       

Company Name

Warsaw, 18 February

2013 Attn: Mr / Mrs Full name Full company address We make your meeting easier for you... Dear Mr / Mrs Name, Thank you for contacting Radisson Blu Centrum Hotel in Warsaw about possibility of hosting your meeting and accommodation on 15th – 17th of October 2013. Here are just a few vital statistics about our hotel which may be useful:  311 comfortable rooms desingned in Scandinavian, Maritime and Italian style, including Business Class rooms, Suites and accessible rooms  8 functional meeting rooms fully equipped with necessary technical equipment  @Ferdy’s restaurant recommended by Michelin guide  Location in the city heart, close to main city attractions and with an easy access from the Chopin airport  Free high-speed wireless internet access Please find below our proposal for your request based on the information provided. The proposal is valid until 30th of September 2013. Please kindly note this offer is not a confirmation of any reservation being made (no space is hold). We will have a pleasure to make reservation for you after receiving written confirmation, upon availability. We hope that we will have a pleasure to create your success. With best regards,

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł

       

Anna Kucharz Acting Meetings & Events Manager Tel: +48 22 322 6680 E-mail: [email protected]

ACCOMMODATION: STANDARD SUPERIOR ROOM TYPE 15th of October 2013 Number of rooms Rate per room 16th of October 2013 Number of rooms Rate per room TOTAL

Single room

Double room

TOTAL

10 PLN 400,-

5 PLN 420,-

25 PLN 6.100,-

10 PLN 400,-

5 PLN 420,-

25 PLN 6.100,PLN 12.200,-

Above rates are quoted per room (standard) per night and include:  FREE use of wireless internet in guest rooms and all other areas of the hotel  Super Breakfast buffet in „Ogrodowa” restaurant  Free entrance to First Class Fitness with gym, weight room, swimming pool, jacuzzi and saunas Above rates are not inclusive of VAT 8%. Check-in time: Check-out time:

15:00 12:00

Room upgrade offer: Business Class Room (supplement of PLN 200,- per room per night)

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł

       

The Business Class Room offer additional amenities, such as in-room Nespresso coffee machine, daily newspaper, bathrobe and slippers, Pay TV channels for free as well as Turn Down Service. Reservation method: We kindly ask that you send us a detailed and final rooming list at least 10 days prior to the date of arrival and that all alterations to the original are clearly marked.

CONFERENCE/ BANQUET FACILITIES: 15th of October 2013 Event Dinner

Time 18:00 – 21:00

Space and set up Polonia ballroom Round banquet tables

No. of guests

Price

70

From PLN 86,- net per person

No. of guests

Price

16th of October 2013 Time

Space and set up

Conference

10:00 – 17:00

Kossak Theatre

70

Conference package PLN 169,- net per person

Dinner

18:00 – 21:00

Polonia ballroom Round banquet tables

70

From PLN 86,- net per person

Event

ADDITIONAL INFORMATION: Conference room: Lato (65sqm, 3,00m high, with daylight, no pillars) Coffee breaks: assortment of homemade cookies, basket of seasonal fruit, tea, coffee, juices and water Lunch buffet: chef ’s choice/ business lunch menu with assortment of:

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł

       

Dinner: attached)

* cold dishes, salads, soup, two hot dishes, deserts, coffee, tea, water in jugs served menu – prices from PLN 86,- net per person (proposals

or styled buffet menu – prices from PLN 125,- net per person (proposals attached) Beverages: packages of non-alcoholic and alcoholic beverages – prices from PLN 25,- net per person (proposals attached) EQUIPMENT & SERVICES INCLUDED IN PACKAGE PRICE: - screen - OHP - flipchart - notes & pens - LCD Projector or sound system incl. 2 wireless microphones - Free wireless internet access - Mineral water

CHOOSE ONE OF OUR UPGRADE PACKAGES OR OPTIONS TO ENHANCE YOUR EVENT  unlimited soft drinks durinf the meeting (tea, coffee, juices) – PLN 20,- net per person  package of 3 sandwiches per person – from PLN 22,- net per person  sound system with 2 wireless microphones – PLN 900,- net / per day  fit set including muesli i natural yoghurt – PLN 9,- net per person  parking places – PLN 100,- net / per place / per day  flower arrangements on banquet tables – from PLN 40,- net / per item  service charge for service after 24:00 – PLN 463,- for each hour started after 24:00 Please be kindly informed that according to the general event planning conditions in Radisson Blu Centrum Hotel, all technical equipment should be ordered through the hotel (with exception of laptop and LCD projector). All above prices given in the offer are NET rates (do not include VAT).

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł

       

CLUB CARLSON FOR PLANNERS You can earn rewards for booking your next meeting, event or convention. Club Carlson for Planners is a unique hotel rewards program that we have designed exclusively for meeting and event planners. Whether you are planning large or small corporate events, or you are a special events planner arranging dinners and weddings, you can earn points with Club Carlson for Planners when you book your event at more than 1000 participating Carlson hotels worldwide. Plus, we have lowered the number of points required for an Award Night at nearly all of our hotels worldwide. Enroll in Club Carlson today and start earning points www.clubcarlson.com/planners or just let me know and I will happily enroll you.

COMMISSION POLICY: The following commissionable rates are applicable to this offer:  10% commission on standard net rates of meeting room rental, technical equipment (owned by the hotel), food and beverage  10% commission on standard net rates of accommodation minus breakfast cost (EUR 20,- per person per day)

CANCELLATION POLICY (applicable for confirmed booking): 1. In the event of cancellation of reservation for room, the Client shall be released of costs according to the following principles:

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł

       

- cancellation by …. – the Client shall have a right to cancel 100% of the order without incurring any costs; - cancellation between … and …. – the number of ordered rooms may be reduced free of charge by max. 30%; - cancellation between … and …. – the number of ordered rooms may be reduced free of charge by max. 15%; - in the event of cancellation after ….. the Client shall be charged with the amount of 100% of the estimated cost of booked rooms minus permitted changes. 2. In the event of cancellation of an order for conference-ball rooms, technical equipment as well as menu and drinks, the Hotel shall charge the Client, according to the following rules: - cancellation by …. – the Client shall have a right to cancel 100% of the order without incurring any costs; - cancellation between … and …. – the Client shall be charged with costs of cancellation at the rate of 50% of total costs of the event, as presented in the Agreement (cost estimate); - cancellation between … and …. – the Client shall be charged with costs of cancellation at the rate of 65% of total costs of the event, as presented in the Agreement (cost estimate); - in the event of cancellation after ….. the Client shall be charged with the amount of 100% of the estimated cost of the event minus permitted changes.

DEPOSIT POLICY: 1. Payment for all services rendered under this Agreement according to the attached cost estimate is to be made by the Client. Any additional extras ordered by guests (mini bar, pay TV, Room Service, telephones, etc.) should be paid by individual guests in cash or credit card during check-out from the hotel. 2. The Client undertakes to pay all amounts unpaid by the guests and to cover all amounts due for unused rooms from the group of room agreed upon in the agreement (full stay charge). 3. The Client shall be obliged to pay the amount due for the services rendered under this Agreement according to the attached cost estimate, in the following manner: a/ 100% of costs estimated in the cost estimate by means of a prepayment payable by ……………

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł

       

The Hotel reserves the right to change the booked meeting spaces in the event of any change of the factual circumstances, including but not limited to, a reduction or increase of the number of delegates attending the event, a technical issue in the meeting room or for reasons of health and safety. If the room requirements increase to more than the agreed contracted room block, the hotel shall make every possible endeavor to provide rooms at the hotel but shall not be liable in case such additional rooms are not available. If the number of delegates increases to more than agreed contracted number, the hotel shall make every possible endeavor to arrange for additional space and services for the increased number of delegates, but the hotel will not be liable, if additional delegates cannot be accepted for the event. The exact number of delegates must be confirmed to the hotel at least three (3) working days prior to the event. If official government or local authorities imposed taxes and/or service charges mentioned in the offer would change prior to or during event, the agreed rates and other charges shall change accordingly and the revised rates and other charges shall be notified to the Company in writing by the Hotel.

PHD Polska Sp. z o.o., ul. Bagno 2 lok. 184, 00-112 Warszawa, NIP: 525-21-40-341, Sąd Rejonowy dla m.st. Warszawa, XII Wydział Gospodarczy Krajowego Rejestru Sądowego, Numer KRS: 0000132036, Wysokość kapitału zakładowego: 30 000 000,00 zł