HARRISBURG AREA COMMUNITY COLLEGE Vol. No. 44 4 Date 12/5/06 MINUTES
Trustees Ronald C. Brown Terry L. Burrows Marsha M Davis Daniel P. Delaney John S. Jordan Margarita M. Kearns William M. Murray Robert J. Phillips (by phone) Harlon L. Robinson Timothy L. Sandoe Donald E. Schell Jeffrey A. Shaffer Toni H. Sharp Sally S. Klein Patricia H. Vance Mark A. Whitmoyer
Cabinet Dr. Baehre Dr. Larry Adams Dr. Winnie Black Ralph I. Dyer George A. Franklin Patrickl Early David J. Morrison Nancy M. Rockey Stuart J. Savin Jean Treuthart Meredith Tulli Jennifer Weaver Ronald Young Visitors David Keller, Solicitor Renae Brown, Faculty Council Jennifer Tharpe, CEO
I. CALL TO ORDER BY CHAIRPERSON Mr. Brown called the meeting to order at 12:02 p.m. II. ROLL CALL AND RECOGNITION OF VISITORS III. PRESENTATIONS BY INDIVIDUALS FROM THE COLLEGE AND COMMUNITY -- None IV. PRESENTATIONS: “Alumni Affairs Outreach Plan” Lynne Dillard, Director of Alumni Affairs, provided an overview of the College’s program for keeping in touch with alumni, enabling them to remain involved in the life of the College and to provide an important link between the College and the larger community. Alumni include those who have earned an associate’s degree, a certificate, diploma or at least 30 HACC academic credits. They enjoy a number of services provided by the College, including HACC Magazine, financial services, resume and job-search services, the ability to purchase an Alumni User Card for use of the College’s athletic facilities, and the opportunity to participate as a volunteer on short-term projects or through longer-term commitment to College organizations like the Alumni Council or academic advisory committees. Some 52,000 individuals are on the rolls as alumni of the College. The Alumni Affairs Office currently has verified 26,000 addresses and is working to locate addresses for as many other alumni as possible. The
alumni community has a strong on-line presence, and an e-newsletter is one of the latest communication tools being used to keep them attuned to developments at the College. Among community colleges in Pennsylvania, HACC is a leader in developing alumni support. Last year, total giving by HACC alumni was second only to giving at Luzerne Community College, where contributions surpassed $50,000. With $43,000, HACC more than doubled the total of the third highest college: $20,000 contributed to Community College of Philadelphia. Future initiatives to promote “friendraising” and fundraising among the alumni include a “Java With the President” series of informal breakfasts at all regional campuses, and a program for alumni ambassadors to represent the College in the community and to prospective students. V. OLD BUSINESS -- None VI. MINUTES: 7 November 2006 As recommended by the President, the Board approved the minutes of the above noted regular meeting. Moved: Seconded:
Donald E. Schell Harlon L. Robinson
Motion carried
VII. RECOMMENDATIONS/REPORTS FROM THE BOARD OF TRUSTEES -- None VIII. RECOMMENDATIONS/REPORTS/COMMENTS FROM THE CHAIR -- None IX. RECOMMENDATIONS/REPORTS/COMMENTS FROM THE PRESIDENT Dr. Baehre invited the trustees to attend the annual Holiday Party on December 15 and to take part in commencement ceremonies on December 18. She reported that credit-hour enrollment and headcount for the approaching spring term had surpassed the same time last year, college-wide, by 11% and 12% respectively. Application rates were up at all campuses: 1% at Lebanon, 2% at Gettysburg, 7.5% at Harrisburg, 8% at Lancaster, 22% in the Virtual Campus, and 55% at York. She reported that audited enrollment for the fall term totaled 18,049. Dr. Baehre also reported that in response to the request at November’s Board meeting by Mr. Michael Sucec for a “free speech zone,” the College’s solicitor was gathering language on the topic from policies at other colleges. She said a task force would be convened to draft a policy for HACC. Dr. Baehre announced that the Asian Indian Association of Central Pennsylvania had honored the College by presenting her with a Community Leadership Award. She also informed the trustees that the College community had been saddened to learn of the death of a student, Maria Rivera, in a car accident in Harrisburg as she and other students returned home from the social that followed the College Kwanzaa Festival. A. COLLEGE POLICY 422: TUITION REFUND
(Res. 44.62)
Upon the recommendation of the President, the Board of Trustees adopted College Policy 422: Tuition Refund as specified by resolution. Moved: William M. Murray Seconded: Marsha M Davis
Motion carried
B. COLLEGE POLICY 426: REFUND OF TUITION AND FEES FOR STUDENTS ORDERED TO ACTIVE DUTY
(Res. 44.63)
Upon a motion to amend the resolution, made by Dr. Murray, seconded by Mr. Delaney, the Board of Trustees adopted College Policy 426: Refund of Tuition and Fees for Students Ordered to Active Duty, revising “students who perform active duty for training . . .” to read “students who perform military duty for training . . .” as clarification. Moved: Donald E. Schell Seconded: Timothy L. Sandoe
Motion carried
C. COLLEGE POLICY427: LIABILITY INSURANCE FOR HEALTH CAREER STUDENTS
(Res. 44.64)
Upon a motion to amend the resolution, made by Dr. Murray, seconded by Mr. Schell, the Board of Trustees adopted College Policy 427: Liability Insurance for Health Career Students, adding a reference to the fee “for this insurance” as clarification. Moved: Donald E. Schell Seconded: John S. Jordan
Motion carried
D. COLLEGE POLICY 611: ADMISSION OF DEGREE STUDENTS
(Res. 44.65)
Upon the recommendation of the President, the Board of Trustees adopted College Policy 611: Admission of Degree Students as specified by resolution. Moved: Harlon L. Robinson Seconded: Marsha M Davis
Motion carried
E. COLLEGE POLICY 661: STUDENT ATTENDANCE
(Res. 44.66)
Upon the recommendation of the President, the Board of Trustees adopted College Policy 661: Student Attendance as specified by resolution. Moved: Donald E. Schell Seconded: Timothy L. Sandoe
Motion carried
F. ELECTION OF NEW MEMBERS TO HACC FOUNDATION
(Res. 44.67)
Upon the recommendation of the President, the Board of Trustees elected to the HACC Foundation Board Michael L. Bangs, Esq., John K. Stark, and John Klobusicky, CFA, as specified by resolution. Moved: Donald E. Schell Seconded: Harlon L. Robinson
Motion carried
X. PERSONNEL
Mr. Robinson
A. Personnel Recommendations 1. Appointments/Changes in Assignment and Salary/Retirement
(Res. 44.68)
Upon the recommendation of the President, the Board of Trustees approved the Personnel Recommendations submitted through the Personnel Committee, as specified by resolution. Moved: Seconded:
Harlon L. Robinson Daniel P. Delaney
Motion carried
B. Information 1. Appointments/Reappointments/Separations XI. TREASURER'S REPORT
(I-5) Mr. Burrows
Monthly Report of Revenues and Expenditures -- October 31, 2006
(Res. 44.69)
Upon the recommendation of the President, the Board of Trustees approved the Monthly Financial Report for the month ended October 31, 2006. Moved: Seconded:
Terry L. Burrows Patricia H. Vance
XII. COLLEGE FACILITIES
Motion carried
Mr. Schell
A. CONTRACT FOR THE REMOVAL AND UPGRADE OF UNDERGROUND STORAGE TANKS
(Res. 44.70)
Upon the recommendation of the President, the Board of Trustees approved the contract for the removal and upgrade of underground storage tanks from Perry Petroleum Equipment, Ltd., for the low bid of $19,800.00, as specified by resolution.
B. PURCHASE AND INSTALLATION OF AUDITORIUM SEATING AT THE ROSE LEHRMAN ARTS CENTER
(Res. 44.71)
Upon the recommendation of the President, the Board of Trustees approved the purchase and installation of auditorium seating at the Rose Lehrman Arts Center from East Coast Contracting, Inc., for the low bid of $164,700.00, as specified by resolution. The Board approved the above two resolutions, Res. 44.70 and Res. 44.71, with a single motion. Moved: Donald E. Schell Seconded: Harlon L. Robinson
Motion carried
XIII. BUSINESS AND FINANCE
Mr. Burrows
A. CONTRACT FOR INSTALLATION OF AUDIO VISUAL EQUIPMENT
(Res. 44.72)
Upon the recommendation of the President, the Board of Trustees approved the contract for installation of audio visual equipment for instructional purposes from JP Lilley & Sons, Inc., for the low bid of $21,942.00, as specified by resolution. B. PRINTING OF SPRING 2007 NONCREDIT TABLOIDS FOR ALL CAMPUSES
(Res. 44.73)
Upon the recommendation of the President, the Board of Trustees approved the printing of spring 2007 noncredit tabloids for all campuses from Integra Graphix, Inc., for the low bid of $102,600.00, as specified by resolution. C. FOUR-YEAR LEASE OF A MAIL TRACKING SYSTEM FOR ALL CAMPUSES
(Res. 44.74)
Upon the recommendation of the President, the Board of Trustees approved the four-year lease of a mail tracking system for all campuses from Connected Business Solutions, Inc., for the low bid of $35,760.00, as specified by resolution. The Board approved the above three resolutions, Res. 44.72, Res. 44.73 and Res. 44.74, with a single motion. Moved: Terry L. Burrows Seconded: Donald E. Schell XIV. GIFTS
Motion carried Mr. Burrows
A. SCHOLARSHIPS
(Res. 44.75)
Upon the recommendation of the President, the Board of Trustees accepted the scholarships as specified by resolution. Moved: Terry L. Burrows Seconded: Patricia H. Vance B. GIFT IN-KIND DONATION FROM MARCIA FOWLER
Motion carried (Res. 44.76)
Upon the recommendation of the President, the Board of Trustees accepted from Marcia Fowler a mosaic mural mirror titled “Reach Higher,” as specified by resolution.
C. GIFT IN-KIND DONATION FROM CHRISTINA HUERTAS
(Res. 44.77)
Upon the recommendation of the President, the Board of Trustees accepted from Cristina Huertas a painting titled “Curly Butterfly on Black Sunflower,” as specified by resolution. The Board approved the above two resolutions, Res. 44.76 and Res. 44.77, with a single motion. Moved: Terry L. Burrows Seconded: Donald E. Schell XV. GRANTS
Motion carried Mr. Burrows
A. ACCEPTANCE OF FREAS FOUNDATION, INC., GRANT FOR THE CRAFTS MARKETING PROGRAM
(Res. 44.78)
Upon the recommendation of the President, the Board of Trustees accepted a grant in the amount of $9,000 from the Freas Foundation, Inc., to provide financial support to the College Crafts Marketing program as specified by resolution. B. ACCEPTANCE OF FREAS FOUNDATION, INC., GRANT FOR AN ART EXHIBITION CATALOG
(Res. 44.79)
Upon the recommendation of the President, the Board of Trustees accepted a grant in the amount of $1,000 from the Freas Foundation, Inc., to provide financial support to the College toward the printing of a catalog for the exhibition Ceramics, Takaezu, Beamer and Troy, as specified by resolution. The Board approved the above two resolutions, Res. 44.78 and Res. 44.79, with a single motion. Moved: Terry L. Burrows Seconded: Harlon L. Robinson XVI.
ACADEMIC AFFAIRS A. SABBATICAL LEAVE
Motion carried Ms. Sharp (Res. 44.80)
Upon the recommendation of the President, the Board of Trustees approved sabbatical leave as specified by resolution. Moved: Toni H. Sharp Seconded: Timothy L. Sandoe
Motion carried
XVII. ADJOURNMENT XVIII. EXECUTIVE SESSION At 12:35 p.m. the Board of Trustees entered Executive Session to discuss a real estate matter. At 12:50 the Board returned and, taking no further action, adjourned. The Board of Trustees meeting scheduled for January 2, 2007, will be held in the Board Room of Blocker Hall, Room 106.
