2015-2016 Student and Family Handbook
TABLE OF CONTENTS Introduction 2 (MS) Mission Statement …………………………………………..…… 3 Key School Policies Inclement Weather and Emergency Procedures …………….. 4 Daily Arrival and Dismissal ……………………………………………… 4 Early Dismissal Policy ……………………………………………………… 5 Attendance Policy …………………………………………..……………... 5 Long Term Absence Policy ………………………………………..……. 5 Excused Absence Policy ………………………………………….………. 6 Truancy Policy ………………………………………………………………… 6 Notice of Non-‐Discrimination ……….…………………………..…... 6 Academics 2 Overview of (MS) Curriculum …………………………………..…… 7 School Grading and Promotion ………………………………………. 7 Promotion Criteria ……………………………………………………….... 8 Students with Disability…………………………………………………… 8 Grading Rubric ……………………………………………………………….. 8 Progress Reports and Report Cards ………………………….….. 10 Homework Policy ……………………………………………………….… 10 Standardized Testing ……………………………………………………. 13 Extended Enrichment …………………………………………………… 13 Student Supplies ………………………………………………..………… 14
INTRODUCTION
Student Support Services Department of Student Support …………………….……. 14 Student Probationary Policy ……………………….……….. 14 Student Dress Policy …………………………………..….……. 15 TAG Day/Dress-‐Up Day ………………………………………... 15 Student Behavior Policy ……………………………..……….. 16 Due Process …………………………………………………….…... 20 Safety Policy ………………………………………………………… 20 Student Use of School Telephone ……………………..…. 21 Electronic Device Policy ……………………………………..… 22 Locker Policy ……………………………………………………….. 22 Loaned School Resources Policy …………………..……... 22 Health Services ……………………………………………………. 22 Restroom Policy ………………………………………………..… 23 Transportation ………………………………………………….... 23 Cafeteria and Meals ………………………………………..….. 23 Parent Responsibilities 2 Communication W ith (MS) ………………………..………. 24 Advocacy …………………………………………………..………... 25 Grievance Policy ………………………………………………..… 26 2 (MS) Parents in Action ……………………………………..… 32 Visitors and Volunteers …………………………………….…. 30 Lost and Found ………………………………………………..….. 30 Universal Permission Slip ……………………….……………. 30
The Howard University Middle School of Mathematics and Science Family Handbook provides information to help: ● Students have a productive, enjoyable, and successful experience at (MS)2, and ● Parents/guardians fulfill the goal of effectively supporting their child in the (MS)2 environment. We urge you to study the handbook and become familiar with all of the information presented. Use it as a reference and guide to develop an understanding of the resources and policies at Howard University Middle School of Mathematics and Science. Please take time to review each section with your child so that he/she is clear of the expectations and underpinnings of the operations of the school. Throughout the year, we will also review and discuss the different components of the handbook with students. In this way, they will know we are working together as a team to ensure that they have a productive year.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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MISSION STATEMENT
In the tradition of Howard University, the Howard University Public Charter Middle School of Mathematics and Science (MS)2 provides an educational experience of exceptional quality for a diverse population of students in grades six, seven and eight. Not only does our curriculum emphasize mathematics and the sciences as core disciplines, but also within all content areas to develop and support students’ problem solving skills and creativity. Standards-‐based instruction, facilitated through student centered and inquiry-‐based activities, ignites student creativity and builds academic confidence, thereby providing opportunities for exploration, discovery and knowledge building. Our students are afforded educational programs and services that foster their intellectual, psychological, social and emotional well-‐being and instill a desire to strive for excellence and to pursue life-‐long learning. (MS)2 encourages the academic risk-‐taking needed to master the rigorous academic disciplines and celebrate all efforts. The relationship with Howard University enriches both institutions through a continuum of care provided to its students and supported through collaborative efforts of parents, teachers, school staff, university personnel, and the community.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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KEY SCHOOL POLICIES INCLEMENT WEATHER AND EMERGENCY PROCEDURES
In the event of inclement weather, (MS)² follows the District of Columbia Public Schools policy for delays and closings and/or the policy of Howard University. Notification will be made through the methods of communication listed below. In the case of other unforeseen emergencies, notification will also be made in the same manner. Methods of Communication: 1. (MS)2 community will be called by the automated telephone and email message system; 2. Television announcements will be made on local channels, such as WRC-‐4, WJLA-‐7, FOX-‐5 and WUSA-‐9; 3. Radio announcements will be made on local stations, such as WHUR 96.3FM and WTOP 107.7 FM;
DAILY ARRIVAL AND DISMISSAL
(MS)2 opens its doors at 7:00 AM; students will not be admitted before this time and no supervision will be provided. Therefore, students should not arrive before this time. If it is necessary for your child to arrive earlier on any given day, please contact the office in advance so that arrangements can be made. The cafeteria opens for breakfast at 7:20 AM. Homeroom begins at 7:50 AM, and any student arriving after 8:00 AM will be marked tardy. Students arriving after 11:30 AM will be marked absent. The (MS)2 building’s hallways and stairways are security coded and are not open for public access prior to 7:45 AM. As a result, students will not be able to travel beyond the first floor. If your child is meeting a teacher before 7:45 AM, the teacher will issue a pass to the student the day before the meeting. In the morning, staff on duty will contact the teacher to come down to get your child. Unless otherwise noted on the school calendar, school ends at 4:30 PM Monday-‐Thursday, and 3:30 PM on Fridays. Students are expected to vacate the school premises immediately at the end of the school day. Parents/guardians who pick-‐up their children are asked to enter the campus through the 4th Street gate which generally opens at 4:25 PM and exit through the 6th Street gate. The 4th Street gate closes at about 4:45 PM. Make certain when picking up your child, that access to the crosswalk, driveways, and intersections are not blocked. (MS)2 is not responsible for student supervision after 5:00 PM unless they are involved in previously scheduled after-‐hours school activities. Please contact the school immediately if you will be delayed in picking up your child. All students in the building after hours must be under the supervision of a staff member. Unless a student is with a staff member, students waiting to be picked up must wait at the security area until their ride comes. Students who walk home should follow staff rules as they exit the campus to ensure their safety. (MS)2 is limited in its ability to manage students beyond the boundaries of Howard Place and 4th Street and, the metro bus stop at Howard Place, thus students are encouraged to utilize the metro bus or the HU shuttle to travel up or down Georgia Avenue. Ultimately, it is the parent’s responsibility to ensure their child’s route home is a safe one. © Howard University Middle School of Mathematics and Science - revised 7/2015
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EARLY DISMISSAL
An early dismissal is defined as a child leaving school before the end of the school day at the request of a parent/guardian. Requests for early dismissal must be made in writing or electronically via email and submitted to the main office upon the student’s arrival on the day of the scheduled early dismissal. The written notification must include the following information: 1. Student’s name; 2. Date and time of the early dismissal; 3. Mode of transportation the child will be using or whom will be picking up the child; 4. Parent/guardian contact information so that the request can be verified (particularly if the child is leaving on his/her own). This person must be the parent/guardian on record. In the event of an emergency in which you are not able to provide prior written notification, please contact the school’s Attendance Coordinator by phone as well as send an email for the school’s records as soon as possible. While (MS)2 may honor unscheduled walk-‐in requests for student dismissal, we strongly encourage parents to plan ahead to ensure that your child(ren) is prepared to be released. We will not honor unscheduled walk-‐in requests for dismissal made after 3:30 pm unless there is a documented emergency, as students are participating in interactive enrichment classes during that time that may take them outside of the school building. All students are required to be signed out and picked up by an adult on record for early dismissals. Early dismissals should be reserved for emergencies only. Excessive early dismissals will warrant a parent conference with the school.
ATTENDANCE POLICY
Parents/guardians should “plant the seeds” early for developing the habits of coming to school daily and on time. Your child is expected to be in school every day that school is in session. Both excellent attendance and punctuality are at the top of our list of behaviors we believe help build good character and a strong work ethic. In addition to coming to school everyday, we believe that students should arrive a little early versus right on time. This will allow him/her to have extra time to mentally prepare for the day. Please note that being tardy three (3) times will convert to one (1) unexcused absence. If a student is habitually late, parents will be required to meet with the school administration to immediately address and correct this behavior. A contractual agreement will be on file to this effect. You and your child, together, must assume the responsibility of coming to school everyday and on time. However, as the parent/guardian, the ultimate responsibility is yours.
LONG TERM ABSENCE POLICY
If your child is absent from school for a week or longer, this constitutes a long-‐term absence. Parents/guardians have the responsibility of informing the administration of the nature of the absence and securing all missed assignments. Students have the responsibility of working within a planned agreement for completing and submitting all missed assignments.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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KEY SCHOOL POLICIES EXCUSED ABSENCE POLICY
At least one of the following must be received for an absence to be considered an excused absence: 1. Note from a doctor specifying the date(s) student was under medical care;* 2. Note from parent/guardian stating the absence was due to: a. Illness; b. Celebrating a religious event; c. Attending a funeral of an immediate family member; d. A mandated court appearance with verification from the court. * Required if student is absent three (3) or more consecutive days
TRUANCY POLICY
The Office of the State Superintendent of Education (OSSE) has adopted an enhanced truancy policy for DC public and public charter schools. Your child is truant if he/she is excessively absent from school without an excuse. Five (5) days of unexcused absences will warrant a parent conference. Ten (10) days of unexcused absences will warrant a truancy court referral to the Department of Child Protective Services for educational neglect.
NOTICE OF NON-‐DISCRIMINATION
In accordance with Title VI of the Civil Rights Act of 1964 (“Title VI”), Title IX of the Education Amendments of 1972 (“Title IX”), Section 504 of the Rehabilitation Act of 1973 (“Section 504”), Title II of the Americans with Disabilities Act of 1990 (“ADA”), and the Age Discrimination Act of 1975 (“The Age Act”), applicants for admission and employment, students, parents, employees, sources of referral of applicants for admission and employment, and all unions or professional organizations holding collective bargaining or professional agreements with Howard University Middle School of Mathematics and Science are hereby notified that Howard University Middle School of Mathematics and Science does not discriminate on the basis of race, color, national origin, sex, age, or disability in admission or access to, or treatment or employment in, its programs and activities.
For inquiries or to file a complaint regarding Howard University Middle School of Mathematics and Science compliance with ADA, Section 504 as it relates to employees or third parties, and compliance with Title VI, Title IX, and the Age Act as it relates to students, employees and third parties contact:
Section 504, ADA, Title VI, Title IX, and Age Act Coordinator Special Education Coordinator 405 Howard Place, NW Washington, DC 20059 Email:
[email protected] Tel: (202) 806-‐7725
Our special education coordinator has been designated by Howard University Middle School of Mathematics and Science to coordinate its efforts to comply with the regulations and implementation of Section 504 and ADA. © Howard University Middle School of Mathematics and Science - revised 7/2015
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ACADEMIC
OVERVIEW OF (MS)2 CURRICULUM
(MS)2 uses a unique curriculum based on nationally recognized standards of learning. Inclusive in this are the learning standards of the District of Columbia Public Schools (DCPS). Our learning standards are designed to encourage the highest achievement of every student, by defining the knowledge, concepts, and skills that students should acquire at each grade level. The new learning standards in reading/English language arts, mathematics, science, and social studies are among the best in the nation, and are the cornerstone of (MS)2’s commitment to provide each student with an excellent education. As a District of Columbia public charter school, our annual state assessment is based on DCPS Standards. You can download complete copies of these standards at: http://www.k12.dc.us/dcps/Standards/standardsHome.htm The following courses are offered at (MS)2: ● Mathematics (including Algebra I & Geometry)* ● Science* ● Integrated Mathematics with Technology Applications ● English/Language Arts* ● STEM Literacy* ● Social Studies* ● Spanish ● Music ● Physical Education *This is a core subject.
SCHOOL GRADING AND PROMOTION The question of promotion is one that challenges every school, at every grade level. At (MS)², we know that neither automatic retention nor automatic promotion is the solution for students who do not successfully complete their work. Given the importance of the decision, our promotion policy is designed to provide students with optimal learning opportunities throughout the year to achieve at proficient or advanced levels. The goal is that all students have the support needed to move forward successfully from one level to the next. To be considered for promotion, students must at least satisfactorily complete work in their core courses. For the prevention of academic failure, we have carefully planned a proactive approach that includes parents, teachers, students and administrators. Through ongoing monitoring of student performance, starting before the first day of class, appropriate interventions will be provided to ensure academic success for all students. Evaluation of student achievement focuses on academic performance and other dimensions of student growth. The Principal is ultimately responsible for determining the placement that best meets the student's academic, social, emotional and physical needs; each member of the school Instructional Team is responsible for evaluating the growth of each individual.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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ACADEMIC PROMOTION CRITERIA To be promoted to the next grade level each school year, each middle school student should: ● Receive no more than one D and no Fs in any core subject.* ● Perform at the Proficient Level or higher on the PARCC or comparable standardized assessment in mathematics, science, and reading.** ● Complete a writing folder/portfolio that includes 3 required writing pieces – one from mathematics, one from science, and one from English/language arts. One of the writing pieces must be a report on a science or mathematics project conducted by the student. * Students receiving a D in a core course at the end of the school year will be required to attend summer school. ** Students scoring less than Proficient on the PARRC or comparable standardized assessment, will be required to attend summer school.
The Principal and Instructional Team will also consider the following factors in determining promotion/retention of students: ● Academic achievement (successful mastery at the current level as evidenced by grades earned during academic reporting periods); ● Demonstrated ability to function at the next level, academically; ● Organizational skills and work habits that are commensurate with requirements at the next grade level; ● Attendance; ● Level of maturity – including social, emotional and physical factors. Students who are failing one or more core academic subjects or scoring less than Proficient on the PARRC assessment in mathematics, reading or language arts will be considered “at risk”. For a student “at risk,” the Principal and Instructional Team may recommend from the following alternatives: ● Attendance at summer school ● Supplemental instruction/ assignments/tutoring or other interventions as determined by the school; ● Promotion to a Transition Year at the end of the second term (Grade 8 only); ● Repeat the entire year (with enhanced supports available and an alternative approach to the delivery of the subject matter that promises greater opportunity for success). Students entering the school at the 6th grade level will be given diagnostic assessments in mathematics and reading/language arts. Any student placing more than 2 grade levels below the beginning 6th grade level will be considered “at risk” and the accompanying recommendations listed above will apply.
STUDENTS WITH DISABILITIES
Students with disabilities are expected to master the general curriculum to the maximum extent appropriate with the use of supplementary aides and services. The Individual Education Plan (IEP) goals and objectives developed by the School Team and parents determine how a student with disabilities is expected to meet the (MS)² promotion criteria and must be documented in the student’s IEP. © Howard University Middle School of Mathematics and Science - revised 7/2015
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Grading Rubric -‐ Standards for End-‐of-‐Course Grading A A-‐
93-‐100% 90-‐92%
An “A” signifies an EXCEPTIONALLY clear and creative grasp of the concepts and skills, which reflect, full mastery of the standards for the subject/area of study for his/her grade level. Students demonstrate the ability to apply these skills and knowledge in novel situations. They demonstrate mastery through oral and written communication. An “A” also means that the student has actively participated in class activities and has completed all assignments and projects in a timely manner. The quality and appearance of the assignments and projects indicate that the student has spent extra time, personal energy, and critical reflection in an effort to demonstrate exceptional work.
B+ B B-‐
87-‐89% 83-‐86% 80-‐82%
A “B” signifies a SOLID understanding and full mastery of the major concepts and skills of the standards for the subject/area of study for his/her grade level. Students are able to demonstrate the application of the concepts and skills studied. It also means that the student’s effort and class participation have exceeded the minimal basic requirements for the course. All assignments and projects were judged to be solid in content and were completed in a timely manner.
C+ C C-‐
77-‐79% 73-‐76% 70-‐72%
A “C” signifies a SATISFACTORY understanding and application of the concepts and skills targeted in the standards for the subject/area of study for the given grade level as well as minimal participation in class discussion and activities. It also indicates that the student completed the appropriate assignments and projects that satisfied the basic course requirements.
D+ D
67-‐69% 64-‐66%
A “D” signifies a BELOW AVERAGE demonstration and application of the subject area concepts and skills and/or inadequate preparation for class discussions or activities. It may also indicate that assignments were not completed in a satisfactory or timely manner. A grade of “D” is minimally passing.
F
63% and Below
An “F” signifies that the student has NOT DEMONSTRATED adequate understanding or application of the concepts and skills reflected in the content standards for his/her grade level targeted in the course. It may also indicate that the student HAS NOT met the attendance or assignment requirements. A grade of “F” is NOT passing.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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ACADEMIC PROGRESS REPORTS AND REPORT CARDS There are two types of reports that officially communicate student academic progress. The reports are: ● The mid-‐quarter Progress Report, distributed at the midpoint of each quarter, presents the progress (grades) of the student for the first-‐half of the specific grading period. ● The end-‐of-‐the quarter Report Card, distributed at the end of each quarter, presents the end of quarter grades and the cumulative progress for the academic year-‐to-‐date.
HOMEWORK POLICY Purposes of Homework:
Homework prepares for, reinforces and extends learning; strengthens skills and concepts introduced in the classroom; activates prior knowledge and assesses student understanding; and establishes study habits and promotes independence and academic responsibility. The administrators and faculty at Howard University Middle School of Mathematics and Science (MS)2 believe that homework aids in preparing students for classroom instruction and reinforces new learning. Classroom instruction is enhanced through the practice, application, and reinforcement of learning in order to strengthen the acquisition of knowledge and skills. The completion of homework assignments assists in the development of good study skills, work habits, and research skills by promoting personal responsibility, time management, and critical thinking skills. Homework fosters opportunities for parents to become an essential part of their child’s daily learning and endorses communication between the school and home.
Homework Factors That Impact Student Learning: ●
Quality of homework assigned
●
Student motivation
●
Family Support
Homework Time Guidelines:
It is our policy for teachers to assign meaningful homework on a regular basis and that students complete all homework that is assigned. Students may be expected to spend a maximum of 2-‐3 hours per night to complete homework assignments. However, the amount of time devoted to homework can vary considerably depending upon grade level, the nature of a particular assignment, and the student’s study skills and habits. We urge parents to establish a homework policy for your child at home that dictates when and where homework is to be completed each day.
Late/Missing Homework © Howard University Middle School of Mathematics and Science - revised 7/2015
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Students are expected to turn in homework on time. Students who do not turn in their homework will receive the following consequences: ● Student may be assigned a detention period that will occur within 24 hours of the assignment due date. The detention period may occur during free-‐cess or after school. ● Points may be deducted for each day the assignment has not been submitted up to 48 hours. Any assignment submitted after the 48 hours extension period is in jeopardy of not receiving credit. ● An exception to the 48-‐hour extension period will only be approved by an Administrator. ● Parents will be contacted via StudyWiz. ● Loss of extra-‐curricular activities until all homework is completed and submitted. ● Loss of field trip privileges if more than 10% of homework is incomplete or missing. ● A log entry will be entered into PowerSchool.
(MS)2 Administration Responsibilities: ● Periodically engage in research and review literature on relevant homework concerns and trends.
● Annually review the homework policy and guidelines with all stakeholders through various means of communication. ● Review homework practices and procedures by teacher’s consistent implementation across grade levels. ● Collect and review data of the number of students completing homework consistently across all subject areas.
Develop an incentive program for the population of students that have accurately completed and submitted assignments consistently.
Teacher Responsibilities: ● To plan appropriate homework, which will reinforce skills already taught in the classroom.
● Post 100% of all homework assignments in StudyWiz, with clear and explicit instructions necessary to complete each assignment and within a timely manner. ● Utilize StudyWiz as the vehicle for submission of homework.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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ACADEMIC ● In order to assist students with the most effective use of StudyWiz, review the operational
aspects of the various activities with students in the classroom prior to assigning them for homework.
● Establish homework value that is commensurate, grade-‐wise to its importance and to
communicate, clearly and explicitly, to parents and students (orally and in writing), the expectations, and how homework fits into the grading policy.
● To give clear and concise instructions for the completion and submission of homework. ● To check daily homework for completeness and mastery of skills, and return it within 3 school days. Update PowerSchool with a textual “indicator” of assignment(s)’ status. ● Establish consequences for not completing assignments ● Provide accommodations and modifications for students who have IEP’s/504 Plans. ● To re-‐teach where completed homework indicates student lack of understanding or mastery of a concept. ● Inform students when they are available to provide assistance. ● To document communication with parents regularly when a student does not meet homework
requirements. In the case of repeated, chronic problems, to set up with the parents, a homework-‐monitoring plan and notify administration.
● To periodically give feedback to parents and students on academic progress, including performance on homework assignments.
Student Responsibilities: ● Students must complete all homework assignments and submit them when due.
● Students must seek assistance from their teacher whenever they have problems completing the homework assigned. ● Students have the responsibility for submitting late assignments even though full credit may not be given. ● Students placed on an intervention plan for repeated violations of the homework policy are responsible for adhering to a specific plan.
● Refer to the class syllabi for in-‐class homework policies. Parent Responsibilities: ● Consistently monitor student progress and submission of homework via PowerSchool and StudyWiz. © Howard University Middle School of Mathematics and Science - revised 7/2015
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● Provide an appropriate environment and the necessary supplies for the completion of all
homework assignment. Such an environment would include one with sufficient lighting, adequate space, and isolation from extraneous sounds.
● Motivate and support students to comply with the (MS)2 homework policy. ● Inform teachers and administrators of any barriers that may interfere with the completion of homework assignments. ● Instruct your child to collect all missing assignments due to absence and follow up with your child to make sure that the assignments have been received and completed. ● Refer to the class syllabi for in-‐class homework policies.
Additional Support: ● 100% of all homework assignments will be posted on StudyWiz.
● Use of homework progress sheets. ● Academic advisement sessions with the Counseling department.
STANDARDIZED TESTING The District of Columbia is a governing state in the Partnership for Assessment of Readiness for College and Careers (PARCC), thus the PARCC test is administered to all students at (MS)2 at least twice per year. This test is the state assessment used to evaluate the school’s Adequate Yearly Progress (AYP) and is mandated for all District of Columbia public and charter schools. In addition, the Northwestern Evaluation Association (NWEA) test, an independent test used to assess student achievement and gauge performance, is administered three times per year to all (MS)2 students.
EXTENDED ENRICHMENT
(MS)2 has an extensive Extended Enrichment program designed to peak the interest level of every student. From 3:30 PM to 4:30 PM, Monday through Thursday, your child will engage in activity-‐based learning that supports the core content areas and/or the elective courses. Extended Enrichment is a mandatory part of the school day for all students.
Extended Enrichment club opportunities vary each year based on the dynamic individuals and organizations that we work with. Club options include: ● Architecture Club ● Science Exploration Club ● Engineering ● Broadcast Media ● Yearbook Club © Howard University Middle School of Mathematics and Science - revised 7/2015
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● ● ● ● ● ● ● ● ●
Team Sports Performing Arts Spelling Bee Achievements in Manhood (AIM) Young Voices (Choir) Band Visual Arts Who Wants to be a Millionaire (Business Club) Girls, Inc.
STUDENT SUPPLIES We recommend that students bring the following to school each day; ● 2 ballpoint pens, blue or black ink ● 2 pencils, mechanical optional ● 1 yellow highlighter pen, any size tip ● 1 or 2 three-‐ring binders with plain front cover and appropriate amount of loose leaf paper ● 6 subject dividers with the pocket folders ● Graph paper ● Ruler Additionally, teachers will make specific requests throughout the year.
STUDENT SUPPORT SERVICES
DEPARTMENT OF STUDENT SUPPORT The Department of Student Support provides opportunities for academic and social development, assists students with basic academic requirements, and serves to motivate students toward the successful completion of their middle school education. The Department of Student Support also provides instruction in basic study skills, tutorial services, academic and personal counseling, assistance in applying to high school programs, mentoring, and specialized services for students with special needs. The Department of Student Support consists of the Dean of Students, School Counselors, Social Worker, Special Education Coordinator, and Behavior Specialists.
STUDENT PROBATIONARY POLICY
Howard University Middle School of Mathematics and Science promotes a level of expectations for all students that endorses excellence, respect, discipline and responsibility. A review of each student’s performance may result in the assignment of academic or behavioral probation should a student fail to meet the required expectations. Any student that fails to maintain at least a 70% grade point average in each class will be placed on academic probation. A student who receives multiple disciplinary referrals may be placed on behavioral probation (See “Student Behavior Policy” for more information). This probationary period will be assigned semi-‐quarterly and will continue for the following quarter. © Howard University Middle School of Mathematics and Science - revised 7/2015
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At the beginning of each probationary period and by grade level, an (MS)2 administrator will meet with the parent(s) of children who have been placed on probation for that specific period. During such meetings, a student-‐specific improvement plan will be distributed to the parents. It is the responsibility of the parent and student to abide by the guidelines of the plan for the duration of the probationary period and to contact school officials should further assistance be required. Please note, regardless of whether or not a student makes progress before the end of his/her probationary period, he/she is required to abide by the terms of the improvement plan for the duration of the probationary period. At the end of each quarter, the administrator will review the academic/behavioral progress of each student who has been placed on probation. Students that have increased the grade point average in the area of need to at least a 70% and/or have met the terms of their probation will no longer be on probation. Students that have not maintained that level of academic expectation of a 70% grade point average and/or continue to earn behavioral demerits may receive further consequences, including expulsion.
STUDENT DRESS POLICY (MS)2 maintains a strict dress code policy. All students must wear the required uniform attire everyday. A signed contractual agreement regarding the school's dress code policy will be a part of your child's file. Violation of the dress code policy will result in disciplinary action by the administrative team, which will include a conference with the parent/guardian. Students arriving to school out of uniform will be sent directly to the senior behavior specialist, who will document the uniform violation and provide the student with any appropriate uniform attire. Students will receive three uniform passes per semester. After three uniform violations, students will not be allowed to return to school until they are in full uniform. Students will also lose all dress down privileges for the remainder of the semester. Repeated violations could also warrant suspension and expulsion. All students must wear the (MS)2 uniform to school and to school related events, unless otherwise informed. To be in compliance with the uniform policy, the (MS)2 student must be attired in the following: ● (MS)2 logo polo shirt in navy blue, or red;* ● Navy blue or khaki pants or skirts (During the spring and summer seasons, students may also wear navy blue or khaki shorts -‐ not to exceed one inch above the knee.); ● Socks: solid color socks (no patterned, or fishnet stockings); ● Shoes (ALL BLACK-‐ including solid black soles and laces): open toe, high heel shoes, and open heel, i.e. crocs, are not allowed; ● Belt: solid black or solid brown (only required if pants or skirt have belt loops); ● (MS)2 logo sweater in navy blue; ● Stud earrings (Hoop earrings are not allowed.); ● Headband: solid red, white, blue or black (no patterned headbands) *Shirts must be tucked in at all times. Except for stud earrings, students are not allowed to wear jewelry of any kind, or armbands, wristbands, hats, scarves, gloves, vests and bandanas during the school day. Make up is not allowed. Lip balm should be clear ONLY. Students are also discouraged from wearing nail polish.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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STUDENT SUPPORT SERVICES TAG DAY/DRESS-‐UP DAY POLICY
Occasionally, (MS)2 relaxes the dress code policy and sponsors TAG Day and Dress-‐up Days. These days are announced in advance and students are permitted to dress in casual or dress-‐up attire respectively. Please note: Students who do not participate are required to wear the full school uniform. The criteria for student attire for these TAG days are as follows: 1. Students are to wear appropriate clothing that is not too tight, nor too short (i.e. does not exceed one-‐inch above the knee), too scant (i.e.. halter tops, strapless tops, shoe-‐string tops, tops that bear the stomach), or too baggy (i.e. below the waist). 2. Students are to wear clothing that is void of vulgar and inappropriate images and language. 3. Students may wear age-‐appropriate jewelry. 4. Students should refrain from wearing heels that are more than an inch high. Criteria for attire on these Dress-‐Up days includes TAG day attire guidelines as well as the following: 1. Students are to wear age-‐appropriate, professional clothing that is appropriate for church-‐like or business functions. (“After-‐five” attire or high heels (over 2’) is not acceptable.) 2. Students may not wear t-‐shirts, jeans, sweatpants, or leggings. Other attire guidelines may be provided for themed TAG days as appropriate. *Students with multiple uniform violations and/or disciplinary infractions may not be allowed to participate in tag days.
STUDENT BEHAVIOR POLICY The (MS)2 discipline policy helps to establish an environment in which students’ basic rights are guaranteed and responsibilities are clearly understood. Mutual respect, responsibility, and consideration for others are key values at (MS)2. We encourage students to be responsible for their actions, to use good judgment, and to be kind and honest to everyone regardless of similarities or differences. Please know that violence and abuse, of any kind, imposed upon any student, teacher, employee, or volunteer will not be tolerated. The (MS)2 ZERO TOLERANCE POLICY applies to: ● Assault; ● Cheating; ● Destruction of (MS)2, Howard University, or personal property of others; ● Fighting; ● Inappropriate behavior on the HU shuttle bus, Metro bus, or subway; ● Inappropriate behavior and/or written communications that contradict the values of (MS)2; ● Possession of pornographic material; ● Possession of tobacco, alcohol or drug products; ● Possession of weapons; ● Theft; ● Threats, bullying (including cyber bullying), and harassment; ● Use of profanity; ● Vandalism. © Howard University Middle School of Mathematics and Science - revised 7/2015
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All acts of violence and threats will be taken seriously. Parents/guardians will be contacted and procedures will immediately be implemented to determine appropriate disciplinary action. For serious infractions, a student may be suspended or expelled from (MS)2. Also, legal action may be taken.
INFRACTION BY LEVEL: Level 1 ● ● ● ● ● ●
Disciplinary Procedures
Classroom disruption Eating/drinking outside of cafeteria Insubordination Tardy to class Uniform violations Possession of electronic device
Level 2 ● ● ● ● ● ●
Academic Dishonesty/Cheating Cutting class Disrespect to any (MS)2 personnel Inappropriate language/Profanity Rude, disrespectful or discourteous behavior towards others on or off campus Inappropriate use of classroom technology
Level 3
● Assault ● Bullying (including Cyber bullying) ● Failure to report any threats or behaviors, which may compromise the safety and well being of members of (MS)2 ● Forgery ● Inappropriate use of technology to include sending threats/inappropriate pictures via social media or text message, and/or recording fights/verbal altercations ● Leaving school grounds without written permission from parent/guardian ● Physical fighting, verbal assault, intimidation, or threats (written or verbal, direct or indirect) ● Skipping detention, Homework Scholars Hall, or any other disciplinary sanction
Level 4
● Use/possession of tobacco in any form on school property, immediate vicinity or field trips ● Possession or use of any form of drugs or alcohol on school property, the immediate vicinity, or at school-‐sponsored activities on or off campus** ● Defacing or deliberately damaging any property ● Possession or use of weapons, ammunition or items that reasonably could be construed to be weapons** ● Possession of pornographic material ● Vandalism ● Sexual harassment ● Stealing
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STUDENT SUPPORT SERVICES ● Any behavior or illegal act on or off school property, that brings disgrace to (MS)2 **In this case, the proper authorities will also be notified. Administration reserves the right to search purses, backpacks, personal belongings, and lockers for
items not permitted in school, on campus, or in the classroom. ACTION BY LEVEL OF INFRACTION:
Infractions and consequences will be processed by level based on the following format:
Level 1
● 3 processed referrals-‐ Detention ● 6 processed referrals-‐ Detention/Other Intervention ● 9 processed referrals-‐ Parent/Guardian Meeting and Probation
Level 2 ● 2 processed referrals-‐ Detention ● 4 processed referrals-‐ Detention/Other Intervention ● 6 processed referrals-‐ Parent/Guardian Meeting and Probation
Level 3
● 1 processed referral-‐ Suspension (In or Out of School) and Probation ● 2 processed referrals-‐ Suspension, pending expulsion
Level 4 ● Automatic suspension, pending expulsion NOTE:
● Parents/guardians will be notified at every juncture of the discipline process. ● In addition to the aforementioned discipline procedure, the Dean of Students will actively refer students to the counseling department and/or other appropriate entities in and out of the school building to ensure the student’s needs are being met. ● An offense may be upgraded to a higher level of offense if the conduct is: (1) a repeat offense, (2) one of multiple offenses committed within a school year, (3) accompanied by disrespect, dishonesty, willfulness, and/or lack of remorse, or (4) committed under circumstances indicating a flagrant disregard for (MS)2’s standards, personnel, or values.
Detention:
● After school detention will be held from 4:35 pm – 5:15 pm, Monday through Thursday, and 3:35 pm – 4:15 pm on Fridays.
The Dean of Students or a Behavior Specialist will notify students when they are assigned detention. Parents will be notified when the student receives infractions that result in disciplinary action. If the student is enrolled in a required academic intervention that runs concurrent with detention, detention © Howard University Middle School of Mathematics and Science - revised 7/2015
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may be assigned for a later date. A student who receives excessive infraction points may be placed on probation after the Dean of Students has notified the parent/ guardian. No unexcused absences from detention will be accepted. A student who does not serve detention or any other disciplinary consequence will be suspended. Notification of the suspension will be made by phone to the parent/guardian by the Dean of Students. The student is responsible for completing any quizzes, tests, and/or class work missed or due the day of suspension within 3-‐5 school days of their return to school.
RESTORATIVE PRACTICES Restorative practices is an integrative framework of practices that facilitates a strong school culture through proactive and reactive processes. Proactive practices include a large emphasis on relationship building and social and emotional intelligence through the formation of classroom discussion circles. Through proactive circles, teachers can facilitate a space to check-‐in with students and discuss relevant topics pertaining to classroom culture and academic progress. Reactive circles, executed within the classroom and within the disciplinary process, allows for the collaboration of students, staff members, and parents to address and rectify situations that have caused harm to the school community. Justice is achieved through reflective questioning of all involved parties and active problem solving.
(MS)2 Social Emotional Course: The (MS)2 social emotional course will be utilized as a major reactive
tool to address student behavior. The course will serve as a major character education-‐based intervention for students who display behaviors that are inappropriate or unsanctioned based on (MS)2 policies. The instructor will focus on helping students understand their role in the (MS)2 and larger communities and the responsibility that goes along with that. The class will run concurrent with Extended Enrichment from 3:30 pm -‐ 4:30 pm, Monday through Thursday, and will last until 5:15 pm. Students will be assigned the course for a predetermined number of days and must successfully navigate the classes to the instructor’s satisfaction or they may risk having their required time in the course extended or be subject to other disciplinary sanctions.
DISCIPLINARY PROBATION Once a student earns multiple disciplinary referrals, the student will be placed on Disciplinary Probation, depending on the violation (See “Action by Level of Infraction”). A student on disciplinary probation may not participate in co-‐curricular activities or field trips. All students placed on probation will be enrolled in the (MS)2 Social Emotional course for the duration of their probationary period. At the end of the probationary period, the student’s records will be discussed by the Senior Administration to determine the need for further action or for the termination of the probation. If a student on probation receives further disciplinary notices, the student and the student’s parents/guardians must meet with members of the Senior Administration regarding further action.
SUSPENSION The gravity and the extent of the violation of the discipline code will determine the length of the suspension. If a student is suspended at the conclusion of the suspension upon return to school the student and parent must participate in a reentry/restorative conference. However, the restorative conference may take place prior to the start of the suspension term. The Dean of Students will conduct the conference along with the School Counselor or Social Worker. During the conference a parent/guardian must be in attendance. © Howard University Middle School of Mathematics and Science - revised 7/2015
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STUDENT SUPPORT SERVICES EXPULSION A student may be expelled from school when the student has violated the Zero Tolerance Policy or when the student has manifested a continued unwillingness to abide by the school’s regulations, including violation of the terms of his/her behavioral or academic probation.
HEARING PROCESS If a student is suspected of conduct warranting serious disciplinary consequences, the student will be suspended from school until a meeting is held with the Dean of Students and parents/ guardians. If the situation calls for further consideration, the parents/guardians may request a meeting with the Dean of Students. The student will remain suspended from school until a final decision is rendered. Students suspended less than 11 days may appeal their suspensions to the Principal or the Dean of Students no later than two school days following the receipt of the notice of suspension. Appeal requests may only be made by the child’s parent or guardian and may be made in writing. Upon receipt of the request, a hearing will be scheduled. At the end of the hearing, the school hearing officer will render a final decision based on any evidence presented. The contents of said hearing, including the final decision will be submitted to the parent/guardian one day after the hearing.
DUE PROCESS Students suspended for 11 days or more or who have been expelled will have a disciplinary hearing scheduled through the office of the Dean of Students. Hearings will be scheduled for no later than four school days after a notice of disciplinary action is sent to the parent/guardian. Hearings may be postponed for up to five days upon request of the parent/guardian, where the postponement is necessary to prepare for the hearing. A notice of the date, time, and location of the hearing will be sent through the office of the Dean of Students. Students will be placed on suspension until the proceedings are concluded. The hearing will be closed to the public unless the parent or guardian requests an open hearing. In the hearing, the student and parent/guardian has the right to have a representative. In addition, the family has the right to question or challenge any evidence presented by school officials. A representative designated by school official (Executive Director, Principal, or Dean of Students) will ensure that the proceedings are conducted in a fair and orderly manner and that all due process procedures have been followed or waived. The proceedings will be recorded for the school’s records, which will be made available to the parent/guardian upon request.
SAFETY POLICY
It is the goal at (MS)2 to ensure that all students and staff are safe while in the school building, as well as in close proximity to the campus. The school does not sanction any conduct from students, employees, parents/guardians, or volunteers that interferes with any individual’s academic or professional performance or creates an intimidating, hostile or offensive environment for work or study. Actions contrary to this policy will result in disciplinary action, up to and including dismissal, expulsion and legal intervention. Currently, the following policies are in place to ensure a safe school environment: © Howard University Middle School of Mathematics and Science - revised 7/2015
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●
● ● ● ●
Visitors must sign-‐in at the security desk upon entering the building and will be asked to show government-‐issued photo identification. All visitors will be issued a badge that must be worn for the duration of the visit. A staff member escorts visitors, with appointments, to their meeting venues. Students are not allowed to carry backpacks and other book bags to class. All student backpacks are to be stored in assigned lockers and/or cubbies. Students are not allowed to leave the building without written permission from the parent/guardian of record. They must be signed-‐out and picked up in the main office. Students are prohibited from engaging in any activities that could impede their safety or the safety of others, i.e. running, playing, fighting, etc. Students are not permitted out of the classroom without a pass.
● We also suggest that you review safety precautions for your child to observe while coming to and from school. These include, but are not limited to: ● Traveling with at least one other student; ● Going directly to school and coming directly home (or other specific destination) without stopping at stores and carry-‐outs; ● Refraining from interacting with strangers en route to and from school; ● Refraining from getting in cars with strangers for any reason; ● Staying alert, focused and aware of their surroundings; Refraining from playful and disruptive behavior while walking, in the Metro stations, or riding the train, bus, and/or Howard University shuttle.
STUDENT USE OF THE SCHOOL TELEPHONE Students will be allowed to use school telephones to make essential calls to their parents/guardians during the school day. However, the student must get permission from the teacher/staff member in charge. A written note or pass is required to use the phone. Parents should communicate with students through the main office during the school day. However, we urge parents to try to anticipate any needs of their children to avoid having to communicate with them during the school day.
ELECTRONIC DEVICE POLICY
During school hours, students are not permitted to use their cell phones or any other personal electronic device. If there is an emergency, students will be allowed to use a school telephone. All electronic devices must be turned off and stored in the locker until dismissal time. Violation of this policy will result in the device being confiscated by a staff member and given to the front office. The device will only be returned to the parent. We are also requesting that students refrain from bringing items, such as iPods, MP3 players, and electronic games to school, as well as other toys and gadgets that can be distracting to other students. We are aware that many students use these items to entertain themselves on their way to and from school. While this may be the current trend, we urge you to remind your child that they need to stay focused and aware of their surroundings at all times and not be distracted by listening to their favorite tunes or playing their favorite games. Any electronic devices must be stored in the student’s locker during the school day. © Howard University Middle School of Mathematics and Science - revised 7/2015
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STUDENT SUPPORT SERVICES If a student is found in possession of such an item, including cell phones, in school and/or on field trips, it will be confiscated by a staff member and given to the front office personnel. If an item is confiscated, the following will apply: ● 1st Offense – The item will only be returned to the parent/guardian after school (12:30 or 3:30 pm) on the Friday of the week from which the item was confiscated. ● 2nd Offense -‐ The item will only be returned to the parent/guardian between 4:30 PM -‐ 5:00 PM at the end of the quarter (a date will be determined a week prior to the end of the quarter) in which the item was confiscated. ● 3rd Offense -‐ Item can be retrieved by parent/guardian from the main office on the last day of the school year in which the item was confiscated. *Please note, parents and students must comply with the policy in order to remain part of the (MS)2 school community.
LOCKER POLICY Each student will be assigned a combination locker. Each student should remember his/her combination and not reveal it to any other students. Please note that assigned lockers are still the property of the school, and the school administration has the right to open any locker when necessary. Lockers are to be used to store school materials and supplies. In addition, all valuable items must be stored in the locker. Unfortunately the lockers are small, resulting in students having to store their outerwear and book bags in the “cubbies” located in their homerooms. It is essential that you label all of your child’s belongings, including book bags, since there is the possibility that students may have the same/similar items. Students are only allowed to use their lockers before school, before lunch, after lunch, and after school. Therefore, it is essential that you emphasize the importance of being organized with your child. Each child needs to make certain that they have all the materials needed for the morning classes in the morning and the afternoon classes in the afternoon. Students will not be allowed to return to lockers to retrieve items left behind once the locker periods have ended. (MS)2 personnel are not responsible for any lost or stolen items that should be stored in the locker.
LOANED SCHOOL RESOURCES POLICY The parent/guardian is required to sign a “school resource form” for every school-‐owned resource that is loaned to your child. These resources can include laptops, textbooks, calculators, novels, etc. The signed form represents a contract between the school and the parent/guardian. It states that you assume responsibility for the issued resource and if it is lost or damaged, you are responsible for paying the replacement cost of that item. At the end of the year, students are to return all issued books and other materials in good condition or pay the replacement cost. Final report cards and transcripts may be withheld pending compensation for items that have not been returned or items that are damaged. Please note that all 8th grade students must settle all outstanding debts to participate in the promotional exercises. © Howard University Middle School of Mathematics and Science - revised 7/2015
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Generally, students are expected to bring their books and other issued resources to class everyday; however, in some cases, classroom sets of textbooks are available, which enables students to keep their assigned books and materials at home. Students will be informed if this is the case.
HEALTH SERVICES: HEALTH SUITE/SCHOOL NURSE
(MS)2 has a full-‐time nurse on staff and a fully equipped health suite. Our nurse oversees the daily health issues of all students. It is up to the parent/guardian to fully disclose any medical condition(s) about your child to the school nurse prior to the opening of the school each year, and/or present such information at any time a medical condition arises. This includes information about allergies, special diets, or any physical impairment. The school nurse is the contact person for such information and may be reached through the main office phone number. The nurse will assume responsibility for appropriate communication to the teaching and support staff. Medications/Medical Concerns: Neither prescription nor over-‐the-‐counter medications can be dispensed to a student by the school nurse without a completed release form signed by the child’s doctor. The form for school-‐distributed prescription medication is available from the nurse or in the school office. Also, at no time is a student to carry either a prescriptive or over-‐the-‐counter medication – including headache or pain relievers – in school. In the event that your child requires a specific medication, the medication and proper documentation must be immediately turned in to the nurse upon arrival to school. Finally, if your child is ill or contagious, it is in his/her best interest and the best interest of the other students that he/she is not sent to school.
RESTROOM POLICY
Students are encouraged to use the restroom during their independent time (before school, during the lunch period, freecess, and after school). Students will be allowed to use the restroom during class time. However, to help with the transition of students into and out of classes, we ask that they refrain from entering the halls to go to the restroom during the first and last 10 minutes of class unless it is an emergency. A log of student restroom usage is maintained for data purposes and to track students who may be abusing restroom privileges. Parents/guardians are asked to inform the school nurse if their child needs special consideration for using the restroom for a temporary problem. If there is a chronic condition, a doctor’s note stating such must be on-‐file with the nurse who will confidentially inform teachers of this medical situation.
TRANSPORTATION
We are privileged that Howard University has granted (MS)2 students permission to travel on the Howard University shuttle buses to and from the campus at no cost. These shuttle buses make stops in locations around the Howard University community including both Metro stations nearest the university. To locate other stops that may be convenient to you, please check the Howard University website. If your child rides the shuttle, please remind him/her that this is a privilege and that proper decorum is expected at all times. Inappropriate behavior on the shuttle can result in your child being banned from using it in the future. © Howard University Middle School of Mathematics and Science - revised 7/2015
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STUDENT SUPPORT SERVICES Additionally, (MS)2 students are expected to demonstrate proper behavior in public places both before and after school. This is particularly true for large groups of students waiting at bus stops and in Metro stations. When wearing the school uniform, our students can easily be identified as (MS)2 students. We want our students to be model citizens who, by their decorum, attract others middle grade scholars to (MS)2.
CAFETERIA AND MEALS All students are expected to respect the rights of everyone during the breakfast and lunch periods. Students are to stay seated during meal times and use conversational tones when speaking with friends. Students are responsible for ensuring that their eating area is clean before leaving. Students should use the restroom during their lunch period to avoid restroom interruptions during class time. Please remind your child that following lunch period, he/she must arrive at their next period on time and that tardiness will not be tolerated. Catered breakfast and lunch are available daily, including early dismissal days. Parents/guardians must submit a completed lunch application to determine if your child qualifies for free or reduced meals. If your child does not qualify for free or reduced meals or he/she prefers not to eat the school breakfast and/or lunch, then they may bring their meals from home. Also, microwaves are available in the cafeteria for student use on a first-‐come, first serve basis. (MS)2 has adopted the Healthy Schools Act. Therefore, students/parents are not allowed to bring any unhealthy food into the building for celebrations (i.e. Birthdays). Any foods brought into the building for the consumption of other students will be confiscated and discarded by an administrator.
COMMUNICATION WITH (MS)2
PARENT RESPONSIBILITIES
NOTE: Remember that you, the parent/guardian, are responsible for ensuring that your child is in school and on time every day. Make it a habit to check home assignments to ensure that they are complete and done well. We also suggest that you stay in touch with teachers/staff using any of the ways provided: It is easy to –
MAINTAIN COMMUNICATION WITH (MS)2 ONLINE WITH
PowerSchool
http://powerschool.universitymiddleschool.org/public/ PowerSchool is a fully integrated, web-‐based, cross-‐platform student information system. PowerSchool gives you the ability to stay abreast of student progress – with email updates and online access to schedules, grades, homework, attendance information, and teacher comments. © Howard University Middle School of Mathematics and Science - revised 7/2015
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Login instructions will be provided.
Studywiz http://studywiz.universitymiddleschool.org Studywiz provides an online space where educational content of all types is collected, organized, and managed to create an enriched learning environment and curriculum for students. Studywiz gives teachers a unique tool for elevating instruction through personalized, collaborative and interactive learning and real-‐time assessment and results, and it supports parental participation in learning. Login instructions will be provided.
Staff contact information can be found on the school’s website: http://www.howard.edu/ms2/
ADVOCACY Parent, Teacher, Administration Conferences: You are encouraged to obtain information about
your child using the ways presented in the “COMMUNICATION WITH (MS)2” section of this handbook. As you review this information, we invite you to arrange for conferences with your child’s teachers through our parent liaison to gain even more insight into how well your child is performing. Being informed will enable you to play a more significant role in assisting your child’s teachers in addressing concerns and in maintaining success. A key indicator of student success is directly linked to parent/guardian involvement and support. Even when things are going well for your child, it is encouraging for him/her to know that both parents and teachers share a mutual concern about the child’s well-‐being and academic successes. Be certain to check the school calendar for the dates and times of the formal parent-‐teacher conferences. These occur at the midpoint of each quarter. During these conferences you are afforded the opportunity to visit with all your child’s teachers in one day. These conferences are scheduled at times that accommodate work schedules of parents/guardians.
Parent Inquiry Request: For all general concerns, meeting requests and other requests for
administrative intervention that require follow up, we encourage you to complete the “Parent Inquiry Request Form” found on the (MS)2 website and at the link below. Once submitting the form, the Parent Liaison will contact you within 48 hours to work with you to resolve any issues or concerns you have in a timely manner. http://www.jotformpro.com/form/51095925250959
GRIEVANCE POLICY AND PROCEDURE
© Howard University Middle School of Mathematics and Science - revised 7/2015
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PARENT RESPONSIBILITIES It is the policy of Howard University Middle School of Mathematics and Science that all employees, students, parents, and visitors have the right to voice their complaints or grievances about matters pertaining to its school.
Howard University Middle School of Mathematics and Science recognizes the meaningful value and importance of full discussion in resolving misunderstandings and in preserving good relations between all (MS)2 stakeholders. Accordingly, the following grievance procedure should be employed to ensure that complaints receive full consideration.
1. WHAT MAY BE GRIEVED Howard University Middle School of Mathematics and Science’s grievance process should be used as follows (1) to deal with complaints and concerns pertaining to the educational environment, employment arrangements, or interpersonal conflicts; and (2) to resolve complaints of discrimination and harassment based upon race, color, religion, creed, sex, national origin, age, disability, veteran status, sexual orientation, or otherwise.
2. WHO MAY GRIEVE The procedures set forth below may be used by grievants who are employees, students, parents, or visitors.
3. OTHER REMEDIES The existence of this procedure does not bar grievants from also filing in other forums to the extent permitted by state or federal law.
4. INFORMAL GRIEVANCE Grievants are encouraged to discuss their concern or harassment complaint promptly and candidly with their immediate supervisor, the Principal or Head of School.
5. FORMAL GRIEVANCE Within sixty (60) days of encountering the harassment, discrimination, or complaint that is the subject of the grievance, a grievant shall file a written notice with the school Principal or with the Executive Director. Grievants may use the Grievance Form, which is attached hereto and is also available online from the school website, or from the Principal or Executive Director. The written notice shall identify the nature of the complaint, the date(s) of occurrence, and the desired result, and shall be signed and dated by the person filing the grievance. In the event the legal guardian or parent of a student is filing a grievance, the student and the legal guardian and/or parent shall sign and date the grievance. The Principal and the Executive Director can be reached at the contact information provided below.
The Principal or Head of School will immediately initiate an adequate, reliable, and impartial investigation of the grievance. Each formal complaint will be investigated, and depending on the facts involved in each situation, will be decided after receiving information from the appropriate individuals. Each investigation will include interviewing witnesses, obtaining documents, and allowing parties to present evidence.
All documentation related to the investigation and discussions held in this process are considered EXTREMELY CONFIDENTIAL and are not to be revealed to or discussed by any participant with persons not directly involved with the complaint, with its investigation, or with © Howard University Middle School of Mathematics and Science - revised 7/2015
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the decision making process. This provision does not include discussions with governmental authorities.
Within five (5) business days of receiving the written notice, the Principal or Head of School shall respond in writing to the grievant (the “Response”). The Response shall summarize the course of the investigation; determine the validity of the grievance and the appropriate resolution.
If, as a result of the investigation, harassment, or a valid grievance is established, appropriate corrective and remedial action will be taken.
APPEALS If the grievant is not satisfied with the Response, the grievant may appeal in writing to the Howard University Middle School of Mathematics and Science Board of Directors (or designee) within thirty (30) days of the date of the Response summarizing the outcome of the investigation. The written appeal must contain all written documentation from the initial grievance and the grievant’s reasons for not accepting the Response. The appeal, in letter form, may be sent to Howard University Middle School of Mathematics and Science Board of Directors at 2400 Sixth Street, N.W. Room 302 Washington, DC 20059.
Within fifteen (15) days from receiving the written appeal, the Board Chair (or designee) will respond in writing to the appellant as to the action to be taken and the reasons therefore.
PROHIBITION AGAINST RETALIATION Howard University Middle School of Mathematics and Science pledges that it will not retaliate against any person who files a complaint in accordance with this policy, or any person who participates in proceedings related to this policy.
Additionally, Howard University Middle School of Mathematics and Science will not tolerate any form of retaliation against any person who makes a good faith report or complaint about perceived acts of harassment, discrimination, or concern, or who cooperates in an investigation of harassment, discrimination, or a concern. Any person who is found to be engaging in any kind of retaliation will be subject to appropriate disciplinary action.
MODIFICATION Howard University Middle School of Mathematics and Science may approve modification of the foregoing procedures in a particular case if the modification (a) is for good cause, and (b) does not violate due process rights or policies of Howard University Middle School of Mathematics and Science. © Howard University Middle School of Mathematics and Science - revised 7/2015
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CONTACT INFORMATION
HEAD OF SCHOOL
HUMAN RESOURCES
Head of School 405 Howard Place, NW Washington, D.C. 20059 (202) 806-‐7725
Leslie Boler Director of Human Resources 405 Howard Place, NW Washington, D.C. 20059 (202) 806-‐7725
© Howard University Middle School of Mathematics and Science - revised 7/2015
BOARD OF DIRECTORS Board of Directors H. U. Middle School of Mathematics and Science 2400 Sixth Street, N.W., Room 302 Washington, D.C. 20059 (202) 806-‐2530
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GRIEVANCE FORM FORM QUESTIONS Date of Complaint:
ANSWER TO FORM QUESTION
NAME OF PERSON ON WHOM THE COMPLAINT IS BEING BROUGHT:
Relationship/Title:
NAME OF PERSON BRINGING COMPLAINT:
Address:
Phone:
SUMMARY OF COMPLAINT:
If others are affected by the possible violation, please give their names and/or positions:
Suggested Resolution:
Additional Relevant Information:
___________________________________________ SIGNATURE OF GRIEVANT
____________________________________________ SIGNATURE OF PERSON RECEIVING COMPLAINT
© Howard University Middle School of Mathematics and Science - revised 7/2015
_________________________ DATE
_________________________ DATE
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PARENT RESPONSIBILITIES
(MS)2 PARENTS IN ACTION
All parents/guardians are encouraged to be active participants in the (MS)2 Parents in Action. The (MS)2 Parents in Action provides parents/guardians with the organizational structure and network capabilities for families to work collaboratively in making (MS)2 one of the most effective schools in the nation. Check the school calendar for meeting dates and times.
VISITORS AND VOLUNTEERS
Upon enrollment, all parents agree to volunteer for at least five hours per semester in a school related activity. Information about upcoming opportunities will be shared on a monthly basis to give parents ample opportunity to fulfill their requirement. (MS)2 welcomes all visitors and volunteers. If you are coming to meet with a teacher or administrator about your child, or even as a volunteer, parents/guardians are strongly encouraged to call to schedule an appointment. If you are interested in volunteering, please contact the administrative assistant who will connect you to the volunteer coordinator.
All individuals entering the building must sign-‐in at the security desk and will be asked to show and turn in government issued photo identification prior to receiving a visitor’s badge. The badge must be worn for the duration of the visit and returned to the front office upon leaving. Children from other schools will not be allowed into the building unless accompanied by an adult. It is expected that all visitors will exhibit proper decorum while in the building.
LOST AND FOUND
You are reminded to label all of your child’s belongings. This will enable us to return lost items expediently. All unidentified “lost and found” items will be left at the lost and found area located at the security desk in the main lobby. Also, students are encouraged to check their classrooms for any misplaced items. At the end of each semester, unclaimed clothing will be donated to local charities. Finally, it is highly recommended that large amounts of money and/or valuables are not brought to school. The school will not assume liability if these items are lost or stolen.
UNIVERSAL PERMISSION SLIP A signed universal permission slip must be on file for your child. This permission slip grants permission for your child to participate in local field trips (District of Columbia, Maryland, and Virginia). It is our policy to notify parents/guardians in advance of all field trips; however, occasionally excursions may be unanticipated and may not permit advance notification. Thus, with this slip on file, your child will be able to participate in all activities.
© Howard University Middle School of Mathematics and Science - revised 7/2015
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Howard University Middle School of Mathematics and Science 405 Howard Place, NW, Washington, DC 20059 Phone: 202-‐806-‐7725 Website: http://www.howard.edu/ms2
© Howard University Middle School of Mathematics and Science - revised 7/2015
do something extraordinarytm 31
