GREENEVILLE CITY BOARD OF EDUCATION AGENDA Date of Meeting: December 12, 2013

Time: 12:00 noon

Location: Kathryn W. Leonard Administrative Office Call to Order and Pledge to the Flag Recognition of Visitors Special Presentations and Recognitions (30 minutes)    

SCORE Banner Presentation – Laura Moore TETA CTO of the Year Award – Beverly Miller TSBA Awards – Jerry Anderson Annual Report Presentation

Approval of Agenda (5 minutes) Consent Agenda A.

Consideration of Approving October 24, 2013 Board Meeting Minutes

B.

Consideration of Accepting Personnel Report

C.

Consideration of Approving Report on Compliance, School Approval Process

D.

Consideration of Approving Surplus Buses Disposal

E.

Consideration of Approving Boiler/Water Heater Replacement at Hal Henard

F.

Consideration of Approving System-Provided Life Insurance Changes

Action Items

G.

Consideration of Accepting October and November Financial Statements (10 minutes)

H.

Consideration of Approving Revised Five Year Plan (Board Goals) (10 minutes)

I.

Consideration of Approving Differentiated Pay Plan (10 minutes)

J.

Consideration of Approving TSBA Resolution (10 minutes)

Reports K.

Report on Data/Report Card (15 minutes)

Director’s Report Adjournment

BOARD OF EDUCATION AGENDA ITEM Item:

A

Date:

December 12, 2013

Topic: Consideration of Approving Minutes of October 24, 2013 Board Meeting Presenter: Linda B. Stroud Origin: Topic presented for information only (no board action required) X

X

Board review required by: X State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: In accordance with State law the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting. Summary of Major Elements: The minutes of the October 24, 2013 meeting of the Greeneville Board of Education are attached for Board review. Following their approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:

None

BOARD OF EDUCATION AGENDA ITEM Item:

B

Date:

December 13, 2012

Topic: Consideration of Accepting Personnel Report Presenter: Shelly Smith Origin: X Topic presented for information only (no board action required)

X

Board review required by: State or federal law or regulation X Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: A complete list of personnel changes made since the October personnel report follows: Resignations:  Odean Davis, full time bus driver, has resigned as full time bus driver, but will remain on the substitute driver list.  Greg Fay is resigning from Hal Henard as a second grade teacher effective December 20, 2013.  Ann Knopp is resigning from KLCO effective December 20, 2013.  Rachel Bryant, full time teacher assistant/nurse, at Hal Henard Elementary School, has resigned.  Robert Sarden, substitute teacher, resigned. Retirements:  Mary Ann Kinser, full time teacher’s assistant at Tusculum View, retired in November.  Steve Banks, system wide maintenance, is retiring effective January 3, 2014. Transfers:





Hannah Laposky has been transferred from part time teacher assistant at Hal Henard to substitute teacher for the remainder of the year. She is serving as a substitute teacher for Kerri Leon until March and then for Elena Black from March until May 22, 2014. Donna Richardson has been transferred from part time special education assistant to full time special education assistant at GHS replacing Angie Daniels Taylor.

New Hires: The following have been hired as system wide substitute teachers:       



Zachary McCallie Celeste Hixson Dakota Smith has been hired as a student maintenance tech. Tonya M. Goforth has been hired as the full time Head Start bus driver replacing Rick Becker who resigned. Seth Ottinger has been hired as a contract boys’ basketball coach at Greeneville High School. Hudson McNeese, a student at GHS, has been hired as a system-wide part time student video technician. Scott Harris has been hired as a part time special education assistant at GHS replacing Angela Brooks who resigned. Christi Bennett has been hired as a part time special education assistant at GHS replacing Donna Richardson who was transferred to the full time special education position vacated by Angie Daniels Taylor.

Other:  Brennan Hollowell is volunteer coaching at Greeneville High School for the boys’ basketball team. The following have been selected as the Greeneville City Schools STEM Team and will be receiving a stipend for work outside of the regular school day: Elementary Ashely Lommel  HI 4th & 5th grade  Math/Science teacher  Cathy Dickey  EV 1st grade teacher  Janet Ricker, Principal HH 

Middle School Secondary  Laura Lenker Crystal Dugger Dykes  GMS 7th grade Science teacher  GHS Science teacher  Aundrea Gunter Adrienne Rose  GMS 7th grade Science teacher  GMS 8th grade Math teacher   

Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None

BOARD OF EDUCATION AGENDA ITEM Item:

C

Date:

December 12, 2013

Topic: Consideration of Approving Report on Compliance, School Approval Process Presenter: Jeff Townsley Origin: Topic presented for information only (no board action required) X

X

Board review required by: X State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: The report of school system compliance is one document used by the state in the approval process. The listing in this report is not an all-inclusive listing of approval standards. However, it is a good indicator of how a school system is doing in the approval process. Some regulations are monitored through other data sources such as system calendar, teacher, student, and class information. All data sources are considered in the approval process. Summary of Major Elements: The report of school system compliance is based on statutory and State Board of Education Rules, Regulations, and Minimum Standards. The report is one component of the school approval process and is basically a compliance assurance statement. Listings in the School System/School Compliance report have been examined and it has been determined that the Greeneville City School System is in compliance with all rules, regulations, and minimum standards. Director of Schools' Recommendation: Approval Impact on Resources: None

BOARD OF EDUCATION AGENDA ITEM Item:

D

Date:

December 12, 2013

Topic: Consideration of Approving Surplus Buses Disposal Presenter: Beverly Miller Origin: Topic presented for information only (no board action required) X

X

Board review required by: X State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: Greeneville City Schools’ Board policy 2.403 – Personal Property Sales states that when equipment no longer has an intended use by the system or is no longer capable of being used due to condition, the Board shall declare it surplus property and authorize its disposal. Summary of Major Elements: The Greeneville City Schools’ Plant Operations Supervisor is requesting approval to dispose of the following two (2) buses that can no longer be used for student transportation due to state regulations:  

G-8 VIN # 1BAAHCSA7TF707580 G-105 VIN # 1GBHG31F4Y1165076

The buses will be sold to the highest bidder by public auction or via a public auction website. Director of Schools' Recommendation: Approval Impact on Resources: None

BOARD OF EDUCATION AGENDA ITEM Item:

Date:

E

December 12, 2013

Topic: Consideration of Approving Boiler/Water Heater Replacement at Hal Henard Presenter: Beverly Miller Origin: Topic presented for information only (no board action required) Board review required by: X State or federal law or regulation X Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

X

X

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: The boiler/water heater at Hal Henard was originally installed when the school was built. This 600 gallon boiler/water heater supplies hot water to the gymnasium, commons area, and kitchen. Following consultation with an engineer, it has been determined it will be more cost effective to replace the old single unit with two more efficient units with quicker recovery; thus, saving money and providing some redundancy. In addition to installing these two units, the circulation pump, isolation valves, and associated piping and insulation will be replaced. The Operations Team is confident this is a worthwhile investment that will serve the school well for many years. Summary of Major Elements: Per procurement laws and regulations, the Request for Proposal (RFP) for the project was publically advertised and bids accepted. Three vendors responded for a total of four bids. A summary of proposals is listed below and supporting documentation is provided.    

Ferguson $32,410.00 Kenny Pipe $18,240.00 TMS $32,036.00 TMS $29,210.00

State PVI AO Smith Rheem

3-year warranty 5-year warranty 3-year warranty

The recommendation is to accept the bid from Kenny Pipe for $18,240.00 for both units from PVI

manufacturing. Costs associated with changing the electrical, plumbing, circulation pump, and pouring a 4-inch high concrete pad and adding a 30 gallon expansion tank will not exceed $9932.28. Costs associated with this total include:  

Labor to install electrical, plumbing, concrete pad and remove old unit is $3,400.00. Costs for circulation pump, copper plumbing, pipe insulation, electrical supplies and concrete for pad totals $6532.28

Total project cost is $28,172.28. Director of Schools' Recommendation: Approval Impact on Resources: 2013-2014 Capital Funds Timetable for Further Review/Action: None

BOARD OF EDUCATION AGENDA ITEM Item:

F

Date:

December 13, 2013

Topic: Consideration of Approving System-Provided Life Insurance Changes Presenter: Nicole Buchanan and Shelly Smith Origin: Topic presented for information only (no board action required) X

X

Board review required by: X State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: Since January 2010, Greeneville City Schools (GCS) has provided group term life insurance and accidental death and dismemberment insurance to its employees through Prudential Life. GCS was able to retain a 4-year rate hold with Prudential. However, their renewal rate includes an increase due to claims history. Therefore, the district’s brokers, Bird, Isbell & Associates, solicited premium quotes from thirteen other quality providers. Summary of Major Elements: GCS provides group term life and accidental death and dismemberment coverage to its employees. Coverage amounts vary due to level of employment. Bird and Isbell’s comparative overview is attached. Based on the information provided, Nationwide’s proposal will provide the same coverage for active employees with no budget impact to GCS. Current retiree coverage will remain at their current levels. Nationwide, an A+ rated company, will be able to provide a seamless transition from Prudential. In addition, newly hired GCS employees will be eligible to “voluntarily” purchase, in increments of $5,000.00, up to 5 times their annual salary to a maximum of $150,000.00 coverage “guarantee issue” which means no evidence of insurability or medical questions would be asked. Employees who enroll in optional coverage can increase their voluntary life benefit by $10,000.00 annually up to the guarantee issue amount. Also, Nationwide will grandfather current employee coverage levels since Prudential allowed buy-ups to $200,000.00 since Prudential allowed buy-ups to $200,000.00. Employees desiring coverage in excess of the

“guarantee issue” limit would be subject to evidence of insurability. Additionally, Nationwide has agreed to a 36-month rate guarantee to December 2016, whereas, the current Prudential rates expire December 2013. Director of Schools' Recommendation: Accept the proposal presented by Nationwide for group term life and accidental death and dismemberment coverage to go into effect January 1, 2014. Impact on Resources: None Timetable for Further Review/Action: None

BOARD OF EDUCATION AGENDA ITEM Item:

G

Date:

December 12, 2013

Topic: Consideration of Accepting October and November Financial Statements Presenter: Nicole Buchanan Origin: Topic presented for information only (no board action required) X

X

Board review required by: X State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: A financial statement is presented to the Board each month. Summary of Major Elements: The October and November financial statements are attached. October  Local Revenue Comparison / 2013-2014 Actual BEP  General Purpose/Federal Projects/GTC November  Local Revenue Comparison / 2013-2014 Actual BEP  General Purpose/Federal Projects/GTC Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:

None

Greeneville City Schools General Purpose Financial Report For the Month of October 2013 % of Total Account # 40000 43000 44000 46000 47100 47900 49000

71100 71150 71200 71300 71400 71600 72120 72130 72210 72220 72230 72260 72310 72320 72410 72510 72520 72610 72620 72710 72810 73300 73400 76100 81300 99100

Description REVENUE Revenues from County Tuition Other Local Revenue State Education Funds Federal Funds Thru State (Grants) Direct Federal Funds (ROTC) Operating Transfers Fund Balance Total Revenues

EXPENDITURES Regular Instruction Alternative Instruction Special Education Vocational Education Student Body Adult Basic Education Health Services Other Student Support Regular Instruction Support Special Education Support Vocational Education Support Adult Basic Education Support Board of Education Office of Director Office of Principal Fiscal Services (Finance) Human Resources Operation of Plant (Custodial) Maintenance of Plant Transportation Technology Community Services Pre-School Grant Capital Outlay Debt Service Operating Transfers Total Expenditures Net Revenue (Expense)

Month-to-Date $

$

$

$ $

Year-to-Date

654,546.28 46,531.35 22,185.97 1,351,260.51 32,380.01 4,922.39 552,439.50 2,664,266.01

$

1,030,893.88 5,868.88 126,477.42 18,123.63 28,459.81 13,893.68 74,814.33 147,701.98 17,835.38 11,042.90 45,952.97 44,895.43 109,420.93 23,586.36 16,184.18 230,375.15 181,388.44 311,596.40 118,843.76 18,042.97 33,727.92 59,296.00 111,000.00 2,779,422.40

$

$

$

(115,156.39) $

Total Budget

1,061,649.36 344,534.29 46,312.27 3,855,444.01 32,380.01 23,426.71 1,657,318.50 7,021,065.15

$

3,278,226.64 18,123.90 349,904.56 56,395.26 100.00 45,026.90 53,075.12 229,452.02 539,337.90 53,625.57 3,000.00 44,993.83 229,266.92 113,777.17 418,364.06 76,948.17 51,641.74 748,182.36 434,467.81 465,711.20 231,131.84 39,848.97 123,267.23 64,312.84 127,080.00 7,795,262.01

$

$

$

Budget

5,084,742.00 666,500.00 246,000.00 12,691,506.00 317,523.00 105,657.00 5,685,048.00 177,278.00 24,974,254.00

20.9% 51.7% 18.8% 30.4% 10.2% 22.2% 29.2% 0.0% 28.1%

12,308,779.00 72,798.00 1,485,699.00 236,147.00 1,400.00 110,342.00 155,579.00 801,692.00 1,431,758.00 185,610.00 5,995.00 152,609.00 379,003.00 315,863.00 1,340,067.00 255,113.00 173,288.00 2,029,693.00 666,361.00 828,903.00 460,600.00 124,223.00 468,815.00 250,000.00 337,230.00 396,687.00 24,974,254.00

26.6% 24.9% 23.6% 23.9% 7.1% 40.8% 34.1% 28.6% 37.7% 28.9% 50.0% 29.5% 60.5% 36.0% 31.2% 30.2% 29.8% 36.9% 65.2% 56.2% 50.2% 32.1% 26.3% 25.7% 0.0% 32.0% 31.2%

(774,196.86) $

Explanation of Footnotes (1) Local revenue collections are down $23,457 year-to-date from this same time last year. (2) Tuition count as of 12/4/13 is 639 students. (3) Several annual contracts encumbered. (4) New school buses encumbered. (5) SRO commitment to Town of $111,000 encumbered. Paid 1/2 of this in October.

-

(1) (2)

(3)

(3) (3) (3) (3); (4)

(5)

Greeneville City Schools Federal Projects Financial Report For the Month of October 2013

REVENUE Consolidated Administration Revenue - Title I Revenue - Title II Part A Revenue - Title III Revenue - 21st Century Learning Revenue - RTTT Revenue - Title VI Revenue - IDEA Revenue - Preschool Total Revenues

EXPENDITURES Consolidated Administration Title I Title II Part A Title III 21st Century Learning RTTT Title VI IDEA Pre-School Total Expenditures Net Revenue (Expense)

Month-to-Date $ 6,712.33 $ 6,712.33

Year-to-Date $ 28,363.28 78,228.62 5,288.54 6,712.33 76,886.00 $ 195,478.77

Total Budget $ 137,847.00 751,745.00 102,407.00 31,810.00 281,924.00 50,378.00 552,352.00 6,803.00 $ 1,915,266.00

$

$

$

$ $

11,804.69 72,173.50 1,592.80 33,449.11 22,688.18 14,682.33 305.94 47,999.92 204,696.47

$

(197,984.14) $

42,186.24 154,498.44 6,881.34 33,449.11 31,346.20 86,451.95 4,050.16 129,277.59 488,141.03

$

(292,662.26) $

137,847.00 751,745.00 102,407.00 31,810.00 281,924.00 50,378.00 552,352.00 6,803.00 1,915,266.00 -

% of Total Budget 20.6% 10.4% 5.2% 21.1% 0.0% 0.0% 0.0% 13.9% 0.0% 10.2%

30.6% 20.6% 6.7% 105.2% 0.0% 30.7% 8.0% 23.4% 0.0% 25.5%

Greeneville City Schools Greene Technology Center Financial Report For the Month of October 2013

Account #

40000 43542 44110 46511 46610 47131 49800

71300 72130 72210 72230 72310 72410 72610 72620 76100 71300

Description REVENUE Revenues from County Contracts with Other LEAs Other Local Revenue BEP Other State Revenue Program Improvement (Perkins) Operating Transfer (Grv City) Total Revenues

EXPENDITURES Vocational Education Other Student Support Vocational Instruction Support Vocational Education Support Board of Education Office of Principal Operation of Plant (Custodial) Maintenance of Plant Building Improvements Perkins Funds Total Expenditures Net Revenue (Expense)

Month-to-Date

$

Year-to-Date

159,420.50 962.10 160,382.60

$

$

$

69,449.99 6,960.76 5,046.21 5,568.28 25,283.25 10,562.73 7,342.24 30,385.15 25,486.41 186,085.02

$

(25,702.42) $

$

$

$

$

Total Budget

93,343.00 159,420.50 991.93 124,286.80 1,720.00 16,080.00 395,842.23

$

211,113.15 21,011.49 19,825.86 23,946.38 90,117.53 51,057.23 12,758.89 80,550.36 99,764.87 610,145.76

$

$

$

(214,303.53) $

% of Total Budget

466,715.00 315,660.00 200.00 609,434.00 8,600.00 159,204.00 80,400.00 1,640,213.00

20.0% 50.5% 496.0% 20.4% 20.0% 0.0% 20.0% 24.1%

769,189.00 83,008.00 60,097.00 40,598.00 309,825.00 184,292.00 19,000.00 15,000.00 159,204.00 1,640,213.00

27.4% 25.3% 0.0% 33.0% 59.0% 29.1% 27.7% 67.2% 537.0% 62.7% 37.2%

(1) (2) (1) (3) (1)

(4)

(5) (3)

-

Explanation of Footnotes (1) These revenues allocated to GTC are being paid in equal installments from GCS over 10 months beginning in August. (2) Represents total amount to be received from Greene County Schools. (3) Perkins grant is on a reimbursement basis. Have requested 1st quarter drawdown.. (4) Annual Liability insurance and Workmen's Comp insurance payment made; partial audit payment made. (5) Capital improvements being made at the Center. Budget amendment will be forthcoming at future meeting.

Intent is to use fund balance for capital improvements.

This sheet has been updated as of December 5, 2013 with information through November 2013. GREENEVILLE CITY SCHOOLS 2013 - 2014 ACTUAL LOCAL REVENUE COLLECTIONS Property Tax 2012-2013 2013-2014 $ $ $ 207,774.31 $ 187,126.14 139,242.40 $ 121,868.31 485,550.48 $ 381,235.25 $ 1,475,582.89 $ 85,390.05 $ 29,885.16 $ 15,800.03 $ (46,898.06) $ 12,233.90 $ -

Property Tax - Prior Year 2012-2013 2013-2014 $ 24,935.52 $ 28,964.70 $ 9,566.28 $ 11,640.53 $ 4,324.53 $ 6,435.34 $ 10,036.35 $ 11,566.50 $ 6,027.02 $ (2,020.87) $ 7,347.78 $ $ 3,527.53 $ $ 10,603.66 $ $ 8,790.76 $ $ (754.67) $ $ $ $ (1,401.62) $ $ $ -

Clerk & Master 2012-2013 2013-2014 $ 1,759.18 $ 2,465.45 $ 4,596.63 $ 1,528.88 $ 2,872.02 $ 2,665.00 $ 1,510.75 $ 1,920.55 $ 2,002.98 $ 5,834.97 $ 1,085.70 $ $ 3,461.93 $ $ 1,517.27 $ $ 2,184.01 $ $ 1,398.32 $ $ 4,482.92 $ $ (450.61) $ $ 3,991.05 $ -

Interest & Penalty 2012-2013 2013-2014 $ 2,434.98 $ 2,814.64 $ 2,155.86 $ 1,309.48 $ 1,440.72 $ 1,820.62 $ 1,708.99 $ 2,158.92 $ 1,609.59 $ 3,000.51 $ 1,521.42 $ $ 1,902.43 $ $ 2,881.30 $ $ 3,356.96 $ $ 1,467.92 $ $ 2,670.55 $ $ (384.29) $ $ 2,340.67 $ -

Pick-up Taxes 2012-2013 2013-2014 $ 14.80 $ 284.98 $ 352.52 $ (1.35) $ 416.89 $ 24.37 $ (416.89) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ (6.16) $ $ 126.61 $ -

$ $ $ $ $ $ $ $ $ $ $ $ $

In Lieu of - Local Utility 2012-2013 2013-2014 7,720.45 $ 8,514.18 7,809.80 $ 8,514.18 7,631.11 $ 8,514.18 7,720.45 $ 8,514.18 8,245.75 $ 8,514.18 8,245.75 $ 8,245.75 $ $ 16,491.51 $ 8,245.75 $ 8,660.88 $ (1,492.70) $ 8,514.18 $ -

July August September October November December January February March April May ADA Adj. June

$ $ $ $ $ $ $ $ $ $ $ $ $

Totals Commission

$ $

347,016.71 6,940.33

$ $

308,994.45 6,179.89

$ 54,889.70 $ 1,097.79

$ $

56,586.20 1,131.72

$ 12,741.56 $ 127.42

$ $

14,414.85 144.15

$ $

9,350.14 187.00

$ $

11,104.17 222.08

$ $

367.32 7.35

$ $

308.00 6.16

$ $

39,127.56 391.28

$ $

42,570.90 425.71

$ $

180.24 1.80

$ $

6,373.10 63.73

Total Net

$

340,076.38

$

302,814.56

$ 53,791.91

$

55,454.48

$ 12,614.14

$

14,270.70

$

9,163.14

$

10,882.09

$

359.97

$

301.84

$

38,736.28

$

42,145.19

$

178.44

$

6,309.37

Difference

$

(38,022.26)

$

1,696.50

$

1,673.29

$

1,754.03

$

(59.32)

$

3,443.34

$

6,192.86

July August September October November December January February March April May ADA Adj. June

$ $ $ $ $ $ $ $ $ $ $ $ $

Sales Tax 2012-2013 2013-2014 222,456.00 $ 207,210.90 220,513.21 $ 222,112.03 219,661.28 $ 208,964.23 210,430.31 $ 214,287.88 206,302.39 $ 208,247.95 199,361.69 $ 200,353.71 $ 253,388.78 $ 175,332.14 $ 200,400.73 $ 223,717.75 $ (39,103.31) $ 208,719.00 $ -

Totals Commission

$ 1,079,363.19 $ 10,793.63

$ $

Total Net

$ 1,068,569.56

$

Difference

$

Bank Excise Tax 2012-2013 2013-2014 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2,417.68 $ $ $ $ $ $ (40.54) $ $ $ -

Interstate Telecomm. 2012-2013 2013-2014 $ 80.66 $ 159.96 $ 94.22 $ 177.95 $ 114.06 $ 157.58 $ 90.81 $ 161.19 $ 89.81 $ 160.93 $ 166.91 $ $ 164.67 $ $ 193.93 $ $ 198.89 $ $ 166.88 $ $ 180.48 $ $ (25.85) $ $ 175.39 $ -

Statutory Local Taxes 2012-2013 2013-2014 $ $ 31.00 $ $ 31.00 $ $ 31.00 $ $ 40.36 $ $ $ $ $ $ $ 31.00 $ $ $ $ $ $ 71.52 $ $ (1.74) $ $ $ -

Marriage Licenses 2012-2013 2013-2014 $ 106.13 $ 109.37 $ 91.87 $ 101.07 $ 94.06 $ 105.37 $ 98.44 $ 83.87 $ 91.87 $ 75.26 $ 39.38 $ $ 72.19 $ $ 52.50 $ $ 91.87 $ $ 59.06 $ $ 96.25 $ $ (14.99) $ $ 126.87 $ -

$ $ $ $ $ $ $ $ $ $ $ $ $

1,060,822.99 10,608.23

$ $

-

$ $

-

$ $

469.56 4.70

$ $

817.61 8.18

$ $

-

$ $

133.36 1.33

$ $

482.37 4.82

$ $

474.94 4.75

$ 1,543,988.35 $ 19,556.12

$ 1,502,600.57 $ 18,795.93

1,050,214.76

$

-

$

-

$

464.86

$

809.43

$

-

$

132.03

$

477.55

$

470.19

$ 1,524,432.23

$ 1,483,804.64

$

-

$

348.05

$

133.36

The year-to-date collection of

$

1,502,601

The amount collected year-to-date is

$

(18,540.20)

Total budgeted projection for 2013 - 2014 is

$

5,551,457

$ is

(7.43) 27.1%

Subtotal 2012-2013 2013-2014 259,687.96 $ 256,928.28 245,180.39 $ 245,413.77 236,554.67 $ 228,717.69 438,953.52 $ 425,859.59 363,611.81 $ 345,681.24 703,319.11 $ 598,963.46 $ 1,744,580.07 $ 294,253.87 $ 240,934.66 $ 256,744.38 $ (89,847.34) $ 236,432.92 $ -

$

$ $ $ $ $ $ $ $ $ $ $ $ $

In Lieu of - Other 2012-2013 2013-2014 180.24 $ 6,373.10 $ $ $ $ $ $ 328.74 $ $ 65.51 $ 1,064.00 $ (27.47) $ 205.25 $ -

2012-13 % of 2013-14 % of Actual Budget 16.8% 4.6% 32.7% 9.0% 48.0% 13.2% 76.4% 20.8% 100.0% 27.1% 145.6% 27.1% 184.3% 27.1% 297.3% 27.1% 316.4% 27.1% 332.0% 27.1% 348.6% 27.1% 342.8% 27.1% 358.1% 27.1%

(41,387.78)

of the total budgeted projection.

(41,388) less from this time last year. (This amount does not reflect commission fees.)

Greeneville City Schools

Comparative Summary of Revenue Collections For the Month Ended November 30, 2013 LOCAL REVENUE Property Tax Property Tax - Prior Year Clerk & Master Interest & Penalty Pick-Up Local Taxes In Lieu Of - Local Utility In Lieu Of - Other Sales Tax Bank Excise Tax Interstate Telecommunications Statutory Local Taxes Marriage Licenses Totals

$

$

2012 - 2013 347,016.71 54,889.70 12,741.56 9,350.14 367.32 39,127.56 180.24 1,079,363.19 469.56 482.37 1,543,988.35

$

$

2013 - 2014 308,994.45 56,586.20 14,414.85 11,104.17 308.00 42,570.90 6,373.10 1,060,822.99 817.61 133.36 474.94 1,502,600.57

$

$

Variance (38,022.26) 1,696.50 1,673.29 1,754.03 (59.32) 3,443.34 6,192.86 (18,540.20) 348.05 133.36 (7.43) (41,387.78)

Note: Amounts reflected do not take into consideration commission fees. Property tax, Interest & Penalty and Pick-Up Tax commission fees are calculated at 2% of total collections, while all other categories are calculated at 1% of total collections. * Total budgeted amount of local revenue attributable to the CFT is $466,715.

BEP REVENUE July August September October November December January February March April May June Totals

2012 - 2013 $

$

1,169,000.00 1,169,000.00 1,169,000.00 1,169,000.00 1,169,000.00 1,177,400.00 1,211,900.00 1,177,400.00 1,177,400.00 1,379,306.00 11,968,406.00

2013 - 2014 $

$

1,237,800.00 1,237,800.00 1,237,800.00 1,237,800.00 4,951,200.00

Variance $

$

68,800.00 68,800.00 68,800.00 68,800.00 (1,169,000.00) (1,177,400.00) (1,211,900.00) (1,177,400.00) (1,177,400.00) (1,379,306.00) (7,017,206.00)

Actual % Change -10.96% 3.09% 13.13% 18.76% -16.15% 8.80% 3435.90% -1.72% 0.00% 74.12% 0.00% -1.54% -2.68%

Budgeted Change 1.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 1.00% 0.00% 0.00% 0.00% 0.00%

BOARD OF EDUCATION AGENDA ITEM Item:

H

Date:

December 12, 2013

Topic: Consideration of Approving Revised Five Year Plan (Board Goals) Presenter: Dr. Linda Stroud Origin: Topic presented for information only (no board action required) X

X

Board review required by: X State or federal law or regulation X Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: No previous board review/action X

Previous review/action date: November 3-4, 2013 The Board discussed a variety of topics and gave the system administration direction to action: develop revised goals.

Background Information: The Board annually reviews its goals. Summary of Major Elements: A final draft suggested by the administration is attached. After discussion, the Board will consider final approval. Director of Schools' Recommendation: Approval of the revised Five-Year Plan Impact on Resources: Uncertain Timetable for Further Review/Action: An annual process

BOARD OF EDUCATION AGENDA ITEM Item:

I

Date:

December 12, 2013

Topic: Consideration of Approving Differentiated Pay Plan Presenter: Dr. Linda Stroud Origin: Topic presented for information only (no board action required) Board review required by: X State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

X

X

(date)

Previous Review/Action: No previous board review/action Previous review/action date: 11.3.13 BOE Fall Work Session

X

action:

Information only

Background Information: The State Board of Education approved revised Differentiated Pay guidelines in April, 2013. Each LEA is required to submit a Differentiated Pay plan for the 2014-2015 school year to the State Department of Education for approval beginning in January, 2014. Summary of Major Elements: The approved principles of the mandated Differentiated Pay plan are as follows:   

No currently employed teacher can earn less under new salary plans An across-the-board pay increase based solely on degree and experience does not meet the requirements of differentiated pay Each plan must include one of the following elements:  District may reward teachers teaching in high needs schools or subject areas  District may reward teachers for performance based on state board approved evaluation criteria  District may give additional compensation to teachers who take on additional instructional responsibilities  District may adopt alternative salary schedules to meet requirements of differentiated pay policy

The Greeneville City School system has developed a Differentiated Pay plan based on additional compensation for additional instructional duties. The plan is attached. The plan was developed in conjunction with a system-wide committee that included teachers, principals, district leaders, and the Board of Education Treasurer. Director of Schools' Recommendation: Approval Impact on Resources: Supplemented pay is included in existing budget and will be included in 2014-2014 budget Timetable for Further Review/Action: None

I. Description of Differentiated Elements (Required Section) Directions: For each element of the district’s differentiated pay plan, use the table below to provide a description of how the district will differentiate pay. The plan must include at least one of the elements listed below in the left-hand column, in addition to education and experience. Many plans may include a combination of several elements; therefore, please add rows or repeat differentiated elements as needed. For example, the plan may include two different types of additional instructional roles. Also, please feel free to delete from the table or leave blank any differentiated elements that will not be used in your plan. Appendix B of this document contains an example of each type of differentiated element. Please review that example prior to completing the table below. Differentiated Element

Description

Describe how the district will differentiate for this element. Include the criteria for receiving the award.

Hard-to-Staff (School, Subject, or Placement) Performance

NA

NA

Compensation Type and Size

Reach

Estimated Cost

Estimated Salary Expenditures

Will the compensation be given as a bonus or a base pay increase?

Eligibility: How many teachers are eligible for this type of compensation?

How much will qualifying teachers receive?

Forecasted participation: How many teachers do you estimate will receive the award?

How much does the district estimate it will pay out for this differentiated pay element?

What percentage of salary expenditures (excluding benefit costs) does this element cover?

Additional Instructional Roles or Responsibilities

GCS utilizes the TIGER Evaluation model and the Stage 3 option that allows teachers who meet the criteria to apply for leadership roles or additional duties. Approximately 80% of GCS teachers would be eligible for TIGER Stage 3 status. These teachers will have the opportunity to apply for the additional instructional roles or responsibilities based on system needs. Examples include the STEM Leadership Team, instructional specialists, and PLC Team Leaders.

The compensation will be given yearly in the form of a stipend ranging from $1048 to $3495.

Approximately 80% of GCS teachers would be eligible for TIGER Stage 3 status. These teachers will have the opportunity to apply for the additional instructional roles or responsibilities based on system needs. Examples include the STEM Leadership Team, instructional specialists, and PLC Team Leaders.

The estimated cost of these awards are $68,000.

This will comprise about 1% of the district salary expenditure.

The district currently has 22.5% of its teachers with an advanced degree above the Master’s level.

The estimated cost of this element is $180,000.

This will comprise about 2% of district salary expenditures.

All teachers are eligible.

The average step increase in the district is $700 per year. The estimated cost is $210,000.

This experience payments makes up about 2.5% of the districts expenditures on salary.

District and school leaders will then screen for additional qualities like leadership and facilitations skills. There will be a total of STEM Leaders: 7 Instructional Specialists: 5 PLC TEAM: 16

Education

Experience

The district will include Bachelor’s, Master’s, and advanced degrees for eligible based pay as shown in the attached 2014-15 salary schedule.

The district will continue to award step increases for each year of experience. The attached salary schedule contains the 2013-2014 figures. This will be updated to reflect state and local funding bodies’ funding levels.

Other

Advanced degrees will be awarded with a base pay increase. Those teachers currently enrolled in programs prior to July 1, 2014 will be eligible for base pay increases on previous year’s schedule, provided that those programs are completed by July 1, 2016. Each teacher will earn a yearly step increase for years of experience.

II. Salary Schedule (Required Section) 1. Please include below or attach a copy of the district’s proposed 2014-2015 salary schedule. 2. The Greeneville City Schools 2013-2014 salary schedule is attached. The 2014-2015 salary schedule will include a percent Cost of Living adjustment for all employees based on available state and local funding. It is estimated the COL adjustment will be between 1% and 3%.

III. Eligibility and Stakeholder Engagement (Optional Section) 1. Provide a list of eligibility rules (i.e., attendance requirements, retirement or transfer policies, etc.) for the differentiated pay plan elements or additional roles/responsibilities outlined in the plan. 2. See attached TIGER Stage 3 process 3. Include a description of how the district engaged teachers or other stakeholders in the development of the differentiated pay plan. 4. The district invited all employees who were interested to serve on a district-wide Differentiated Pay Plan committee. Approximately ten GCS teachers and principals served on this committee. Additionally, the committee included the Director of Schools, Chief Financial Officer, and Chief Human Resources Officer who serves as the TIGER model coordinator. The Board of Education Treasurer also served on this committee. 5. The proposed Differentiated Pay plan developed by the committee was discussed with the entire Board of Education at the Fall 2013 BOE Retreat and covered by local media. The plan was approved unanimously by the Greeneville City Board of Education at the December BOE meeting on 12.12.13.

BOARD OF EDUCATION AGENDA ITEM Item:

J

Date:

December 12, 2013

Topic: Consideration of Approving TSBA Resolution Presenter: Dr. Linda Stroud Origin: Topic presented for information only (no board action required) X

X

Board review required by: State or federal law or regulation Board of Education policy Other: Tennessee School Boards Association Recommendation Action requested at this meeting Action requested at future meeting: (date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: Current TN law requires Local Education Agencies to remove school buses from service after 17 years and/or 200,000 miles. Many buses are still viable and safe for continued use beyond the current retirement requirements due to diligent maintenance and regular inspections performed by the TN Department of Safety. Tennessee is in the minority of states with these limits concerning school bus usage. Summary of Major Elements: The Tennessee School Board Association prepared the attached resolution for local Boards of Education to consider for adoption and presentation to the 2014 Tennessee General Assembly. The resolution urges the elimination or increase of the caps on school bus years of service and/or mileage. The purpose of the resolution is to enable districts to run buses as long as they are safe and pass inspections conducted by the TN Department of Safety. Director of Schools' Recommendation: Approval Impact on Resources:

None at this time Timetable for Further Review/Action: None

Greeneville City Board of Education Resolution

WHEREAS, the Board is committed to student safety at every sector of the school system including its transportation service; and WHEREAS, according to the U.S. Department of Transportation, school buses are the safest mode of transportation for getting children to and from school; and WHEREAS, the district’s employees work diligently to maintain school buses and provide timely service consistent with the manufacturers’ recommendations and the Department of Safety’s guidelines; and WHEREAS, state law requires school districts to retire conventional school buses from their fleets upon seventeen years of service or 200,000 miles of recorded travel regardless of how mechanically sound they may be or the results of mandatory inspections performed by the Department of Safety; and WHEREAS, Tennessee is in the minority of states with these limits as most states do not have hard caps for years of service or miles of recorded travel; and WHEREAS, there are hundreds of buses retired every year by school districts that are safe and capable of transporting students; and WHEREAS, retiring buses forces districts to spend hundreds of thousands of dollars on new buses which would be much better spent on student services; and NOW THEREFORE BE IT RESOLVED BY THE GREENEVILLE BOARD OF EDUCATION AS FOLLOWS: The Greeneville Board of Education urges the General Assembly to eliminate or at the very least increase the caps on school buses to enable districts to run them as long as they are safe and passing inspections conducted by the Department of Safety.

_____________________________ Craig Ogle, Chairman

_____________________________ Cindy Luttrell, Vice Chairman

_____________________________ Jerry Anderson

______________________________ Mark Patterson

_____________________________ Mike Hollowell

BOARD OF EDUCATION AGENDA ITEM Item:

K

Date:

December 12, 2013

Topic: Report on Academic Achievement Presenter: Mrs. Suzanne Bryant Origin: X Topic presented for information only (no board action required) Board review required by: State or federal law or regulation Board of Education policy Other: Action requested at this meeting Action requested at future meeting:

(date)

Previous Review/Action: X No previous board review/action Previous review/action date: action: Background Information: The Tennessee State Report Card was released in November 2013. The reporting measures and categories have been revised based on the No Child Left Behind Accountability Waiver. Schools are now required to make progress both in actual student achievement and show they are reducing the gap between different subgroups of students. Summary of Major Elements: A detailed report will be presented to the Board. Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None