SOUTHEASTERN PENNSYLVANIA TRANSPORATION AUTHORITY ASBESTOS AND LEAD ABATEMENT SERVICES SCOPE OF WORK I.
General Information: The Southeastern Pennsylvania Transportation Authority (SEPTA) is soliciting a qualified company to provide asbestos and lead abatement services for a three year period. The work defined in this specification is to provide the removal of asbestos containing materials and/or lead based paint at any location throughout SEPTA.
Definitions ACM: asbestos containing materials LBP: lead based paint API: Asbestos Project Inspector OSHA: Occupational Safety and Health Administration EPA: U. S. Environmental Protection Agency PAL&I: Pennsylvania Department of Labor and Industry PADEP: Pennsylvania Department of Environmental Protection PennDOT: Pennsylvania Department of Transportation DOT: U. S. Department of Transportation City: The City of Philadelphia AMS: Air Management Services NESHAP: National Emissions Standards for Hazardous Air Pollutants NFPA: National Fire Protection Association HASP: Health and Safety Plan SDS: Safety Data Sheets HEPA: High-efficiency Particulate Air AC: Alternating Current DC: Direct Current Facility Location: Any SEPTA Location. This can include but is not limited to SEPTA facilities, yards, tunnels, right-of-ways, cable vaults, substations, manholes and confined spaces. Work hours: anytime on a project to project basis. Provide: Arrival to the site within a specified amount of time after being contacted by SEPTA, assessing the scope of work needed to obtain the materials needed, production of proper notifications, mobilizing the labor needed, and conducting removal activities.
Page 2 Asbestos and Lead Abatement Services Emergency Service: A project that has to be addressed within 24 hours or less. The Contractor shall respond to the SEPTA Project Manager within one hour. When contacted by SEPTA for a service, the Contractor must respond to the site to assess and begin the removal activities within the timeframe designated by the SEPTA PM. Work: Any and all labor, supervision, service, materials, machinery, equipment, tools, supplies, insurance, disposal and facilities necessary to provide the removal services per the terms and conditions of the Contract. Labor Cost: Direct wages with fringe benefits, and payroll taxes paid by the Contractor. This shall be based on an hourly man hour rate per employee and subject to the following guidelines: SEPTA shall not pay travel time to and from the site. SEPTA shall not pay a shift premium SEPTA shall not pay a night differential SEPTA shall not pay a vehicle fee SEPTA shall not pay a fuel charge SEPTA shall not pay for site visits to assess the scope of work III.
General Requirements: Bidders must solely perform all abatement and removal activities requested by the SEPTA Project Manager. Bidders shall provide Time and Material (T&M) rates at the time of bid. Bidders must have at least five years’ experience performing commercial and/or industrial asbestos and lead abatement and must provide documented evidence of this experience. The Bidders must also demonstrate experience in performing asbestos abatement activities on high voltage equipment under live conditions. Some work locations related to this contract will be performed under live conditions. The equipment will be energized at all times, up to 700 volts DC and or 13,200 volts AC. Also, the contractor must demonstrate experience working in an electrical underground environment (manholes and confined spaces). Bidders must provide SEPTA with three customer references with address and telephone numbers for projects of similar size and scope of work which the contractor serviced in the past year at the time of bid. Bidders shall have and maintain, during the performance of this Contract, any and all permits, licenses, certifications, accreditations, and other qualifying credentials required by law, regulations, ordinance, or Contract specifications at the time of the bid submission for conducting business in Pennsylvania, New Jersey, and Delaware. Said documents must be submitted with bid documents at time of the bid submission. Bidders shall comply with all Local, City, State, and Federal regulations, including SEPTA policy and procedures including but not limited to OSHA, EPA, L&I, PADEP,
Page 3 Asbestos and Lead Abatement Services AMS, DOT, NESHAP, PennDOT, NFPA70e, New Jersey Department of Community Affairs, New Jersey Department of Environmental Protection, and Delaware Department of Health and Social Services, during the life of this Contract. Bidders shall furnish all labor, materials, supplies and equipment necessary to remove and dispose of all ACM/LBP. As part of the contract, the contractor is expected to provide PPE, equipment and tools to conduct the removal and abatement. Bidders must send all personnel who will be assigned to work in the tunnel or close to SEPTA’s track area to SEPTA’s Track Safety and Roadway Worker certification classes at no cost to SEPTA. SEPTA will provide this training as required. This is an eight hour class and is required prior to working in the tunnel or close to the track area. The certification is valid for one year. A current, valid certification must be maintained for all personnel who will be assigned to work in the tunnel or close to SEPTA’s track area for the duration of the contract. Bidders must ensure that only SEPTA track safety certified personnel are assigned to those locations that require work in the tunnel or close to the track area. Bidder shall provide his own service equipment including but not limited to fork lift truck, high reach, ladder, scaffolding or any other specialized equipment required to complete the services of this Contract. The Bidder must provide trained personnel for operating said equipment. Equipment must be kept in good working condition. Bidder must ensure workers are provided and don fall protection for said equipment. Bidder shall submit to SEPTA all SDS for all chemical products proposed to be used during the cleaning and removal activities for review. SDSs must be submitted within 10 calendar days after notification of being the lowest responsible bidder. SEPTA reserves the right to reject or refuse the use of any chemical product on property. Bidder shall maintain complete and accurate records relating to services performed for the SEPTA and shall retain those records for a minimum of three years following the expiration of the contract. Bidder shall implement all necessary work control procedures to ensure timely accomplishment of work, as well as tracking and reporting work in progress. The Bidder shall plan and schedule work to ensure material, labor, equipment, and supplies are available to meet the work requirements within the specified time limits and in conformance with the quality standards established. Bidder shall have the ability to respond and perform up to three project requests at the same time. Bidder shall be responsible for assigning sufficient personnel to the performance of this contract to ensure timely completion of all requirements. Staff reductions shall not be used as a rationale for services not being performed. Contractor shall ensure adequate staffing levels at all times.
Page 4 Asbestos and Lead Abatement Services Bidder must be able to provide emergency service to any SEPTA location at any time with potential short notification time (less than one hour). Bidders shall submit their OSHA incident Rate, Employee Modification Rate (EMR) and OSHA 300 log with bid documents. Bidder shall submit the name, address, and telephone number of the contact person authorized to handle project requests herein. SEPTA will provide third party air monitoring and API/ PA Building Inspector/Lead Inspector oversight for each project. This contract can be terminated at SEPTA’s convenience at any time for the duration of the contract. The Contractor shall provide a GFI panel for each project and/or generators when applicable. The Contractor shall supply any additional or temporary lighting required throughout the project. Any temporary electrical connections shall be performed by a licensed electrician and pre-approved by SEPTA. The Contractor shall notify SEPTA at least five days in advance of the project commencement so the necessary modifications can be made to the HVAC and electrical systems including lock-out, tag out. The Contractor’s GFI panel shall be onsite 48 hours prior to the commencement of work for electrical connection by a licensed SEPTA electrician. The water and electrical connections will be determined on a project by project basis. The Contractor shall provide all hoses and/or piping for the water connection and is responsible for protecting hoses against vehicular traffic. In the case of utilizing a fire hydrant, the Contractor is responsible for securing a hydrant Operational Permit and any water usage fees. The Contractor may be requested to prepare a report summarizing the abatement/removal activities. A daily log shall be kept of all abatement/removal activities. The information that shall be recorded shall include but is not limited to, site conditions, site personnel (i.e.: 1 Supervisor & 2 workers), amount of material and type removed, and hours onsite. If during the performance of the work, due to the Contractor’s fault or neglect, or that of the Contractor’s agents or employees, any SEPTA property, stock, or supplies are damaged or lost, the Contractor shall be responsible and, SEPTA, at its option, may either require the Contractor to replace all property or reimburse SEPTA for the full value of the lost or damaged property. The Contractor shall replace the lost or damaged property with materials of equal or better quality. Repairs and replacement of materials are to be approved by SEPTA prior to the project completion.
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The Contractor shall coordinate and cooperate with other contractors as directed by SEPTA to share information, schedule activities to minimize facility or operational impacts, and expedite overall project progress. The Contractor will be responsible for all traffic control and associated signage in accordance with SEPTA, City, State and Federal regulations/policies when applicable. IV.
Personal Protection: The Contractor shall provide proper personal protection equipment for the working crew including but not limited to: The workers shall don approved, air-purifying respirators (or higher protection factor) in the work area. The respirators shall be fitted properly; long side burns, beards, etc. which interfere with proper fit are unacceptable. The workers shall don disposable, full body coveralls with head and foot coverings, gloves and eye protection in the work area. The workers shall don fall protection when utilizing lifts and other elevated work locations. The workers shall don appropriate eye protection during asbestos and lead work activities. The workers shall don safety vests (Fluorescent Yellow-Green, ANSI/ISEA 107, Class 2 and ASTM F1506 compliant), long pants and work boots when on SEPTA property. The workers shall don ear protection when applicable on SEPTA property. The workers shall don hard hats when applicable on SEPTA property. The Contractor shall provide all authorized persons who enter the work area with the same protective clothing and equipment.
Safety The Contractor shall in the performance of the work follow all the industry standard safety practices including Federal, State, Local and SEPTA Safety Rules and Policies. The Bidder shall provide to SEPTA at the time of bid, a copy of the Contractor’s Corporate HASP. This should include medical examination, fit testing documentation, emergency procedures and hospital route. A Site Specific HASP will be required for each project location and shall remain onsite for the duration of the project. If additional
Page 6 Asbestos and Lead Abatement Services projects occur at a location where a Site Specific HASP has been previously written, a new site specific HASP will only be required if the Scope of Work or site conditions change. The site specific HASP shall be submitted to the SEPTA PM one week prior to the commencement of site work for review and approval. The Contractor shall keep the work area and immediate vicinity free of accumulations of waste materials and rubbish. At the completion of work, the contractor shall remove all rubbish, tools, scaffolding, and surplus materials from the Site. The Contractor shall establish emergency and fire procedures for evacuation including identifying the locations of exits and fire extinguishers. Emergency and fire procedures shall have priority over decontamination procedures. The Contractor shall have a fire extinguisher onsite for each project. The Contractor shall have a first aid kit and fire extinguisher onsite for each project. Eating, drinking, smoking and chewing tobacco or gum shall not be permitted in the work area. VI.
Asbestos Abatement Bidders must provide a list of certified asbestos workers and supervisors (including their certification numbers and level of certification) currently employed with the company. This list will need to be updated upon the employment of any new personnel that will be servicing this contract. SEPTA Project Manager may request this information at any time during the contract period and the Bidder must comply. This list of employees must be submitted within 10 calendar days after notification of being the lowest responsible bidder. Bidder must be able to provide emergency services to any SEPTA location for asbestos abatement activities. Bidder shall be prepared to conduct the majority of abatement work during night hours (all hours to be determined by the SEPTA PM) and not impede the onsite operations of the facility. If the project is within the City: The Contractor will provide AMS with all required certificates, plans, and notifications prior to the commencement of any work. A copy of the notification shall be provided to SEPTA within 24 hours of submittal to the City. A copy of the notification shall be kept onsite for the duration of each project. For emergency projects the notification shall be hand delivered to AMS. The Contractor shall be responsible to submit all alternative method request forms to AMS for reviews/approvals at no additional costs to SEPTA. Copies of the requests shall be provided to SEPTA within 24 hours of submittal to the City, if
Page 7 Asbestos and Lead Abatement Services alternative method request are needed. All proposed alternative method requests shall be submitted to SEPTA PM for review and approval prior to the submission to the AMS. The Contractor shall be responsible for any asbestos fiber contamination of adjoining areas which occur as a result of abatement activities. All equipment and/or materials within these areas shall be totally decontaminated or disposed of and replaced by the Contractor at his expense. Replacement of materials is to be approved by SEPTA prior to the project completion. The Contractor must provide their abatement work plan and a work schedule to SEPTA System Safety for review for each project within three calendar days of project notification from SEPTA. A licensed asbestos abatement supervisor must be present onsite for the duration of the asbestos abatement work activities. The asbestos abatement supervisor shall not be replaced without written notice to the SEPTA Project Manager except under extraordinary circumstances. The Contractor must ensure that the work crews are in possession of their appropriate licenses at the time of work and can be viewed by the API/Building Inspector. In the event that the Contractor sends personnel not trained or certified to the site, SEPTA will not be billed for the labor charges incurred for their personnel for that specific day. The Contractor shall ensure that all workers remove asbestos debris from clothing and equipment before leaving the work area. The Contractor shall be experienced and prepared to work with including but not limited to high temperature piping, confined spaces and insulated underground cables energized up to 15,000 volts. Cables energized at a voltage greater than 15,000 volts will be deenergized by SEPTA prior to the start of work. The Contractor is responsible for all OSHA personal air monitoring of the work crews and shall maintain the results at the site within 24 hours of collection. SEPTA shall not be invoiced for OSHA personal air monitoring. The Contractor shall post caution signs and ensure labels are affixed to all asbestos materials, waste, debris, scrap, etc. Signs shall be posted at all entrances to the work area, shall meet the specification of OSHA 29 CFR 1926.58 and shall be in English and other appropriate languages. The Contractor shall provide shower facilities to abatement workers and authorized personnel. The shower facilities shall be constructed in such a manner as to maintain integrity throughout the duration of the removal project.
Page 8 Asbestos and Lead Abatement Services All areas which are not part of the work area shall be sealed off from unauthorized access. All doors, halls or other areas not directly needed for work place access and/or in the vicinity of SEPTA personnel shall be sealed with plywood barriers (hard wall). The interior of the plywood barrier shall be covered with two layers of polyethylene sheeting (6 mil thickness) and sealed with duct tape or other approved sealant to prevent airborne asbestos from escaping outside the work area or from lodging into cracks around the penetration. All stationary materials that will remain in-place during abatement activities shall be precleaned using a HEPA-filtered vacuum and, where feasible, wet wiped and enclosed with one layer of plastic sheeting and sealed with duct tape. Movable, non-porous objects that will be reused shall be pre-cleaned and where feasible wet wiped and then be removed from the work area. All other material must be disposed of as asbestos containing waste. Contractor shall install two layers of polyethylene sheeting (6 mil thickness) critical barriers on all openings including but not limited to doors, windows, ducts and floor drains. Each layer shall extend a few inches above the first layer and be sealed with duct tape or other appropriate sealant. All floor and wall surfaces shall be covered and sealed with two layers of polyethylene sheeting. There shall be an overlapping of the floor and wall layers with a distance of at least twelve inches. The enclosure shall be inspected and documented daily to ensure it is still intact and needed corrections/repairs shall be conducted prior to continuing removal activities. If delays occur due to the improper construction of the enclosure, SEPTA shall not be invoiced for the time to repair or correct the enclosure. After the construction of the enclosure, a ventilation system shall be installed to create a negative pressure within the enclosure. The system shall run continuously from the completion of the construction of the enclosure through the passage of air clearance monitoring. There shall be a minimum of two air changes per hour and a negative pressure of 0.02 inches of water column shall be maintained at all times. If during the project, negative pressure is not maintained in the work area; all operations shall be immediately suspended and corrected. Project clearance will be based on thorough visual inspections conducted by the API/Building Inspector as well as the air monitoring results. If the criteria for clearance have not been fulfilled to the satisfaction of the API/Building Inspector, then re-cleaning of the entire removal area will be required by the Contractor until the desired results are achieved, at no additional cost to SEPTA. The Contractor shall re-insulate piping, boiler components, and any other required activities upon request by SEPTA after removal activities. The new material specifications shall be submitted to SEPTA for review and approval prior to the reinsulation. SEPTA reserves the right to reject any proposed material that does not meet SEPTA’s requirements.
Page 9 Asbestos and Lead Abatement Services Removal and Disposal Containment bag techniques shall be used where feasible for the removal of asbestos pipe insulation or other appropriate asbestos materials. A minimum of two persons shall perform the removal of ACM by containment bag technique. Containment bags are for single use only and shall not be repositioned. At least one layer of 6 mil plastic sheeting shall be used under each glove bag as a drop cloth. All ACM shall be thoroughly wetted with amended water prior to executing removal. Waste shall not accumulate on the floor before bagging. The waste shall be placed into 6 mil thickness waste bags with visible water in the bag and properly sealed. While being removed from the work area, the waste bags/containment bags shall be cleaned and placed into a second properly labeled 6 mil thickness bag and sealed. Asbestos waste bags shall not be dropped, thrown or otherwise carelessly handled at any time. ACM located more than 15 feet above the floor shall be removed and lowered into inclined chutes, lowered onto scaffolding or containerized at that height for later disposal. ACM shall not be dropped or thrown to the floor from 15 feet or greater. For materials at heights greater than 40 feet above the floor, a dust tight, enclosed chute shall be constructed to transport removed materials directly to containers located on the floor. After the removal of ACM from the structure, all surfaces shall be scrubbed using nylon or bristle brushes and wet sponged or power washed to remove all visible asbestos material. All free water generated shall be captured and dispose of as asbestos waste; or filter the water through 5-micron filters, disposing of the water as normal waste, and the filtrate as asbestos waste. The Contractor shall use a closed, lockable dumpster with proper signage if material is to be stored onsite. Storage of waste onsite will be determined on a project by project basis. The onsite dumpster shall comply with all City, State and Federal regulations. Bidder shall provide the name and location of the proposed EPA approved disposal facility as part of the bid submittal. The Contractor shall remove, transport and dispose of the asbestos waste materials from the site in compliance with all Federal, State and local regulations. The Contractor must provide SEPTA with copies of the fully completed disposal manifests within 30 days of the disposal receipt date. The manifest must be signed as accepted by the disposal facility and the manifest must also state the waste was generated at the site. The Contractor shall provide adequate and appropriate containers as may be needed to properly contain and transport all waste from the site. Asbestos waste containers must meet the approval of AMS or Federal and State regulations for locations outside the City;
Page 10 Asbestos and Lead Abatement Services having an approved asbestos dumpster liner to contain bagged and appropriately labeled asbestos containing materials. No visible emissions of asbestos dust shall occur during the transport of the asbestos contaminated waste to the disposal facility. The Contractor shall encapsulate all surfaces upon completion of abatement with an approved, tinted encapsulant. VII.
Lead Removal Activities The Contractor must provide their work plan and a work schedule to SEPTA System Safety for review for each project within three calendar days of project notification from SEPTA. The Contractor shall post caution signs at all entrances to the work area, shall meet the specification of OSHA 29 CFR 1926.62 and shall be in English and other appropriate languages. Bidder must be able to provide emergency service to any SEPTA location for lead removal activities. The Contractor shall utilize lead safe work practices for all projects on SEPTA property. A work area shall be established for each project to reduce the spread of dust or paint chips. All areas which are not part of the work area shall be sealed off from unauthorized access. All doors, halls or other areas not directly needed for work place access and/or in the vicinity of SEPTA personnel shall be sealed. All stationary materials that will remain in-place during removal activities shall be precleaned using a HEPA-filtered vacuum and, where feasible, wet wiped and enclosed with one layer of plastic sheeting and sealed with duct tape. Movable, non-porous objects that will be reused shall be pre-cleaned and where feasible wet wiped and then be removed from the work area. All surfaces shall be maintained to prevent the accumulation of lead dust in the work area on a regular schedule. The use compressed air to remove lead-based dust or paint is not permitted on SEPTA property. The cleanup of surfaces shall be conducted with the use a vacuum with a HEPA filter and/or wet cleaning methods wherever possible. The Contractor shall ensure that all workers remove lead debris from clothing and equipment before leaving the work area. The Contractor shall provide washing facilities for the workers to remove lead debris from their person.
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When removing building components, each component shall be wrapped in at least one layer of 6 mil plastic sheeting prior to leaving the work area. At least one layer of 6 mil plastic sheeting shall be used as a drop cloth. All mechanical equipment shall be equipped with a shroud and HEPA filter attachments to contain dust and debris. The use of power washing is permitted, however the Contractor shall collect and containerize all water and debris created during the removal activities. The Contractor must prevent run-off from the work area. The water generated during removal activities shall be tested and disposed of in accordance with all Federal, State and local regulations. The use of open flame/high heat removal of paint is not permitted on SEPTA property. Removal and Disposal All waste generated during lead removal activities shall be placed into 6 mil thickness waste bags and properly ‘goose necked’ and sealed. The Contractor shall remove, transport and dispose of the lead waste materials from the site in compliance with all Federal, State and local regulations. No visible emissions of dust shall occur during the removal activities or during transport of the waste to the disposal facility. VIII.
SEPTA Project Manager The following is the contact information of the SEPTA Project Manager: Stephanie Baer SEPTA System Safety 1234 Market Street 6th Floor Philadelphia, PA 19107 (215) 580-8157 [email protected]
Invoicing Contractor invoice must contain the correct charge number. Additionally, they must refer to the SEPTA work location, and provide a statement of work summary in narrative form. This information must be the lead information on the invoice. Each project must be invoiced separately.
Page 12 Asbestos and Lead Abatement Services Travel time, mileage, travel time to and from warehouse, travel to contractor's vendor, lunch, or similar type charges, will not be accepted as part of this contract. Damage created by or caused directly by Contractor: Involves damage to equipment as a result of the Contractor’s means of work. If these conditions occur, the Contractor must notify the SEPTA Project Manager. SEPTA reserves the right to withhold payment for the work and/or back charge the Contractor for any necessary repairs. Final invoice must reflect the actual work and labor charges for the project. The Contractor is shall track expenditures and schedule work such that the total budget does not exceed the awarded contract amount. Contractor shall not incur costs exceeding this amount without prior authorization from SEPTA. With submittal of each project cost proposal, Contractor shall reconcile with the SEPTA Project Manager the remaining contract balance. The Contractor may be required to hold periodic project meetings with SEPTA. The project manager reserves the right to perform a complete audit of any and all charges prior to authorizing payment. If contractor fails to perform services in accordance with contract requirements, SEPTA may obtain those services through other means including the use of internal resources or issuing a contract or purchase order to another contractor for the services. Additionally, SEPTA's increased cost to have the service performed by other means will be deducted from contractor’s account. The contractor is not permitted to invoice SEPTA for any losses due to the rescheduling of work to SEPTA internal personnel or other service provider.