Appendix 1: Appendix 2: Appendix 3: Appendix 4: Appendix 5:

Profiles of ADNOC Operating Companies Course Syllabi Form: Student Evaluation CNIA Form: Arabic CNIA Form: English

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