NEW EMPLOYEE ORIENTATION MATERIALS 8/2013

The Occupational Safety and Health Administration (OSHA) require that each employee receive training under the Hazard Communication Standard. The Standard requires that each employee is trained on how to work safely with hazardous chemicals and other products used in your workplace. This informational sheet and hands-on supervisor training will be provided as an interim training until more comprehensive training can be conducted. This training is required as part of your job duty and mandatory to continue employment with the dealership. Written Hazard Communication Program This dealership has a written Hazard Communication (HAZCOM) Program that was developed to provide information and training to employees about the hazardous chemicals used in the workplace. This is accomplished through Safety Data Sheets and container labeling procedures discussed below. The facility has a SAFE Supervisor: ________________ who can be reached at ________________. The SAFE Supervisor or your supervisor can help you with any questions you have. Safety Data Sheets Safety Data Sheets (SDS) are written documents discussing safety information on the products used in the workplace. We have SDS for all products used at the dealership. Your supervisor will instruct you on their location and use. A guide on how to read and understand SDS is found at the end of these materials. Labels Labels are utilized to identify the name and associated hazard warnings of all products used in your workplace. All containers will be appropriately labeled. Your supervisor will instruct you on proper labeling. Emergency Action This dealership has an Emergency Action Plan that your SAFE Supervisor will familiarize you with pertaining to the following items:       

Location of All Exits Location of the Designated Meeting Location in Case of an Emergency Location of an Eye Wash Station(s) Location of the First Aid Kits(s) Location of the SDS Binders(s) Location of SAFE Manual Location of Fire Extinguishers

You are not permitted to operate a fire extinguisher unless you have already received fire extinguisher training. In case of a fire, evacuate the building to the designated meeting location and call 911.

You will receive more comprehensive training at the next available SAFE class. Until this time, you are encouraged to ask your supervisor and/or SAFE Supervisor if you have any further questions. I (employee) certify that I have read, understand and will comply with the requirements of the above stated Hazard Communication Program. _____________________________________________________________________Employee Name Employee Signature Date I (supervisor) certify that I have provided hands-on information and training on the HAZCOM Program, SDS, Labeling and Emergency Action to the above stated new employee. _____________________________________________________________________Supervisor Name Supervisor Signature Date

7.0 HAZARD COMMUNICATION References: OSHA 29CFR 1910.1200 7.1 – Expectation The purpose of this program is to ensure that employees and outside contractors of ____________________________ are informed of the efforts and methods in complying with the OSHA Hazard Communication Standard, Title 29 Code of Federal Regulations Part 1910.1200 and reflects changes to the standard related to the Global Harmonization System (GHS). 7.2 – Duties Every employee of ____________________________ will be informed of the information contained within this Hazard Communication Program (HCP); the hazardous properties of the chemicals with which they work or are exposed to; operations where hazardous chemicals are used; and safe handling procedures and measures to be taken to protect themselves while working with or around these chemicals. In addition applicable employees will be informed of the hazards associated with non-routine tasks. The SAFE Coordinator has the overall responsibility for ensuring the program is current and enforced. The program will be made available at all times for employees to review and/or to obtain a copy from at the SAFE Coordinators’ office. Each Department Manager will be responsible for implementing, training and enforcing this Hazard Communication Program with respect to their department. 7.3 – Hazard Determination Procedures To determine if a chemical or material to be used in a work area is included within the Hazard Communication Program a Safety Data Sheet (SDS) will be obtained for every chemical found within the facility. If the SDS indicates that the chemical or material is hazardous, it will then be included in the Hazard Communication Program and handled accordingly. ____________________________ SAFE Coordinator will retain a copy of each SDS in the master SDS file as proof of the hazard status, for emergency response and future reference. All correspondence from chemical manufacturers, suppliers or importers stating that a particular chemical is not hazardous will be filed as proof of the chemical properties. 7.4 – General The SAFE Coordinator has compiled and will maintain an inventory list of all hazardous chemicals. Each department head will maintain an inventory list for all hazardous materials. The hazardous chemical list will be updated with each new hazardous chemical. The chemical will be referenced by the name on the container label, the manufacturer and the SDS number/product code where applicable. 7.5 – Safety Data Sheets (SDS) Note: there will be an influx of updated SDS as a result of the implementation of GHS.

Upon purchase of a product, the purchaser shall request a SDS if applicable to the product being purchased. The Department Managers will be responsible for every hazardous and non-hazardous chemical present in their department. Upon receiving the required SDS, the applicable Department Manager will provide a copy to the SAFE Coordinator. The SAFE Coordinator will ensure that the SDS is present in the facility, meets the requirements of the Hazard Communication Standard, that they are in English, and they are fully completed when received prior to, or at the time of receipt of the initial shipment of any material brought into the facilities or sites of ____________________________. An SDS cannot have any blank spaces. If no relevant information is known for a particular category on the SDS, the chemical manufacturer, or importer preparing the SDS must mark it to indicate that no applicable information was found. If an SDS is received incomplete from a supplier, the supplier will be contacted for clarification on the missing information. Documentation of phone conversations and correspondences must be maintained. Employees have the ability to access significant health and safety information by using the SDS file. If a SDS is not provided prior to or along with an initial hazardous chemical shipment, Purchasing will contact the supplier by telephone and have the SDS either faxed to or sent at the earliest possible time. If this time has become excessive, letter will contact the vendor. An SDS that is obsolete due to the chemical no longer being used or has been replaced by another shall be achieved. TRADE SECRETS: A chemical manufacturer, importer or supplier may withhold only the specific chemical identity of a chemical. They cannot withhold health or physical effects of the chemical. The phone number of the chemical manufacturer or importer must be available on the SDS for contact in case of emergencies. 7.6 - Labels and other forms of warning The SAFE Coordinator has the overall responsibility to verify compliance of the facility regarding correct implementation of labeling hazardous chemicals. Department Managers are responsible to ensure that all hazardous chemicals in their control are properly tagged, marked and labeled and updated as required. All hazardous chemicals received by or shipped from ____________________________ will list the following at a minimum:

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CHEMICAL NAME / IDENTITY

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GHS SIGNAL WORD

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GHS HAZARD AND PRECAUTIONARY STATEMENTS

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GHS PICTOGRAMS

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PRODUCER IDENTIFIER

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NAME, ADDRESS, PHONE # OF CHEMICAL MANUFACTURER, IMPORTER OR OTHER RESPONSIBLE PARTY Note: three label elements must be located together - the Signal Word, Hazard Statements, and Pictograms.

In the old labeling format of NFPA or HIMS a "1" rating means the least hazardous with a "4" being the most hazardous. GHS is the opposite in that a "1" classification is the most hazardous with a "5" being the least hazardous. The Department Manager will refer to the corresponding SDS to verify label information. If the label is determined to be deficient when referring to the SDS, the manufacturer, supplier or importer will be contacted immediately for corrective action. The labeling system of hazardous materials delivered to ____________________________ will rely on information provided by the manufacturer, importer or supplier. If chemicals are transferred from a manufacturer labeled container by an employee to a portable/secondary container that will be utilized immediately, and is depleted by that employee during a work shift, then a label is not required on that container. Chemicals that are transferred to a portable container not intended for one employee’s immediate use shall be labeled with the chemical's identity and appropriate safety and health hazard information. Labels must be approved by the SAFE Coordinator prior to use. Employees of ____________________________ shall not remove or deface existing labels from incoming containers of hazardous chemicals. The SAFE Coordinator will ensure that labels remain intact by conducting frequent spot checks throughout the facility. 7.7 - Employee Training and Information Employees of ____________________________ who work with or are potentially exposed to hazardous chemicals will receive initial training on the Hazardous Communication Standard and the safe use of those hazardous chemicals. Training will be completed to ensure that all employees receive training when they are first hired. Additional training will be provided to employees whenever a new hazard is introduced into the work area. The SAFE Coordinator will review the employee training program semiannually to ensure its' effectiveness. As the transition to GHS occurs employees will be trained on: 

New content and format of both SDSs and Labels.

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Understanding of the chemical hazards in the workplace will be as it relates to the new classifications, pictograms, signal words, and labels.

An overview on how to read a Safety Data Sheet is found at the end of the materials. The SAFE Coordinator shall be responsible to coordinate and verify that Hazard Communication training has been completed. After attending the training class, each employee must pass a test and will sign a form to verify that they attended the training, that the written HCP is made available for review and that they understand the HCP. Employees will also be informed at the time of their initial hire orientation that a copy of the OSHA Hazard Communication Standard and a copy of this program will be available for their review. It will be found in the ____________________________ Safety and Health Manual located in each Department, as well as posted on the main bulletin board. 7.8 - Independent Contractors ____________________________, upon notification that an independent contractor will be present at the facility, will advise contractor or contractors verbally and in person of any chemicals that may be encountered in the normal course of their work at or with ____________________________.

In coordination with the SAFE Coordinator the following information will be provided to contractors:

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Hazardous chemicals to which they may be exposed to while in the workplace;

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Measures to lessen the possibility of exposure;

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Procedures to follow if they are exposed;

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Handling procedures and existing labeling system.

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Availability and location of this written Hazard Communication Program and all SDS's.

Each contractor bringing hazardous chemicals into the facilities shall ensure that the proper hazard information including labeling and SDS's are provided to the SAFE Coordinator or when applicable the Department Manager prior to the start of the work. They will then in turn inform the employees who are potentially exposed. 7.9 - Non-routine Tasks Employees assigned or contemplating a non-routine task (any task outside of their normal work duties) will consult with the SAFE Coordinator or applicable supervisor prior to beginning work. This will ensure that these employees are properly trained to perform the task and that appropriate protective measures are taken. 7.10 – Unlabeled Pipes Applicable employees will be trained during their initial Hazard Communication training, and whenever necessary thereafter about the hazards associated with materials contained in unlabeled pipes. How to Read a Safety Data Sheet (SDS) At first glance, most safety data sheets are confusing. However, by knowing what’s in each section you can find the information that you are looking for quickly. Some sections such as Hazardous Ingredients, Transportation Information and Regulatory Information will be used mainly by the Safety Director. OSHA requires all employees to be familiar with the hazards and precautions of the chemicals that they are working with. As an employee, this is your responsibility. Monthly safety meetings will help you to review and reinforce this information. You should not use a chemical that you don’t have an SDS for. All chemicals in use should be on the Hazardous Chemical inventory for your area. Employees should review the format and features of the SDS outlined below and familiarize themselves immediately. The new Global Harmonization Standard (discussed below) requires that the information on the SDS is presented using consistent headings in a specified sequence. Each Safety Data Sheet is divided into approximately sixteen sections, and should include the following: The format of the 16-section SDS should include the following sections: Section 1. Identification Section 2. Hazard(s) identification Section 3. Composition/information on ingredients Section 4. First-Aid measures Section 5. Fire-fighting measures

Section 6. Accidental release measures Section 7. Handling and storage Section 8. Exposure controls/personal protection Section 9. Physical and chemical properties Section 10. Stability and reactivity Section 11. Toxicological information Section 12. Ecological information Section 13. Disposal considerations Section 14. Transport information Section 15. Regulatory information Section 16. Other information, including date of preparation or last revision Sections 12-15 may be included in the SDS, but are not required by OSHA. GLOBAL HARMONIZATION STANDARD UPDATES Under the Global Harmonization Standard (GHS), all labels will require the following elements: 

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Pictogram: a symbol plus other graphic elements, such as a border, background pattern, or color that is intended to convey specific information about the hazards of a chemical. Each pictogram consists of a different symbol on a white background within a red square frame set on a point (i.e. a red diamond). There are nine pictograms under the GHS. Signal words: a single word used to indicate the relative level of severity of hazard and alert the reader to a potential hazard on the label. The signal words used are "danger" and "warning." "Danger" is used for the more severe hazards, while "warning" is used for less severe hazards. Hazard Statement: a statement assigned to a hazard class and category that describes the nature of the hazard(s) of a chemical, including, where appropriate, the degree of hazard. Precautionary Statement: a phrase that describes recommended measures to be taken to minimize or prevent adverse effects resulting from exposure to a hazardous chemical, or improper storage or handling of a hazardous chemical. Employees should review the precautionary statement on all safety data sheets or labels and ensure the proper precautions are taken when storing or handling chemicals.

*Please note- Safety Data Sheets using the GHS format outlined herein are currently being phased in, and after December 1, 2015 all SDS’s will be in this format. GHS Pictograms There are nine pictograms under the GHS to convey the health, physical and environmental hazards. The final Hazard Communication Standard (HCS) requires eight of these pictograms, the exception being the environmental pictogram, as environmental hazards are not within OSHA's jurisdiction. The hazard pictograms and their corresponding hazards are shown below.

Health Hazard

HCS Pictograms and Hazards Flame

Exclamation Mark

• Carcinogen • Mutagenicity • Reproductive Toxicity • Respiratory Sensitizer • Target Organ Toxicity • Aspiration Toxicity

• Flammables • Pyrophorics • Self-Heating • Emits Flammable Gas • Self-Reactives • Organic Peroxides

• Irritant (skin and eye) • Skin Sensitizer • Acute Toxicity (harmful) • Narcotic Effects • Respiratory Tract Irritant • Hazardous to Ozone Layer (Non Mandatory)

Gas Cylinder

Corrosion

Exploding Bomb

• Gases under Pressure

• Skin Corrosion/ burns • Eye Damage • Corrosive to Metals

• Explosives • Self-Reactives • Organic Peroxides

Flame over Circle

Environment (Non Mandatory)

Skull and Crossbones

• Oxidizers

• Aquatic Toxicity

• Acute Toxicity (fatal or toxic)

Employers may choose to label workplace containers either with the same label that would be on shipped containers for the chemical under GHS. Alternative labeling systems such as the National Fire Protection Association (NFPA) 704 Hazard Rating and the Hazardous Material Information System (HMIS) are permitted for workplace containers. However, the information supplied on these labels must be consistent with the revised HCS, e.g., no conflicting hazard warnings or pictograms.