IBM Drug Information System (DIS) Overview

IBM Drug Information System (DIS) Overview IBM Canada Health Care Team Pharmaceutical Information Network Agenda • Welcome and Introductions • ...
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IBM Drug Information System (DIS) Overview IBM Canada Health Care Team

Pharmaceutical Information Network

Agenda



Welcome and Introductions



Drug facts - Medication management business drivers



IBM’s experience with Canadian drug information systems



Pharmaceutical Information Network (PIN) functional overview – What is PIN? – Demonstration



Solution Components – Evolving to a full-function pharmaceutical information management solution

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Lessons learned



Questions and Discussion (over wine!) Global Business Services

Pharmaceutical Information Network

Background: IBM’s Role in Canadian Drug Information Systems

BC – IBM Integrated, Implemented, Operated and Maintained PharmaNet

AB – IBM Designed, SK – IBM Designed, Customized, Developed, Installed, Implemented and Maintained, Deployed Maintain PIN and Operated PIN

25,000 Users, 100M+ Prescriptions 3

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QC – IBM Selected, Designed and Implementing SQIM

Pharmaceutical Information Network

Drug facts - Medication management business drivers



In Canada, more money is spent on drugs than on physicians. (Canadian Institute for Health Information, Health Expenditure Trends 1975-2002)



Drugs account for the second largest category of health expenditures (next to hospital services). (Canadian Institute for Health Information, Drug Expenditures in Canada 1985-2001)



In 2001, spending on drugs was expected to have reached $15.5 billion, representing 15.2% of total health care spending. (Canadian Institute for Health Information, Drug Expenditure in Canada 1985-2001)



Two recent Canadian studies on health reform both specified the need for Canada-wide catastrophic drug coverage. (The Health of Canadians – The Federal Role (Kirby Report, September 2001; Building on Values - The Future of Health Care in Canada, Romanow Report, November 2002)

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Pharmaceutical Information Network

Background: PIN in Alberta •

IBM designed, developed and deployed Seniors Drug Profile, Pharmaceutical Network and the 1st Alberta Electronic Record



Facilitated extensive clinician engagement as part of the PIN design and implementation



Developed support infrastructure for EMR/EPR vendor messaging implementation



IBM has provided Transition and Change Management support and deployed all of these applications, to health care providers throughout Alberta, since 1999



IBM is currently contracted by AH&W to deploy Alberta NetCare (AB EHR) – Includes EMR system messaging and Pharmacy system batch upload

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Pharmaceutical Information Network (PIN) Functional Overview

Pharmaceutical Information Network

PIN Overview – Solution evolution 1999

2000

2001

2002

2003

2004

2005

2006

2007

PIN Version 3

PIN Version 2 • • • •

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PIN Version 1 Created by IBM and Alberta Health and Wellness Medication Profile Viewer and Electronic Prescribing Deployed to practitioners throughout Alberta Version 1 medication profile viewer deployed in Saskatchewan Global Business Services

• Technology Refresh and Performance Testing • Deployed to Alberta • Version 2 ePrescribing deployed to Saskatchewan practitioners

• Addition of Pan-Canadian standard HL7 V3 (CeRx) compliant messaging • Update of Graphical User Interface • Completion scheduled for March 31, 2008

2008

Pharmaceutical Information Network

PIN Overview: What is PIN? •

A solution that: – Links community physicians, pharmacists, hospitals and other authorized health care providers by providing them confidential shared access to patients’ active medication profiles – Provides online decision-support tools for prescribing, dispensing, compliance monitoring, research and policy development – Existing EMR or EPR CPOE functions ‘build the script' and then communicate with PIN for interaction checking and to create the electronic prescription – Pharmacy systems also communicate with PIN to conduct interaction checking at dispense time – These prescribing and dispensing records are stored in PIN’s database for access by other providers

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Pharmaceutical Information Network

PIN Overview: How is PIN delivered? •

Conceptually simple: – Central clinical data repository for each jurisdiction – No duplicate data entry – Links existing heterogeneous systems



Other Points of Care

Two access methods: – From EMRs/EPRs and Pharmacy Systems through system-to-system messaging that is transparent to users – Through a Web browser where systemto-system capability is not available or not required

Central Clinical Data Repository Pharmacies

Physician Offices and Clinics

Hospital

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Pharmaceutical Information Network

How does PIN work in a physician’s office? Receptionist Printed Prescription EMR

EMR

History

Patient EMR

Physician, at point of care

Nurse EMR

System-to-System Interface

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Patient takes printed EMR prescription to pharmacy

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PIN Database

In Alberta, PIN is currently supporting EMR system messaging with 10 EMR system vendors: • • • • • • • • • •

Clinicare EMIS Jonoke Med-Access Microquest Nightingale Optimed Practice Solutions Telin Wolf

Pharmaceutical Information Network

PIN Overview: Functionality Summary PIN Web GUI Create and Manage Prescriptions – Hold, Release, Renew, Discontinue, etc.

Messaging Create and Manage Prescriptions – Hold, Release, Renew, Discontinue, etc.

Create and Manage Allergies / Intolerances

Create and Manage Allergies / Intolerances

Contraindication / Dosage Management

Contraindication / Dosage Management

– Drug to Drug, Drug to Allergy, Over/Under dose

– Drug to Drug, Drug to Allergy, Over/Under dose

Masking

Masking

Drug Monograph

Drug Monograph

Patient List Reports and Reference Links – Access Report, Medication Reconciliation Report

Create and Manage Device Prescriptions Record Patient Observations Record Patient Notes

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Pharmaceutical Information Network

PIN Overview: Benefits of PIN



Accurate and complete patient medication profile – Data from from multiple sources and multiple health service providers can be viewed by any authorized user – Active medication profile (prospective view of treatment intent)



Legible prescriptions – Reduced transcription errors – Reduced phone calls between pharmacies and physicians – Can be understood by the patient



Decision support tools – – – – –

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Warnings for drug-drug interactions and drug-allergy interactions Dosage checking Duplicate therapy Online reference tools PIN also provides a foundation for other drug utilization review requirements

Global Business Services

Pharmaceutical Information Network

PIN Overview: PIN V1 to PIN V2 - Technology Upgrade and Performance Testing Objective

Technology Upgrade Results

Scalability



Availability Performance Portability

• • • • • •

Vitality



Both vertical and horizontal scalability of the PIN application and database have been proven Very high transaction volumes achieved PIN positioned for failover and high availability GUI response times met all Alberta targets PIN is now operating system independent and is currently running on both Windows and Unix platforms Database conversion effort has been greatly reduced due to use of Hibernate objects PIN aligned with CHI reference model through externalization of Person, Facility, Provider and Security interfaces Custom components updated to commonly used components. The utilization of commonly used open source components

Extensive performance and scalability testing was executed throughout the PIN V2 development effort, resulting in the system meeting all response time and transaction volume targets

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Pharmaceutical Information Network

PIN Overview: PIN V2 to PIN V3 - CeRx Messaging Support

• • • • •

In November 2006, Saskatchewan Health and IBM, with funding from Canada Health Infoway, launched the PIP Phase 2.4 – CeRx project Enhanced PIN to support CeRx messaging Results - 52 messages supported, GUI updated to use new, CeRxcompliant data model Availability – 1st Quarter 2008 PIN V3 - CeRx highlights – The solution supports V01R04.3 of the CeRx specification (Sept 11, 2006 “Stable for Use” version plus all Urgent Release updates) – The IBM project team worked closely with Canada Health Infoway throughout the project and requested/recommended a number of specification changes – Infoway has reviewed and approved the project’s CeRx requirements documentation

The project is currently in User Acceptance Testing with Saskatchewan Health. Final performance testing is in progress 14

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PIN Deployment in Saskatchewan

Pharmaceutical Information Network

The Saskatchewan Pharmacy Information Program (PIP) vision is to provide end-to-end support for the prescribing, dispensing, and claims adjudication processes

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Clinician Reviews Patient Chart

Clinician

3

Review Medication Profile

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Identify Problem

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Review Reference Material / Clinical Guidelines

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Review Treatment Alternatives / Best Choice Guidelines

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Generate Prescription Using Clinical Tools

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Record, Print And Sign Prescription

11 Review Medication Profile

Pharmacist 12 Retrieves (or enters) Prescription

Pharmacy Pharmacy Information Information Program Program

13 Review Prescription and Reference Material Review Prescription 14 Using Clinical Tools 15 Submit Drug Claim for Adjudication

Pharmacist

16 Record Dispensed Medication 1

Patient Presents At Clinician Office 9

Provide Patient with Prescription

Fill 17 Prescription and Dispense Medication Patient Presents at 10 Pharmacy with Prescription

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Pharmaceutical Information Network

Progress towards this vision began with the ‘All Drugs for All People’ (ADAPT) project’s extension of current business practice to include all dispensed medications Pharmacy Pharmacy Information Information Program Program Adjudication Adjudication ClaimsHistory History Claims (fromADAPT) ADAPT) (from

ADAPT function 11 Review Medication Profile

PIN function

Pharmacist 12 Retrieves (or enters) Prescription

Complete Complete Dispensing Dispensing Record Record

15 Submit Drug Claim for Adjudication

Pharmacist

16 Record Dispensed Medication Fill 17 Prescription and Dispense Medication Patient Presents at 10 Pharmacy with Prescription

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Pharmaceutical Information Network

Building on ADAPT, the initial phase of Saskatchewan’s program provided a medication profile viewer for clinicians

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3

Review Medication Profile

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Identify Problem

Clinician Reviews Patient Chart

Pharmacy Pharmacy Information Information Program Program Adjudication Adjudication ClaimsHistory History Claims (fromADAPT) ADAPT) (from

ADAPT function 11 Review Medication Profile

PIN function

Pharmacist 12 Retrieves (or enters) Prescription

Complete Complete Dispensing Dispensing Record Record Medication Medication Profile Viewer Profile Viewer Clinician

15 Submit Drug Claim for Adjudication

Pharmacist

16 Record Dispensed Medication 1

Patient Presents At Clinician Office

Fill 17 Prescription and Dispense Medication Patient Presents at 10 Pharmacy with Prescription

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Pharmaceutical Information Network

Recent phases have introduced PIN’s prescribing support and decision support tools that subsequent phases will extend to pharmacists through functions supported by the CeRx message specification

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Clinician Reviews Patient Chart

Clinician

1

3

Review Medication Profile

4

Identify Problem

Pharmacy Pharmacy Information Information Program Program

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Review Reference Material / Clinical Guidelines

Adjudication Adjudication ClaimsHistory History Claims (fromADAPT) ADAPT) (from

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Review Treatment Alternatives / Best Choice Guidelines

Complete Complete Dispensing Dispensing Record Record

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Generate Prescription Using Clinical Tools

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Record, Print And Sign Prescription

Patient Presents At Clinician Office

Medication Medication Profile Viewer Profile Viewer Clinical Clinical Decision Decision SupportTools Tools Support Complete Complete Prescribing Prescribing Record Record

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Provide Patient with Prescription

ADAPT function 11 Review Medication Profile

PIN function

Pharmacist 12 Retrieves (or enters) Prescription 13 Review Prescription and Reference Material Review Prescription 14 Using Clinical Tools 15 Submit Drug Claim for Adjudication

Pharmacist

16 Record Dispensed Medication Fill 17 Prescription and Dispense Medication Patient Presents at 10 Pharmacy with Prescription

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Pharmaceutical Information Network

As it evolves, Saskatchewan’s Pharmaceutical Information Program provides an increasingly rich source of information for research, planning, and program management processes

Information Information Warehouse Warehouse • Quality Council • Academic, Research, and Professional Analysis • Health System Analysts and Planners

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• Query • Reporting • Analysis

Information Types • Prescribing • Dispensing • Allergies • Alerts • Audit • Others

Pharmacy Pharmacy Information Information Program Program Adjudication Adjudication ClaimsHistory History Claims (fromADAPT) ADAPT) (from Complete Complete Dispensing Dispensing Record Record Medication Medication Profile Viewer Profile Viewer Clinical Clinical Decision Decision SupportTools Tools Support Complete Complete Prescribing Prescribing Record Record

Pharmaceutical Information Network

PIN Demonstration

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Pharmaceutical Information Network

Patient Lookup

Various search options are provided.

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Pharmaceutical Information Network

Patient Medication Profile

3. The New Rx button is selected to begin a new prescription

2. Details of each prescription are provided by selecting the associated link

1. The left-hand screen shows the patient’s current profile, the right hand shows the dispense history

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Pharmaceutical Information Network

Create a Short-term Prescription

The patient has presented with strep throat and will receive a short term prescription for Biaxin.

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Pharmaceutical Information Network

Create a Short-term Prescription

The physician can search for the formulation desired, and can also use favorites

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Pharmaceutical Information Network

Create a Short-term Prescription

Review Rx is then selected If a favorite isn’t used, the relevant prescribing information is filled in

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Pharmaceutical Information Network

Create a Short-term Prescription

2. Once the pharmacist has entered the prescription through their pharmacy system, this status will be change to “filled”

1. The resulting prescription is then shown and can be printed and provided to the patient. Multiple prescriptions can be created before saving and printing

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Pharmaceutical Information Network

Multiple Drug Renew

1. The patient will be away for an extended period and requires all continuous prescriptions to be renewed.

2. The physician can choose the Multiple Rx Options button to perform activities on multiple prescriptions at a time.

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Pharmaceutical Information Network

Multiple Drug Renew

The physician selects the drugs to renew and then selects the Renew button

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Pharmaceutical Information Network

Multiple Drug Renew

The physician enters the desired therapy end date or duration of therapy, and all selected drugs are renewed appropriately

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Pharmaceutical Information Network

Multiple Drug Renew

The renewed prescriptions are now ready to save and print

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Pharmaceutical Information Network

Support for Allergy Information

PIN can capture allergy information for a patient, and use it to warn physicians of potential allergy to drug interactions

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Pharmaceutical Information Network

Dispense Screen

Based on user feedback, PIN V3 has been enhanced to include a dispense view and report

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Pharmaceutical Information Network

Favorites

To facilitate the prescribing process, practitioners can save “favorites” that can be selected and pre-populate the fields during PIN’s prescribing functions

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Pharmaceutical Information Network

User Preferences

The receipt of warnings and the requirement to manage drug interactions and overdose situations can be customized on a per-user basis

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Pharmaceutical Information Network

Medication Reconciliation Form

A very successful addition to PIN’s functionality has been the Medication Reconciliation Form which is being used by hospitals in Saskatchewan to provide preadmission drug information

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Global Business Services

Pharmaceutical Information Management Solution Components

Pharmaceutical Information Network

Pharmaceutical Information Management solution components Provider and Provider and Patient Access Patient Access

Clinical Pharmaceutical Information Management Clinical Pharmaceutical Information Management

2 Pharmacy Office System

Provider Provider and and Patient Patient Portal Portal

Physician Office System

5 Clinical Viewer

3

2

Prescribing Functions

Knowledge and CDS Tools

Dispensing Functions

1

Prescribing Messages Dispensing Messages

System – System to – – to – System System Access Access

2

Integration Broker and Message Switch (EHR)

Clinical Pharmaceutical Information System

4 Claims Message

Registries (EHR)

Secure Secure Network Network

5

6 Patient Access

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2

5

2

Hospital Information System

Pharmaceutical Pharmaceutical Claims Claims Administration Administration

Standards

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Active Medication Profile

Public and Private Claims Adjudication and Administration

Dispensing and Claims Information

Pharmaceutical Information Network

PIN as an Infoway Drug Information System (DIS) e-Health e-HealthShared SharedServices Services Jurisdiction Jurisdiction

EHR Data and Services Public Health Comm. Disease Surveillance

Enterprise RIS / PACS

Drug Information System

Enterprise Shared Health Record

EHR Integration Services Provider Registry

EHR Index

Integration Broker

Security Management

Client Registry

Privacy Management

EHR Portal

ADT

Clinical Information System

Insured Clients Registry

Physician Office System

Pharmacy System

Prescription Drug Program

Regional Health Regional Health Authorities Authorities Point of Service Point of Service 39

Ministry of Health Ministry of Health

Global Business Services

Physician Office Physician Office Comm. Health Comm. Health Centres (CHCs) Centres (CHCs) Point of Service Point of Service

Registration System

Pharmacy Pharmacy Point of Service Point of Service

Professional Professional Association Association

Pharmaceutical Information Network

PIN as an Infoway Drug Information System (DIS) e-Health e-HealthShared SharedServices Services Jurisdiction Jurisdiction A jurisdiction’s Client and Provider Registry data is accessed through PIN’s external interface

EHR Data and Services Public Health Comm. Disease Surveillance

Enterprise RIS / PACS

Drug Information System

PIN will use the security and privacy services provided by Ontario’s EHR

Enterprise Shared Health Record

EHR Integration Services Provider Registry

EHR Index

Client Registry

Integration Broker

Security Management

PIN can also integrate with an Ontario Provider and Client Portal

Privacy Management

PIN is currently available to Alberta NetCare users through the Orion portal

EHR Portal

ADT

Clinical Information System

Insured Clients Registry

Physician Office System

Pharmacy System

Physician and Pharmacy office systems will interact with PIN via CeRx HL7 V3 messages an HL7 V3 system to access and populate its Drug Repository

Prescription Drug Program

Regional Health Regional Health Authorities Authorities Point of Service Point of Service 40

Ministry of Health Ministry of Health

Global Business Services

Physician Office Physician Office Comm. Health Comm. Health Centres (CHCs) Centres (CHCs) Point of Service Point of Service

Registration System

Pharmacy Pharmacy Point of Service Point of Service

Professional Professional Association Association

Pharmaceutical Information Network

Lessons Learned • Stakeholder engagement at both advisory and working group-levels provides valuable guidance in release and change management planning – Physicians, pharmacists, and other providers and their respective professional associations – Claims administration and health sector clinical information management representatives



Early availability of clinically relevant medication information is invaluable to jump start adoption – All Drugs, All People – Community dispensed medications initially, followed by inpatient medications



Pharmaceutical information is core data for many clinical health information initiatives; the pharmaceutical information program must align with other Ontario health sector initiatives – Primary Care Teams, Community Health Centres, Chronic Disease Prevention and Management



Implement the full-function pharmaceutical information solution through a series of complementary projects – Ensure each project provides stakeholder business value



Develop a strong change management program to encourage early adoption and sustain use – Communication planning and materials, implementation planning and installation services, training materials and support, post-implementation evaluation and issue resolution

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Pharmaceutical Information Network

PIN Value Summary •

Provides functions and information that address key business drivers – Improve patient care and quality and provide clinicians with information to support appropriate drug therapy



Integrate with provincial investments and provide an Infoway-compliant Drug Information System (DIS) – Can be implemented as a standalone system or as an Infoway-compliant EHR Data and Service Drug Information System (DIS) provider



Support ePrescribing through both Web GUI and Infoway-compliant CeRx HL7 V3 message interfaces



Proven solution backed by IBM experience and integration capability – First installed in 2002, two versions since then have modernized the solution and expanded its function – Production installations in both Alberta and Saskatchewan

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Questions?

Supporting Material

Pharmaceutical Information Network

Phase 1 - CeRx Messages – 33 of 52

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Prescribing



Dispensing

– Create New Prescription – Clinical Pre-Determination – Stop Prescription – Hold Prescription – Release Prescription – Revoke Dispensing Permission – Record Non-Prescribed Drug – Update Non-Prescribed Drug

– Fill Prescription – Transfer Prescription – Prescription Pickup – Abort Fill – Record non-Fill of Prescription



Consent



Common Functions

– Mask Clinical Data – Unmask Clinical Data – Record Consent

– Retract Request – Add Record Note

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Patient Queries



Allergies/Intolerances



Drug Queries

– Get Dispenses for a Drug Prescription – Get Single Drug Dispense Details – Get Patient Medication Details – Get Patient Medication Summary – Get Patient Other Medication Details – Get Medication Profile Generic Query – Get Patient Drug Contraindications

– Add Allergy, Intolerance – Update Allergy, Intolerance – Get Patient Allergies, Intolerances – Get Allergy, Intolerance Change History – Get Drug Documentation Information – Search Drug Products – Query Drug Detail – Contraindication Checking Against a Full Set of Drugs

Pharmaceutical Information Network

Phase 2 - CeRx Messages – 19 of 52 •

Patient Queries – Get Patient Drug Dispense History – Get Patient Prescriptions, Never Dispensed – Get Patient Prescriptions with Remaining Dispenses – Get Patient Drug Prescription Order Summary – Get Prescription Drug Order with No Dispenses – Get Drug Prescription Event History



Device Prescribing/Dispensing – Create Device Prescription – Fill Device Prescription – Get Dispenses for a Device Prescription – Get Patient Device Dispense History – Get Single Device Dispense Details – Get Patient Device Prescription Order Summary – Get Prescription Device Order with No Dispenses – Get Device Prescription Event History

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Patient Observations – Record Basic Patient Observations – Review Basic Patient Observations



Patient Notes – Add Patient Note – Remove Patient Note – Query Patient Notes

Pharmaceutical Information Management Solution Transition States

Pharmaceutical Information Network

Current state - Starting point Pharmacy Pharmacy Connectivity Connectivity

Pharmaceutical Pharmaceutical Claims Claims Administration Administration

Pharmacy Office System Claims Message

System – System to – – to – System System Access Access

Secure Secure Network Network

Public and Private Claims Adjudication and Administration

Dispensing and Claims Information Comprehensive record of dispensed medications?

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Pharmaceutical Information Network

Transition state 1 – Medication Profile – Alternative 1 – Existing Claims Administration System Pharmacy Pharmacy Connectivity Connectivity and Provider and Provider Access Access

Pharmaceutical Pharmaceutical Claims Claims Administration Administration

Pharmacy Office System

System – System to – – to – System System Access Access

Web Browser

Drug Profile Viewer

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Secure Secure Network Network

Global Business Services

Claims Message

Public and Private Claims Adjudication and Administration

Dispensing and Claims Information Comprehensive record of dispensed medications

Pharmaceutical Information Network

Transition state 1 – Medication Profile – Clinical Pharmaceutical Information System Provider Provider Connectivity Connectivity and Access and Access

Clinical Pharmaceutical Information Management Clinical Pharmaceutical Information Management Medication Profile Functions

Pharmaceutical Pharmaceutical Claims Claims Administration Administration

Knowledge Tools

Pharmacy Office System

System – System to – – to – System System Access Access

Hospital Information System

Secure Secure Network Network

Clinical Pharmaceutical Information System

Medication Profile Comprehensive dispensed medications record

Integration Broker and Message Switch

Medication Profile Message

Claims Message

Registries (EHR)

Clinical Viewer - Drug

Chronic Disease Information System Chronic Disease Prevention and Management Chronic Disease Prevention and Management 50

Global Business Services

Public and Private Claims Adjudication and Administration

Dispensing and Claims Information

Pharmaceutical Information Network

Transition state 2 – Prescribing support Provider and Provider and Patient Access Patient Access

Clinical Pharmaceutical Information Management Clinical Pharmaceutical Information Management

Prescribing Functions

Pharmaceutical Pharmaceutical Claims Claims Administration Administration

Knowledge and CDS Tools

Pharmacy Office System

Provider Provider Portal -1 Portal - 1 Physician Office System

Prescribing Messages Dispensing Messages

System – System to – – to – System System Access Access

Integration Broker and Message Switch (EHR)

Clinical Pharmaceutical Information System

Comprehensive dispensed medications record Claims Message

Hospital Information System

Secure Secure Network Network

Registries (EHR)

Clinical Viewer - Drug

Standards - 1

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Active Medication Profile

Public and Private Claims Adjudication and Administration

Dispensing and Claims Information

Pharmaceutical Information Network

Transition state 3 – Dispensing support (full ePrescribing) and patient access Provider and Provider and Patient Access Patient Access

Clinical Pharmaceutical Information Management Clinical Pharmaceutical Information Management

Prescribing Functions Pharmacy Office System

Provider Provider and and Patient Patient Portal - 2 Portal - 2

Physician Office System

Prescribing Messages Dispensing Messages

System – System to – – to – System System Access Access

Hospital Information System

Clinical Viewer - Drug

Secure Secure Network Network

Patient Access

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Integration Broker and Message Switch (EHR)

Knowledge and CDS Tools

Clinical Pharmaceutical Information System

Registries (EHR)

Standards - 1

Global Business Services

Dispensing Functions

Active Medication Profile Comprehensive dispensed medications record

Claims Message

Pharmaceutical Pharmaceutical Claims Claims Administration Administration

Public and Private Claims Adjudication and Administration

Dispensing and Claims Information