Elf Help Manual Help your Hospital and become an Elf

This Elf Help Manual will provide tips, advice and printouts so you can make a huge difference to your hospital this Christmas

e: [email protected] t: 01202 448449 w: www.poole.nhs.uk/fundraising

Let’s get Started Welcome and thank you for choosing to support Poole Elf Service this Christmas. There are numerous ways to fundraise or donate to become a Poole Hospital Elf, but most importantly you should choose something which you will find easy and enjoyable! Once you have decided what you would like to do, don’t forget to let us know because we love to hear all about your plans. Plus we may be able to help you whether that is promotion, proving support materials or advice.

About Poole Hospital Charity Poole Hospital Charity funds equipment and care above and beyond that provided by the NHS. The charity supports wards and departments across the Hospital. Our goal is to continuously improve services for our community. Since the launch in 2004, the charity has funded equipment ranging from tiny cots to major ward refurbishments. Poole Hospital Charity supports all areas of the hospital and aims to work closely with all departments to continually improve the Hospital and enhance patient care. Thanks to the generosity and support of the local community, we have made a huge difference to the experience of thousands of patients.

Our Christmas List We know Poole Hospital is on the “nice list” this year so we asked our wards and department what they need to improve patient care. We have prioritised 4 pieces of equipment that will allow our teams to make a difference for the families we care for. The equipment will help thousands but also will cost thousands so we are asking our “Elves” to help towards our £20,000 target.

Dear Santa

Dear Saint Nick

We would like a Treatment Chair

We would like a Digital Reminiscence Device

We need a specialist treatment chair for children recovering from surgery or those with complex needs. This chair allows us to position a child in order to reduce discomfort and stress. Thank you The Children’s Unit

This electronic tablet is loaded with specialist software. It allows patients with Dementia to browse through old music & photos and is designed to trigger conversation and memory. Thank you The Older People’s Services Team

Dear Santa Claus

We would like a V-Scan Ultrasound Device

Dear Father Christmas We would like a Baby Resuscitation

We need a V-Scan device so we can detect potential cardiac problems in case of an emergency. Also, this device helps our team find a vein so we will reduce those nasty puncture marks for many patients. This V-Scan will reduce waiting time, discomfort and distress for the patients and staff.

Device.

Thank you

and baby.

The Resus Team

Thank you The Maternity Unit

We are trying to provide each labour suite with a resuscitation unit. If a baby needs resuscitating after delivery the unit will be available immediately in the room therefore saving precious time and reducing stress for parents

Top Tinsel Tips The Charity team are here to help and support you with your ideas and plans. Here are few suggestions to start you off: Organise your own event – Christmas is a social time so why not organise a Christmas party, dinner party or coffee morning. We have a FREE Christmas Party Pack to download too! Donations in lieu of gifts- We all know someone who seems to have everything. How about doing something a bit different this year by making a donation in their name in lieu of a gift. We will even provide a gift certificate for you to use to explain the huge difference your donation is making. Make a loved one of our 200 Elves by donating a minimum of £50. Plan your own sponsored event – If you can think of it you can do it! How about a Dry December or something more physical? Whatever your challenge is, get sponsored to raise your target. Involve your work colleagues or school friends – Ask your work, club or school to support Poole Elf Service. Have a dress down or Christmas Jumper day, a bake sale or quiz (see page 8). Better still, challenge your boss or teacher to something outrageous! Some employers even match fund so remember to get them onboard we can even promote your business, school or club when you hit a £50 target. Quiz - We have written a small Christmas Quiz for you to use at work or at a dinner party. If you charge people to participate you can either allow them to win a percentage of your quiz takings or even find a prize for them to win (we find chocolate is always a good motivator!). You can either print off question sheets or read them out. Posters –Put up a poster in your car, at work, in your window. Be proud you are making a difference to your community!

Useful Tips Gift Aid Donations by a UK tax payer may be eligible for Gift Aid. This is a government scheme that enables us to reclaim 25p for every £1 donated. Donors will need to complete a declaration form. Social Media Make sure you have liked our Facebook page and are following us on Twitter. You can keep up to date with our news and we can help promote your fundraising efforts this way. Your image Remember that people will see you as an extension of the hospital so try to consider if your activity/ event is appropriate for the promotion of healthcare. Matched Funding Many companies actually donate a pound for every pound you raise, ask your employer or a friend’s employer if they can match your fundraising total. Online Giving Set up a personalised online giving page - A quick and easy way of raising sponsorship money is by collecting money online. We recommend justgiving.com simply search for “Poole Hospital Charity” then our Poole Elf Service Campaign and hit the “Fundraise for us” button. Once the page is set up all you need to do is share your page with your friends, family and work colleagues. You can even set up a text to donate number! Sponsorship Forms We encourage you to use online sponsorship forms as it is easier for you to promote and collect money. We can provide sponsorship forms though, just get in touch. Publicity for your Fundraising Event Whatever the size of your activity, it is important to advertise and let people know what you are doing. If you let us know what you are planning we can assist where we can to promote your event.

Important Information Fundraising Materials We are able to provide collections boxes, buckets and other fundraising materials. An order form can be found at the back of this pack. We also have running vests and cycling jerseys for you to wear should your event require it. Please contact us to discuss how we can help. Speakers If you would like someone to come and speak at your event, whether to give a presentation, draw raffle tickets or officially accept the donation, please do not hesitate to ask. We will endeavour to provide speakers from a fundraising and/or medical perspective. Please let us know it you intend to contact a celebrity to attend your event. We are very sorry but we are not able to contact celebrities on your behalf. Legalities of Fundraising Please be aware that there are certain procedures that must be followed when fundraising. These are laid down by central and local government in order to protect you – the fundraiser – and your donors. If you are unsure about any aspect of fundraising legalities, please do not hesitate to contact us and we will be happy to help. Liability Poole Hospital Charity cannot accept any responsibility for your event, nor for anyone who participates in it. Please ensure you have the relevant insurance to cover your liability. Public Collections If you would like to hold a street collection or door-to-door collection on public property (this includes Carol Singing) you must have a permit from the local council. Raffles/ Lotteries There are laws and regulations pertaining to raffles and lotteries. These must be fully complied with and you can find out more at www.gamblingcommission.gov.uk

Banking and Insurance We strongly advise that you do not use your personal bank account for the collection of donations. This is to protect you. Online giving pages such as Just Giving and Virgin Money Giving are excellent as donors pay online and the money is sent straight to us. Please do not send cash through the post. Our office is open 10am-4pm weekdays and monies should be received by the office within 4 weeks of collection. Cheques should be made payable to Poole Hospital Charity Health & Safety Please ensure that you have all the necessary safety procedures in place when organising an event and that all your participants are aware of them. You may need an official first aider such as St Johns Ambulance or Red Cross – be aware that these organisations get booked well in advance. All events should have a completed Risk Assessment. Also, ensure there are at least two people involved carrying any money. Your personal safety is paramount. License Please check with your local council whether you need any special licences, for example, for the provision of food or alcohol or music.

Good Luck & Merry Christmas!

Return this form to us after your fundraising activity It is important to complete and return this page along with the photo you wish to be feature on the wall of fame. Once you have returned this form and money you will be entered into the prize draw. Your details: Title

Full name

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Email

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Organisation (if applicable) Phone number Address

. .

Postcode

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Description of elf activity

Donation amount: £ Method: Cheque

Cash

Card

Just Giving

Please make cheques payable to Poole Hospital Charity Card: Visa

MasterCard

Switch

Card Number

.

Issue no. (Switch only)

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Security code

.

If the card is registered to a different address than the one you’ve provided above please let us know the registered address 

(last 3 digits on the back of the card)

Start date:

.Expiry date:

.

Wall of Fame By providing a photo to us you agree for it to be displayed on the wall of fame in the hospital as well as online. Sadly we are unable to return any photos sent in. Name to appear on the wall: . Photo posted/ emailed in (please delete as appropriate)

POOLE ELF SERVICE Help us to raise money for Poole Hospital's Christmas List w: www.poole.nhs.uk/fundraising e: [email protected] t: 01202 448449

POOLE ELF SERVICE Help us to raise money for Poole Hospital's Christmas List w: www.poole.nhs.uk/fundraising e: [email protected] t: 01202 448449

Christmas Quiz! 1. In Charles Dickens' novel A Christmas Carol, who was Scrooge's dead business partner? 2. London's Trafalgar Square Christmas tree is traditionally given by which country? 3. In the song The Twelve Days of Christmas, '...my true love brought to me eight...' what? 4. What is New Year's Eve called in Scotland? 5. What Christmas item was invented by London baker and wedding-cake specialist Tom Smith in 1847? 6. Who wrote How the Grinch Stole Christmas? 7. What is the name of the cake traditionally eaten in Italy at Christmas? 8. ‘Driving Home for Christmas’ was a 1988 hit single for which singer? 9. In which country does Santa have his own personal postcode HOH OHO? 10. How does Good King Wenceslas like his pizzas? 11. How many presents were given in total in the 12 Days of Christmas 12. Who beat Take That to UK Christmas Number 1 in 1993? 13. What is the name of Poole Hospital Charity’s elf ? 14. What year did Band Aid’s ‘Do they know it’s Christmas’ first get released? 15. Which actresses swap homes for Christmas in the film ‘The Holiday’? 16. Which plant, beginning with P is associated with Christmas? 17. If you’re born on Christmas Day, what’s your star sign? 18. How many times does Santa check his “Naughty and Nice” list?

Quiz Answers 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18.

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