ISBN 1-74123-992-3

PRODUCE SIMPLE WORD PROCESSED DOCUMENTS (WORD 2007)

BSBITU201A

By Cheryl Price and Julia Wix

Produce Simple Word-Processed Documents (Word 2007) This book supports BSBITU201A Produce Simple Word Processed Documents in the Business Services Training Package.

© Copyright Millbank Investments Ltd, NZ, May 2009

Cheryl Price and Julia Wix.

ISBN 1-74123-992-3 Disclaimer All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Millbank Investments Ltd, NZ or Software Publications Pty Ltd. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein.

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Starting Word 2007 Exercise 1

1

Click

2

Select

3

Select

4

Select

at the bottom left-hand corner of the screen. from the Start Menu. from the Programs menu.

from the list to open Word 2007.

The Word Screen Quick Access Toolbar

Title Bar

Office Button

Restore Down Minimize

Close

Ribbon Word Help

Rulers

Blank document Vertical scroll bar

Status Bar

Document View buttons

Zoom

Quick Access Toolbar The Quick Access Toolbar contains commands to Save, Undo and Redo. Frequently used commands can be added to this toolbar.

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1

Office Button The Office Button is positioned at the top left corner of the Word screen. Click on the button to display the Office Button menu. This menu contains tools for performing basic tasks such opening, saving and printing a document. A list of recently opened documents is provided at the right of the menu.

The Ribbon The toolbars and menus from the previous versions of Word have been replaced by the Ribbon. The Ribbon provides access to all the tools required for working with a document.

Note

The way the Ribbon displays will depend on your screen size and resolution. For example on a bigger screen the Copy button has text on it displays as

whereas on a smaller screen it

.

Ribbon Tabs The Ribbon has a series of tabs along the top; click on the tab to display the Ribbon required. There are seven default tabs:

There are also hidden tabs that also appear when appropriate, such as the Table Tools. These appear when you are working on a table and disappear again when you have finished.

Groups Ribbons are split into Groups, (eg the Font Group). Each group contains command buttons appropriate to a particular action; the font formatting tools are located in the Font Group.

Clipboard Group

2

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Font Group

Paragraph Group

Styles Group

Editing Group

Dialog Box Launcher The Dialog Box Launcher button is the small diagonal arrow in the bottom right corner of some Groups. When you click on this button, it opens an associated dialog box. Dialog boxes usually contain more settings or advanced features. For example, the Paragraph dialog box contains tools for controlling paragraph spacing and indentation.

Key Tip Badges The Keyboard can be used to select tabs and buttons on the Ribbons. If you press Alt, Key Tip Badges become active.

These small badges are labelled with various letters and numbers, that when pressed on the keyboard, will trigger the associated command or function. For example, to format text to bold, press Alt, then H (opens the Home Ribbon) then 1 (activates bold).

ScreenTips When you rest the mouse pointer over a button or command, a screen tip appears. This is a small window describing the function of that command.

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3

Creating a Document When Word is started, the screen displays a new blank document ready for you to type into. This new document has a copy of a template called Normal attached to it which contains the "default" settings (ie margin settings, tabs, fonts, etc) which are automatically applied to new documents. Exercise 2

1

With a blank document on screen press the Caps Lock key. When the Caps Lock key is turned on all characters typed will appear in uppercase.

2

Type: JOINING A GYM

3

Press Enter to move down the page. Press the Caps Lock key to turn it off.

4

Type the document as shown in the box below, using the following instructions. a b c

Do not press Enter at the end of each line as text will wrap around between the margins. If you make errors use the Backspace key to delete to the left of the cursor or the Delete key to delete to the right of the cursor. If a word is not recognised from the dictionary, a red wiggly line will appear under the word when the Spacebar is pressed.

If you want to get fit and/or lose weight it is a good idea to join a gym. Look in your local directory for the gyms in your area. Often you can get a trial membership for a short period, eg two weeks for a nominal charge. When you have decided on the gym you wish to join you will be given a fitness test to ascertain your exercise program. It is important to attend regularly, at least three times a week, to get maximum benefit. You will look better and feel better after a short period of time.

4

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Saving a Document When a document is saved with a file name it is stored on your computer system and can be opened at a later time. Exercise 3 Ctrl S

1

Click on the Save button

on the Quick Access Toolbar.

The first time you save a document, the Save As dialog box appears waiting for you to type the file name for the document. Save in:

Places Bar

File name:

Save in:

Save as type:

The Save in: box displays the folder where the document will be saved. A computer system is made up of folders in which files are stored. Different folders are used for different kinds of file, eg a folder for documents, a folder for program files, etc. In Word 2007 document files are normally saved in the My Documents folder. This folder appears by default in the Save in: box at the top of the Save As dialog box. In this book the My Documents folder will be used as the default folder.

Places Bar

Clicking on a button on the Places Bar will allow you to go immediately to different locations on the computer.

File name:

The box in which the name of your file (document) is entered.

Save as type: Displays the type of file the document will be saved as. 2

The text in the File name: box is taken from the first line of the document. For this exercise the text JOINING A GYM is displayed. Click on . This will save the document with the file name JOINING A GYM, which will appear on the Title Bar at the top of the window.

Closing a Document Exercise 4

Once a document has been saved, it can be closed. Ctrl W



Click on the Office button

and click on Close

.

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5

Note

If you have done anything to the document, eg typed more text, pressed Enter or even pressed the Spacebar, you will be asked to save changes. Click on Yes if requested. The same dialog box will also appear if you close the document without saving.

Creating a New Document Exercise 5 Ctrl N

1

Click on the Office button

and click on New

2

The New Document dialog box will display.

and click on the Create button

. Ensure Blank Document is selected

.

Changing Styles In Word 2007 the default spacing between lines and paragraphs is different from other versions of Word. In the following exercise you will change the default line spacing to match older versions of Word. This will ensure consistency with old documents you may be using. Exercise 6

1

Ensure the Home tab of the Ribbon is displayed. Locate the Styles group.

2

Click on the Change Styles button

3

Click on

4

Select Word 2003. This will change the current document to this style.

5

Click on again and select the default style.

6

Type the text on below exactly as shown.

. The Change Styles menu will display.

. A list of Style Sets will display.

. This will now be

INTELLIMOUSE The IntelliMouse has a wheel bettwen the left and right mouse buttons, which is used for a variety of functions depending on the software application used. The wheel can be rototed forward and back or can be pressed like a button. Special software must be installed on your computer and your software application must support the wheel and wheel button.

6

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