MUSEUM EVENT RENTAL INFORMATION

FOUR DISTINCT SPACES One of Charlotte’s most inspired and inspiring spaces, the Bechtler Museum of Modern Art is the perfect venue for corporate, nonprofit and social events. Designed by internationally acclaimed Swiss architect Mario Botta, the Bechtler can accommodate small or large groups for meetings, seminars, lectures, seated dinners, banquets, cocktail receptions, weddings and more. Treat guests to an artful experience and hold a gathering at the Bechtler Museum of Modern Art.

LOBBY/PLAZA COMBINATION

400 MAX.

The lobby/plaza combination accommodates 400 for a standing reception and 220 for a seated function. Events on the plaza take place under the museum’s cantilevered fourth-floor gallery suspended by a voluminous column. The whimsical Firebird sculpture serves as the backdrop for all plaza events.

CLASSROOM

50 MAX.

For meetings, workshops, retreats and programs, the Bechtler’s classroom is equipped with Wi-Fi and audio visual equipment. A number of classroom layouts are available. Most configurations accommodate 25 to 50 people.

LOBBY

225 MAX.

The Bechtler’s lobby can comfortably accommodate up to 140 guests for a seated function and 225 for a standing reception. The museum offers a sophisticated, modern simplicity with granite floors, a vibrant 23-foot-tall wall drawing by conceptual artist Sol LeWitt and portraits of the Bechtler family by famed Pop artist Andy Warhol.

SCULPTURE TERRACE

50 MAX.

Offering sweeping views of the Levine Center for the Arts, The Green park and the Firebird sculpture on the museum’s plaza, the second-floor sculpture terrace is a perfect setting for receptions and small events. The intimate space can accommodate up to 50 people.

CONTACT BECHTLER MUSEUM OF MODERN ART

FACILITY RENTAL HOURS

at the Levine Center for the Arts 420 South Tryon Street Charlotte, NC 28202 704.353.9200 | bechtler.org

Lobby, plaza, and sculpture terrace rentals may take place only after museum hours of operation (5 PM) or on Tuesday when the museum is closed to the public. Classroom rentals may take place during and after museum hours of operation and on Tuesdays.

MUSEUM EVENT RENTAL CONTACT

Lindsay Sheppard, Events Manager 704.353.9215 | 704.975.2974 [email protected]

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

POLICIES AND GUIDELINES PLANNING AN EVENT When planning an event at the Bechtler Museum of Modern Art, rental clients work closely with the Events Manager and contracted vendors. The Events Manager coordinates event logistics, manages facility and art collection compliance and serves as a liaison between client, vendors and museum staff. The Events Manager does not perform the duties of an event planner. The Bechtler Museum of Modern Art is available at a nonprofit rental rate (discounted 20% from the corporate and social rate) upon receipt of non-profit documentation. Nonprofit organizations may host fundraisers at the Bechtler Museum of Modern Art. Groups intending to use the Bechtler Museum of Modern Art for the purpose of making a profit will not be permitted to rent space. A group may charge its attendees to cover operational event expenses only. The Museum does not rent space for art auctions, art shows and performances or events that require an admission ticket. The Bechtler Museum of Modern Art reserves the right to review event plans, including décor and entertainment. Fundraising for political parties, political action committees and individual candidates is allowed, but signage outside or inside the building facing the public is prohibited.

GALLERIES AND TOURS It is recommended that rental clients arrange for a guided tour of the museum for event attendees. Tours are led by a Bechtler Museum of Modern Art docent and are available for an additional fee. The viewing of the galleries is not included in the general license fee for events taking place after Museum hours. Event guests may self-explore the galleries at the cost of additional support staff.

PARKING Event attendees receive discounted parking at the Levine Center for the Arts garage, located below the Duke Energy Center at 550 South Tryon Street. The visitor entrance to the parking garage is located on West Stonewall Street.

Event guests must present their parking ticket to a staff member in order to receive the discounted rate. It is recommended that rental clients hire a valet parking service or arrange for prepaid parking for event guests. Details available upon request.

CREATING EVENT INVITATIONS All invitations (hard copy and digital), advertisements, flyers, e-mail communications or other forms of announcements that include the Bechtler Museum of Modern Art logo, name or address must be reviewed and approved by the museum prior to dissemination. The Levine Center for the Arts designation must be included in the event location address. If rental client plan to use a photograph of the Bechtler Museum of Modern Art or the Firebird on the event invitation, please submit the request for use to the Events Manager ([email protected]) a minimum of one week prior to distribution. Event invitations including Bechtler data may not be distributed without prior approval of the museum.

MERCHANDISE The Bechtler Museum of Modern Art’s museum store offers a wide variety of items that provide guests with unique reminders of their museum experience. The museum store may be open and staffed during events for an additional charge. With advance notice, the Bechtler Museum of Modern Art staff is able to assist in selecting and wrapping museum store gifts for guests. Special orders may be placed prior to the event for attendees.

SIGNS AND DECORATIONS The Bechtler Museum of Modern Art reserves the right to pre-approve all signage, printed materials, decorations and décor, including plant and floral arrangements. Signs and decorations may not be affixed to any interior or exterior surface of the Bechtler Museum of Modern Art, including the entryway.

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

POLICIES AND GUIDELINES (CONT.) Open flames of any kind, including tea light candles, are not permitted inside the museum. Confetti, rice, glitter, bubbles, bird seed, helium balloons, flammable props or live animals (with the exception of service animals) are not permitted on the property. Plants and flowers must be free of insects and obtained from a florist. Please check any plants prior to entering the museum. Ice sculptures and water fountains are not permitted on the premises. At the conclusion of the event, all decorations and any other articles brought into the Bechtler Museum of Modern Art must be removed from the premises.

FOOD AND BEVERAGE

Upon checking in with Events Manager, the Bechtler Museum of Modern Art reserves the right to refuse any delivery that does not arrive at the designated time and set up may not occur until the agreed time noted in the license agreement.

OUTDOOR EVENTS The Bechtler Museum of Modern Art reserves the right to make final decisions regarding food and beverage service on the plaza and second-floor sculpture terrace. The decisions will be based upon Charlotte City Code, venue compliance, the safety of guests/employees, and current and/or forecasted weather conditions. Events requiring entertainment on the plaza and/or second-floor sculpture terrace, must comply with the City of Charlotte Noise Ordinance Policy. Requests will be considered on a case-by-case basis

The Bechtler Museum of Modern Art is the exclusive supplier of alcoholic beverages for all events. Rental clients will contract bartenders and non-alcoholic beverages from their chosen caterer.

Rental clients must request and receive approval from the Events Manager to erect tents and other temporary outdoor structures.

To protect the art collection, food and beverages are not permitted in the galleries.

PHOTOGRAPHY

Rental clients may select a catering service from the Bechtler Museum of Modern Art’s approved vendor list. A catering buyout fee will be applied with use of a catering vendor that is not on the approved list. All catering vendors must be approved by Events Manager and licensed in North Carolina for food service and preparation and provide Certificate of Liability Insurance adding the Bechtler Museum of Modern Art as an additional insured. The Bechtler Museum of Modern Art reserves the right to discontinue the service of alcoholic beverages at any time during a function. Food must be served in conjunction with alcohol service.

DELIVERIES AND CLEAN UP Please provide a list to the Events Manager one week in advance of the event of all vendors and those authorized by your group to enter the museum during set up.

No flash photography is permitted inside the galleries. Flash photography is allowed in the lobby and on the plaza and sculpture terrace.

TOBACCO AND FIREARMS Firearms are not permitted on the premises at any time. Smoking is not permitted anywhere on the museum premises, including outdoor spaces (plaza, sculpture terrace) or areas directly adjacent to the museum building.

LOST AND FOUND The Bechtler Museum of Modern Art will not assume or accept responsibility for damage or loss of any items or articles left on the premises by the client prior to, during, or following the event.

Scheduled deliveries and rental removal must be coordinated with the Events Manager and conducted along Levine Avenue of the Arts upon receipt of a valid temporary unloading/loading permit.

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

MUSEUM EVENT RENTAL PRICING CORPORATE/SOCIAL EVENT RATES

NON-PROFIT EVENT RATES

SQUARE FOOTAGE

STANDING CAPACITY

SEATING CAPACITY

Lobby

$1,800

$1,440

2,700

225

140

Lobby/Plaza Combo

$2,500

$2,000

4,000

400

220

Sculpture Terrace

$900

$720

750

50

25

Classroom

$500

$400

800

60

60

*Rental Equipment (high top cocktail tables and black resin chairs) available at additional charge.

DEPOSIT AND PAYMENT

AUDIO VISUAL PACKAGE RATES

A 50% nonrefundable license fee deposit or $150, whichever is greater, and a signed agreement with the Bechtler Museum of Modern Art are required to reserve the space and time for an event.

Available for use is a portable audio system consisting of 4 speakers with built-in amplification and 2 wireless microphones with stands. The system has an auxiliary input for external sources such as an iPod or MP3 device.

License fees are based on a 6-hour rental. Additional fees will apply to final invoicing for clients who exceed that limit.

In the classroom, the Bechtler can accommodate basic audio visual presentations from a laptop. The space is equipped with 2 projectors, 2 projection screens and 1 LCD screen. It is recommended that the client test the compatibility of the on-site equipment at least 5 days prior to the event.

Payment in full is due 10 business days after receipt of the final invoice. Nonstandard electrical usage will incur additional fees, which will be applied to the final invoice.

A $250 charge will be applied for use of the audio visual package at the Bechtler Museum of Modern Art.

LICENSE FEES Agreed upon event start and end times are fixed and are not subject to negotiation on the day of the event. Rentals requiring break down and cleanup will be given one hour after the stated end time to exit the premises. License fees do not include: vendor charges such as catering and parking services, hospitality rental equipment (glassware, tables, tents, décor, linens, etc.), coat check materials, audio visual equipment and additional museum support staff. Rates are subject to change without prior notification.

EVENT ASSOCIATES AND SECURITY Guest count and additional requested services, such as museum store operation and private gallery tours, determine the number of event and security associates needed for each event. Client will be charged $25 per hour for each event associate and $30 per hour for each security associate. Event and security associates are required for a minimum of three hours.

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

ALCOHOLIC BEVERAGES The Bechtler Museum of Modern Art is the exclusive supplier of alcoholic beverages for all events. Open bar pricing as outlined below includes alcohol only. Bartending services and set up including sodas, mixers and glassware are to be secured by the rental client via their chosen caterer. If alcohol is served, food must also be served. A signature on the contract serves as a waiver of responsibility for the Bechtler Museum of Modern Art at any event where alcoholic beverages are served.

OPEN BAR PRICING INFORMATION The Bechtler Museum of Modern Art is the exclusive supplier of alcoholic beverages for all events. 

BEER AND WINE

HOUSE BRANDS*

PREMIUM BRANDS*

1 hour 2 hrs. 3 hrs. 4 hrs. 5 hrs.

$12/person $14/person $16/person $18/person $20/person

$14/person $16/person $18/person $20/person $22/person

BEER, WINE AND LIQUOR

HOUSE BRANDS*

PREMIUM BRANDS*

1 hour 2 hrs. 3 hrs. 4 hrs. 5 hrs.

$14/person $17/person $21/person $24/person $27/person

$16/person $19/person $23/person $26/person $29/person

*Prices are listed as an individual cost per event attendee

CONSUMPTION BAR PRICING INFORMATION

HOUSE BRANDS

PREMIUM BRANDS

BEER WINE LIQUOR

$4/drink $6/drink $7/drink

$5/drink $7/drink $8/drink

HOUSE BRANDS

PREMIUM BRANDS

BEVERAGE OPTIONS Includes all house brands plus:

BEER* Miller Lite Yeungling

Amstel Light Heineken Olde Mecklenburg

WINE*

Sitios de Bodega Con Class Rueda Hahn Pinot Noir

Cypress Merlot Les Jamelles Cabernet Savignon Novellum Chardonnay Undurraga Sauvignon Blanc

LIQUOR Absolut Vodka Bacardi Rum Dewar’s Scotch Jack Daniel’s Black Label Tanqueray Gin *Wine and beer selections are subject to change without notice.

Bombay Sapphire Gin Glenlivit 12 Year Old Single Malt Scotch Jose Cuervo Gold Tequilla Ketel One Vodka Maker’s Mark Mount Gay Rum

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

EVENT VENDORS A catering buyout fee will be approved by Events Manager and applied when using a catering vendor that is not on the Bechtler’s approved list. All catering vendors must be licensed in North Carolina for food service and preparation and provide a Certificate of Liability Insurance adding the Bechtler as an additional insured.

APPROVED CATERERS

RECOMMENDED EVENT RENTAL COMPANIES

BEST IMPRESSIONS CATERERS

CLASSIC PARTY RENTALS EVENT SPECIALISTS

704.333.9779 [email protected] bestimpressionscaterers.com

704.523.9300 [email protected] classicpartyrentals.com

CARPE DIEM RESTAURANT AND CATERING

PARTY REFLECTIONS

704.377.7976 [email protected] carpediemrestaurant.com

704.332.8176 [email protected] partyreflections.com

DEAN & DELUCA

704.377.0037 [email protected] deandeluca.com

RECOMMENDED WEDDING PLANNING AND FLORAL DESIGN

DELECTABLES BY HOLLY

704.333.3583 [email protected] toddmurphyevents.com

TODD MURPHY EVENTS

704.342.4800 [email protected] delectablesbyholly.com E2 EMERIL’S EATERY

704.816.0312 [email protected] emerilsrestaurants.com/e2-emerils-eatery LA-TEA-DA’S CATERING

RECOMMENDED LINEN RENTAL COMPANY FIRST IMPRESSIONS

704.529.5111 [email protected] firstimpressionslinen.com

704.338.6864 [email protected] lateadas.com PORCUPINE PROVISIONS

704.376.4010 [email protected] porcupineprovisions.com SOMETHING CLASSIC

704.377.4202 [email protected] somethingclassic.com

APPROVED VALET PARKING PREFERRED PARKING SERVICE

704.375.6014 [email protected] clt.preferredparking.com

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202





PARKING











S. TRYON STREET



CHURCH STREET

S. TRYON STREET



Bechtler Museum of Modern Art 420 South Tryon Street Charlotte, NC 28202 Entrance to Levine Center for the Arts Parking Garage

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

LOBBY AND PLAZA

STAIRS

ELEVATOR LOBBY EMERGENCY STAIRS BECHTLER CAFÉ

MUSEUM STORE

PLAZA

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202

CLASSROOM

COUNTER COUNTER TOP TOP

30 FT

WINDOWS

30 FT

COUNTER COUNTER TOP TOP

PROJECTOR SCREENS

30 FT 30 FT

BECHTLER MUSEUM OF MODERN ART AT LEVINE CENTER FOR THE ARTS | 420 SOUTH TRYON STREET | CHARLOTTE, NC 28202