Regional Office, Surat 6th Floor, Saifee Building, Dutch Garden Road, Nanpura, Surat-395001. Tel: 0261-2462923, 2461535, Fax: 0261-2462922

Empanelment of Private Security Agencies Union Bank of India wishes to empanel reputed Private Security Agencies (PSAs) for providing Watchmen and/or Armed guards at ATMs/Offices/Branches under its Regional Office, Surat. Complete details and RFP forms can be obtained from Chief Manager (P&D) at the above address till 05.12.13. Forms can also be downloaded from bank’s and from website www.unionbankofindia.co.in www.govtenders.nic.in. Completed offer forms, along with all mandatory enclosures & demand draft of Rs.2000/- towards cost of tender document (non-refundable) must be submitted to The Senior Manager (P&D) at above address, latest by 3.00 pm on 05.12.13. Offers will be opened on 05.12.13 at 4.00 pm in presence of vendors. Bank reserves the right to accept or reject the offers without assigning any reasons whatsoever. Dy. General Manager 

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

Request for Proposal (RFP)

Empanelment of Private Security Agencies for providing

Unarmed & Armed Private Security Guards at ATMs / Offices / Branches of

Union Bank of India under

Regional Office, Surat   1   

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

  Regional Office, Surat 6th Floor, Saifee Building,

Dutch Garden Road, Nanpura, Surat -395001 Tel: 0261-2462923, 2461535, Fax: 0261-2462922

Request For Proposal for outsourcing Private Security Guards (Armed & Unarmed) through Private Security Agencies (PSAs) for deployment at ATMs/Offices/Branches of

Surat Region

Union Bank of India, Regional Office, Surat, wishes to empanel reputed Private Security Agencies (PSAs) for providing Watchmen (un-armed) and Armed guards (with weapon) at ATMs/Offices/Branches under its Regional Office Surat. The complete details and RFP forms can be obtained from Senior Manager(P&D) at the above address. Forms can also be downloaded from our website www.unionbankofindia.co.in and from www.govtenders.nic.in. The cost of the tender document is Rs.2000/- payable by way of Demand Draft drawn in favour of Union Bank of India, payable at Surat. This Demand Draft must be submitted along with the Technical Offer. Issue of RFP Forms Last Date for Submission of Tender form Opening of Technical Bids Cost of Tender Documents

From 15.11.2013 to 05.12.2013 05.12.2013 3.00pm 05.12.2013 4.00pm Rs.2000/(non-refundable) Dy. General Manager

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UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

SCOPE OF WORK Scope of work includes providing watchmen (without weapon) at ATMs / Offices and Armed guards (with weapon) at branches under our Surat Region, which comprises of Surat, Navsari, Dangs, Bharuch, Narmada, Tapi & Valsad Districts as well as the Union territories of Daman and Dadra Nagar Haveli. The number of watchmen and armed guards required will be approximately 43 & 16 respectively. This number is only approximate could vary depending upon the requirement of the Bank. COST OF TENDER DOCUMENT, EARNEST MONEY DEPOSIT & BANK GUARANTEE Cost of Tender Document is Rs. 2000/- (non-refundable), which must be submitted along with the offer in the form of Demand Draft / Pay Order issued by a scheduled commercial bank favoring Union Bank of India, payable at Surat. Empanelled PSAs would also be required to submit Earnest Money Deposit of Rs.1,00,000/-(Rupees One Lakh) along with the financial bid, when called for. The EMD amount will be forfeited if the selected Private Security Agency refuses to accept the offer for providing unarmed and armed guards allocated to it OR having accepted the offer, fails to deploy required no. of guards within the stipulated time frame. The EMD of the selected PSA would be refunded only after completion of deployment. The Empanelled PSA finally selected for deployment of guards, having qualified after the financial bid process will also be required to submit at the time of entering into an agreement, a Bank Guarantee from a reputed bank for Rs.500000/- (Rupees Five Lakhs) in favor of Union Bank of India and valid for the period of 18 months from the date of contract. PROCESS Offers will be evaluated & work order will be issued through the following stages: Stage 1 : Offers will be evaluated against the stipulated minimum eligibility criteria as spelt out here below under the head “Eligibility Criteria for Short Listing”. Offers not complying with the eligibility criteria OR those not supported with copies of mandatory documents as mentioned in the form will be rejected summarily. Stage 2 : The infrastructure and offices of each Private Security Agency will be inspected by bank officials. Originals of documents would be checked. Short-listing of Private Security Agencies based on the evaluation of infrastructure & technical requirements will be done by a committee. Performance report may be sought from other banks / PSUs, where the PSA is providing security personnel. Stage 3: The financial bids, along with EMD, would be invited only from the shortlisted Private Security Agencies and same will be opened in the presence of committee formed by bank & representatives of agencies. The rates will be decided based on L-1 for each category separately. Stage 4: Branches / Offices requiring security guard services would be intimated of the selected PSA & the approved rates, which would then individually place order with the selected PSA for deployment of guards as and when required. Selected PSA will have to enter into an agreement with 3   

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

the respective branch(es) as per format at Annexure-I, on a non-judicial stamp paper of Rs.100/-. VALIDITY PERIOD The empanelled firms will remain in the empanelled list of the Bank in SURAT REGION for three years from the date of empanelment. In the event of any change in policy/guidelines of the bank, this empanelment may be terminated even before expiry of the three-year period and a fresh empanelment would be carried out. It may be noted that although the empanelment is for a three-year period, branches would be awarding contract only for one year, which can be renewed on mutual agreement till the empanelment is valid, if the services are found to be satisfactory. ELIGIBILITY CRITERIA FOR SHORT-LISTING The evaluation of Private Security Agencies (PSAs) will be done on the following parameters and offers from PSAs that do not conform to these parameters will not be considered. a) The PSA should be either registered companies or registered partnership firms reputed for providing security guards’ services. b) The PSA should have valid licence in accordance with Section 4 and section 7 of Private Security Regulation Act 2005 to operate in the state of Gujarat. Merely having applied for the same will not be entertained. c) The PSA should have their own infrastructure for training their guards. d) The PSA should have credible Supervisory Infrastructure & network. e) The PSA should have Income Tax PAN and the latest clearance certificate. f) The PSA should have been registered with the Service Tax department and must have a valid registration number. g) The PSA should have Audited Balance Sheets for the past three years. h) The PSA should have Audited Profit & Loss Accounts for the past three years and the average turnover of the PSA in the last three years should not be less than one crore rupees. i) The PSA should have registration under Shops & Establishment Act. j) The PSA should have been registered with the ESI Corporation and should have been allotted with a code number by the ESIC. k) The PSA should have valid registration certificate under EPF & Miscellaneous Provisions Act 1952 and the PSA should have been submitting EPF contributions online. l) The PSA should have documents proving compliance of Minimum Wages Act 1948 and other labour laws & rules. m) The PSA should have at least their one office with landline telephone, fax/email facility within Gujarat; and the office should be manned during office hours. n) The PSA should have minimum three years experience of providing Security Guards’ services to public sector banks or public sector undertakings. o) PSA shall not be owned or controlled by any director / officer / employee of the bank or their relatives having the same meaning as assigned under Section 6 of the Companies act 1956. NOTE: Self-Attested photocopies of relevant documents must be submitted as a proof of satisfying above eligibility criteria. 4   

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

OTHER TERMS & CONDITIONS a) The deployment of both, unarmed guards and armed guards would be in 8-hr shifts. b) Guards must be attired in proper uniform, supplied by the PSA. c) Before deployment of security guards or armed guards, the PSA should arrange for verification of the antecedents of the guards by the police and such verification Certificate by the police should be submitted by the PSA to the Bank before deployment of the guard. d) In the case of Armed Guards, the under mentioned would apply: • Should be either ex-servicemen or ex-paramilitary personnel. • Age should not be above 52 years at the time of deployment. • Should be medically fit in all respects. His medical fitness will be considered as per medical fitness certificate from Registered Medical Practitioners with qualification not less than M.B.B.S., as produced for verification by his employer, i.e., the PSA. • Armed Guards should have their own or the Agency’s firearms held under a valid arms licence. The Bank will not take the responsibility for the safe-custody of guns of the guard. e) Payment of wages to the guards by the PSA must compulsorily be through credit to bank account. f) Compliance of Statutory Obligations such as EPF, ESI, etc is mandatory. Branches would release payment of wage bill only when accompanied with proofs of payment of such obligations for the previous month. g) Bank reserves the right to accept or reject any or all offers without assigning any reasons whatsoever any time during the process. OPENING OF OFFERS Tenders will be opened at 4.00 p.m., on 05.12.13 in the presence of the bidders/offerers. The offerers /bidders/ their representatives may be present at the time of opening of the Technical bids. No separate intimation will be sent in this regard to the Private Security Agencies for deputing their representatives. The Technical bids will be opened at the time and date stipulated above irrespective of the number of offerers/ bidders or their representatives present. For further clarifications, if any, you may contact at the following address: The Senior Manager (P&D), Union Bank of India, Regional Office, Surat, 6th Floor, Saifee Building, Dutch Garden Road, Nanpura, Surat-395001. Tel: 0261-2462923, 2461535, Fax: 0261-2462922

Companies/firms interested in our proposal of outsourcing security services at ATMs and Branches in Ahmedabad Region & conforming to all the aforesaid terms and conditions may send their offers, furnishing details about their firm/company strictly in format as per Annexure -II attached, to the above-address latest by the last date & time for submission of offers. Dy. General Manager

5   

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013  Annexure-I AGREEMENT PROVIDING/OBTAINING SECURITY SERVICES This Agreement is entered at__________________(Place) on the ____day of ____________________ between Union Bank of India, ____________(Branch/Office) at ________________________________(Address) represented by its attorney Shri________________________________ hereinafter referred to as the First Party AND The Private Security Agency M/s. __________________________________ represented by its ____________________(designation), Mr./Mrs./Ms. _____________________________ (name) and having its office at____________________________________________(address) hereinafter referred to as the PSA which expression shall wherever the context so admits, means and includes his legal representatives, successors & assignees as the Second Party. Whereas the First Party requires the services of a Private Security Agency for safeguarding its properties and assets. Whereas the PSA, which is a Private Security Agency providing security guards services has agreed to provide Armed Guards/Security Guards (Strike out whichever is not applicable), hereinafter referred to as "PSA’s Employees" to the First Party as per the First Party’s requirements. Whereas the PSA and the First Party have agreed to enter into a service contract for a period of_________ months w.e.f. ______________ till ___________________ which shall be deemed to be automatically terminated thereafter unless renewed by the First party for the purpose of obtaining security guards services on the terms and conditions as mentioned hereunder. Now therefore this agreement witnesseth as under: 1.

2.

3.

4.

5.

6.

The PSA declares that the PSA is in posession of the valid licence issued under Section 7 of the Private Security Agencies (Regulation) Act 2005 and the PSA further undertakes that the licence will be renewed from time to time and will be valid during the entire period of the Agreement, failing which this agreement shall stand automatically cancelled and the First Party shall not make any payment. PSA shall ensure that ____Armed Guards/Security Guards possessing the required skill and training shall be deployed at the branch/office/ATM (Strike out whichever is not applicable).The PSA’s Employees shall not be more than 55 years of age for Security Guards and not more than 52 years of age for Armed Guards at the time of deployment. The PSA hereby undertakes to abide by the requirements of eligibility criteria and physical standards for the PSA’s employees and their training as prescribed in the Private Security Agencies (Regulation) Act 2005 and the Rules framed there under. The PSA shall ensure that all the PSA’s Employees are subjected to basic Training & Refresher training programme on regular basis at its cost. The PSA shall ensure that the PSA’s Employees who are Armed Guards have undergone firing practice and test fired the weapon at least once during the currency of this agreement and submit necessary proof to the First Party. The PSA shall ensure that the PSA and their employees deployed with the first party shall comply with all obligations, conditions and restrictions regarding uniform, photo identity card, etc., stipulated in the Private Security Agencies (Regulation) Act 2005 and Rules framed there under. If the State Law requires the registration of the PSA with the Welfare Board of Security Guards or any such other Board constituted under the State law,

6   

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

7.

8.

9. 10.

11.

12. 13.

14.

15.

16.

17.

18.

such registration shall be ensured by the PSA before deploying their employees with the first party. The PSA’s Employee who is an Armed Guard shall have a firearm, acceptable to the First Party, provided by the Agency or issued in his personal name either for ‘Property Protection’ or for his ‘Self Protection’ and a licence issued for any other purpose shall not be acceptable. The PSA shall also ensure that the Gun Licence of the PSA’s Employees remains valid as per State laws throughout the currency of this agreement. The custody of the Arms/Guns shall be the sole responsibility of the PSA or the PSA’s Employees and the First Party shall not be liable for the safe custody of the Arms/Guns. The PSA agrees that the duty of the security guard is to keep a watch over persons visiting the branch/office or ATM for the purpose of safety & security and guard against infiltration and against removal of bank’s property by any unauthorized person AND/OR to watch and guard as above the movement of cash from one place to another whether inside or outside the Bank. The PSA further undertakes that he has briefed the PSA’s employee, who is an armed guard in writing that the guard shall not use his firearm on any occasion except as his right to his private defence as provided U/s 96 to 106 of the Indian Penal Code when, and only if, his life is perceived to be in danger from armed miscreants having the intent of committing theft inside the branch or during cash remittance. The PSA shall ensure that the PSA’s Employees shall be conversant with the use of Fire Extinguishers and shall take necessary action in case of activation of Fire Alarm System or in case of a fire in the branch/office. PSA shall provide the names of PSA’s Employees to the branch/office before their deployment. The PSA shall furnish the names, permanent & local addresses of the PSA’s Employees deployed at First Party's premises from time to time along with their latest photographs, thumb impression & signatures. The PSA shall ensure that the PSA’s Employees function under general directions of Branch Manager / Authorised Official and perform duty according to the duties given in the Annexure to this Agreement. The PSA shall also ensure that the PSA’s Employees deployed at branch/office/ATM have read & understood their duties. The PSA will provide PSA’s Employees with uniform (Summer/Winter), caps, raincoats, torches and other accessories (Photo I-Card, name Tab, baton, whistle etc) as and when required. Before deployment of their employees, the PSA shall arrange for verification of antecedents of all the PSA’s Employees by the police and such verification Certificates shall be submitted to the First Party before deployment of Security Guards or their relievers. PSA’s Employees shall be medically fit, mentally sound and possess good physique and not be suffering from any contagious / major diseases. Wherever required by the First Party, the PSA will provide literate PSA’s Employees to perform the assigned duty efficiently. The PSA will change the PSA’s Employee immediately on instructions from the First Party if the performance of that particular PSA’s Employee is not acceptable or found physically/ medically unfit and the decision of the First Party is final in this regard. The PSA shall ensure that the PSA’s Employees shall not accept any eatables, tea, coffee, tobacco etc., from strangers. The PSA’s Employees shall not take any alcohol or intoxicants or be found in an inebriated state or smoke during the duty hours. The PSA shall ensure that no familiarity develops between the PSA’s Employees and the First Party staff. Further, the PSA shall ensure that the PSA’s Employees do not indulge in any activities including money transactions, which may tarnish the image of the First Party. The Security Supervisor from PSA shall report to the concerned branch/officer in-charge/ official at least once a week for the purpose of briefing /debriefing. He must carryout checking of guards wherever deployed for alertness on regular basis as instructed by Branch/Office. First party will not

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UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

19.

20.

21.

22.

23. 24.

25.

26.

27.

28.

29. 30.

be liable for any separate payments for this arrangement and the cost of such arrangement shall be borne entirely by the PSA. The PSA shall ensure that at no point of time during the prescribed duty hours, the PSA’s Employee will be on leave or absent from his place of duty without a reliever and that they shall remain alert during their working hours to prevent theft/pilferage and other untoward incidents. PSA shall maintain duty register for each PSA’s Employees and get the register checked by the Bank’s branch/office daily, along with timings. In case a PSA’s Employee is found absent from the place of his duty, the prorata payment for the days of absence will be deducted from the payment due to the PSA. The PSA shall maintain upto-date record of PSA’s Employees as per the Shops & Establishment Act and will discharge all obligations under various Labour Laws viz. EPF Act, ESI Act, Gratuity Act, Bonus Act, Workmen's Compensation Act, Contract Labour (Regulation & Abolition Act), etc or under any other State/Union Legislation in respect of PSA’s Employees and shall produce these records for verification as when demanded by the First Party. The PSA shall be responsible for all acts of Commission and/or Omissions by its employees leading to loss and/or damage to First Party’s employees and/or third Parties and shall meet all liabilities arising out of such Omissions and/or Commissions. PSA shall alone decide and be responsible for the leave or absence of the PSA’s Employees and First party shall not in any way be responsible for sanction of leave, etc. to the PSA’s Employees. PSA shall maintain proper records /details of the PSA’s Employees deployed in the branch/office/ATM of First Party. It shall submit monthly bills to the branch/office giving details of the PSA’s Employees deployed and the payment claimed for each of them. All payments under this agreement shall be made to the PSA by the Bank’s branch/office, where the PSA’s Employees are deployed on a monthly basis by a crossed cheque drawn in favour of PSA within four days of receipt of the relevant bill from the PSA. However in case of any discrepancy in the bill detected by the First Party, the payment will be released to the PSA within four days from the date of resolving the discrepancy by the PSA. PSA shall be fully and absolutely responsible for the payment of salary and other statutory dues to PSA’s Employees like salary/wages, bonus, arrears, overtime, employment/terminal benefit, compensation or other claims of whatsoever nature to PSA’s Employees and First party will not undertake any liability in relation to such matters. The PSA’s Employees shall not claim any employment relationship with First party under any circumstances. The PSA shall obtain written undertaking from each of the PSA's employees deployed with the First Party that he is a permanent employee of the PSA and the written undertaking in original shall be given to the First Party's Office, where he is deployed. PSA hereby undertakes to ensure payment of wages to its PSA’s Employees in compliance with Minimum Wages Act and other relevant statues in force and modified/amended or revised from time to time as per enactment of Central/State Governments. The PSA hereby undertakes further that additional/excess payment over the contracted amount, which may arise due to extraneous reasons during the currency of this agreement shall be borne by the PSA alone and the First Party shall not be liable to pay any excess amount other than the difference between the revised Basic Pay, VDA and the resultant difference in statutory dues, i.e., EPF, Gratuity, Bonus, ESI & EDLI vis-à-vis the rates prior to revision and the difference in Service Tax. The PSA shall pay the monthly wages to PSA’s Employees deployed with the First Party by crediting the Savings Bank Account of the PSA’s Employees with any bank. PSA shall submit printed receipts for all the payments received from First Party. The PSA shall also furnish the proof of having paid the wages to the PSA’s Employees engaged by them within one week of the disbursement of

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UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

31.

32. 33.

34.

35.

36. 37.

38. 39.

the wages to them and proof of having paid the statutory dues to the concerned authorities on quarterly basis. Non-payment of monthly wages by the PSA to the PSA's employee deployed with First Party will make this contract null and void and will result in termination of the deployment of PSA's employees with the First Party with immediate effect and the First Party will not be required to make any payment to the PSA thereafter. First Party shall not make any direct payment of whatsoever nature to the PSA’s Employees. All payment payable by First Party in connection with or arising out of this agreement shall be made only to PSA and not to the PSA’s Employees. PSA shall also ensure that the PSA’s Employees do have their own arrangements for their food and beverages. In case of any injury/death of any staff member of First Party or a public member because of firing of weapon of the PSA’s Employees for any reason, PSA shall be liable to pay compensation as deemed necessary and become payable to the injured/deceased or their legal claimants. In case of any mishap of whatsoever nature (minor / major / fatal including death during the course of their duty) sustained by PSA’s Employees, the responsibility for meeting the medical/hospitalization expenses or of granting compensation, if any, on that count will be that of the PSA and not of the First Party. If for any reason, compensations, costs etc., are paid by the First Party, the same shall be reimbursed by the PSA to First Party without any demur, including interest at ruling rate till settlement and such settlement shall be made by the PSA within one month from the date of Demand by the First Party and upon failure of the PSA to do so, the First Party shall have the right to adjust the monthly bills payable to the PSA towards the amounts payable by the PSA till the entire dues are wiped off. In the event of theft, pilferage, damage to property of the First Party or any other loss, the First Party shall report the matter to the local police first. The PSA agrees that in case of any loss of cash/materials/other properties of the bank, which may arise directly or indirectly due to absence or dereliction of duty or inattentiveness or negligence or collusion of the PSA’s employee, such loss will be made good by the PSA and all liabilities arising out of such incidents will be fully met by the PSA. If the inquiry reports of the First Party and the PSA are conflicting on this point, it is agreed between the parties that the First Party's report shall prevail and be final. Such quantum of loss assessed and payable by the PSA shall be paid to First Party within a month of demand and upon failure of the PSA to do so, the First Party, without prejudice to other recovery measures either through Court of Law or otherwise, shall have the right to invoke the Bank Guarantee in favour of the First Party submitted by the PSA or to adjust the monthly bills payable by the First Party to the PSA towards the amounts payable by the PSA till the entire dues are wiped off. Neither the PSA nor any of the PSA’s Employees will have any claim against the First Party for any liability arising out of any commission / omissions caused by the PSA’s Employees while on duty. The PSA’s Employees deployed for the security of the branch/office/ATM as per terms of this Agreement shall always be treated as employees of the PSA only and will not have any right to seek employment in the services of the First Party. There shall be no relationship whatsoever between the First Party and the PSA’s Employees. PSA shall also make it clear to PSA’s Employees that they shall not, under any circumstances, claim any right of employment from First Party and the PSA shall continue to be their employer. In return for a fixed sum/rates, the PSA shall at its own risk & cost provide services of PSA’s Employees as per the requirement of the First Party purely on Contractual basis. PSA undertakes to submit a copy of licence from the Ministry of Labour, Govt. of India, or exemption certificate from the State Government, for providing security guard services in offices/ATMs of First Party before deploying their employees with the First Party.

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UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013  40.

41. 42.

43.

44. 45. 46.

47.

PSA states and admits explicitly that the work assigned by First Party to it is not perennial in nature and the First Party has the right terminate the assigned work, if in its assessment and opinion, the need for the assigned work ceases to exist. The assignment/engagement is well defined, quantified, time-bound and specified by the First Party to PSA and, in turn, by the PSA to PSA’s Employees. PSA shall ensure to submit annual returns to various Authorities and also ensure compliance of all the applicable laws, rules and regulations for which PSA shall be solely responsible. PSA hereby agrees to indemnify and keep First Party indemnified against any loss, damage, compensation, cost etc., that First Party might be required to incur/pay arising out of litigation, non-compliance or breach of statue/s, regulations etc., by the PSA or even otherwise. The First Party as well as the Reserve Bank of India shall have the right to access all books, records and information relevant to the PSA’s employees deployed with the First Party and shall have the right to cause an inspection on the PSA’s office & training infrastructure and audit the books & records as relevant to the services provided to the First Party. The PSA shall preserve all the data and documents pertaining to their employees deployed with the First Party for not less than three years and shall make them available to the First Party, if a need arises. The PSA shall not sub-contract the security guards’/armed guards’ services provided to the First Party to any third party without the prior approval of the First party. This Agreement can be terminated by either Party at one month's notice in writing. However, if the First Party terminates this Agreement/Contract due to the PSA violating any of the terms of this Agreement or due to nonperformance of the terms of this Agreement or due to any negligence on the part of the PSA or PSA’s Employees, the First Party shall not be required to give any notice and the Agreement shall stand terminated on the date following the day on which the PSA receives, from the First Party, the intimation about such violation or non-performance or negligence. In consideration of the services as stated herein above, First Party agrees to make payment @ of Rs._________for each Armed Guard / Rs._________ for each Security Guard (inclusive of all taxes/rates/charges) and after deducting TDS (if applicable) to PSA for each completed month of services or pro-rata thereof.

We the above noted parties have signed this deed of agreement after having understood the contents of this deed on the date and place mentioned above. _______________________ For BANK (with seal) (First Party)

_______________________ For Private Security Agency (with seal) (Second Party)

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UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

Annexure –II (Letter to the bank on the Private Security Agency’s letterhead) To Deputy General Manager Union Bank of India, Regional Office, Surat, 6th Floor, Saifee Building, Dutch Garden Road, Nanpura, Surat-395001. Dear Sir, Sub: Your RFP for Providing Armed & Unarmed Security Guards to your Bank in Surat Region With reference to your tender notice published in News papers on 15.11.13 and the RFP published in your website with effect from 15.11.13, having examined and understood the instructions, terms and conditions forming part of the RFP, we hereby submit our offer for Providing watchmen/ armed guards in ATMs/Branches of your Bank under Surat Region, as detailed in your above referred RFP. We confirm that we have not been disqualified by any PSU bank for providing security staff. We further confirm that the offer is in conformity with all the terms and conditions as mentioned in the RFP. We also confirm that the offer shall remain valid for 90 days from the last date for submission of the offer. We understand that the Bank is not bound to accept the offer either in part or in full and that the Bank has the right to reject the offer in full or in part without assigning any reason whatsoever. We furnish here under the details of Demand Drafts submitted towards the tender document fees: DD/PO No. & date

Issuing Bank & branch Name

Amount

Yours faithfully,

Authorized Signatories (Name & Designation, seal of the firm) 11   

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

FORMAT OF APPLICATION FOR EMPANELMENT OF PRIVATE SECURITY AGENCIES

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

19 20

Name of the Organisation/ PSA Year of establishment Status of the firm ( whether Pvt Ltd company/ Public Ltd. Company/ partnership firm) Names of Directors/ Partners Names & Designations of Persons authorised to deal with the bank, & sign documents/agreements. Address, contact Numbers & mail id of Head office Address & contact Numbers & mail ids of all branch offices in Gujarat No. of Staff (Supervisors / Office staff / Field Officers etc) available in each office in Gujarat. Whether having own infrastructure for training of guards? If so give address. Whether registered with registrar of companies / firms – mention number and date. Whether holding valid Private Security Regulation Act license? Mention no. “valid till” date Whether assessee of Income tax? Mention PAN no. Whether registered under Shops & Establishment Act ? Whether registered with ESI Corporation? Mention code no. Whether registered with EPFO? Mention regn no. Whether registered for service tax? Mention regn no. Whether complying with the applicable minimum wages? Whether having minimum three years experience in Public Sector Banks / PSUs? If so give names of organizations, no. of guards deployed. Also give name, address, contact no. & mail id of contact persons of these organisations, from whom inquiry can be made. Average turnover in last three years? Whether owned or controlled by any director/officer/employee of this bank or their relatives? If yes, give names 12 

 

UBI, R.O, Surat                             RFP FOR OUTSOURCING SECURITY SERVICES: NOV2013 

21 22

and details. Name and Address of Bankers, with official bank account no. Whether able to provide watchmen/ guards at all locations Gujarat including rural branches?

23. Any other information you wish to include: Documents (Self Attested copies) to be enclosed with this application. Please put tick mark against the document submitted)

1 2 3 4 5 6 7 8 9 10 11 12 13

ALL ARE MANDATORY

Certificate of Registration with ROC, showing date of incorporation PSRA License Registration with ESIC Latest “Return of Contribution” (Form 5) OR latest Electronic Contribution History Sheet submitted to ESIC Registration with EPFO Latest ECR for EPF contribution (Not older than two months) Past Wage Slip, not older than two months, of any security guard deployed with any principal employer. Shop & Establishment registration – For HO & all offices in Guj, showing validity date PAN card Latest IT clearance certificate Sevice Tax registration certificate Audited P & L Accounts AND Audited balance sheets for last three years Work Order from other PSB/PSU showing three years experience DECLARATION

I / We have read the instructions appended to the Proforma and I/We understand that if any false information is detected at a later date, any contract made between ourselves and Union Bank of India on the basis of the information given by me/us can be treated as invalid by the Bank and I / We will be solely responsible for the consequences. I/We agree that the decision of Union Bank of India in selection of contractors will be final and binding to me/us. All the information furnished by me/us above here is correct to the best of my/our knowledge and belief. I / We agree that I / We have no objection if enquiries are made about the work listed by me / us here in above and/or in the accompanying sheets.

Place. Date

seal of the firm

Signature: Name: Designation:

13