Job Description and Person Specification Job Title:

Treasury Analyst

Directorate:

Finance & IT

Unit:

Finance

Grade and Salary 1:

Grade D

Contract Type:

Permanent

Location:

Johannesburg

Budget Holder:

Yes 

Reports to: (incl matrix reporting)

Treasury Manager

Direct Reports :

None

Matrix Reports:

N/A

Operational Remit:

Global Regional Country S pe cific  International Secretariat 

DBS (CRB) / Police Check:

Yes 

No 

No  Job Role

This role reports to the Treasury Manager as part of the new Treasury Management function within ActionAid. The role holder will play a vital part in the rollout of a federation-wide model for Treasury Management: • • •

Role Overview:

•

Working in conjunction with the Treasury Manager to provide an efficient and effective Treasury service. Playing a pivotal role in reviewing current practice and identifying development opportunities within the treasury department. Being the first point of call for senior stakeholders across the organisation in relation to the day to day management of the treasury function. Deputising for the Treasury Manager in his absence and representing the treasury department as the organisation’s subject matter expert in committees across the federation as necessary.

The role requires excellent communication and customer service skills, strong attention to detail, the ability to work independently as well as part of a team, treasury subject matter expertise gained in an international organisation, an understanding of macro-economic issues relevant to treasury management, change management experience, experience with treasury or accounting systems and excel and strong analytical skills.

Areas of Responsibilities

Impact & Innovation 1

Key Activities

The roleholder will work in conjunction with the Treasury Manager to

For entry level salary of the mentioned grade refer to the Remuneration and Benefit Policy or local pay scales as applicable

Job Description and Person Specification Developing Treasury Management model.

engage with senior stakeholders across the federation, understand and communicate relationship requirements with potential financial service providers and provide subject matter expertise in best practice treasury processes and risk management in order to design, test and rollout a coordinated treasury model. The roleholder is expected to have a significant impact upon funding available to programmes by helping to identify efficiency savings and improving financial transaction pricing available to the organisation. The roleholder will also have a significant impact on prudent risk management practice across the organisation in order to protect the reputation of ActionAid and to ensure financial assets are correctly managed within an ethical investment framework. The roleholder is expected to be innovative in being able to provide support and input to the Treasury Manager in establishing best practice co-ordinated treasury services to the organisation. This is a new department within ActionAid and there is scope to have a real impact upon programmes by challenging existing practices and bring an innovative attitude to the role.

Treasury Management Operations

Examples of activities the roleholder can expect to be involved with in the new model include: • Analysis and execution of foreign exchange trading and money market activity to ensure optimal proceeds for programmes. • Cashflow forecasting and liquidity risk management. • Analysis and reporting of investment holdings. • Analysis and reporting of macro-economic conditions and events that might impact the organisation’s treasury activity and risk profile. • Ensuring that all currency and money market transactions are processed and confirmed in an efficient manner prior to cut-off times. • Responding to trade queries and settlement issues by communicating with bank counterparties and settlements department. • Acting as the main contact point for all payment investigations, including sanctions compliance. • Deputise for the Treasury Manager in their absence in order to provide seamless treasury services to the organisation and to represent treasury in management meetings as necessary. • Preparing and reconciling daily cash position, weekly and monthly cash flow reports across accounts. • Static database maintenance of accurate foreign exchange and interest rate data in financial system. • Liaising with banks on standard regulatory filings and account documentation. • Maintaining bank signatories for bank accounts, internet banking platforms and treasury systems. • Assisting in reviewing new international supplier bank account details. Follow up directly with external suppliers where required. • Ad-hoc treasury support, including audit and bank reconciliation queries. • Assisting treasury manager in identifying process improvements, for example in establishing a strong network of banking partners and

Job Description and Person Specification

• • •

Remittances to Countries

The roleholder will undertake the following key activities as it pertains to the current processes: • Ensuring all affiliate cash forecasts and remittance requests are up to date, recorded and approved by the appropriate manager. • Ensuring the most cost effective sourcing of currency and reducing exposure to currency fluctuations in country and within AAIS. • Ensuring timely transfer of funds in appropriate currencies to all parts of ActionAid in agreement with the approved table of remittances. • Producing monthly reconciliation and analysis of actual cash remitted versus forecast to include intercompany reconciliations to analyse and feedback on time from request to execution. • Managing remittances payable to Ayuda en Accion and ensure remittances occur in a timely fashion and that balance sheet accounts are reconciled. • Supporting treasury manager in identifying potential improvement sin remittance process in order to reduce costs. • • • •

Bank & Cash management

• •

Other

reducing transactional costs and frequency. Intercompany reconciliations. Implementing and maintaining regular reporting of key data requirements, optimising use of banking system tools and assisting in identifying system improvements within budget framework. Creating and maintaining Treasury Management dashboards, including key performance indicators, in support of reporting to stakeholders.

Support finance in analysis and reconciliation of remittances and treasury related transactions prior to posting to the ledger. Daily reconciliation of ledger in relation to bank accounts. Assisting finance in analysis of foreign exchange gain/loss accounts. Supporting timely completion of bank reconciliations and follow up reconciling items promptly for IS bank accounts. Compiling and updating the bank and cash balances for IS and countries on a regular basis. Assisting treasury manager in identifying improvements in current bank and cash management processes in order to streamline and reduce costs.

The role holder will from time to time be required to carry out any other duties that are within the scope of the job. Person Specification

Education, Language & Qualifications

•

Preferred treasury, accounting or business related degree or qualification.

Essential Knowledge, skills

•

At least 4 years experience of developing subject matter expertise in

Job Description and Person Specification and Experience

• • • • • • • • • • • • • • •

an international treasury function to include trade execution, a solid understanding of the risks inherent in financial markets, awareness of macro-economic factors and their influence upon treasury management, bank relationship management and change management experience. A positive “can do” attitude and confidence in dealing with senior management across a global organisation in order to communicate strategy and effect change. Experience and understanding of how to present treasury related topics to senior stakeholders across an international organisation. Knowledge of key performance indicators that can be used to quantify solid treasury management performance. Excellent risk management skills in being able to work independently in transacting financial contracts in potentially volatile and illiquid markets. Excellent problem solving skills in resolving any issues relating to the transaction or settlement of financial contracts. Excellent organisational skills and the ability to plan and prioritise own work without close supervision and to operate within treasury policy at all times to mitigate risk. Good interpersonal and communication skills, being comfortable dealing with a wide range of stakeholders. Professional manner and commitment to providing a quality level of service to director level internal stakeholders and external counterparties alike. An excellent understanding of the importance of attention to detail within a treasury function. Ability to make judgements as to when to challenge current treasury practices in order to benefit the organisation. High level of proficiency in Excel. Experience of multiple quote foreign exchange trading platforms and an excellent understanding of the pricing dynamics of the foreign exchange markets. Strong IT skills in treasury management systems with an ability to learn new software quickly and to provide subject matter expertise in identifying potential IT improvements to current treasury practice. Experience or working understanding of back office operational function and risks, in particular in relation to typical treasury suite of products. Experience using online banking platforms, treasury systems and accounting/ERP systems preferred. Competency Profile

Strategic Perspective

Demonstrating understanding of the Organisation’s priorities and goals and effectively analyses complex problems.

Change Management

Using effective strategies to identify and implement organisational change initiatives. Interacting with senior stakeholders and external service providers in order to present proposals to benefit the organisation and manage different perspectives.

Job Description and Person Specification

Decisiveness

Able to make decisions quickly where necessary, for example in selecting best pricing when trading treasury products with bank counterparties. Ensuring key stakeholders are involved when making decisions that affect their processes.

Leading Employees

Attract, motivate, and develop employees by example. Providing leadership and guidance to stakeholders as a first contact point for the organization on operational treasury related topics.

Building Collaborative Relationships

Build productive working relationships with senior stakeholders, coworkers and external parties, whilst valuing people of different backgrounds, cultures and demographics.

Communication

Express ideas clearly and concisely. Disseminate information about key proposals, decisions and plans to senior stakeholders on treasury related topics.

Leading with Purpose

Has personal direction and is capable of working independently where necessary whilst seeking assistance when required. Confident in dealing with senior stakeholders to propose improvements in current process as the role will offer a high level of exposure to operational procedures which are in the process of being optimized.

Credibility

Act in accordance with stated values, follows through on promises and uses ethical considerations to guide decisions and actions. Has a strong knowledge of treasury topics in order to gain the respect and confidence of internal and external relationships.

Taking Initiative

Takes charge of operational treasury activity within agreed treasury procedures and voices future areas for development prior to implementation. Able to work independently where appropriate in dealing with treasury matters when liasing with director level stakeholders.