U.S. Department of Homeland Security

Preparedness Grant Programs FEMA/Grant Programs Directorate Tribal Homeland Security Grant Program

Major FY 2016 Highlights and Changes 

PERIOD OF PERFORMANCE The period of performance for FY 2016 THSGP awards will remain at 36-months.

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LAW ENFORCEMENT TERRORISM PREVENTION ACTIVITIES REQUIREMENT In previous years, THSGP recipients have been required to spend at least 25 percent (25%) of grant funding on law enforcement terrorism prevention activities (LETPA). The 25% LETPA requirement has been removed from the FY 2016 THSGP.

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CONTROLLED AND PROHIBITED EQUIPMENT On January 16, 2015, President Barack Obama issued Executive Order 13688, Federal Support for Local Law Enforcement Equipment Acquisition, to identify actions that can improve federal support for the appropriate use, acquisition, and transfer of controlled equipment by state, local, tribal, and territorial law enforcement agencies. The Executive Order specifically prohibits certain equipment from being purchased with federal funds. The prohibited and controlled equipment rules have been included in this year’s NOFO following the direction of Executive Order 13688 and apply to all grant recipients that request controlled equipment.

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COUNTERING VIOLENT EXTREMISM (CVE) The Administration has placed a priority on countering violent extremism (CVE). The Administration’s approach to CVE echoes the whole community approach to all-hazards preparedness and emphasizes and encourages partnerships with local community organizations, the private sector and other relevant partners. The THSGP allows a range of CVE activities and initiatives, and the Administration strongly encourages THSGP recipients to consider allocating grant funding to support CVE-related programs or projects. Examples of CVE-related programs or projects are provided in the FY 2016 THSGP NOFO.

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Projected FY 2016 Grant Timeline

02/16/2016

12/18/2015 60 Days

FY 2016 Appropriation Enacted

Notice of Funding Opportunity (NOFO) Release

04/25/2016

06/29/2016

09/30/2016

65 Days

69 Days

Applications submitted to FEMA

Final Allocations Announced

Awards processed on rolling basis through end of fiscal year

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Eligibility In order to be eligible to receive THSGP funding, grantees must be considered “directly eligible Tribes.” Per 6 U.S.C. § 601(4), the term “directly eligible Tribe” means any Indian Tribe that is located in the continental United States; 

that operates a law enforcement or emergency response agency with the capacity to respond to calls for law enforcement or emergency services; that is located on or near (50 miles) an international border or a coastline bordering an ocean (including the Gulf of Mexico) or international waters; that is located within 10 miles of a system or asset included on the prioritized critical infrastructure list established under section 210E(a)(2) [of the Homeland Security Act of 2002, as amended] or has such a system or asset within its territory; that is located within or contiguous to one of the 50 most populous metropolitan statistical areas in the United States; or the jurisdiction of which includes not less than 1,000 square miles of Indian country, as that term is defined in section 1151 of title 18, United States Code; and

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that certifies to the Secretary that a State has not provided funds under section 2003 [UASI] or 2004 [SHSP] of [the Homeland Security Act of 2002, as amended] to the Indian Tribe or consortium of Indian Tribes for the purpose for which direct funding is sought; and

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a consortium of Indian Tribes, if each Tribe satisfies the requirements above.

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FY 2016 Tribal Homeland Security Grant Program Program Overview  Purpose: The Tribal Homeland Security Grant Program supports the building, sustainment and delivery of core capabilities to enable Tribes to strengthen their capacity to prevent, protect against, mitigate, respond to, and recover from potential terrorist attacks and other hazards.  Eligibility: In order to be eligible to receive THSGP funding, grantees must be Federally recognized Tribes that are “directly eligible Tribes” defined in 6 U.S.C. § 601(4).

FY 2015 $10,000,000

FY 2016 $10,000,000

Program Highlights  Federally recognized Tribes are those Tribes appearing on the list published by the Secretary of the Interior pursuant to the Federally Recognized Indian Tribe List Act of 1994 (Pub. L. No. 103-454) (25 U.S.C. § 479a-1)  FY 2016 THSGP applications will be evaluated through a three part review and selection process, including eligibility, effectiveness, and assessment of financial risk  FY 2016 award recipients are required to complete one submission of their Emergency Operations Plan (EOP) for the entire period of performance of the grant in order to comply with Comprehensive Preparedness Guide (CPG) 101 Version 2.0, Developing and Maintaining Emergency Operations Plans. Recipients will use the Unified Reporting Tool (URT) to report their compliance with this reporting requirement.  FY 2016 THSGP award recipients must complete their THIRA using the URT once during the entire period of performance of the grant (i.e., 36 months). FY 2015 THSGP recipients receiving awards in FY 2016 must review, and as necessary, revise and update their submission for the FY 2016 award.  Three-year period of performance will apply

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Grant Reporting 

Grants Reporting Tool (GRT) • Biannual Strategy Implementation Report (BSIR) (June and December)

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Payment and Reporting System (PARS) • Quarterly Financial Status Reports (FSR) completed on SF-425 • SF-425 is also known as Federal Financial Report

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ND Grants • Recipients must submit performance reports using the SF-PPR on a biannual basis in the ND Grants system. • The SF-PPR can be accessed online at http://www.na.fs.fed.us/fap/SF-PPR_Cover%20Sheet.pdf. • The SF-PPR must report the performance measures for Fusion Centers using the annual Fusion Center Assessment Program managed by the DHS Office of Intelligence and Analysis (I&A) and reported to DHS/FEMA.

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Other Programmatic Reporting via Unified Reporting Tool (URT)  Threat and Hazard Identification and Risk Assessment (THIRA) due December 31st  URT submission includes questions related to NIMS adoption and implementation, Comprehensive Preparedness Guide 101v2 compliance, and other preparedness questions, as appropriate  Emergency Operation Plan (EOP) submitted once for the entire period of performance of the award

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Key Reporting Requirement Dates • Programmatic SF-PPR and BSIR Reporting Period

Report Due Date

January 1 – June 30

July 30

July 1 – December 31

January 30

• Financial SF-425 Reporting Period

Report Due Date

October 1 – December 31

January 30

January 1 – March 31

April 30

April 1 – June 30

July 30

July 1 – September 30

October 30

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Environmental Planning and Historic Preservation (EHP) Compliance 

All projects funded with Federal grant dollars (including cost share) must comply with EHP laws, regulations, and Executive Orders

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An EHP review is an analysis of pertinent project information to determine whether a project may have the potential to impact environmental or cultural resources •

Complex projects will typically require more information to reach a determination

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FEMA may be required to consult with the relevant State Historic Preservation Office (SHPO), the U.S. Fish and Wildlife Service (FWS), the U.S. Army Corps of Engineers (USACE), and others to determine impacts to sensitive resources

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The EHP review must be completed by FEMA before initiating any work on any FEMA funded project, even if a previous award/year/program/project has an approved EHP review.

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Grantees are responsible for completing the EHP Screening Form and providing all relevant EHP materials to GPD via the GPD-EHP Mailbox at [email protected]

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Grant funds may be used for preparation of EHP documentation (e.g. environmental assessments)

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Extension Review Process  The extension review process was initiated to evaluate the grantee’s request to extend awards beyond the initial Period of Performance (POP), in support of Information Bulletin (IB) #379. Only those requests that are determined to have met the criteria set forth in IB #379 will be approved for an extension.  Due to the complexity of the extension review process, it typically takes 70 days for the package to be reviewed and the grantee to be notified of the final extension.  Given the lengthy extension process, grantees should submit any request no less than 120 days prior to the end of the period of performance.

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Closeout  Within 90 days of the end of the period of performance, or after expiration of a close out extension via GAN, recipients must submit the following: –

Final request for payment, if applicable;

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SF-425 –Final Federal Financial Report;

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SF-PPR – Final Performance Progress Report;

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A qualitative narrative summary on the impact of the accomplishments throughout the entire period of performance submitted to the respective Grant Programs Directorate (GPD) HQ Program Analyst in a Word document;

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SF-428 – Tangible Personal Property Report – Inventory of all tangible personal property acquired using funds from this award.

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Other documents required by program guidance or terms and conditions of the award.

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Questions?

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