EXPERTS IN PROCUREMENT

Helping You to Save Time and Money

TIME

Pacific Care have worked closely with IDP over the last year to reconcile our suppliers and agree tender arrangements. We have found IDP to be both diligent and professional in their approach and they have delivered cost efficiency savings across our supply base. I would have no reservations in recommending this company to other providers. Brendan Brawley, Managing Director Pacific Care Ltd

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MONEY

IDP can help you save Time & Money with our flexible range of services. Managing your Purchasing takes considerable time; conversely not reviewing purchasing on a regular basis will cost you Money.

LET IDP REDRESS THE BALANCE

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www.idp-purchasing.co.uk | 01292 314254 | email: [email protected]

We have been members of IDP Purchasing for over3 years, and have enjoyed a close working relationship with them. We are a busy care home, our time is precious and IDP has assisted William Simpson in achieving significant savings and they have an excellent working relationship with both our staff and our suppliers.

WE OFFER A WIDE RANGE OF PROCUREMENT SERVICES

We feel IDP are very much a member of our team.

IDP Purchasing is one of the leading purchasing groups in Scotland, specialising in the Care and Hospitality Sector, including Hotel services. We Offer a Core range of services including Tender Management, Consortia Management and outsourced Procurement. Our Experience within the Care Home, Hotel and Catering Sector has been built on the high standards and professionalism of our consultant and procurement team, who offer viable procurement solutions that offer a wide of purchasing and facilities based management challenges.

Zoe Walker, Director of Operations, William Simpsons

Our Services in brief CONSULTANCY One-off projects and individual Tender Management.

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Specialising in the Hospitality and Care sectors, we are well placed to offer support and assistance to a wide range of companies, associations and Charities, regardless of size or volume of spend. Having a wealth of experience and a proven track record in each sector, IDP Purchasing would be pleased to offer our expertise, helping you to maximise cost reductions and improve efficiency, quality and service.

PROCUREMENT MANAGEMENT An ongoing management service providing a rolling schedule of tenders and cost review, managed by IDP Purchasing on your behalf.

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WHAT MAKES US DIFFERENT? We widely acknowledge that there are other procurement companies available; however our Unique Selling Point is our service. We broker the best deals on your behalf, we work closely with your team throughout the process, not only at the beginning (like of our competitors) but continuously through the partnership. This continuous face to face approach ensures you the client can measure the success of working with IDP Purchasing.

WHY USE A PROCUREMENT SERVICE LIKE IDP PURCHASING ?

CONSORTIUM MEMBERSHIP Helping Independent businesses benefit from price reductions normally only available to much larger organisations.

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CARE & HOTEL SECTOR Providing Specialist needs within Healthcare and Catering.

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The Simple answer is that IDP can help you save Time & Money with our flexible range of services.

IDP Purchasing - The Coach House, 19A Crosbie Road Troon KA10 6HE

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CONSULTANCY BESPOKE TENDERS AND

ONE OFF PROJECTS IDP Purchasing is not just about delivering cost efficiencies. We actively promote partnerships that will deliver true value for all parties ~ the client, the service provider and the end user. We excel at researching, planning, implementing and monitoring strategic change that delivers improved service, quality and business efficiency. We analyse specific categories of spend, and then use our expertise to source improved arrangements on our clients’ behalf. Our goal is to provide workable solutions, that will deliver sustained business benefits. An important part of our business, the provision of professional, creative consultancy advice to an ever- increasing portfolio of clients, focused on catering, hotel, and facility management services. IDP Purchasing provides a wide range of services that have been developed to reflect the differing needs of our clients. In each case we have the tools and experience to provide professional solutions, but all have a common thread:

To assist organisations providing facts, advice and support, allowing them to make meaningful and well balanced decisions to help maximise cost savings and performance without affecting quality or service.

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PRICE ANALYSIS AND BENCHMARKING A recent study found that a 15-20% reduction in the total purchasing costs for catering and consumable supplies is realistic for many key products. Many companies use their own chefs or purchasing managers to negotiate with suppliers but struggle to negotiate truly competitive terms as they are not armed with the knowledge of what is a good price for their competitive set. Our analysis provides a fast and accurate assessment of price competitiveness, preparing a comprehensive report detailing any potential savings that can be achieved. This detailed analysis measures the clients existing cost against the consortium price negotiated by the IDP Purchasing procurement team, or against

www.idp-purchasing.co.uk | 01292 314254 | email: [email protected]

prices achieved by IDP Purchasing for a similar sized organisation. This service can be provided on a monthly/ quarterly basis or as a single audit. It is designed to be flexible, helping you to enhance your company ’s performance, meet your business needs and your purchasing objectives. This service often leads to companies either outsourcing the tender management to IDP Purchasing or joining our purchasing consortium.

PRICE ANALYSIS AND BENCHMARKING BESPOKE TENDERS AND SUPPLIER EVALUATION COST PER RESIDENT PER DAY ANALYSIS SUPPLIER CONSOLIDATION PRODUCT CONSOLIDATION KITCHEN MANAGEMENT

Bespoke Tendering and Supplier Evaluation. Bespoke tenders are ideally suited to larger organisations that can control supplier compliance. Our procurement team has significant experience in managing the tendering process for a wide range of products and services. We would be delighted to facilitate a single bespoke tender, allowing you the opportunity to experience first hand the service we provide and the results we can achieve. We are often called upon to help support and assist the in-house purchasing manager at times when they are focused on negotiating highly complex capital expenditure projects, maintenance and estates contracts. • Preparation of Tender Documentation • The Tender Process • Tender Analysis • Supplier Negotiation and Selection • Appointment of Suppliers • Supplier Start-Up

SUPPLIER CONSOLIDATION

In order to maximize the purchasing potential of your organisation the fewer suppliers you use the better the price that can be achieved. The key reason for this is the drop size increases and the number of invoices generated is significantly reduced. This allows the supplier to work to a lower margin and is a simple way of achieving significant cost reductions.

PRODUCT CONSOLIDATION AND REVIEW Regular analysis of products being purchased by individual units can often lead to significant cost reductions. We provide a review service on behalf of many groups, in order to monitor offcontract purchases. This monitoring service often delivers significant savings. By purchasing the same brands and products we are able to secure a better price and often achieve manufacturers price support. The creation and monitoring of a robust contract list will help drive value. Frequent reviews will alert the company to potential overspends and allow the buyer to manage compliance more effectively.

GROUP PROCUREMENT MANAGEMENT

OUTSOURCE YOUR TENDER MANAGEMENT

AND SAVE TIME AND MONEY PROCUREMENT MANAGEMENT -OUR ONGOING MANAGEMENT SERVICE PROVIDING A ROLLING SCHEDULE OF TENDERS AND COST REVIEW, MANAGED BY IDP PURCHASING ON YOUR BEHALF. Our ongoing management service providing a rolling schedule of tenders and cost review, managed by IDP Purchasing on your behalf. Our procurement management service is ideally suited to larger organisations that have the ability to mandate supplier compliance. This service can function alongside your in-house procurement team, with IDP Purchasing performing the day-today business of collating and issuing tenders on their behalf, allowing them to focus on complex capital, maintenance and facility

management contracts. As a Third Party we are not affected by the daily distractions of your organisation, allowing us to stick to rigorous tender deadlines. Every year, millions of pounds are spent needlessly on purchasing goods and services that we could procure at a much more competitive price. Suppliers will rarely volunteer a price reduction without some pressure from their customer or from competition. By outsourcing your tender management to IDP Purchasing, suppliers will know that you are serious about reviewing your overheads / pricing. Suppliers will be made aware of when we plan to revisit each area. When we are speaking to the suppliers we will make it clear that we will test the market, with the objective of seeking reductions without compromising quality or service standards.

It is our policy to establish and maintain a high level of communication with regular review, against a clear time line agreed at the beginning of the process.

COST PER RESIDENT PER DAY ANALYSIS

With C.P.R.D analysis, we can provide a statistical reporting service each month/ quarter analysing your expenditure against agreed performance indicators. The main objective of this exercise is to fully understand and benchmark your individual units performance, helping to both identify excellence and quickly spot lines of expenditure that are out of sync.

IDP Purchasing - The Coach House, 19A Crosbie Road Troon KA10 6HE

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GROUP PROCUREMENT MANAGEMENT

AGREE THE PLAN AND LEAVE THE REST TO IDP PURCHASING

CONSORTIUM MEMBERSHIP HELPING INDEPENDENT BUSINESSES BENEFIT FROM PRICE REDUCTIONS NORMALLY ONLY AVAILABLE TO MUCH LARGER ORGANISATIONS

Business demands affecting your business will not distract IDP Purchasing. Our dedicated staff will work to the agreed tender management programme put into place at commencement, meeting the deadlines agreed at the outset. With the experience and depth of knowledge available at IDP Purchasing you can be comfortable in the knowledge that each new cost area on your individual programme is meticulously planned to ensure that we achieve your desired outcome, whether it

be to deliver cost savings, increase service standards or increase quality - or that all 3 are to be met successfully. Our independent assessment provides impartial and professional recommendations, allowing senior management to make the decision and proceed accordingly. Our outsourced tender management provides independent assurance and peace of mind without the need to tie up internal resources, often achieving better results than could reasonably be expected.

REGULAR REVIEWS

MEASURED SUCCESS

CONTRACT LINES

Critical to the success of the partnership is regular communication and an open and honest exchange of information.

Clear targets and C.P.R.D analysis will help monitor the success of the partnership, in identifying key areas for investigation and action.

The creation and monitoring of contract lines is critical in maximising potential savings. Off-contract purchases can go unnoticed. We will never undervalue their importance.

REAL RESULTS We pride ourselves on delivering results. With a proven track record in the care home, catering and hotel services sector we are that you will quickly reap the of a partnership with IDP Purchasing.

Our purchasing power enables us to offer extremely competitive terms for a wide range of products from national, regional and local suppliers. The implementation of this pricing is free of charge with all savings going directly to the client’s business. Our procurement teams are specialists in their field. Each has a vast array of product knowledge and their finger on the pulse of the current market conditions and best competitive prices currently available from the marketplace.

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Your current prices are examined through an audit of your most recent invoices or access to your management information.

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Prices are compared against those we have negotiated with our nominated suppliers, with the results displayed in an easy to understand spreadsheet.

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If savings are available, the new prices can be implemented promptly, at no cost to you.

Our detailed price comparisons measure clients existing costs against the prices we have negotiated with recognised suppliers. As IDP is not tied to a single supplier relationship, we work closely with a number of suppliers providing similar products, helping to create competition and ensuring that you will receive best price available, with the peace of mind that the IDP procurement team is working on your behalf.

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The decision to use a consortium supplier always rests with you.

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Where there if a willingness from your current Supplier we can negotiate with them to reduce your costs

These contractually agreed prices are already being applied to independent and group-operated businesses using our purchasing service. To establish whether there are opportunities to reduce your costs, our price audit service provides a benchmark for pricing using realistic and meaningful criteria, together with practical advice on how improvements may be achieved. At all times it remains a wholly transparent process delivered by our own consultants.

OUR PRICE ANALYSIS FOLLOWS A FAST AND SIMPLE PROCESS: •

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www.idp-purchasing.co.uk | 01292 314254 | email: [email protected]

Consortium suppliers offering discount to existing and new customers

The benchmarking service is provided free of charge, whatever the result. At no point will we, or our suppliers, charge you. All our suppliers must meet strict criteria for the safety, legality, quality and transportation of products supplied.

PRODUCT SOURCING SERVICE

When the need arises and you wish to source a specific product but do not know where to look or how much you should be paying for this item, our purchasing experience and range of contacts could help you source the product that is right for you at a highly competitive price.

SPECIALIST NEEDS WITHIN HEALTHCARE Residential and Nursing Care Homes, Hospices, and Day Centres can find it difficult to reconcile their budgets with the expectations presented by local authorities, patients’ families, and - most importantly the patients themselves. Working closely with our suppliers and their product development teams, specialist advice is available to help meet the needs of clients with a variety of dietary and non-dietary requirements including dysphagia, diabetes and dementia.

With an ageing population, government intervention and the implementation of new guidelines, public and private care operators are required to meet strict nutritional requirements while remaining within budget. IDP Purchasing’s Suppliers work to the highest standards of due diligence and traceability and can supply a range of organic, Fair Trade and Rainforest Alliance products.

WE OFFER

Some of the areas where we might be able to help are:

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Dementia Patients often require specialist Cutlery and Crockery that helps to maintain good levels of nutrition and high care standards.

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Catering Equipment: we have access to considerable discounts for savings with up to 30% off heavy catering equipment and related products.

QUALITY BRANDS

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Cleaning and Hygiene: our suppliers offer a complete range of cleaning products including a comprehensive range of environmentally friendly disinfectants for fighting MRSA viruses and combating the spread of Flu in public areas at competitive pricing suitable for all budgets.

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Stationery: we can offer a complete ‘one-stop’ solution for all Stationery. Apart from discounts we also guarantee quarterly pricing stability.

Superior brands with quality products and ingredients help to maintain this level, but can come at a cost. IDP Purchasing helps ensure that pricing for branded goods is kept competitive, through our strong negotiation with your chosen suppliers.

IDP Purchasing have been improving Food & Beverage Systems and Profits for over 10 years. We help reduce the risk and improve your bottom line - be it for a single site or multiples.

IDP PURCHASING NON-FOOD SUPPLY RANGE

National and local suppliers provide you with access to a range of Branded and Own Brand products covering your ambient, frozen and chilled goods, fresh produce and meat and dairy needs. Through effective supplier relationships, we are able to provide our clients with the best possible pricing and consistent product quality and service levels.

The importance of providing high quality food within a varied and balanced menu to residents and their visitors cannot be over-emphasized. It differentiates between providers, is often a major factor affecting a family’s selection of establishment and can even play an important role in maintaining the moral of residents and staff.

HOTEL SECTOR

For full portfolio of Suppliers, visit our website.

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Gross Profit Control Stocktaking Compliance Auditing Health & Safety Services Food Safety Services Fire Safety Services Payroll checks Internal controls EPoS management Adherence to cash and banking procedures Deposits/sales ledger Stock control Document retention Ordering and receipt of goods Purchase ledger Management control Energy usage

IDP Purchasing let you dictate the criteria, you set the targets, all the while utilising our unrivaled experience and expertise.

Working in partnership with IDP Purchasing will allow you peace of mind allowing you the time to focus on guest care and improve the service you provide. With savings both in time and money, this will allow you to be more competitive giving, you an advantage over your competitors. Please call us now to start saving, it is a win win situation, if we can beat your current costs you will save money, if we can’t beat it by a significant margin, you have peace of mind that you are buying well. No IDP client is tied to a contract and is free to vote with their feet if they are unhappy. This is the strongest possible guarantee we can give to our clients and a demonstration of our confidence in the service we provide. If you want to better protect your profit call us now on 01292 314 254 for a free, no obligation consultation.

NUTRITION AND SPECIALIST SUPPORT

The specialist dietary needs of residents are becoming an increasingly important topic for healthcare catering and care operators. The provision of a varied menu offering the right health benefits is essential. Nutritionists have continued to focus on improving the range of options available and our suppliers to the healthcare sector continue to work on new solutions to meet customers’ needs and provide a high level of both dietary information and support. IDP Purchasing - The Coach House, 19A Crosbie Road Troon KA10 6HE

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EXPERTS IN PROCUREMENT

The Coach House 19A Crosbie Road Troon Tel: 01292 314254 Email: [email protected] Web: www.idp-purchasing.co.uk facebook: www.facebook.com/IDP-Purchasing twitter: twitter.com/idp-purchasing KA10 6HE