Sponsorship Application Form Key Information Program Name: ______________________________________ Program Venue: ___________________ Program Start Date: _________________ About Your Organization Name Type of Organization Postal Address & Code Website Address Beneficiary A/C Name A/C Number Bank Branch Branch Address Bank Routing Code Registration Trade License Incorporation Certificate Social Welfare Certificate Registration Tax ID VAT Registration Contact Person for this program Position (e.g. director) Mobile Number Phone Number Email Address Facebook ID
Program End Date: ________________
Program Description 1. Type of your Program a. Sports/ Recreation
b. Arts/ Culture
c. Community
d. Other
________________ 2. Has this Program been held previously? a. Yes
b. No
If yes, where and when it was held: ________________
3. Did any Telecom or ISP provider contribute for this program earlier? a. Yes
b. No
If yes, who and when ___________________________
4. Briefly describe the Program, include key features of the proposed program such as date, venue, time etc: ______________________________________________________________________________ ______________________________________________________________________________
5. What is the timing and location? ______________________________________________________________________________ ______________________________________________________________________________
6. How the program link with GP Brand? ______________________________________________________________________________ ______________________________________________________________________________
7. Is there any direct link between target groups benefit and GP products/services? ______________________________________________________________________________ ______________________________________________________________________________
8. Who will join the program? Please define the audience level.
9.
a. Thana level
b. District level
c. National level
d. International Level
How long you have been organizing the program? a. First time
b. Second time
10. Can you arrange the program every year?
c. Third time or more
Yes / No
Potential Benefits for GP a. Naming Rights
Yes / No
b. Logo Usage
Yes / No
c. Number of Co-sponsor
_____________
d. Profiling/Branding in sq. ft
_____________
e. Speaking Opportunities
Yes / No
f.
(Print/ Radio/ Television/ Online / Outdoor)
Media Exposure of the program
g. Media Exposure of GP
(Print/ Radio/ Television/ Online / Outdoor)
h. Web Profile / Social Network
Yes / No
i.
Hosting Seminar/Competition/ Dinner _____________
j.
Award / Recognition
_____________
k. Selling Booth and its size
_____________
l.
_____________
Projector / LED Advertising
m. Mobile/ VAS Contents Promotion
_____________
n. Other: ______________________________________________________________________________ ______________________________________________________________________________
Program Attendance Category
Number
Day
Participants/Attendees Support Staff Media Spectators
Please explain how you have calculated these figures
_____________________________________________________________________________________ _____________________________________________________________________________________
Age group of the participants a. 15 – 25 years
b. 25 – 40 years
Income level of the majority of the invitees a. High
c. 40 – 70 years
b. Middle
c. Low
How can we define the participants? a. Student
b. Professional
c. Businessman
e. Farmer
f. Cultural community g. Sportsperson
d. Govt Officer h. Celebrities
Others________________________________
Is there any opportunity to hold specific activation for GP’s customer? a. Yes
b. No
If yes, please detail how: __________________
__________________________________________________________________________
Program Run Sheet Time – Day - Venue
Activity / Description
Responsible / Person
Program Publicity 1. Will the program be promoted or covered nationally? a. Yes
b. No
If yes, what are the campaign initiatives: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
If yes, detail the expected media coverage: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
2. How many press conference the Program will have: _______________________________ 3. Who will be key guest in this Program: a. Dignitaries
b. Opinion Leader
c. Govt Officials
d. Celebrities
Please specify Name & Designation: ____________________________________ 4. Please detail how you plan to market and publicize your Program, before during and after the activities? Also list the ways that Grameenphone will be recognized: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________
Program Budget Summary Please provide a budget overview, including income and expenditure Income Own Fund Sponsorship A Sponsorship B Grant A Grant B Ticket Sales Merchandising Stall Rent Other Total Income
Expenditure Venue Rent Production Materials Campaign/ Promotion Food Costing Breakfast/Lunch/Dinner Sound / Light / LED Stall / Caravan Entertainment / Artist Travel and Accommodation Event Communications Part Time Salaries Other Total Expenditure
Surplus/Deficit
Potential benefit for other co-sponsors a. Branding b. Logo c. Speech d. Other: ___________________________________________________________________________ ___________________________________________________________________________
If the Program has taken place before, please enclose copies of previous publicity material/press cuttings.
Terms & Conditions:
Grameenphone will evaluate the proposal as per their policy and has all the rights to accept or reject the proposal. The total amount of sponsorship will be informed upon getting management approval and will be communicated through a written Purchase Order / Acceptance Letter through email. Payment will be settled after successful completion of the program, and we don’t pay any
advance.
Payment will be disbursed through A/C payee cheque/transferred to respective bank account within 70 working days of OTC submission date. o Required OTC Documents: Original Copy of Bill in English, which will include: Official seal , sign and date Beneficiary Name Bank Account Name Bank Account Number Bank Name Branch Name SWIFT Code, if available. Sponsorship amount NOC from Sponsorship Team VAT & Tax Opinion from Finance Respective VAT Record, Challan/Mushok 11 (if applicable) Partner / Supplier Number Duly fill up payment sheet Duly fill up vendor sheet We do not transfer any amount to any personal account. VAT & AIT is applicable on any sponsorship amount as per government rule. We expect organizer / partner submit bill within 10 (Ten) working days after completion of the event, we do not process bill that is submitted after 90 (Ninety) days of event completion date. We don’t sponsor the programs that match the followings: o No clear fit with “Go Beyond” o Conflict with competitors brand profile o More than five co-sponsors / partners o Souvenir or any promotional publications o Donation / Fund Raising / Charity o Politically / Religiously Aggressive/Sensitive Program o Individual Effort of any artist / singer / sportsman o Study Tour / Blood Donation / Reunion o Annual General Meeting / Election o No sync between program modality and organizers profile
o Less than 60 days program lead time We expect to have Grameenphone’s logo presence in all communications of this event as per sponsorship rights. Any public usage of GP logo requires prior approval from Grameenphone’s end to ensure proper brand guideline. Therefore, you are requested to take the necessary approval of all design containing Grameenphone’s logo before final output. Our feedback lead time on any creative is 72 hours. A detail report (pictures, number of participants, spectators, media coverage, GP’s activity and relevant record) is required within 48 hours of the event completion. In case of media coverage, please provide detail media clippings within five days after completion of the event. We expect you to ensure that no other organization involved in telecommunications, ISP and any other relevant business would be present in any form in the program. In case of other co-sponsors / partners, their role, engagement and benefits will be disclosed in detail to avoid any confusion and conflict of interest. We also expect that the contribution of the sponsor is duly acknowledged during the program.
This is an official documentation of the sponsorship and any sort of deviation would be considered as breach of contract, which may be resolved with a monetary penalty. Declaration: I, on behave of the organization is the authorized contact person for this particular program. I read all the points of this application and provided information which is true and correct. I also acknowledge that the contribution of GP for the program is subject to the terms and conditions mentioned in this form. I accept and agree to follow the terms and conditions.
Signature Date & Seal Full Name Mobile Email For any clarification please feel free to contact Sponsorship Team during business hour:
[email protected]; Phone +8802-9882990
