CITY OF SACRAMENTO Department of Human Resources 915 I Street, Historic City Hall Sacramento, CA 95814-2604 http://www.cityofsacramento.org/personnel INVITES APPLICATIONS FOR THE POSITION OF: Senior Personnel Analyst (Exempt/Management) An Equal Opportunity Employer $29.63 - $44.43 Hourly

SALARY $2,370.00 - $3,554.77 Biweekly Annually

$61,620.00 - $92,424.00

ISSUE DATE: 12/16/14 FINAL FILING DATE: 01/02/15 THE POSITION ONLY ONLINE APPLICATIONS WILL BE ACCEPTED Recruitment #01821-15-HR-EMPLOYMENT CURRENT POSITION This position is in the Employment and Classification Division and the incumbent will perform the more difficult classification and compensation work. The Ideal Candidate is a forward thinking professional and a proven problem solver, well prepared to work with substantial independence and initiative. This candidate will have public sector human resources experience in classification and compensation field, including contact with labor unions and employee associations; is able to respond to changing demands and flexibility; is innovation and adept at working in a team-oriented and collaborative environment; and, has experience using human resource information databases and web-based applicant tracking systems. GENERAL DESCRIPTION Under general direction, the Senior Personnel Analyst performs advanced journey level professional personnel work in the development, implementation, and administration of the City’s personnel programs including, but not limited to, recruitment, selection, classification, salary administration, benefits administration, training, career development, retirement, organizational development, and inclusion programs; consults with and advises management and supervisory staff. DISTINGUISHING CHARACTERISTICS This classification is populated with multiple incumbents who apply professional personnel and organizational knowledge and skills to varied and complex personnel issues, projects, and

problems. Incumbents possess detailed knowledge of unit operations, assignments, standards, procedures, and requirements sufficient to independently complete assigned duties and responsibilities; assign and review the work of others for accuracy, completeness, and compliance to established standards; and to coordinate assignments with other units. Incumbents are also expected to perform the most complex professional personnel work requiring a substantial level of professional training and experience. This classification is distinguished from the lower class of Personnel Analyst in the degree of responsibility and complexity of the work performed. This class is distinguished from the Human Resources Manager in that the latter manages one or more divisions and/or programs. SUPERVISION RECEIVED AND EXERCISED General direction is provided by management staff. Incumbents may oversee a project team consisting of professional and technical personnel staff assigned to a project. The Senior Personnel Analyst does not supervise. ESSENTIAL DUTIES AND RESPONSIBILITIES 

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Assists in the development and implementation of goals, objectives, policies, and priorities; evaluates programs and projects and recommends and implements policy and procedure changes to improve effectiveness; plans and reviews the work of professional, technical, and clerical employees in a variety of personnel programs Plans and coordinates recruitments; determines labor market and length of recruitment; prepares job bulletins and recruitment information; determines and places advertising in appropriate media; coordinates participation in career and job fairs; and reviews and evaluates applications; determines appropriate written, oral, and or performance examination programs; develops, evaluates and validates selection instruments; supervises the administration and scoring of examinations and the establishment of eligible lists. Conducts position classification studies; performs job audits and analyses of individual positions, classes, and series of classes; participates in organizational and staffing studies of City departments; prepares and revises class specifications; prepares study and implementation reports; conducts salary and employee fringe benefit surveys, analyzes data, and recommends adjustments and internal relationships. Participates in the administration of the City retirement and other benefit programs; evaluates program effectiveness and vendor effectiveness; assists in resolving difficult or sensitive problems and serves as intermediary for employees and vendors/providers. Participates in workplace diversity, equal opportunity employment, and inclusion activities; coordinates committees; gathers and compiles statistical information; evaluates effectiveness of programs; recommends and implements program changes; evaluates training needs through surveys, focus groups and other evaluative tools, develops curriculum, selects instructors, markets program; conducts training sessions and workshops; evaluates training feedback and implements changes or enhancements. Participates in meet and confer process as a resource person; works with departments on personnel problems, staffing needs, interpretation of personnel policies and procedures; develops and maintains relationships with agencies, vendors, consultants, and recruitment sources. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS Knowledge of:         

Advanced principles and practices of personnel administration. Principles, methods, and procedures utilized in recruitment and selection, position classification, organization structure, salary administration, benefit administration, training programs, and retirement programs. Applicable Federal and State laws and regulations. Statistical concepts and methods. Principles of effective organization, administration, and management. Technical and analytical report writing. Special needs of diverse populations. Community resources. Computers and computer applications.

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Use of computers and computer applications and software.

Ability to:           

Value customers and co-workers through provision of excellent customer service. Consistently apply concepts, laws, methods, techniques, approaches, and other guidelines of professional work in the human resources field. Use initiative and good judgment. Meet deadlines. Plan and review the work of professional, technical and clerical staff. Communicate clearly and concisely, verbally and in writing. Collect, compile, analyze, and interpret information and data. Prioritize and complete professional personnel work in assigned area. Interpret and explain City personnel programs and policies to employees and the public. Analyze problems and identify alternative options and solutions. Effectively promote programs for diversity in the workplace.

EXPERIENCE AND EDUCATION Experience: Three years of professional-level human resources management experience in the areas of recruitment/selection, classification and compensation, career development, and/or benefit and retirement programs. Experience in a public-sector agency is preferred. -ANDEducation: Possession of a Bachelor’s degree from an accredited college or university with major coursework in business or public administration, human resources, or closely related field. Substitution:

A Master’s degree may substitute for one of the three years of experience. Additional qualifying professional-level experience may substitute for the required education on a year-for-year basis. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. SPECIAL NOTE - Proof of Required Education: Proof of required education such as college transcripts or degrees must be submitted to the City of Sacramento Employment Office in person, as attachment(s) via online with employment application, or via FAX, to (916) 808-8567,by the final filing date, Friday, January 2, 2015 by 5:00 p.m. If submitting in person or via FAX, please include your name and Recruitment #01821-15-HREMPLOYMENT on your documents. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions.

THE SELECTION PROCEDURE 1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline (5:00 pm on Friday, January 2, 2015);  Employment applications must be submitted online; paper applications will not be accepted.

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Employment applications that do not list current and past job-related experience in the "Work Experience" section will be considered incomplete and will be rejected.

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Incomplete applications will not pass the application review; information omitted from the "Work Experience" section cannot be considered or assumed.

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Employment applications with "see resume" in the "Work Experience" section will be considered incomplete and will be rejected; a resume will not substitute for the information required in the "Work Experience" section.

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Proof of required education and degree equivalency can be submitted online with your application, delivered in person, or sent to the Employment Office by fax or mail.

2. Supplemental Questionnaire: (Pass/Fail) – In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline;  Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.

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Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.

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A resume will not substitute for the information required in the supplemental questionnaire.

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Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process.

3. Screening Committee: (Pass/Fall)– Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Conviction Questionnaire: Human Resources will notify candidates who met the minimum qualifications by mail and/or email (based on their notification preference) to complete and submit the ‘Conviction Questionnaire’. The notification will provide each candidate with instructions on how to sign into his/her NeoGov account run through GovernmentJobs website and retrieve the ‘Conviction Questionnaire’. Promptly follow the instructions and respond to the questionnaire by the deadline specified. Failure to complete this step will result in your application not being forwarded to the hiring department for further consideration. 5. Interview Process: Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. A recommendation of the top candidate(s) resulting from this interview process will be forwarded to the Director of Convention & Cultural Services. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT: http://www.cityofsacramento.org/personnel OR 915 I Street, Historic City Hall Sacramento, CA 95814-2604

EXAM #01821-15-HR-EMPLOYMENT SENIOR PERSONNEL ANALYST (EXEMPT/MANAGEMENT) TS

Senior Personnel Analyst (Exempt/Management) Supplemental Questionnaire * 1. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. I understand and agree to the above instructions. Yes

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* 2. I understand that to be considered for this position I must submit proof of my education such as college transcripts and/or degrees, apprenticeship program, and/or applicable certifications to the City of Sacramento Employment Office. (You may attach documents electronically, mail or deliver hard copies to the Employment Office, e-mail them to [email protected], or fax them with a cover sheet that contains your name, the exam number and title, and number of documents being sent. The fax number is (916) 808-8567.) Yes

No

* 3. Describe your training and experience, specific job duties/responsibilities and length of time performing in the following Human Resources disciplines: 1) Classification and compensation studies, position allocation, analysis of job duties, setting salaries and conducting compensation surveys and participating in meet and confer process as a resource person. 2) Recruitment and selection activities, including outreach activities, job analysis, test development and administration, statistical analysis, post examination analysis, and scoring of examinations and the establishment of eligible lists. * 4. Describe your experience representing management before a board, commission, or other governing body on a personnel related matter. Describe in your response one example of an issue that you represented management before a governing body, your role in the organization and the role you had in addressing the issue. * 5. Describe your experience planning and reviewing the work of professional, technical and clerical staff. Include in your response an example of how you prioritized multiple assignments with competing deadlines. * Required Question