Wedding and Special Events Planning Guide

Facility Overview Thank you for considering Stonehaus Farms for your special event. We are confident that our facility will provide you and your guests an atmosphere unmatched in the Kansas City area. Our two beautiful facilities have been constructed on our estate vineyard and winery grounds, both have been designed for function, yet have tremendous ambiance. The Fest Hall has seating for up to 200, with additional outdoor seating available for your use. Our Garden Room has seating for up to 48, and also has access to the outdoor seating area. Both facilities have been decorated to provide a warm atmosphere, with subtle hints of Tuscany design and color. Through out this event planning guide you will find information about both of the facilities including rates and amenities. Should at any time you have any additional questions, please feel free to contact us @ 816-554-8800. We look forward to having you and your guests at Stonehaus Farms!

Fest Hall

Fest Hall Rate Schedule A)

During Normal Business Hours (12-6 Tuesday - Sunday) $300.00 per Hour, 2 Hour Minimum Includes (Tables & Chairs (for up to 200 people), Table Cloths (white only), Available Banquet Tables, and (1) Bartender

B)

6 pm to 10 pm Tuesday thru Thursday and Sunday $2000.00

Includes (Tables & Chairs (for up to 200 people), Premium Table Cloths (available in white, ivory, or black), Available Banquet Tables, and Two (2) Bartenders Included.

C)

6 pm to 11 pm Friday and Saturday $2500.00

Includes (Tables & Chairs (for up to 200 people), Premium Table Cloths (available in white, ivory, or black), Available Banquet Tables , and Two (2) Bartenders Included.

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Audio / Visual Equipment $200.00 per event

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Additional Tables, Chairs, Linens, Tents, etc. Call for Pricing

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Vineyard Wedding (seating up to 200 provided) $500.00

Garden Room

Garden Room Rate Schedule D) During Normal Business Hours

(12-6 Tuesday - Sunday)

$70.00 per Hour, 2 Hour Minimum Includes (Tables & Chairs (for up to 48 people), and available Banquet Tables, and Stonehaus Personnel.

E) 6 pm to 10 pm Tuesday thru Thursday and Sunday $300.00 Includes (Tables & Chairs (for up to 48 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel.

F) 6 pm to 11 pm Friday and Saturday $400.00 Includes (Tables & Chairs (for up to 48 people), Table Cloths, Available Banquet Tables, Bartender and/or Stonehaus Personnel.

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Event Guidelines

General Rules: No decorations may be taped, stapled or nailed on walls. Decorating may be done the day of the event and needs to be coordinated with the winery. If the facility room is not booked the day before, decorating may be done then during regular winery hours. Floating candles are approved for use. All children need to be accompanied by an adult when on the outside grounds. Rates & Deposits: After determining the rate of the Fest Hall or Garden Room, a deposit of $500.00 is required to secure the Fest Hall and the Garden Room requires a deposit of $100.00. Both facilities must be paid in full 10 days before the event. Damage Clause: Any damage to rented property or the facility beyond normal wear and tear by the renter or a guest of the renter will be the responsibility of the renter who agrees to pay Stonehaus Farms Winery for the full cost of such damage repair. Rental Items: All special rental items such as additional chairs, tables, and tablecloths and other such items must be paid in full 30 days in advance of the event. We are unable to give refunds on rented items. Sales Tax: Missouri sales tax will be charged on all rentals and purchases unless exempted. If sales tax is exempt, the proper exemption certificate must be provided to Stonehaus Farms Winery prior to the event. Liquor Policy: All liquor consumed on the premises must be provided by Stonehaus Farms . We offer a selection of wine and beer. No hard liquor or mixed drinks are allowed. Beer is not available for Sunday functions. Wine is sold by the glass @ $4.00 per glass, Beer is sold by the cup or bottle @ $2.50 each, water and soda is sold by the can or bottle @ 1.00 each. Catering: All caterers must be insured and approved by Stonehaus Farms. Cancellation Policy: A $100.00 processing fee will be charged if the event is canceled 60 days or more before the event. No refunds will be made if canceled within 90 days of event.

_____________________________ Stonehaus Farms Winery

________________________________________ Renter - Print Name

_____________________________ Date

________________________________________ Renter - Signature

FestHall Package: A __ B __

C__

________________________________________ Street Address

Garden Room Package: D __ E__

F__

________________________________________ City, State and Zip Code

_____________________________

Event Date: _____________________________

________________________________________ Telephone Number Vineyard Wedding: _____ Yes _____ NO

Deposit Date: _______________________________________ _____________________________

Deposit Amount:

Number of Guests

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Preferred Vendors

Officiant Services 

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Floral / Design / Planning  

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Party Sounds  Susan & Kelly Howe 816-405-3012 Expressions Photography  Rachel O’Shaughnessy 816-578-2200 Machelle Downey Photography  Machelle Downey 816-560-2499 KC Photobooth ($300 discount for Stonehaus Weddings)  Patty Johnson 913-486-3444

Cake Makers  

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 Victoria Forbes 816-836-1177 The Portable Chef  Kim Fowler 816-554-2660 Brancato’s Catering  816-765-4707 Fiorella’s Jack Stack Barbecue  816-941-4309

Photography / Photo Guestbook 

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HyVee

DJ Services 

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Inspirations in Bloom  Katie Nelson 816-807-9767 Changing Seasons  Russ Lawrence 816-252-3372

Catering 

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Joseph Shelton O.C.  816-988-7587

Baby Cakes  Laura Caron 816-841-1048 Raspberry Rose  Rita Stretch 816-537-8329

Accommodations 

Hampton Inn  Carmel Hamman 816-347-8600 Special Rates Established For Stonehaus Farms Guests