Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 VENUE HIRE INFORMATION 1. The Venue. Mercantile Rowing Club was established on this site in 1880; is one of the most famous rowing clubs in the world and home to numerous Olympic medallists and world champions. The Venue has an unbeatable position next to Princes Bridge giving a beautiful view over the Yarra River, Federation Square, and the city skyline. This view is particularly impressive at night.

2. When can you hire? The club is flexible on this and it can be for daytime or evening functions subject to availability after considering our club requirements for training and functions. 3. Dictionary. a. The Club is Mercantile Rowing Club. b. The Venue is the upstairs of the Mercantile Rowing Club, specifically excluding the gymnasium, changing rooms and the two coach’s offices. These areas are out of boundaries to the hirer. c. The event is the function time you have booked, including set-up and packdown and exit time. d. The hirer is the entity hiring the venue. (Either a person or an organisation) e. An Approved Caterer is listed on Schedule 1 – Approved Caterers.

4. What do you need? The club provides tables and chairs at no extra charge plus use of bathroom facilities, kitchen appliances, crockery and cutlery. Our kitchen is not a cooking kitchen but suitable for heating and presentation of food prepared elsewhere. However, it is recommended you utilize your caterer’s supplies.

5. How many people can attend? The venue can accommodate up to 160 people seated comfortably. If a smaller function is required the bar area of the venue can be divided off by glass doors. A stand up function must not exceed 250 people. It is the hirer’s responsibility to ensure that numbers are not exceeded.

6. Dance floor? Yes, we have a dance floor.

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 7. Venue hire fees Dates October to December January to September

Venue Evening 6pm – 1 am Lunch 12noon–4.00pm Breakfast 7am-11am Evening 6pm – 1 am Lunch 12noon-4.00pm Breakfast 7am-11am

Cost of Hire $2,000 $1,500 $1,500 $1,200 $1,000 $1,000

Note: These prices include GST 

The Venue hire deposit fee is 25% of the hire fee and is payable to secure your booking. It is non refundable if your function is cancelled with less than 28 days notice.

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A valid credit card must be provided as security for any damages incurred or extra cleaning required..

8. Behaviour. The hirer and guests will behave responsibly at all times and the Club reserves the right to remove or exclude any person who is behaviour is causing offence to others.

9. Liability for personal injury and damage. The Club will not be responsible for any loss or damage sustained by the hirer or the guests through the use of the venue for a function, or in preparation for a function or cleaning after the function. This includes personal injury whether or not suffered under statute negligence or other means. The Club shall not be liable for any loss of any items of property left at the property. The hirer agrees to be liable for any damage or loss caused to the venue, its equipment and fittings for the duration of the event. This includes damage caused by the hirer, guests of the hirer and any contractors engaged by the hirer, and the credit card number provided will be used to revoer any costs. It is the responsibility of the hirer to check with their chosen approved caterer as to their insurance provisions.

10. You must not:      

Smoke in the venue. Use smoke machines or anything emitting smoke. Use rice or confetti. Use sparklers. Use marking tape, duct tape or nails for decorating. If you do, any costs relating to inappropriate attendance by the fire brigade or damage to the venue will be your responsibility to pay.

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 11. Cleaning. The hirer is responsible for their Approved Caterer to remove their own rubbish including empty bottles from the venue and ensure that kitchen appliances, cutlery and crockery are cleaned. If this is not done, the cost of rubbish removal and cleaning will be deducted from the security deposit. This must be completed by 8:00 am following the event or by 4:00 pm on the day of the event when a daytime booking is taken.

12. Access prior to the event. The hirer may be given access to the venue 2 hours prior to the event commencement. An exception to this is where the Venue may have a daytime booking. In which case there will be a shorter turnaround time. The exact time of this access must be arranged with your Approved Caterer via letter, fax or email seven days prior to the event.

13. Liquor licence. All licensing issues are the responsibility of the hirer as a compliance with the terms of the caterer’s liquor license and not the clubs liquor license.

14. Security. For evening functions the Club recommends that you employ a security guard. For 21st Birthday parties, security is mandatory and our preferred supplier details are included in this document.

15. Catering. The Club will recommend caterers to you and you must use one of these Approved Caterers.

It is agreed that access during the function is restricted to those properly authorised by the hirer to assist in catering duties. The kitchen is a prohibited area of the Club for any guests, who are not involved in directly assisting with catering for the function. The hirer acknowledges the damage to equipment or injury to persons arising from the use of the venue, as well as the kitchen or other catering functions within the Club will be the responsibility of the hirer and that the Club will not be of any liability or responsibility for such damage or injury. The hirer further acknowledges that any damage to the kitchen or the appliances as a result of the use of the kitchen during the function will be of the responsibility of the hirer. The Club provides a number of fire safety items of equipment, both in the kitchen and throughout the Club. The hirer agrees to familiarise him/herself with the use and location of these before the function and to ensure the persons involved in the catering for the function are similarly aware of the location and use of these items of equipment.

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 The hirer must have bar attendants who have successfully completed the Responsible Serving of Alcohol (RSA) course and abide by the required principles and directives in the course. These can only be provided by the Approved Caterer.

16. You will have booked the venue when: 1. 2. 3. 4.

Confirmation of availability has been provided by the Club. The Booking form has been completed and returned to the Club. The hire fee has been paid to the Club. As required, the hirer agrees to supply the Club with Credit Card details. Failure to comply will mean the booking is lost. Refund of the deposit will be by negotiation with the Club and remains at the discretion of the Club. 5. When a caterer has been booked.

17. Disabled access. There is no disabled access to the venue. 18. Parking Please park in designated parking bays on boathouse drive. Do not under any circumstances park in front of the boat house (except to unload or load) or in the nostanding area at the rear. Questions to: Venue Hire Manager – Susie Phillips on [email protected] Please Note:   

Once you have booked Mercantile Venue Hire, all communication regarding your function is to be with your chosen Approved Caterer and not Mercantile Rowing Club. We will not accept 18th Birthday Parties. 21st Birthday parties must have a reasonable adult/family component and it is mandatory that security is provided.

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004

The Home of Olympic Champions

MERCANTILIAN OLYMPIC MEDAL MOMENTS

James Tompkins (L), Drew Ginn (R) win Gold in Athens

Josh Dunkley-Smith (L), Drew Ginn (2nd R) win Silver in London

Kate Hornsby (L), Sarah Tait (R) win Silver in London

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 Pictures from Within the Club

City Lights View to the West of the Club from the Balcony

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 Mercantile is able to accommodate 150 people for sit down functions or up to 250 people for stand up functions. Thanks to curtains and dividing doors the venue is also able to handle much smaller functions

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004

Clubhouse Address Boat Shed 5, Boathouse Drive Melbourne Vic 3004 Ph: 9650 3044 ABN: 63 905 335 931 Highlights the location below

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 Schedule 1

Approved Caterers and related suppliers for Functions at Mercantile Please do not request caterers not on this list as your request will be declined. The following caterers have been chosen because they offer a good choice of menu and liquor packages to accommodate different budgets.

Artistic Catering & Events 364 Church Street Richmond VIC 3121 Pip Danaher Ph: (03)9686 5855 [email protected] www.artisticfood.com.au

Degrees Catering 15 Albert Street Richmond Vic 3121 Jessica Fox Ph: (03) 94271555 [email protected] www.degreescatering.com.au

Aussie Catering Company 31 Jarrah Drive Braeside Vic 3195 Scott Watson Ph: (03) 95873766 [email protected] www.aussiecatering.com.au

Ed Dixon Food Design 109 Nicholson St. Abbotsford VIC 3067 Ed Thompson Ph: 9419 4502 [email protected] www.eddixonfooddesign.com

Bay Leaf Catering 177 Victoria Ave, Albert Park VIC 3206 Ben Vile Ph: (03) 9690 5831 [email protected] www.bayleafcatering.com.au

Spitting Image Catering 436 Church Street, Richmond VIC 3121

SECURITY

DJ MUSIC

Secure Zone Security Services Ph: 1300 440 956 [email protected]

Bruce Harrison Events Ph: 0405 103 257 [email protected]

Mark Longmuir

Phone (03) 9427 0911 www.spittingimage.com.au [email protected]

Mercantile Rowing Club Boathouse Drive, Melbourne, 3004 ABN 63 905 335 931 Booking Tax Invoice I have read and agreed to the Terms and Conditions of the hiring of the Venue Mercantile Rowing Club. Signed:___________________________________________________________________ Printed Name: ____________________________________________________________ Organisation (if applicable):________________________________________________ Date Signed: __________________________Date of Function: ___________________ Time Start:____________________________Time Finish___________________________ Caterer Booked___________________________________________________________ Hire Fee Payment: inc GST$..................... Cheque

Credit Card

EFT

25% of hire fee $_________________deposit. Balance payable $_________________

Credit Card required for security (please circle)

MasterCard

Visa

Card Holder Name: ________________________________________________________ Card Number: ____________________________________________________________ Expiry: _____________________________CCV__________________________________

Cheque

Please make cheques payable to: Mercantile Rowing Club

EFT Westpac BSB number:

033 000

Account: 629918

To confirm your booking, please complete this form, scan it and return it to the venue manager: Susie Phillips [email protected] Your booking will be considered tentative until this form and payment are received. Tentative bookings will automatically lapse after 7 days of reservation. You will be notified by the club as to whether or not your booking has been accepted. If it has not been accepted the hire fee deposit will be returned. Hire charges must be paid in full no later than two weeks prior to the event