Our Wedding Season Planning Guide January 15 - March 31 Every Year
Photo courtesy of Kim Kalyn Photography
The Butchart Gardens
Wedding Season Planning Guide
Imagine… walking down stone flagged paths lined with flowering cherries
and witch hazel, bordered with beds of daffodils and tulips. The fragrances of spring enveloping you and your guests during your special day. Sipping champagne, mingling with family, friends and those closest to you. Step into our stunning and colourful Spring Prelude indoor garden and make your dreams come true. The Spring Prelude indoor garden is a colourful and delightfully scented indoor garden perfect for intimate wedding ceremonies and a champagne reception for up to 60 guests. And, if you wish, let the festivities continue with an elegant, charming dinner in the historical dining room of the former home of the Butchart family. We look forward to helping you create a lasting memory of your special day.
Contact: 250.544.4479
[email protected] butchartgardens.com
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Valid from January 15 - March 31 2016
The Butchart Gardens Wedding Season Packages Wedding Photographs
Spring Prelude Ceremony & Reception
y
Pre-wedding site inspection for the photographer and wedding couple to scout out picture locations
y
A Gardens’ representative throughout the photo shoot to help guide and assist the wedding couple
y
Exclusive use of Spring Prelude indoor garden from 3:30pm onwards
y
Indoor and outdoor non-commercial photo rights
y
y
Prior arrangements are required. Available from 3:30pm - 5:30pm
Stand-up ceremony and reception in the Spring Prelude indoor garden
y
Indoor and outdoor non-commercial photo rights
Based on a maximum of 20 guests.
y
Staging area for wedding party
y
1 hour rehearsal time for wedding party (booked in advance of wedding day)
y
Parking for all guests
y
A 12 Month Pass for each of the bride and groom (non-transferable)
y
Spring Prelude only $400 Gardens only $600 Spring Prelude & Gardens $800
Intimate Spring Ceremony
$1499 (plus food and beverage)
Groups of 10 or fewer (including the Bride & Groom) y
Exclusive use of Spring Prelude indoor garden starting at 4:00pm for up to a 2 hour period
y
Choose one of two standing ceremony locations within the Spring Prelude garden to say “I do”
y
Spring Prelude indoor garden non-commercial photography
y
Use of Wedding Party Staging Area adjoining Spring Prelude for up to 1 hour in advance of the ceremony.
y
Parking for all guests $650 Enhance your experience by including Food and Beverage services for the Wedding Party Staging Area or a passed hors d’oeuvres reception after the ceremony in Spring Prelude.
Spring Prelude Ceremony Reception & Dinner y
Exclusive use of Spring Prelude indoor garden from 3:30pm onwards
y
Stand-up ceremony and reception in the Spring Prelude indoor garden
y
Indoor and outdoor non-commercial photo rights
y
Staging area for wedding party
y
1 hour rehearsal time for wedding party (booked in advance of wedding day)
y
Parking for all guests
y
A 12 Month Pass for each of the bride and groom (non-transferable)
y
Exclusive dinner or reception in our Dining Room Restaurant $1649 (plus food and beverage)
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Contact: 250.544.4479
[email protected] butchartgardens.com
Maximum of 60 persons for above packages All prices subject to applicable taxes
08/21/2015
Valid from January 15 - March 31 2016
The Butchart Gardens
Ceremony & Dinner Enhancements The Rose Carousel for Photography Add the Rose Carousel to the Spring Prelude Ceremony & Reception Package or the Spring Prelude Ceremony, Reception & Dinner Package to use as an alternate photography location.
Our in house Pastry Chef creates the wedding cake of your dreams. Pricing for cakes varies on size and design
Floral Centre Pieces
Rose Carousel - Non-operational $100
Let our in house gardening team create a beautiful floral centre piece for your dining table.
Rose Carousel - Operational $150
Centre pieces start at $45 each
Photo courtesy of Kim Kalyn Photography
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CustomWedding Cakes
The Butchart Gardens
The Butchart Gardens Spring Prelude indoor garden
Indoor garden layout and foliage changes from time to time.
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Valid from January 15 - March 31 2016
The Butchart Gardens
Bridal Staging Area Menu Options Available from 12:00pm onwards Sliced Fresh Fruit Plate $4.00 per person Fresh Vegetable Crudités Fresh seasonal vegetables with house-made dip $5.00 per person House-made Signature Candied Ginger Scone ½ dozen $12.00 Selection of Tea Sandwiches $8.00 per person Assorted Sweet Plate $4.00 per person
Beverages Bottled water Sparkling and still served with lemon slices price based on consumption $3.50 each Coffee & Tea 12 cup Thermos $24.00 each Champagne/Sparkling Wine Sumac Stellar’s Jay BRUT Okanagan Valley, BC $54.00 Vigneti Zanatta GLenora Fantasia BRUT Vancouver Island BC $52.00 Veuve Clicquot CHAMPAGNE France $95.00
All prices are subject to a 15% service charge and tax
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Prices and menus valid until January 31, 2016
Valid from January 15 - March 31 2016
The Butchart Gardens
Served Dinner
Pre-select one appetizer:
Seasonal soup A seasonally inspired soup showcasing the best products available
or Mixed local green salad Honey wildflower vinaigrette, local sprouts
or Caesar salad Romaine hearts, Reggiano cheese, fresh baked grissino
House-made bread
Pre-select two entrées: Wild B.C. salmon Warm potato salad, tarragon crème fraîche
or AAA rib-eye steak Boursin cheese mashed potatoes Seasonal vegetables, red wine demi-glace Steak served medium
or Cowichan Valley chicken breast Sourdough bread pudding Seasonal vegetables, Chardonnay beurre blanc
or Fraser Valley pork loin chop White bean salad, double-smoked bacon
Dessert: A selection of house-made petit fours
Choice of coffee or tea Two Course Dinner $39 Three Course Dinner $49
All prices are subject to a 15% service charge and tax Prices and menus valid until January 31, 2016
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The Butchart Gardens
Valid from January 15 - March 31 2016
Dining Room Enhancements Add to any service…
Amuse Bouche
Start your meal by allowing our Culinary Team a "tease" showcasing the best the season has to offer $4
Seasonal Fresh Fruit Sorbet Cleanse the palate before your entrée arrives $3
House - smoked Wild B.C. Salmon Buckwheat blini, crème fraîche Salmon roe, white truffle, caper emulsion $6
All prices are subject to a 15% service charge and tax
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The Butchart Gardens
Valid from January 15 - March 31 2016
Receptions Canapes
Minimum 2 dozen of each selection
Smoked Albacore tuna with mango cilantro chutney Served in a an Asian spoon Coconut crusted prawn with sweet chili aïoli Smoked wild B.C. salmon on rye toast Dijon cream cheese and pickled red onions Panko crusted house-made smoked fish cakes with tarragon aïoli Boursin cheese with candied pecans red grapes and apricot glaze on a sourdough baguette
Enhancements (minimum 20 persons)
A Selection of Fine Cheese
Local and international cheeses Assorted breads and crackers $6 per person
Fresh Vegetable Crudite Fresh seasonal vegetables Assorted house-made dips and condiments $4 per person
Vine ripened tomato bruschetta with Padano cheese and basil pesto
Smoked B.C. Salmon
Crispy Cowichan Valley chicken thigh and caramelized onion Served on a potato galette
$5 per person
Seared Canadian AAA beef tenderloin truffle aïoli and crispy shallots Vine ripened tomato and gin gazpacho shooters $24 per dozen
Cream cheese, capers, pickled onions Assorted breads and crackers
West Coast Seafood Market
Fresh oysters, cracked crab claws Jumbo prawns, mussels, clams and sautéed scallops $9 per person
All prices are subject to a 10% service charge and tax
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The Butchart Gardens
Valid from January 15 - March 31 2016
Licensed Services Basic Bar
Includes both white and red house wine, domestic beer, stock liquor selection, soft drinks and sparkling water.
Deluxe Bar Includes basic bar plus built (basic) cocktails (Caesar, Screwdriver etc) select white and red wine, craft-brewed beer and juice.
Set-up Charges Basic Bar Deluxe Bar
Bar Prices House wine $8.25 Select wine $9.25 Domestic beer $7.50 Stock brand liquor $7.25 Premium brand liquor $8.25 Liqueurs $7.50 Select premium liqueur $8.50 Cocktail $8.25 Non-alcoholic beer $6.00 Soft drinks $3.00 Juices $3.25 Mineral water $3.50
$ 75.00 $120.00
Set-up charges are waived if Bar sales exceed Basic Bar $350.00 Deluxe Bar $450.00
As a ‘Serving it Right’ establishment we reserve the right to refuse service to any individual who appears intoxicated.
Prices are subject to service charge and tax
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Valid from January 15 - March 31 2016
The Butchart Gardens
Wine Service White Wines Inniskillin CHARDONNAY Okanagan Valley, B.C. $38.00 Mission Hill Five Vineyards PINOT GRIGIO Okanagan Valley, B.C. $45.00 Poplar Grove PINOT GRIS Okanagan Valley, B.C. $48.00 NK’MIP Qwam Qwmt CHARDONNAY Okanagan Valley, B.C. $55.00
Red Wines Red Barn MERLOT Okanagan Valley, B.C. $38.00 Mission Hill Five Vineyards CABERNET-MERLOT Okanagan Valley, B.C. $42.00 Sandhill MERLOT Okanagan Valley, B.C. $46.00 Quail’s Gate PINOT NOIR Okanagan Valley, B.C. $52.00 NK’MIP Qwam Qwmt MERITAGE Okanagan Valley, B.C. $59.00
Sparkling & Champagne
Unsworth Vineyards Cuvee L’ile BRUT Vancouver Island B.C. Sumac Ridge Stellar’s Jay BRUT Okanagan Valley, B.C. Veuve Clicquot CHAMPAGNE France
Special orders are available upon request. The Butchart Gardens participates in British Columbia’s ‘Bring Your Own Wine’ Program. Please contact our Event Coordinator for more information.
Prices are subject to service charge and tax
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$45.00 $54.00 $95.00
The Butchart Gardens
Floor Plans The Dining Room Restaurant Capacity Sit down 60
with views of
The Blue Poppy Restaurant
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The Butchart Gardens Dining Room Restaurant
The Butchart Gardens Bridal Staging Area
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The Butchart Gardens
Valid from January 15 - March 31 2016
The Butchart Gardens Wedding Policies Wedding groups are only accepted between January 15 and March 31, and only wedding parties with confirmed reservations will be permitted entry.
Site Inspection and Check- list The wedding couple must complete The Butchart Gardens’ wedding site inspection prior to booking.
To confirm your wedding, the package price must be paid in full 3 months prior to wedding function.
Entertainment
We would be pleased to arrange entertainment for your wedding. Please contact our Event Coordinator to make arrangements. All entertainment must be approved by The Butchart Gardens 30 days in advance. Entertainment and a dance floor affect seating capacities; please contact our Event Coordinator for details. As governed by the Copyright Act, all events with live and/or recorded music shall be charged the applicable SOCAN Music Federal licensee fee and Re: Sound tariffs.
Audiovisual and Decorations Any requests for the use of technical, electrical or audiovisual equipment along with draperies or any other decorations for your wedding, must be approved by The Butchart Gardens at least 30 days in advance.
All decorations and signage must be free standing. Signage or decorations may not be attached to any walls, ceilings, plant material, trees or other Gardens’ property. All event set up and clean up will be supervised by The Butchart Gardens staff.
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Photos and the Gardens
Wedding Photos may be taken in the areas specified for your booked package with the exception of “red zones” which will be clearly pointed out on your site inspection. The Butchart Gardens will be open to the public and the wedding party must yield the right of way to other visitors and not impede pathways.
Cancellation Policy
The Butchart Gardens requires a signed agreement a minimum of 3 months prior to the wedding day. If a wedding function is cancelled within 30 days, no refund on the wedding package will be given. For cancellations between 30 days and 4 days before the booking, an additional charge of $10 per person will be charged in addition to retaining the payment on the wedding package. If the booking is cancelled within 3 business days, full payment for the wedding event is required. All costs incurred by The Gardens at your request will be billed to you.
Payment
All services requested by the wedding party prior to the wedding and any special requests the day of the event will be invoiced upon completion of the event at the quoted price. Payment methods accepted: cash, traveler’s cheque, Visa, Mastercard and Discover card. All prices are quoted in Canadian dollars. An exchange rate will be calculated on the day of transaction. Currency fluctuations may occur.
The Butchart Gardens
Valid from January 15 - March 31 2016
The Butchart Gardens Food Services Policies Admission to The Gardens
Admission to The Butchart Gardens is included in your wedding package.
Menu & Wine Selection
Please contact our Event Coordinator to book and confirm your reservation. Menu selections must be arranged at least 2 weeks prior to your group’s arrival. One menu is required for all guests, with the exception of dietary or vegetarian requests. All menu items and prices shown are subject to change without notice; however, we will do our utmost to provide 90 days notice where possible. Wine selections must be arranged at least 2 weeks prior to your function. For wines not found on our wine list, please allow 5 weeks advance notice and we will do our best to procure your requested selection.
Confirmation Policy
For Food Services, The Butchart Gardens requires the number of guests attending your wedding 14 days prior to your function, with a final guaranteed number 3 business days prior. If a guaranteed number has not been received, the billing will be prepared for the number of persons for which the function was originally booked, or the attendance, whichever is greater.
Service Charges & Taxes
All food and beverage is subject to a service charge, except where noted. 1) 15% table and bar service 2) 10% other services i.e. Receptions
All menu options include a choice of freshly brewed coffee or tea.
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Photo courtesy of Kim Kalyn Photography
The Butchart Gardens
Valid from January 15 - March 31 2016
Allergies
In the event any guests in your group have food allergies, you shall inform us of the names and the nature of their allergies, and you will be responsible for pointing them out to us on the day of the reservation so we can take the necessary precautions preparing and serving their food. Any necessary dietary substitutions must be communicated in writing a minimum of 3 business days prior to the reservation. The Butchart Gardens endeavors to comply with all allergy requests; however, under certain circumstances we are unable to guarantee allergen-free food. Please contact our Event Coordinator for more information.
Damages
The wedding couple is responsible for any damages to The Butchart Gardens’ property by their guests, agents or independent contractors acting on their behalf.
Flower Arrangements
Please note that all floral arrangements and centre pieces from external suppliers must be approved in advance by The Butchart Gardens.
Printed Menus
Safety
The safety of everyone is of paramount importance to The Butchart Gardens and all special requests will be considered with this in mind. Staff trained in emergency first aid response are on site at all times.
Smoking
All areas of The Gardens are smoke free for the public with the exception of two designated smoking areas for the public; one in the bus lot patio and one in the visitor car parking area.
Licensed Services
The Butchart Gardens as a ‘Serving it Right’ establishment reserves the right to refuse service to any individual who appears to be intoxicated.
Cell Phones
In consideration of others, The Butchart Gardens requests all guests please refrain from cellular phone use while dining in any of our facilities.
The Butchart Gardens provides beautiful, custom designed menu cards for any wedding function. Please note we do not permit any wedding function to produce their own printed menu cards.
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Photos courtesy of Kim Kalyn Photography
