Roundtable on Sustainable Palm Oil Annual Surveillance Audit Report Report No: ASA4_096704 Surveillance assessment against the RSPO Principles & Criteria NI Indonesia year 2008
PT Bakrie Sumatera Plantation UNIT SUMUT INorth Sumatera Report prepared by: Fadli Certification decision by : M. Bascharul Asana (CEO PT TUV Rheinland Indonesia)
Indonesian office: PT TÜV Rheinland Indonesia Menara Karya 10th Floor Jl. H.R. Rasuna Said Block X-5 Kav 1-2 Jakarta 12950 Tel : +62 (0)21 – 579 44 579 Fax : +62 (0)21 – 579 44 575 www.tuv.com
TABLE OF CONTENTS 1.0 SCOPE OF CERTIFICATION ASSESSMENT
3
1.1 National Interpretation / Standard Used 1.2 Scope of Assessment 1.3 Certification Details 1.4 Location and Maps 1.5 Organisational Information / Contact Person 1.6 Description of Supply Base 1.7 Actual production volumes and project outputs. 1.8 Dates of Plantings and Replanting Cycles 1.9 Area of Plantation (Total, Planted and Mature) 1.10 Progress Against Time Bound Plan 1.11 Progress of associated smallholders or outgrowers towards RSPO compliance 1.12 (Revised) Approximate Tonnages Certified
3 3 3 4 6 7 7 8 9 9 9 9
2.0 ASSESSMENT PROCESS
11
2.1 Certification Body 2.2 Qualifications of Lead Assessor and Assessment Team 2.3 Assessment Methodology & Agenda
11 11 11
3.0 ASSESSMENT FINDINGS
13
3.1 Summary of Findings pertaining to RSPO Principles & Criteria 3.2 Status of Previously Identified Non-conformities 3.3 Identified Non-conformances against RSPO P&C Requirements, Corrective Actions Taken and Auditors Conclusions 3.6 Noteworthy Positive Components 3.7 Issues Raised by Stakeholders and Findings Pertaining to Issues
13 24 25 31 31
4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
32
4.1 Date of Next Surveillance Visit 4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client
32 32
APPENDICES
33
Appendix 1(a): Details of Revised Certificate (if applicable) Appendix 3: List of Abbreviations Appendix 4: List of Stakeholders Interviewed and Contacted Appendix 5: Observations and Opportunities for Improvement
33 35 35 36
1.0 SCOPE OF CERTIFICATION ASSESSMENT 1.1 National Interpretation / Standard Used The operations of the palm oil mill(s) and its supply base of FFB were assessed against the National Interpretation Indonesia year 2008 of the RSPO Principles & Criteria and the RSPO Supply Chain Certification Systems (SCCS) document (November 20011).
1.2 Scope of Assessment The annual surveillance certification assessment was carried out on 1 and 5 estates under The operations of the palm oil mill(s) and its supply base of FFB were assessed against the National Interpretation Indonesia year 2008 of the RSPO Principles & Criteria owned by Bakrie Sumatera Plantation Group. The date of certification of this unit was June 14, 2010.
1.3 Certification Details The details of RSPO certification of PT Bakrie Sumatera Plantation SUMUT I KIsaran Unit are as per the table below Table 1: Certification details of PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit RSPO Membership no.:
1-0036-07-000-00
Child numbers of each certification unit:
-
Certificate no.:
01 100 096704
Date of original certification:
14 June , 2010
Date of certification audit:
25 – 29 May 2009
Date of previous surveillance audit:
06 May-08 May 2013
1.4 Location and Maps
PT BSP Unit North Sumatera I Kisaran
Figure 1: Location of PT Bakrie Sumatera Plantation SUMUT Kisaran Unit in North Sumatera, Indonesia
SEI BALEH ESTATE SERBANGAN ESTATE
KIsaran Palm Oil
GURACH BATU ESTATE
TANAH RAJA ESTATE
KUALA PIASA ESTATE
Figure 2: Map of PT Bakrie Sumatera Plantation SUMUT I Kisaran Unit
Table 2: GPS locations for all estates and mills included in annual surveillance assessment
Name of mill / estate Main office
Palm Oil Mill
Tanah Raja
Gurach Batu
Kwala Piasa
Serbangan
Sei Baleh
Location Jl. Ir. H. Juanda, Kisaran 21202, Asahan Regency, North Sumatera Indonesia Sei Baleh Village, Sei Baleh District, Batu Bara Regency, North Sumatra Province. Sei Renggas Village, Kisaran Barat District, Asahan Regency, North Sumatra Province. Gerak Tani Village, Meranti District, Asahan Regency, North Sumatra Province. Tinggi Raja Village, Tinggi Raja District, Asahan Regency, North Sumatra Province. Rawang Lama Village, Panca Arga District, Asahan Regency, North Sumatra Province. Sei Baleh Village, District Sei Baleh, Batu Bara Regency, North Sumatra Province.
GPS locations Latitude Longtitude 02º59’04.6”
099º38’12.1”
03º02’26.7”
099º34’53.2”
02º57’50.0”
099º35’57.7”
3°20’45.0”
99° 58’23.4”
02º54’04.2”
099º34’00.2”
03º01’29.8”
099º39’30.3”
03º04’12.1”
099º35’11.0”
1.5 Organisational Information / Contact Person Contacts details of the company are as follows: Company Name:
PT Bakrie Sumatera Plantation Unit SUMUT I,
Address:
Jl. Ir. H. Juanda, Kisaran 21202, Asahan Regency, North Sumatera Province, Indonesia Sei Baleh Village, Sei Baleh District, Batu Bara Regency
Contact Person:
Mr. Atok Hendra Yanto
Telephone:
+62-623- 41434, +62-623-348614 ; Fax : +62-623-41066
Email:
1. HGU (Land use certificate) No. 66.HGU/DA/85/B/151 with area of 18,556.01 Ha, valid from 13 November 1996 for 25 years. 2. HGU No. 020.HGU/1991 with area of 2,714 Ha valid from 7 December 1991 until 31 December 2020. 3. HGU No. 026/HGU/BPN/1999 with area of 952 ha valid since 19 March 1999 for 35 years. 4. Government directives: BKPM Decision Letter No. 257/T/Pertanian/Industri/1989 and BKPM Decision Letter No. 1293/T/Industri/2008 regarding Capital Investment within the State (‘Penanaman Modal Dalam Negeri’).
Legal Permit *
HGU Area includes Aek Salabat estate(not included in certification scope)
1.6 Description of Supply Base Table 3: FFB Supply Information for Kisaran Palm Oil Mill for January – December 2013 period & until April 2014 FFB supplied Tonnes* FFB Contributors
Tonnes
FFB supplied Tonnes**
%
Tonnes
%
Company owned estates:
Serbangan Estate
18.844,660
8,78
7.539,580
10,43
Sei Baleh Estate
32.089,790
14,95
11.667,370
16,15
Gurach Batu Estate
6.983,930
3,25
3.178,650
4,40
Tanah Raja Estate
19.647,720
9,15
7.719,050
10,68
Kuala Piasa Estate
42.599,340
19,84
11.487,060
15,90
120.165,440
55,97
41,591.71
41,66
463,840
1,10
3.303,343
4,57
94.471,171
43,92
27.365,955
37,87
215.094,691
100,00
72.261,008
100,00
Sub Total Company owned state Other company’s area (Aek Salabat & Seed Garden) Outgrowers TOTAL Note: *) data January – December 2013 **) data January – April 2014
1.7 Actual production volumes and project outputs. Table 4: Total CPO and PK production from Kisaran Palm Oil Mill for period of January-December 2013 and projected production for year 2014 Amount (MT) CPO Certified tonnages claimed Certified tonnages sold Certified tonnages purchased Actual Production* Actual certified product production** Extraction Rate (%) Projected output for year 2014
PK
41,816.00
8,715.00
1,162.74
150.00
0.00
0.00
27,588.760
5,624.859
27,486.590
5,605.570
OER : 22.92
KER : 4.67
55,155.044
11,542.345
* Data from January to December 2013, consisting of material from certified and non-certified FFB ** Data from January to December 2013, material from certified FFB only
1.8 Dates of Plantings and Replanting Cycles The company follows a replanting cycle of 25 years. Information on the dates of plantings is as per the table below. Table 5: Age and year of plantings of company estate supplying to Kisaran Palm Oil Mill Oil palm planted area at each estate(ha) Age & Year of Plantings
Gurach Batu 430 75 30 452 0 0 987
Serbangan Sei Baleh
Tanah Raja 867 516 290 277 0 0 1,950
Kuala Piasa
Aek Salabat* 0 3 0 6 0 0 9
0 – 5 yrs (2007 – 2011) 482 616 0 5-10 yrs (2002 – 2006) 219 532 122 10-15 yrs (1997 –2001) 59 83 632 15-20 yrs (1992 – 1996) 857 996 1,435 20-25 yrs (1987 – 1991) 0 0 0 25 - 30 yrs (1982 - 1986) 0 0 0 TOTAL 1,617 2,224 2,189 Note: * Aek Salabat is company’s owned estate still not included in certification scope due to only has 9 ha palm oil plantation, however management plans to convert rubber plantation into palm oil plantation and this will make Aek Salabat estate include in certification scope on the next surveillance audit.
Table 6: Planned and actual oil palm replanting activities and conversion from rubber plantation to oil palm plantation year 2012 to 2016 PT Bakrie Sumatera Plantation SUMBAGUT UNIT I Kisaran Unit*
Year
Actual replanted area in year 2009 – 2011 and Planned replanting area in year 2012 - 2016 for Total each estate (ha) planned replanting area Sei Gurach Aek Sal(ha) Serbangan Tanah Raja Baleh Batu abat**
Actual total area replanted up to year 2011(ha)
2009
0
161
288
189
386
0
1,024
2010
0
292
236
158
349
0
1,035 392
2011
0
82
83
83
144
0
2012
460
13
58
0
389
437
2013
115
0
0
0
0
115
0
2014
77
0
0
0
0
77
0
2015
194
0
0
0
107
87
0
2016
36
0
0
0
0
36
0
Total
882
548
665
430
1,375
752
2,451
0
Note: *According to Letter no. 27/HBU/III/2011 signed by Head of Business Unit Sumut I dated March 21, 2011 ** Aek Salabat is currently not included in the RSPO certification scope as it is planted with rubber, but will be included in year 2012 surveillance audit once it is replanted with oil palm
1.9 Area of Plantation (Total, Planted and Mature) Table 7: Oil Palm Planted Area Summary, FFB Production and Average yield/ha for PT BSP SUMBAGUT UNIT I Kisaran January – December 2013 period Oil Palm Planted area (ha) 1838 2240 987 1950 2216 9259
Total area Estate Name (ha) Serbangan Sei Baleh Gurach Batu Tanah Raja Kuala Piasa TOTAL
1838 2240 987 1950 2244 9259
Mature Immature Nursery and FFB (Produc(Nonland clear- Production* tion) area production) ing (tonnes) (ha) area (ha) 1737 101 0 18.844.660 2237 3 0 32.089.790 904 83 0 6.983.930 1818 132 0 19.647.220 2244 0 0 42.599.340 8940 319 0 120.165.440
Average yield/ ha* 16,9 17,9 14,6 17,5 18,9 17,5
Note * Data from January to December 2013
Table 8: Land use data for PT Bakrie Sumatera Plantation SUMUT unit I
Estate Name
Total area (ha)
Rubber Planted Area (ha)
Oil Palm Planted Area (ha)
HCV/ Potential HCV areas (ha)
Serbangan Sei Baleh Gurach Batu Tanah Raja Kuala Piasa TOTAL
1838 2240 987 1950 2244 9259
1,462 1,587 2,473 1,881 450 7,853
1,708 2,216 904 1,818 2,244 8,890
44.20 132.66 349.44 49.23 66.48 642.01
Land used for other purposes (ha) Road, Other rivers Building Nursery purand railposes ways 56 65 117 1 40 54 53 5 44 45 88 8 180 122 120 38 22 30 0 13 356 315 365 65
1.10 Progress Against Time Bound Plan Table 9: Time Bound Plan of the Other Management Units Name of Holding
Location
Time bound plan for certification
BSP Kisaran
Kisaran, North Sumatera
2009
Agrowiyana
Jambi
2010
Bakrie Pasaman Plantation*
Pasaman, West Sumatera
2011
Graha Dura Leidong Prima
North Sumatera
2014
Indogreen
Kalteng
2015
* Certification assessment for Bakrie Pasaman Plantation and ARBV was not yet conducted due to financial crisis, and an updated time bound plan is not yet provided. 1.11 Progress of associated smallholders or outgrowers towards RSPO compliance There is no smallholder scheme in PT BSP SUMUT Unit 1 that supplies to Kisaran Palm Oil Mill. Additional FFB is supplied from independent outgrowers. Until now company still has no specific program for independent outgrowers towards RSPO compliance. 1.12 (Revised) Approximate Tonnages Certified The tonnages certified shall be revised from the previous amount stated in the RSPO certificate issued in June 14, 2010 due to an increase of oil palm plantation area resulting from rubber plantation conversion to fulfil mill
capacity, due to mill production in previous years have not reached the maximum mill capacity. Based on the company’s 5 year annual plan, the company is projected to achieve maximum production of 58,296 mt of CPO and 12150 mt of PK in year 2015. As an estimated 71.37% of this is supplied from company owned estates (based on Table 3 data), the revised approximate tonnages certified, based on projected production in year 2015 (maximum mill capacity) are as follows: Crude Palm Oil (CPO) Palm Kernel (PK)
: 41,816 MT : 8,715 MT
2.0 ASSESSMENT PROCESS 2.1 Certification Body TUV Rheinland Indonesia is member of Group TÜV Rheinland Group, a global leader in independent testing and assessment services. The TÜV Rheinland Group was established in 1872 with offices located in over 360 locations in 62 countries on all five continents. TUV Rheinland Malaysia offers certification for a wide range of management systems according to established international standards including ISO 9001, ISO 14001, OHSAS 18001, SA 8000, as well as CDM Project Validations. TUV Rheinland Indonesia office is located in Menara Karya Building, 10th Floor, Jl. HR. Rasuna Said, Block X-5 Kav. 1-2, Jakarta - Indonesia. 2.2 Qualifications of Lead Assessor and Assessment Team Fadli is the lead auditor for this 4th surveillance audit. The assessment team members of this surveillance audit that were part of the same assessment team for the certification audit are as follows: 1) 2)
Fadli Mhd Fundy Cholis K
New assessment team members that were not part of the previous assessment team are as per the table below: Name
Wahyu Wigati
Position
Qualifications / Experience
Auditor
Education: Master Degree of Agribussines Management, Bogor Agriculture University Training attended: IRCA ISO 9001:2008 (QMS), IRCA ISO 14001:2004 (EMS), Timber Legality Verifcation (SVLK), OHS-MS (SMK3), ISPO Auditor Course, Chain of Costudy (COC) Auditor Training, RSPO Lead Auditor Course (2014). Working experience: Experienced in Professional Forester at Asosiasi Pengusaha Hutan Indonesia, Communication Manager of the Borneo Orangutan Survival Foundation, Professional Consultant in Forestry Sector, Auditor for QMS, EMS, SVLK, RSPO and ISPO until present
2.3 Assessment Methodology & Agenda The surveillance assessment was conducted between May 12 – 14 2014 as per the assessment program below. The assessment was carried out in accordance with TUV Rheinland Indonesia RSPO audit procedure as well as the RSPO Certification Systems document. During assessment, the qualified TUV Rheinland assessors used the RSPO standard as endorsed for the country in which the assessment took place and recorded their findings. Due to the location and proximity of the estates, combined with common management systems, it was possible to carry out both field and document assessments of all estates and the mill within the time frame without compromising the integrity of the assessment in anyway. All 5 estates and 1 mill were visited and the assessment team carried out field and document assessments of compliance to all the RSPO principles and criteria. Common systems were identified and specific evidence was recorded for individual estates. Interviews were conducted at all estates and the mill. The certification assessment agenda is as explained below.
Surveillance Audit Agenda. Date May 12, 2014 08.00 – 12.00
Location/ Main Sites Main Office
Gurah Batu Estate.
Main Actvities -
13.00 – 17.00 Serbangan Estate Tanah Raja Estate.
-
May 13, 2014 08.00 – 17.00
May 14, 2014 08.00 – 17.00
Sei Baleh Estate Kuala Piasa Estate Palm oil mill
-
Opening Meeting Document verification for previous audit findings Document verification for legal requirement Document checking Document check for spraying, manuring, occupational health and safety, emission and pollution identification, law and regulation compliance Field observation, energy used efficiency, hazardous waste management. Observation and interview with workers at Sido Luwe Housing Document check for spraying, manuring, occupational health and safety, emission and pollution identification, law and regulation compliance Field observation, energy used efficiency, hazardous waste management Observation and interview with workers
- Document check - SCCS verification document - Observation and interview with workers
3.0 ASSESSMENT FINDINGS 3.1 Summary of Findings pertaining to RSPO Principles & Criteria During this 4th surveillance audit, 2 nonconformities were assigned against Major Compliance indicators and no minor nonconformities and 5 observations or opportunities for improvement were identified. Further explanation of the non-conformities raised and corrective actions taken by the company are provided in Section 3.2. The observations & opportunities for improvement are listed in Appendix 5. The following is a summary of findings made for the criteria listed in the RSPO Principles & Criteria Indonesian National Interpretation year 2008.
Principle 1: Commitment to transparency Criteria assessed: CR1.1, CR1.2 Criteria not assessed: Findings: There were no information requests from stakeholders to the company. Only other types of requests were made, such as request for contributions or permission to carry out an activity. Records and evidence of the requests made is available, and the company has a procedure for handling requests for information BMH-03 Rev 02, which was issued on 15 May 2009. All requests from stakeholders have been recorded in one document as required by the company procedure for handling information requests. Records of responses to requests for information from the company are available and recorded on the log book. Generally, the company has commitment for transparency and give respond for the request information from the stakeholder. Every request was respond immediately. It was found some letter about the information request from the Pasar Lembur community was respond by the company but this letter not communicated to related estate. This is a observation to the company for the next time every information request will be communicated to related estate. Examples are as follow : 1. letter on 10 June 2013 from BMX Cross Championship committee of Podok Ujung Village, regarding to permit request to use employee’s hall. There was response evidence from the company on 12 June 2013 stated that the committee was allowed to use the hall. 2. letter no. 400/150 on April 2014 from Rawang Panca Arga District Head, subject to donation request Quran festival transportation of Asahan Regancy. There was response evidence on 23 April 2014 that the company could allocation 1 bus for the purpose. 3. letter no. 120/SB/2014 on 19 March 2014 from Subur Village, subject to request for grader use for villlage road repairing. There was response evidence as official letter that state the company already sent the heavy equioment for that purpose on 15, 17, and18 April 2014. 4. letter no. 400/5/PAN/2014 on 17 February 2014, subject to donatio request for Quran festival activity from the Festival committee. There was evidence of response in form of payment resipt as Rp, 500,000 from the company on 27 March 2014. Compliance status: Fully Compliance
Principle 2: Compliance with applicable laws and regulations Criteria assessed: CR2.1, CR2.2, 2.3 Criteria not assessed: Findings: The company still maintain their list of applicable legal and other requirements and the company regularly evaluates the compliance of their estates to these legal requirements according to their company procedures as documented in their SOPs. The company makes efforts to comply with changes in the regulations, for example, upon receipt of a government letter regarding a change of the worker’s minimum wage for North Sumatera province in 2014, a circular letter from PT BSP Human Resources office was issued to all estates to inform estate management of this change in regulations. The company still implements ISO 9001 and ISO 14001 management, as such, the company has a good
documented system related to laws and regulations that shall be complied to. This system was established as part of the company's ISO 9001 and ISO 14001 management system and is documented in the company's procedure, BMH-01 which is regarding compliance to regulations and other requirements. The company also has a mechanism to ensure that all applicable regulations and company's working procedure are well implemented as required as part of their ISO 14001:2004 certification.
During the 4rd surveillance audit the company has evidence of compliance with relevant leagal requirement, i.e.: - MoU for hazardous collecting from CV Miko Jaya to CV Amindi Barokah. This company has licensed for hazardous collection based on Decree of Ministry of Environmental Number 33/2011 about Licensed for Hazardous Collection for CV Amindi Barokah, with hazardous type are allowed is oil/grease. This permit valid for 5 yaers from issued on February 21, 2011. - Hazardous tranporter recommendation Number B-3483/Dep.IV/PDAL/03/2013 on March 28, 20-13, issued by Ministry of Environmental for CV. Amindi Barokah, valid for 1 year from the issued date, with the hazardous type accordance to permit covered all the hazardous type produced in estate. This permit also mentioned the transport number allowed to hazardous transporter i.e.: BK 9169 MO; BK 8609 MN, BK 9552 MN, BK 8798 MN, BK 9125 MN, BK 9197 BF. The company has record of hazardous manifest transport, such as: - Manifest number 0002684 on December 24, 2013 with hazardous type collected by CV Amindi Barokah is oil, used the transport number BK 9552 MN. - Manifest number 0002685 on December 24, 2013 with hazardous type collected by CV Amindi Barokah is accu, used the transport number BK 9552 MN. - Manifest number 0002685 on December 24, 2013 with hazardous type collected by CV Amindi Barokah is chemical container, used the transport number BK 9552 MN. However, it was observed in workhouse, last evidence of chemical container was send on Mei 2013, this is indicated that the chemical container was kept almost 1 year. The company also didn’t conduct medical checkup for cholinesterase in 2013 for chemical workers in Tanah Raja Estate, and also the company didn’t conduct the training for handling pesticide for chemical operator in Tanah Raja dan Gurah Batu Estate. The company has evidence of efforts to comply with new regulation as recorded on Form BMH-FR-01 Rev 03, has been update the regulation, and the old regulation will not related with the company activity has been excluded from the regulation list, such as: - Decree Ministry of Agriculture number 26/Permentan/OT.140/2/2007 has been change with number 98/Permentan/OT.140/9/2013 - Decree Ministry of Environmental number 11/2006 has been change with number 05/2012 - And others, Update conducted on May 3, 2012 and has approval by the HRD Head and HRD Assisstant. And there is no update again, because all of law and regulation list by the company is still valid. There was circular letter from HR Area Head no 013/HR-IR/2014 on 6 January 2014, subject to salary increasing for estate worker in 2014. There was evidence of complience to the letter of cooperation committee of Sumatra Plantation no.105/BKSPPS on 12 December 2013 regarding to salary increasement as follow: 1. Salary for permanent daily peace rate worker was increased from Rp. 1,416,000 monthly into Rp. 1,728,000. 2. Salary for permanent worker was increased by Rp. 323,000 monthly. 3. Salary for non permanent daily worker based on Asahan Regency minimum wage 2014 ws increased into Rp. 1,815,000 monthly based on Governor of Sumatra Utara Decision Letter no. 188.44/978/KPTS/2013 dated on 27 December 2013. The increasement valid since 1st January 2014. The evidence of complience to this minimum wage regulation was showed on the worker’s payment receipt. There was evidence payment for Jamsostek for February 2014 period as follow: - POM worker: Rp. 16,082,368 - Office and estate worker: Rp. 407,589,582.
The company has also documented system containing the list of regulation will fulfill by the company such as Workers Regulation, Environmental Regulation and Legal Regulation in Form-BMH-FR-01 Rev 03 about the list of regulation and others legal requirements about Environmental, Occupational Health Safety, RSPO and ISPO, issued on March 14, 2014.
The company has mechanism for regulation compliance evaluation in procedure BMH-01-Rev05 date issued March 27, 2013. On point 6.4 mentioned “all location (estate and mill) should conduct law and regulation review and evaluation for level compliance in every 6 months to see the target compliance. But, all of estate did not conduct the law and regulation review as a mentioned in the procedure. Compliance status: Non Compliance NCR No. 2014 – 01 of 02 - It was found that some of chemical container is still kept almost 1 year in hazardouse warehouse. - The company didn’t conduct the medical checkup for chemical workers specially for cholinestrase test - There is no record of chemical limited training for gramoxone based on National regulation in Gurah Batu Estate
Principle 3: Commitment to long-term economic and financial viability
Criteria assessed: CR3.1 Criteria not assessed: During the 4rd surveillance audit, the company has documented working plan for 3 years period in budget plan and strategic plan 2014 – 1018 with document number FD/009/I/2014 date January 1st, 2014. The document contained description of yield production, yield per hectare, maintenance for plan, road, drainage, terrace, weeding, pest and desease treatment, plant sanitation, early warning system, also include manuring and harvesting, example for: - Gurah Batu Estate, the description target from the budget is: mature hectare is 987 Ha, field prodution 11,978.845 kg’s, with yield production 13.86 kg/hectare. Estate also has record of plan and realization budget until April 2014. Example: manuring application for this estate just used EFB application, because the company still in process for delivery order their fertilizer for TSP, Urea, MOP, and Kieserite. Record of EFB application in 2014 example for field number P08202 with area 25 Ha, was applicated the EFB as much 17,490 kg’s based on record of monthly fertilizer report in April 2014. - Tanah Raja Estate, the description target from the budget is: mature hectare is 1,905 Ha, field production 31,361.657 kg’s, with yield production 16.08 kg/hectare. Estate also has record of plan and realization budget until April 2014. Example: manuring application for this estate also just EFB application, because the company still in process for delivery order their fertilizer for TSP, Urea, MOP, and Kieserite. Record EFB application for field number P01102 with area 27 Ha, it was applicate the EFB as much 190 ton, with dosage 60 ton/Ha. From the last year (3rd surveillance audit) the company has problem with their budget because some pbrolem with internal company which effected to company program such as fertlilzer program. On this 4rd surveillance the company in process delevery order for thei fertilizer through record delivery order number 021460 in January 2014 for type of fertilizer is TSP, Urea, MOP, Kieserite. For the palm oil mill, also has record of budget plan and strategic plan 2015 – 2018, the contained was mention: - Projection FFB include (own estate and outgrowers) - Projection OER of CPO and PK production - Projection for cost processing Production realization from the plan and budget in 2013 showed: - Realization FFB from own estate is 167,252,300 kg’s - Realization OER CPO is 23.00% and PK is 4.87% - Realization total cost processing in cost/kg is Rp 448 The company has replanting program for 5 years based on letter from General Manager number 26/A1Sumut1/IV/2013 date on April 30, 2013 about the replanting plan in 5 years and barchart underplanting periode 2013 – 2017, i.e.: - Plan 2013;
• Serbangan Estate; plan replanting in Division I and III with area 235 Ha • Gurah Batu Estate; plan replanting in Division I with area 56 Ha • Sei Baleh Estate; plan replanting in Division 4 with area 13 Ha • Kuala Piasa Estate; plan replanting in Division with area 55 Ha - Plan 2014 • Serbangan Estate; plan replanting in Division I and III with area 153 Ha • Sei Baleh Estate; plan replanting in Division II and 4 with area 110 Ha • Gurah Batu Estate; plan replanting in Division I with area 57 Ha • Kuala Piasa Estate; plan replanting in Division I, II, III with area 124 Ha - Plan 2015 • Serbangan Estate; plan replanting in Division I with area 34 Ha • Sei Baleh Estate; plan replanting in Division II with area 41 Ha • Gurah Batu Estate; plan replanting in Division I with area 215 Ha • Kuala Piasa Estate; plan replanting in Division I, II, III with area 404 Ha - Plan 2016 • Serbangan Estate; plan replanting in Division I with area 46 Ha • Sei Baleh Estate; plan replanting in Division 4 and 5 with area 84 Ha • Tanah Raja Estate; plan replanting in Division III with area 34 Ha • Kuala Piasa; plan replanting in Division I, II, III with area 218 Ha - Plan 2017 • Serbangan Estate; plan replanting in Division III with area 46 Ha • Sei Baleh Estate; plan replanting in Division 4 and 5 with area 84 Ha • Tanah Raja Estate; plan replanting in Division 3 with area 34 Ha • Kuala Piasa Estate; plan replanting in Division I, II, III with area 218 Ha Because in 2013, the company has problem with their economic condition, realization of replanting in 2013 didn’t realized, and the company will be progress the replanting plan on this July 2014. Compliance status: Complience
Principle 4: Use of appropriate best practices by growers and millers
Criteria assessed: CR4.1, CR4.2, CR4.3, CR 4.5, CR4.6, CR4.7, CR4.8 Criteria not assessed: CR4.4 Findings: During the 4rd surveillance audit, the SOPs for all estates are maintained on file and includes SOPs for all main estates activities procedures from seeding (nursery), land preparation, maintenance, harvesting to land clearing. All SOPs are available in the estate office. There are 3 work inctructions have been update by the company, i.e.: - BMEOP-WI-36 Rev01 Date Issued on May 03, 2013 about guidelines for EFB operator, explained about PPE’s for EFB operator, dosage, application procedures. - BMEOP-WI-37 Rev00 Date Issued on May 03, 2013 about land application monitoring, explained about PPE’s for land application operator, land application procedures. - BMEOP-WI-30 Rev01 Date Issue on October 10, 3013 about palm oil harvesting, explained about PPE’s for harvester, tools, harvesting procedures, include harvesting in near electricity line. The SOP for the mill is documented and most of the documents are dated Nov 2007. The SOPs for mill include receiving of FFB, sorting, and processes such as sterilizing station, digester, pressing station, clarification station, kernel silo, storage of CPO, PK and PKO and dispatch to storage tank. SOPs both in the mill and estates are well implemented as evident by observing field condition especially plantation maintenance and harvesting activity and land treatment and also by observing and assessing reports of FFB received, and all processing activities in mill area. Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield alwas done through leaf and soil analysis, this is used for issuing fertilizer recommendation. The company makes efforts to maintain and increase soil fertility by use of fertilizer, legume cover
crops for unproductive palm tree, compost, and land applications of POME or EFB. Records of all activities are kept as well. During in 4rd surveillance audit, there is no change of data or map about the fragile soil in the company. Maps of soil types for all estates are available at the main office. The maps show that there are no marginal soils within the estate area and most of the estate land consists of alluvial soils and podsoils. During 4rd surveillance audit, company has program to manage their oil palm from pests, diseases and invasive organism, the company has implemented the IPM management from the plan until the realization. Based on they work instruction number BMEOP-WI-22 Rev 01, in the page 2, state that the census will be conducted in every 1 week in the every field for global census. And if any invasive in high categorized, the company conducted the efective census, with the categoryzed there is 4 head of bagworm per midrib, and 8 head of nettle caterpillar per midrib, the the census will be conduct 1 – 2 per week with 5 – 6 tree/Ha. After that, the mortality census will be conducted if needed after the insectiside spraying with the aim is to ensure the mortality rate and effectiveness of the IPM program. Estate has record of IPM monitoring through the EWS (early warning system) activity record, example in: 1. Gurah Batu Estate; record of monitoring EWS in field number P95101 Division I, conduct on April 1st, 2014, for bagworm and caterpiller, it was found that 7 – 34 individual per midrib, so that this condition is middle level attack, and the operator IPM recommended for handling with chemical (through fogging). After that, the company conduct the fogging activity based on recommendation used 1.3 litter Decis, accordance to Despacth Slip number 508908. Three days after fogging, the company conducted the census mortality, it was found increase the level attack of bagworm and caterpiller is 7 – 36 per midrib. After 6 days fogging, the company carry out EWS again, and it was found reduction attack level to 3 – 12 per midrib. Based on EWS operator, this condition will be monitored and handle by beneficial plant. 2. All estate has been done conducted census/EWS for Genoderma every 6 month. Based on record of Genoderman monitoring July – December 2013 period, example in Division I, for three (3) field number P96101, P04101 and P04102 with all area is 145 Ha, with total tree is 19.298 tree, it was indicated high level attack is 55 trees and dead is 14 tress. And for Division II and IV there is no attack. Until now, estate has effort to control Genoderma through the mapping of genoderma location attack, and for cutting for dead tree after that dried under sun. 3. Also has develop the beneficial plant such as Turnera subulata, accordance to daily report workers in April 1st, 2014 in field number P10.101 has been done maintain the 98 trees of Turnera subulata, and in field number P95.103 has been done maintain120 trees. This activity is accordance to Work Instruction about control of bagworm and nettle caterpiller with document number BMEOP-WI-23 Rev 01 in page 2, state about managing step for bag worm and caterpiller, with the step is: 1. Hand picking 2. Biological steps with integrated pest management use the beneficial plant i.e. Turnera subulata, and Antigonon leptopus 3. Chemical steps with spraying based on global and effective map of invasived censused use insectiside, i.e. Bactospine, Dipel WP, Thuricide HP, Florbac with the dosage about 300 – 800 gr/ 400 litter water per Ha. Spraying methode also have 3 steps, first is spraying on the leaf, especially the underside of the leaves, second is spraying with mist blower, applied in the arround of the tree, and the third is fogging. This methode is a last alternative if the hand picking and biological steps can not handling the pest invasive. For EWS operator, the company has been conduct the training of IPM in 2009, accordance to record of training number 194/HRD/Training/VIII/2009 conduct on August 11, 2009, followed by 26 person as IPM operator. Until during 4rd surveillance audit, the EWS operator still same and there is no change or new EWS operator. The company has record of monitoring of pesticides toxicity units per ton FFB or per hectare, example: Gurah Batu Estate, until April 2014: • Bionasa; 117 gr/Ha or 81 gr/ton FFB • Roll up; 48 gr/Ha or 84 gr/ton FFB • Gramoxone; 60 gr/Ha or 50 gr/ton FFB • Winson; 0.1194 gr/Ha or 0.0001 gr/ton FFB • Metsulfuron; 0.2355 gr/Ha or 0.0012 gr/ton FFB
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• Rapid; 0.2042 gr/Ha or 0.0005 gr/ton FFB Tanah Raja Estate, until April 2014: • Sidamin; 20.9 gr/Ha or 0.012 gr/ton FFB • Garlon; 18.2 gr/Ha or 0.02 gr/ton FFB • Amiphosate; 91.6 gr/Ha or 0.08 gr/ton FFB • Amiron; 0.8 gr/Ha or 0.0007 gr/ton FFB
The chemical used by the company already approved and registered by the Indonesia government through the green book of Registered Chemical 2012 issued by the Pesticides Comission, Directorate General of Crop and Estate, Ministry of Agriculture. The company also has report their cemical to the Ministry of Labour c/q Labour Offices in Asahan Regency evidenced by the letter application number 137/HRD/IV/2014 on April 1st, 2014 related to the chemical use in the workplace. The company has records of pesticides use through the record activity, example: Gurah Batu Estate; based on circle spraying activity field number P10101 with chemical name is Amiphosate and Amiron, accordance to record werehouse expenditures BE-FR-07 No. 059061 on April 14, 2014, with total area application is 20 Ha, with dosage 0.13 litter/ha for Amiphosate and 0.005 kg/ha for Amiron. Based on document verified result, this activity has been done with compliance dosage and field number. Tanah Raja Estate; based on path spraying record activity conducted in May 1, 2014 in field number P10201 with total area 30 Ha. Accordance to record of expenditures werehouse has issued 3.3 litter Amiphosate and 0.2 kg Amiron. After that, when confirmed through the work daily record for path spraying activity to this field, dosage application is 0.5 ltter Amiphosate and 0.2 gr Amiron, and it was compliance to the work program and dosage in procedure. For chemical container, company has been categorized the container as a hazarodous waste, it was evidence by record of hazardous manifest number 415806 on September 30, 2013 with hazardous type 20 container of Metsulfuron, 20 container of Garlon to the central warehouse, and it was send to licensed hazardous collecting. And based on field observation in hazardouse warehouse, the company has manage the chemical container as a hazardouse waste, and when verified to the chemical workers they know that the chemical container is a hazardous waste. Based on record of chemical used on Gurah Batu Estate in 2013 and 2014 until April, the company still used paraquat (Gramoxone), when in 2013 it was used 41 gr/ha or 36 gr/tonne FFB, and increased until April 2014 about 60 gr/ha or 50 gr/tonne FFB. On the other hand, in Tanah Raja Estate based on record of chemical used in 2013 until April 2014, there is no indication of paraquat usage. During the 4th surveillance audit, the company has conduct of medical check-up for chemical workers. In Gurah Batu Estate, it was available record of medical check-up result by Occupational and Health Safety Center of Medan through result analysis number 84/E/LHU/BK3-MDN/VI/2013 for cholinestrase analysis for all workers related agrochemical it was found 2 workers have chemical poisoned in their blood, and the company has been moved to manual workers without chemical. Next, during the audit, the company still in progress of medical check-up for chemical workers, and the company has been send 21 workers (with 4 workers has in menopuase) to get cholinestrase test in Kartini Hospital owned by company through the letter number 114/GB/4/2014 on April 22, 2014. In Tanah Raja Estate, there is no available of medical check-up for chemical workers in 2013. This is related to principle and criterion 2.1 and was raised to non conformity on related principle.
The company has already strategy to maintain the estate with the critically condition i.e. estate with slopes above a certain limit. Based on slope map, the Tanah Raja Estate has a contour flat and no slope, but in the Kuala Piasa Esteta has a slope. This condition has confirmed by the soil map of PT BSP, in the map state that the topography and fisiography of slope classs for Serbangan Estate, Sei Baleh Estate and Tanah Raja Estate the category is flat, and for Gurah Batu Estate, and Kuala Piasa Estate the category is un flat with slope class is 8% – 15% about 1,994.799 Ha (8.22%) and 25% - 40% about 447.133 Ha (1.84%). Based on information above, the company has already managed the slope with terrace contour, with the evidenced work program in 2013 Form No. BME-FR-C Rev 00 on Division I, Kuala Piasa Estate with the working type is manual weeding and recovery broken terrace contour, example: • On field number P93101, with 57 Ha, already done the terrace contour maintain on March about 1000 m
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On field number P94101, with 47 Ha, already done the terrace contour maintain on March about 900 m On field number P94102, with 18 Ha, already done the terrace contour maintain on April about 700 m
The company has working plan and realization of road maintenance year 2014, Form No. BE-FR04 Rev 01. For example in Serbangan Estate Division 4 has done road maintenance activities such as road grader/grass cutter for 16.453 meter, making guttering (membuka talang air), close the hole and road spraying (spraying banteng jalan). Health medical check ups are always provided for workers who works in station or exposed to high risk work. Health checkup were done on June 4, 2013 for Estate Serbangan. They has spirometri test for 54 workers which result 52 workers normal and 2 workers has low restrictif. Management has followed up by sent them to Ibu Kartini hospital (RSIK) for further treatment. Cholinesterase test for 54 workers who have risk exposed to chemical gave a result 51 workers were safe (cholinesterase test 87,5 – 100%) and 3 workers low poisoned (keracunan ringan, 50-75%). The company has Followed up this condition and moved them to activity with no chemical exposed. However, the company has not conducted a cholinesterase test for workers dealing with chemicals in Tana Raja Estate and Sei Baleh Estate. For the year 2014, medical checkup were done on April 21 to 26 held by RSIK and the company not yet get the result. The company has developed a training program for employees in 2013 and 2014 and implemented with evidences : a. Inhouse training Awareness Roundtable Sustainable Palm Oil (RSPO) has conducted on April 25, 2014 were followed by 26 participants. b. Training for Ahli K3, held on December 10-20, 2013 was followed by 1 participant c. Sosialization of ISPO certification system, held on Dec 05, 2013 d. Training on welder certification system (sertifikasi juru las) for palm oil mill staff, held on June 3-6, 2013 e. National workshop on environment (Proper) held on November 11-12, 2013 f. etc The company uses experienced or trained contractors evidenced by training on SMK3, RSPO and ISPO for contractors, held on May 9, 2014 was followed by 10 participants from CV Mandiri, UD Tunas Jaya, UD Hotma, CV Suka Makmur, CV Gemilang Jaya, UD Jaya Sali, UD Sahabat jaya in BSP Academy Kisaran, evidenced by the list of participants and training material.
Complience status: Non Complience NCR No. 2014 – 02 of 02 There is no medical check-up for chemical workers for Tanah Raja and Sei Baleh Estate in 2013.
Principle 5: Environmental responsibility and conservation of natural resources and biodiversity
Criteria assessed: CR5.1, CR5.2, CR5.3, CR5.4, CR5.6 Criteria not assessed: CR5.5 Findings:
The company has a document Environment Evaluation (DELH) for palm oil plantation and palm oil mill PT BSP, located in Asahan District and Batu Bara District, North Sumatra in 2011, approved by Decree of the Head of environment agency (BLH) Province North Sumatra No. 1512.D / BLH-SU / BTL-A 2011 dated October 3, 2011 about Plan Activity for Palm oil tree development, which covering 9243 ha of palm oil tree and processing Unit Capacity 45 tons FFB / hour.
The company has made a report of Monitoring and Environmental Management POM PT BSP Kisaran Semester I and II in 2013. Report has been submitted to the Chief of BLH District Batubara evidenced by post receipt dated September 24, 2013 and Februari 22, 2014. The company has conducted laboratorium testing in the Environment Laboratory BLH North Sumatra which have been accredited by national accreditation committee/KAN: • Waste water for land application month July – certificate No. 42 / BLH.SU-UPT.LL / VII / 2013 dated Juli 22, 2013 • Waste water for land application month August – certificate No 119 / BLH.SU-UPT.LL / IXI / 2013 dated September 05, 2013 • Waste water for land application month September – certificate No. 120 / BLH.SU-UPT.LL / IXI / 2013 dated September 12, 2013 Laboratorium testing in Binalab, Bandung accredited by KAN: • Waste water for land application month October - certificate No. 499 / A / DEVELOPMENT / X / 2013 dated 26-10-2013 • Waste water for land application month November - Certificate No. 508 / A / DEVELOPMENT / XI / 2013 dated 29-11-2013 • Waste water for land application month December - certificate No. 509 / A / DEVELOPMENT / XII / 2013 dated 31-12-2013 The company has tested of Quality of air emissions, evidenced by: • Certificate No 499 / EU / OF / X / 2013 dated 22-10-2013 for chimney generator 1, the sample is under emission standards for diesel stationary sources PermenLH No. 21 In 2008 annex IVA for diesel fuel • Certificate No 499 / UE2 / OF / X / 2013 dated 22-10-2013 for chimney generator 2, the sample is under emission standards for diesel stationary sources PermenLH No. 21 In 2008 annex IVA for diesel fuel • Certificate No 499 / UE3 / OF / X / 2013 dated 22-10-2013 3 boiler chimney, the sample is under emission standards for stationary sources PermenLH boiler No. 07 In 2007 annex I Testing of quality of Ambient air Certificate No. 499 / UA / OF / X / 2013 dated 22-10-2013. Sample taken in front of POM plant Kisaran and the employee housing complex POM Bougenvil Kisaran which result the sample below the standards.
The company has record of identification of protected species and area accordance to HCV document, with the HCV identification result is HCV 1.2, 4.1, 5 and 6. Because of the company is old company since the Netherland colonial, and the land use trajectory of the company is a rubber plantation, so there is little species in the company, even that, the company always efforts to manage their HCV through the working program, evidenced by: 1. Implementation schedule of HCV management on Afdeling 2 with the type of activity is maintaning the signboard, keep the vegetation in along of riparian zone, maintaning the boundry markers. 2. Implementation schedule of HCV management on Afdeling 4, with the type of activity is maintaning the signboard, keep the vegetation in along of riparian zone, maintaning the boundry markers especially for HCV 6. 3. The company has done the installation of signboard in all HCV identification evidenced by the work program of signboard installation and photograph of the signboard installation process. During the 4th surveillance audit, the company has record of HCV management, example in Gurah Batu Estate in Division 3, company has conduct the HCV monitoring in 3 times a year. The monitoring consist of signboard monitoring, flora monitoring, boundry of riparian bufferzone monitoring. Basedon monitoring record on March 14, 2014 it was found all of signboard is a good condition, riparianzone boundry is still available and good condition. Next in Tanah Raja Estate, also has conduct the monitoring for HCV management, example record of monitoring on January 5, 2014 for flora monitoring, and record monitoring on January 7, 2014 for fauna monitoring in Division 1, there is no found of protected flora and fauna.
Company has identified of waste and pollution source and the document is available in Form number BMA-FR-01 about identification of aspects and environmental impact assessment. On the document was mentioned about source and type of waste and pollution and how to manage, including for domestic waste, hazardouse waste and emission. The company has record of monitoring of renewable energy (shell and fiber) in energy/tonne FFB. Record of renewable energy in 2013, presented below: - January, total FFB process is 10,150,313 kg, with energy used, for fiber is 1.86%/tonne FFB and for shell is 1.66%/tonne FFB, with water consumption is 0.19%/tonne FFB. - February, total FFB process is 11,248,280 kg, with energy used, for fiber is 1.71%/tonne FFB and for shell is 1.59%/tonne FFB, with water consumption is 0.19%/tonne FFB. - March, total FFB process is 10,806,821 kg, with energy used, for fiber is 1.95%/tonne FFB and for shell is 1.69%/tonne FFB, with water consumption is 0.18%/tonne FFB. - April, total FFB process is 17,169,552 kg, with energy used, for fiber is 1.89%/tonne FFB and for shell is 1.69%/tonne FFB, with water consumption is 0.18%/tonne FFB. - May, total FFB process is 19,201,387 kg, with energy used, for fiber is 1.91%/tonne FFB and for shell is 1.68%/tonne FFB, with water consumption is 0.17%/tonne FFB. - June, total FFB process is 20,276,309 kg, with energy used, for fiber is 1.95%/tonne FFB and for shell is 1.69%/tonne FFB, with water consumption is 0.17%/tonne FFB. - July, total FFB process is 20,753,818 kg, with energy used, for fiber is 1.90%/tonne FFB and for shell is 1.67%/tonne FFB, with water consumption is 0.16%/tonne FFB. - August, total FFB process is 24,152,890 kg, with energy used, for fiber is 1.89%/tonne FFB and for shell is 1.67%/tonne FFB, with water consumption is 0.15%/tonne FFB. - September, total FFB process is 19,024,170 kg, with energy used, for fiber is 1.71%/tonne FFB and for shell is 1.59%/tonne FFB, with water consumption is 0.17%/tonne FFB. - October, total FFB process is 21,958,141 kg, with energy used, for fiber is 1.86%/tonne FFB and for shell is 1.65%/tonne FFB, with water consumption is 0.17%/tonne FFB. - November, total FFB process is 19,735,920 kg, with energy used, for fiber is 1.78%/tonne FFB and for shell is 1.62%/tonne FFB, with water consumption is 0.17%/tonne FFB. - December, total FFB process is 20,617,090 kg, with energy used, for fiber is 1.85%/tonne FFB and for shell is 1.65%/tonne FFB, with water consumption is 0.16%/tonne FFB. Record of fossil fuels in palm oil mill are avilable for 2013 and 2014. Fossil fuel used in palm oil mill in start up mechine for boiler, after that, the company used fiber and shell for energy source. Example in 2014 until April, record of fossil fuel used are: - January is 0.03%/tonne FFB, when the FFB process is about 20,667,965 kg - Februari is 0.06%/tonne FFB, when the FFB process is about 13,549,166 kg - March is 0.17%/tonee FFB, when the FFB process is about 18,047,009 kg - April is 0.19%/tonne FFB, when the FFB process is about 19,686,600 kg Sources of pollution and emission at mill has identified by the company: - Boiler station, source of emission are boiler and fuel, potential emission of NO2, SO2, and CO, - Water treatment station, source of emission is chemical - Power house station, source of emission is genset, potential emission of NO2, SO2, and CO - Loader (heavy equipment), source of emission is fuel, potential emission of NO2, SO2, CH4 and CO - Empty fruit bunch, source of emission is penumpukan empty fruit bunch, potential emission of NO2, SO2 - POME, potential emission of NO2, SO2 - Transportation (truck, car,motor cycle), potential emission of NO2, SO2
The company has tested of Quality of air emissions, evidenced by: • Certificate No 499 / EU / OF / X / 2013 dated 22-10-2013 for chimney generator 1, the sample is under emission standards for diesel stationary sources PermenLH No. 21 In 2008 annex IVA for diesel fuel • Certificate No 499 / UE2 / OF / X / 2013 dated 22-10-2013 for chimney generator 2, the sample is under emission standards for diesel stationary sources PermenLH No. 21 In 2008 annex IVA for diesel fuel
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Certificate No 499 / UE3 / OF / X / 2013 dated 22-10-2013 3 boiler chimney, the sample is under emission standards for stationary sources PermenLH boiler No. 07 In 2007 annex I
Testing of quality of Ambient air Certificate No. 499 / UA / OF / X / 2013 dated 22-10-2013. Sample taken in front of POM plant Kisaran and the employee housing complex POM Bougenvil Kisaran which result the sample below the standards. The company has records of efforts and strategies employed to reduce pollution and emissions, such as: - Routine maintenance of boiler, emission testing every six months - Right dose, right time, right place and the right way of using chemical material for water treatment - Immediately applied EFB Compliance status: Fully Complience Principle 6: Responsible consideration of employees and of individuals and communities affected by growers and mills Criteria assessed: CR6.1, CR6.2, CR6.3, CR6.4, CR6.5, CR6.7, CR6.9, CR6.10, CR6.11 Criteria not assessed:CR6.6, CR6.8 Findings: During this 4th surveillance audit it was found that the company had developed a documented social impact assessment through participation of affected parties and local communities, and also a regular monitoring and management of social impacts was conducted. The company has carried out further monitoring and identification of social impacts. Results of monitoring or social impacts combining with environment assessment report are also submitted to the local government. BSP has a procedure for communication and consultation and to receive and resolve complaints/disputes in appropriate manner which is accepted by local communities and stakeholders. The procedure RSPO- 01 has been established, issued on April 14, 2011. The record of community’s aspirations and the company’s responses are only regarding requests for contribution and permission as mentioned under Principle 1 above. As the company has no land dispute issues, the procedure is still not implemented yet. The company also has a procedure for identification, calculation and compensation, and company has informed their stakeholder regarding this procedure. The procedure is still not implemented yet because the company has had no land compensation case. Terdapat sertifikat operator pesawat uap kelas 1 tanggal 28 Desember 2010 atas nama Abdul karim nasution dan atas nama Ahmad Rifani, adan atas nama Wasito tanggal 14 Maret 2008. Pay and conditions for company’s employees and for employees of contractors meet minimum standards as required by government and are sufficient to provide decent living wages. Based on payment slip for time being periode shows that lowest ranking employees achieved payments as much as Rp. 1,728,000 which is more than the government’s minimum requirement standards which is Rp. 1.505,850 per month. This salary increasing is based on official lettter of Governor of Sumatra Utara no. 188.44/978/KPTS/2013 dated on 27 December 2013. During the 4th surveillance audit was found all contractors fulfill government regulation regarding to work health and safety and comply with all applicable legal requirements which is stated in PT BSP’s contract with with the contractor. - Contracted worker for plantation maintenance wearing proper PPE during working activity. - There is no underaged labourer aged 17 years old found as a worker It was sighted that there is MOU for maintenance activity, no. CA-UT/KSR/04/12/0010-AT/TMKS/KP.1 between company and contractor UD. Atthariq which contains provision that the contractor must comply with work health and safety and environment requirements. During site visit it was found that all workers use appropriate PPE.
The company’s policy on sexual harassment and violence is clearly published in the company’s RSPO
Management Policy and company made procedure no. RSPO-02 as general grievance procedure, including specific grievance for woman. During this 4th surveillance audit, it was found that gender committee representatives from estates and the mill have been assigned, and company’s an organization structure of gender committee was revised accordingly based on letter no. 914/HRD/VI/2011 from the HR & GA manager for all company locations. The structure was still available. There is an official letter from HR & G Dept no. 914/HRD/VI/2011 regarding the organization struture of Gender Committee on April, 12, 2012. The company’s HR Department has made and sent letter to contractors stating that payment of contractor’s employees must be in accordance with the Regional Minimum Wage (UMR) and this will be monitored by the company. There is Worker Union which organization structure valid for 2010-2015 periode consist of Chairman, vice of chairman, secretary and treasury staff. It was sight at POM that the company shows valid price list for today and last day FFB purchasing at loading ramp which is Rp. 1,750/Kg for 14 May 2014 and Rp. 1,810 for 13 May 2014. Thsi price also available at the entrance gate to be easy to assess. The company has several corporate social responsibility program to local people as a contribution for local development, such donation for school, donation for students and the teachers, donation for building houses in several villages surrounding estate area, such as in Tanah Raja, and Kuala Piasa estate, and some infrastructure in another estates. During this 4th surveillance audit was found that the company aready established electricity distribution agreement with the Sido Luwe hut. This agreement states that the company will provide donation for teh purpose since there was no national electricity networking coverig this area. So the company provide donation for fuel needed every month. Compliance status : Fully compliance
Principle 7: Responsible development of new plantings Criteria assessed: CR7.1, CR7.2, CR7.3, CR7.4, CR7.5, CR7.6, CR7.7 Criteria not assessed: Findings: The company has no development of new plantings. All existing area is the area under the company’s existing HGU, which is all previously planted. The company is only carrying out expansion of their oil plam plantation inside existing HGU area from rubber plantation converson area. The company’s total oil palm plantation area was recently getting wider from 7,226 ha in 2009 into 8,890 ha in May 2011. Compliance status: Not applicable
Principle 8: Commitment to continuous improvement in key areas of activity
Criteria assessed: CR8.1 Criteria not assessed: Findings: During the 4th surveillance audit, the company has commitement to continuous for improvement, such as EFB application in all fields. For integrated pest management system through the early warning system approach the company success to control the pest/organism attack. The company also conduct donation for community based on community request itself. For example is employee hall use for community purpose and for some heavy equipment use for road maintenance at sorrounding villages. Compliance status: Fully Complience.
3.2 Status of Previously Identified Non-conformities During the 3rd surveillance assessment, a total of 2 nonconformances against the RSPO Principles & Criteria Indonesian National Interpretation year 2008 were identified. These consisted of 1 major non-conformities and 1 minor non-conformities. The company is given a timeframe to close all major non-conformities within 60 days and at time of first submission of this report to the RSPO For all the non-conformances, the company has provided their planned corrective action against these. A summary of all identified non-conformances, corrective actions taken and auditor conclusions is as below: Criterion 2.1 (Major indicator 1) Evidence of compliance with relevant legal requirements (NCR No.year 1-2013 of 2) Non-conformace 2013-1 of 2, Major non-conformity: It was found: - For hazardous waste management, company collaborate with CV Miko to manage their hazardous waste, but it was found that the transport permit for hazardous waste of CV Miko is not valid. - CV Miko, based on Decree of Ministry of Environmental of Indonesia Number 88/2011 about the Hazardous Collecting Permit, state that the CV Miko is only permitted to collect oil and grease, but it was found manifest of hazardous waste transport date on February 2, 2013 the company send the accu to CV Miko. - Spill kit used for the abosorb of the spill diesel on the floor disarded in to drainage Diesel spills flow in to drainage from the fuel tank in the mill Corrective action: - The company has change the CV Miko with CV Amindy Barokah wich can meet the regulation. - The company has change CV Miko to the CV Amindy Barokah that can tranpsort of accu, accordance to the letter of Ministry of Environmental Number B-3483/Dep.IV/LH/PDAL/03/2013 date March 28, 2013 about the recommendation of hazardous waste transport. - Provide the container for spill kit used, and the company has plan that the spill kit used it will be used for material building - Clean up and give the cover for drainage Correction action: - The company has change the CV Miko with CV Amindy Barokah wich can meet the regulation. Based on Decree of Mictry of Environmental Number 33/2011 about the permit for hazardous waste collection for CV Amindy Barokah, with the type of hazardous waste could be collect is used oil and grase and dirty oil in national scale. This permit is still valid in 5 years from the date issued on February 21, 2011. This company also has a permit for hazardous waste transport. The types of hazardous waste that can be transported is lubricant, oil, grease, oil filter, cotton waste, sludge, liquid and solid phasa waste, catalysts, polymer, carbon block, fly ash and bottom ash, medical waste, fatty alcohol, solvent, pestiside, PCB waste and alluminum slag. This is accordance to the letter of Ministry of Environmental Number B3483/Dep.IV/LH/PDAL/03/2013 date March 28, 2013 about the recommendation of hazardous waste transport. The permit is valid in 1 year from the date issued. - The company has change CV Miko to the CV Amindy Barokah that can tranpsort of accu, accordance to the letter of Ministry of Environmental Number B-3483/Dep.IV/LH/PDAL/03/2013 date March 28, 2013 about the recommendation of hazardous waste transport. - Improve the spill kit used container and built the bund, so that the spills can not flow in to the drainage - Give warning to the operator to be more careful for handling diesel fuel so there is no spills on the floor. Verification Result: Based on document verification during the 4th surveillance audit, the company has changed company for hazardous collecting from CV Miko Jaya to CV Amindi Barokah. CV Amindi Barokah has permit for hazardous collecting through the Decree of Environmental Ministry number 33/2011, and valid for 5 years from the issued on February 21, 2011. Type of hazardous could be collected by this company through the permit is oil and grease. And this company has permit for hazardous transport through the
hazardous recommendantion transport number B-3483/Dep.IV/PDAL/03/2013 on March 28, 2014 issued by Environmental Ministry, and valid for 1 years from the issued. This permit was cover all type of hazardouse produced by the company. Also field observation has indicated that the company has maintain the hazardous management, evidenced by, there is no spill on the floor of hazardous warehouse. Auditor conclussion: Closed Criterion 6.5 (Minor indicator 1) Growers and millers provide adequate housing, water supplies, medial, educational, and other facilities for employees where such facilities are not available or accessible (NCR No.year 2-2013 of 2)
Non-conformance RSPO 2013- 2 of 2 (Minor non-conformity) : There is no electricity facilities from the company for workers housing in Sido Luwe, Serbangan Estate, Afdeling 3. Correction: Serbangan Estate Head already sent letter to HR& Area Head dated on May 23rd,2013 no.99 Serb/5/2013 regarding to planning to provide electricity facility at Sidoluwe quarter of Serbangan Estate Afdeling 3. Corrective action: · The company will provide donation for 50% of total energy consumption within one month. · Estate Head will submit report of recapitulation of energy calculation for recent month periode Auditor conclussion : Closed During this 4th surveillance audit it was found based on field interview and document check that teh company has impelemented monthly donation for electricity machine fuel. The donation wa Rp. 1,125,000 monthly start form July 2013. The last donation received was on March 2013.
3.3 Identified Non-conformances against RSPO P&C Requirements, Corrective Actions Taken and Auditors Conclusions During the 4th surveillance audit, a total of 2 nonconformances against the RSPO Principles & Criteria Indonesian National Interpretation year 2008 were identified. These consisted of 1 major non-conformities and 1 minor non-conformities. The company is given a timeframe to close all major non-conformities within 60 days and at time of first submission of this report to the RSPO. For the minor non-conformances, the company has provided their planned corrective action against these, and for those which could not be verified as closed through document checks, the closure of these minor nonconformities will be assessed during the next surveillance audit. A summary of all identified nonconformances, corrective actions taken and auditor conclusions is as below:
Criterion 2.1. Major indicator 1. Evidence of compliance with relevant legal requirements. Non-conformace 2014 - 1 of 2, Major non-conformity: Based on document verification, it was found: 1. It was found record of chemical container delivery to hazardous warehouse from Sei Baleh Estate on May 28, 2013 it’s almost 1 year. 2. There is no medical check-up for chemical workers for Tanah Raja Estate in 2013. 3. There is no training evidenced of chemical workers (chemical operator) specially for limited pestiside such as gramoxone (paraquat) accordance to National regulation in Gurah Batu Estate.
Correction action: 1. The company already delivery chemical container about 396 pcs to the hazardous warehouse through the dispatch slip number 543969 on May 23, 2014. 2. The company through the Human Resource Departement has submit letter number 143/HRD/V/2014 on May 21, 2014 to Occupational, Health and Safety Centre (Balai Hyperkes) of Medan related to medical check-up for chemical workers in Serbangan Estate, Sei Baleh Estate, Gurah Batu Estate, Tanah Raja Estate, QCD, and Palm Oil Mill workers. The letter has got reply from Secretary General of Occupational Health and Safety number B.74/BK3MDN/VI/2014 on June 4, 2014 about medical chekup execution, but on the letter no mentioned about date for execution. But, based on confirmation from company, the Occupational, Health and Safety Centre (Balai Hyperkes) of Medan still in callibration progress for their equipment, and will be conduct the medical chekcup on fourth week on September. 3. Human Resource Area Departement already submit letter to the PT Syngenta Indonesia (trademark holder of Gramoxone) number 094/HRD/Training/VI/2014 on June 3, 2014 for operator chemical/chemical workers especially for limited pesticied accordance to the national regulation. Corrective action: 1. There ara 3 point for corrective action, i.e.: - Every departemen head will ensure the implemantation of Hazardous Management Procedure (BMA-18) - All of location not allowed to keep the chemical container and others in their location, should be delivery to hazardous warehouse. - Retention time for keep the hazardous waste will be allowed in 7 days maximum on estate location before they send to the hazardous warehouse. 2. In the future Human Resource Departement will be coordination to all of estate and palm oil mill to conduct the medical check-up every 1 years especially for chemical workers (cholinestrase test) and workers in station or exposed to high risk work. 3. Every training program related for chemical operator will be include to Training Plan Programm (BMH-FR-06) based on competency procedure, training and comprehension (BMH-02). Auditor conclussion: Closed Criterion 4.7 (Minor) Regular health examination by a doctor for workers in station or ex-
posed to high risk work. Non-conformace 2014 - 2 of 2, Minor non-conformity: There is no medical check-up for chemical workers for Tanah Raja and Sei Baleh Estate in 2013. Correction action: The company through the Human Resource Departement has submit letter number 143/HRD/V/2014 on May 21, 2014 to Occupational, Health and Safety Centre (Balai Hyperkes) of Medan related to medical check-up for chemical workers in Serbangan Estate, Sei Baleh Estate, Gurah Batu Estate, Tanah Raja Estate, QCD, and Palm Oil Mill workers. The letter has got reply from Secretary General of Occupational Health and Safety number B.74/BK3-MDN/VI/2014 on June 4, 2014 about medical chekup execution, but on the letter no mentioned about date for execution. Corrective action: In the future Human Resource Departement will be coordination to all of estate and palm oil mill to conduct the medical check-up every 1 years especially for chemical workers (cholinestrase test) and workers in station or exposed to high risk work. Auditor conclussion: Evidence of immediate action taken was accepted. Effectiveness of implementation to verified at next re-certification
3.4 Description of Supply Chain Management System Kisaran mill is Palm Oil Mills owned by PT Bakrie Sumatera Plantation Tbk Kisaran unit, that is located in Kisaran, Asahan District, North Sumatra. Kisaran Palm Oil Mill was established in 2007, based on the government directives from the Capital Investment Coordination Board (BKPM), i.e ‘Keputusan BKPM No. 257/T/Pertanian/Industri/1989’ and ‘Keputusan BKPM No. 1293/T/Industri/2008’. Currently Kisaran Mill receives FFB supply from 5 estates owned by PT Bakrie Sumatera Plantation Tbk- Kisaran Unit (Tanah Raja Estate, Gurach Batu Estate, Kuala Piasa Estate, Serbangan Estate and Sei Baleh Estate) and other company’s area (Seed Garden, BARI and Aek Salabat). Since company increase their production capacity following their approved production capacity (full capacity) and Kisaran mill receive supplies of FFB from independent outgrowers or other suppliers. In year 2013, Kisaran mill has receiving approximately 55,86% (120,159.680 tonne) FFB from 5 company-owned estates as a certified FFB and 0.22% (463.840 tonne) from other company’s area (Seed Garden and Aek Selabat Estate) and for independent outgrowers about 43.92% (94,471.171 tonne). Until April 2014, the Kisaran mills has received 30,104.650 tonne FFB (41.66%) from they owned estate this is as a FFB certified and 27,365.955 tonne FFB (37.87%) non certified FFB from others company and outgrowers. The mill produced Crude Palm Oil and Palm Kernel. The company implements SCC-RSPO with “Mass Balance” model according to the nature of mill FBB supply condition. The following is a description of the company’s supply chain management system according to the RSPO SCCS requirements, including status of compliance of the company and their outsourced third parties to RSPO SCCS requirements. The description of supply chain management system as determined below : E.1. Documented procedures Findings: The facility has been documented all procedure for implementation of SCCS, and ensure the procedure could be implemented. All of procedure i.e.:
- BMO-02 Procedure of Certified Palm Oil Production Process (Prosedur Tentang Pengolahan Tandan Buah Segar). Rev.03 dated July 09, 2011 - BMO-03 Procedure of Incoming Fruit Fresh Bunch Receipt and Storage (Prosedur Tentang Penerimaan Buah Segar). Rev.03 dated July 09, 2011 - BMO-04 Procedure of Certified Palm Oil Storage (Prosedur tentang penyimpanan hasil produksi (CPO dan PK)) Rev.03 dated July 09, 2011 - BMO-05 Procedure of Certified Palm Oil Sales (Prosedur Tentang Pengiriman Hasil Produksi) Rev.03 dated July 09, 2011 - BMO-06 Procedure on Solid and Liquid Waste of Palm Oil factory (Prosedur Tentang Pengolahan limbah padat dan cair PKS) Rev.03 dated July 09, 2011 - BMO-08 Procedure of CPO and PK Quality Analysis (Prosedur Analisa mutu CPO dan PK) Rev.03 dated July 09, 2011 - BMO-09 Procedure of Palm Oil Production Losses Analysis (Prosedur Analisis Lossis Produksi) Rev.03 dated July 09, 2011 - BMO-19 Procedure for reporting if projected overproduction for certified FFB, CPO and PK (Prosedur tentang pelaporan informasi proyeksi produksi TBS, CPO, dan PK Bersertifikat). - BMO-20 Procedure of input data to E-trace application (Prosedur tentang entry/input data ke dalam aplikasi etrace/UTZ). - BMM-FC-01 Flow Chart of rubber and palm oil sales and delivery contract (Flow Chart Tentang kontrak penjualan dan pembelian produk karet dan sawit) Rev.03 dated July 09, 2011 - BMM-FC-02 Flow Chart of customer complaint handling (Flow Chart tentang penyelesaian keluhan dari pelanggan) Rev.03 dated July 09, 2011 - BMM-FC-03 Flow Chart Flow Chart on customer needs and expectations (Flow Chart tentang kebutuhan dan harapan pelanggan) Rev.03 dated July 09, 2011 - BMM-FC-04 Flow Chart of Customer Communication (Flow Chart tentang komunikasi dengan pelanggan). Rev.03 dated July 09, 2011 - BMM-FC-05 Flow Chart of Customer Satisfaction Analysis (Flow Chart tentang pengukuran tingkat kepuasan pelanggan). Rev.03 dated July 09, 2011
- BMM-FC-06 Flow Chart of the sales contract and purchase of products (Flow Chart tentang kontrak penjualan dan pembelian produk). Rev.03 dated July 09, 2011. During the 3rd surveillance audit, there are no update for all procedure related to SCCS implementation in the facility. For person who responsibility for SCCS in facility, the company has sign to new person as a Palm Oil Mill Head. According to the procedure BMO-20 on pages 3, point 7.3 mentioned about “palm oil mill head responsible to instruct the Head Assisstant Production to reporting CPO and PK Data certified and mass balance condition to Palm Oil Sales Head and resposible person in e-Trace application. This palm oil mill head has been record in RSPO PT BSP Kisaran Unit Area Sumut 1, 2014 and has been assigned from General Manager Sumut 1 on March 22, 2014, and endorsed by President Director and Human Resources Director through the annex 1 SKD No.641/OHR-JKT/BSP/X/2013 Rev0, valid from December 1st, 2013. The facility has procedure number BM-03 date issued on March 18, 2013 about incoming FFB, and has control about certified and non certified incoming material/ FFB. Based on record implementation in the facility, example in record icoming FFB slip number 023545 from Serbangan Estate Division 2 and 4, field number P08202 as much 393 FFB and field number P03401 as much 214 FFB, harvest on May 13, 2014 and delivered to the palm oil mill in the same date. In record weight brigde has get SCCS stamp. Also, the facility has distinguished nota incoming material/FFB for certified and non certified incoming material. Slip with register number and with colour it’s for certified material and for non certified incoming material without slip, just weight bridge nota. Compliance status : Compliance E. 2. Purchasing and goods in Findings: During the 3rd surveillance audit, the facility has maintained all record of purchasing. All certified FFB are from the company’s owned estate except Aek Salabat estate which is company owned estate for Rubber Plantation and only has 9 ha planted with oil palm plantation, seed garden and BARI where it is not included in RSPO certification scope. Purchasing mechanism is defined under BMM-FC-04 dated February 29, 2012. This procedure only applies for FFB purchased from independent outgrowers. The implementation of the procedure will be recorded in the forms named Oil Palm Production Slip from estate (including wet stamp “SCCS certified” in records it if it is FFB from the company’s owned estate), “Formulir Nota Timbangan (Weight Note Form)" (BMO-FR-03), ‘Formulir Sortasi Mutu TBS (FFB Quality Sorting Form)’ (BMOFR-05) and ‘Formulir Hasil Sortasi (Sorting Results Form)’ (BMO-FR-04). A person has been appointed to be responsible to check and ensure the FFB quality and quantity as per purchase documents. When receiving certified FFB, personnel in weighbridge are to verify/ensure the origin of FFB (from company owned estate (certified) or not (non-certified)), wet stamped “SCCS certified” on Oil Palm Production Slip for FFB from company owned estate (certified), and quantity of products. The company has mechanism to inform the CB immediately if there is a projected overproduction. Until now the mill still not announced and confirmed trades in the e-trace/UTZ Certified system (all processing facilities up). The organization decides will implement Mass Balance (MB) model. At the time of audit, the organization has not claimed any palm oil as RSPO certified. Compliance status: Full Compliance 3. Records Keeping During the 4th surveillance audit, POM Kisaran already maintain accurately, completely, keep up-to-date and accessible all records and reports covering related to certified product. The company’s SCCS system implementation is integrated with the ISO 9001:2008 standard and ISO 14001:2004 standard system. The company has procedure for records keeping i.e. BMA-03, the procedure apply for all company operational and company’s activities. In each procedure company explains that records shall keep properly within 5 years. Kisaran POM has been record and balance all receipts of RSPO certified FFB and prepare for deliveries of next
RSPO certified CPO & PK, everyday company always update production in “Daily production records” (BMOFR-38), material balance has been record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO & PK such as production record and others. In the end of December 2013, FFB certified received is about 120,165.440 tonne, with FFB certified process is 120,165.394 tonne, with CPO certified produced is 27,486.590 tonne with OER 22.92%, and PK certified total produced is 5,605.570 tonne with KER 4.67%. In April 2014, first time to company sold the certified product. Based on sales record, in April 2014, with closing date in April 25, 2014 certified product sold by the company is 1,162.74 tonne CPO and 150 tonne PK certified to PT Multimas Nabati Asahan. All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to company’s product accounting system. The company has records and balance sheets of all receipt and deliveries of RSPO certified palm oil on a monthly basis. Compliance Status : Fully Complience
E.4. Sales and goods out
Findings: During the 4th surveillance the facility has ensure that all sales invoice issued for RSPO certified product delivered has been equipeed with name of addres buyer, date invoice issued, product description with supply chain type, quantity product and reference related transport. Example delivered nota series number 018010 Form No. BMO-FR-26 Rev 03 from Kisaran Palm Oil Mill to PT MNA Kuala Tanjung, date on December 25, 2013 with order number 1010-MNA/CP.Peng./CPO/13, have presented of addres buyer, delivery date, unit transport number, time departure, stamp SCCS with MB type, and product description. Compliance status: Fully Complience
E.5. Training
Findings: The organization has established and implemented the training Procedure (BMH-02 revision 03 dated July 09, 2012). The procedure covered mechanism of training needed, training report, training evaluation and competencies standard. The organization has provided and specified the Supply Chain Certification System (SCCS) training on July 2011 that was attended by 8 managers on July 2011. There was no more training conducted for 2nd surveillance audit because there is no changes on company’s supply chain system. Mill manager will provide inhouse training for each new operator. During 4th surveillance audit, the facility has changed the structural organization structure for palm oil mill head. Based on interview and document verification, palm oil mill head didn’t SCCS training. So this requirement raise as a non conformity. Compliance status: Non Compliance NCR SCCS 2014 – 02 of 02 There is no training record for new palm oil mill head in the facility.
E.6. Claims
Findings: During 3rd surveillance, the organization has not yet claimed their palm oil products as certified palm oil. The company will follow RSPO communication and claim when they sell certified CPO and PK. Compliance status: Not applicable
3.5 Status of Previously Identified Non-conformities NCR SCCS 2013--01 of 02 : The organization has not procedure about entry/input data to e-trace/UTZ application Correction Action : Create a new procedure of entry/input data into e-trace/UTZ application Corrective Action : •
The organization will always update information related RSPO SCCS in website of RSPO
•
All Personnel in Charges (PiC) in relevant section to ensured for implementation of all activities appropriate procedure it.
Date of closure : June 03, 2013 Verification result : The organization has provide new procedure about entry/input data into e-trace/UTZ application (BMO-20 Rev.00, issued on June 03, 2013). Scope of this procedure is entry/input information of production/stock/mass balance CPO & PK certified (CSPO) into e-trace/UTZ application and running e-trace/UTZ application Auditor Conclusions : Closed NCR SCCS 2013--02 of 02 : There is not information about address of the buyer in delivery note Correction Action : Additional information about address of the buyer on delivery note Corrective Action : •
The organization will ensure that there is address of the buyer on each delivery note
•
The organization will coordination with marketing division about additional information about address of the buyer on the Delivery Order (DO) issued, especially for the buyer have more than one bulking location.
Date of closure : May 10, 2013 Verification result : The organization has submitted sample of delivery note dated on May 10, 2013 (No. 013845) which has been given additional information of address of the buyer. Auditor Conclusions : Closed
3.6 Identified non-conformance against RSPO SCCS requirements, Corrective Actions Taken and Auditors Conclusions NCR SCCS 2014 – 01 of 02 : There is no training record for new palm oil mill head in the facility. Correction Action : The facility already submited letter number 090/HRD/Training/V/2014 on May 24, 2014 about training SCCS. The training will be conduct on June 13, 2014.
Corrective Action : Every training necessary related to SCCS implemented in the facility will be include in Training Plan Program (BMH-FR-06) based on Competency, Training, and Comprehension procedure. Date of closure : June 14, 2014 Verification result : The company has conducted SCCS training based on attendant list record of SCCS training in June 13, 2014, and attended by 14 person, include the new palm oil mill head. The facility also submit training photograph. Auditor Conclusions : Closed
3.7 Noteworthy Positive Components Criterion 2.1. There is compliance with all applicable local, national and ratified international laws and regulations.
Findings: The company has achieve gold class health and safety award from The Ministry of Labour.
3.7 Issues Raised by Stakeholders and Findings Pertaining to Issues There was no new issues raised by stakeholders interview on site.
4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Date of Next Surveillance Visit Since this is the final surveillance audit based on RSPO certification regullation, the company will being scheduled for audit for new certificate on April 2015.
4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client It is acknowledged that the assessment visit was carried out as described in this report and we accept the assessment findings and report content.
Signed on behalf of PT Bakrie Sumatera
…………………………………………. Effendi RSPO Management Representative Date: .10-08.2014.
Signed on behalf of PT TUV Rheinland Indonesia
……………………………. Fadli Lead Auditor Date: 10-08-2014
APPENDICES Appendix 1(a): Details of Revised Certificate
Appendix 3: List of Abbreviations AMDAL CPO DELH EIA ERTs ESH FFB EFB HCV IPM LTA MSDS NGO OSH P&C PK PKO POME PPE PT BSP RKL RPL SCCS SEL SIA SOP UKL UPL
Analisis Dampak Lingkungan & Sosial (Social & Environmental Impacts Assessment) Crude Palm Oil Dokumen Evaluasi Lingkungan Hidup (Environment Evaluation Document) Environmental Impact Assessment Endangered, Rare & Threatened species Environmental Safety & Health Fresh Fruit Bunches Empty Fruit Bunches High Conservation Value Integrated Pest Management Lost Time Accident Material Safety Data Sheets Non-Government Organization Occupational Safety & Health Principls & Criteria Palm Kernel Palm Kernel Oil Palm Oil Mill Effluent Personal Protective Equipment PT Bakrie Sumatera Plantations (Company name) Rencana Pengelolaan Lingkungan (Environmental Management Plan) Rencana Pemantauan Lingkungan (Environmental Monitoring Plan) Supply Chain Certification System Studi Evaluasi Lingkungan (Environment Evaluation Study) Social Impact Assessment Standard Operating Procedure Upaya Pengelolaan Lingkungan (Environmental Management Efforts) Upaya Pengelolaan Lingkungan (Environmental Management Efforts)
Appendix 4: List of Stakeholders Interviewed and Contacted Name of Stakeholder Stakeholders Interviewed On-Site 1. Effendi 2 Toga Simamora 3. Eddy Prayitno 4. Sumantri 5. Ismanudin 6. Mizwar Effendi 7. Didi Adinegara 8. A. Yakapeni N 9. Ms. Misnah, Ms. Sulastri. 10. Zailani 11. Sulaiman No.
12. 13. 14. 13. 14. 15.
Misnan Anto Suyanto Bangar Siagian Sugiartono Andy Mirza S Randang Astono
Institution – Address
Management Representative/Quality Center Departement Serbangan Estate Manager Human Resources Dept & General Affair Finance Manager Mill Manager Administration & Data Department Tanah Raja Estate Contractor’s workers Head of Subur Village Secretary of Perhutaan Silau Village Head Harvester FFB transporter driver Girach Batu Estate Kuala Piasa Estate Sei Baleh Estate PNC-FD
16. 17. 18. 19. 20. 21 22 23 24 25 26 27
M. Husni Mubaraq Syafarullah Suriana Titisan Sukma Abdi W. Ms. Thatie Mr. Elianto Mr. Tumiran Mr. Adianto Mr. Jumaliadi Mr. Sail, Mr. Padir, Mr. Samsudin Mr. Najarudin Mr. Tuyan
Centra Warehouse Bunut Human Resource Department Human Resource Department Quality Department Quality Department Serbangan Estate Mandore Community member Harvester Hervester /pruner Member and Head of Dusun V Ujung Seribu I sub village Harvester Head of Dusun 7 sub village
Appendix 5: Observations and Opportunities for Improvement
No.
Observations / Opportunities for Improvement
Criteria
1
Better for the company to ensure that domestic waste is managed in proper manner
6.5
2
Better fro teh coompany to ensure all transportation operators have license to operate and have fire extinguisher and first aid box on the vehicles
2.1
3
Better for the company to change the damage flow meter at waste pool.
2.1
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