Executive Committee Minutes November 3, 2009 Present: Kevin Dressler, Jay Famiglietti, Efi Foufoula, Richard Hooper, Larry Murdoch, Juan Valdes Call to Order: 3:40 pm Approval of Minutes October 13, 2009  Defer until next meeting  Hooper to resend to ExCom Announcements None Reports None Old Business 1. NCAR/CUAHSI Post-doc. a. Awaiting decision by NSF on procedures. 2. Nominations committee: Ballot was submitted and approved by secretary as required by by-laws on time. 3. Audit Committee met and received audit. Committee report is attached. Report will be distributed to membership with Annual Meeting materials 4. Approval of Richard Hooper’s Travel (Made on September 22nd 2009). The travel was inadvertently missing for approval during the October 13 ExCom Meeting.  This was for administration at the Washington office and for a meeting at the Center for Strategic and International Studies (CSIS) who has a water working group. Hooper previously reported on this meeting concerning the interest of State Department (AID) in developing a directory of expertise in the water area, particularly in Water, Sanitation and Health, where they fund a number of projects Motion to Approve: Murdoch Second: Valdes Discussion: No Approval: Yes

New Business 1. Strategic Planning Process Jay, Larry, and Rick met with Roy Savoian on Tuesday, October 27. The following process is envisioned: a. Re-constitute Standing Committees (potential members with proposed ex officio Board liaisons attached) with charge to review and comment on Status report (including near-term plans) by February 28, 2010 developed in each of six areas: i. Observations ii. Informatics iii. Instrumentation iv. Synthesis v. Education and Outreach (charge already developed) vi. Research Applications Hooper and Famiglietti to contact the respective liaisons to discuss about potential chairs and constituting the committees b. Two-day board retreat to draft Strategic Plan. March 2010 c. Review by Standing Committees and then by member representatives and community, April-June 2010 d. Incorporation of comments and finalization of plan by Board subcommittee, July, 2010 e. Community release, August 2010. Adjourned: 4:10 pm

Report of Audit Committee to CUAHSI Membership John J. Warwick (DRI), Xu Liang (Univ. of Pittsburg), Andrew Sansom (Texas State Univ.), Candy Shim (IRIS), Dan Christensen (Utah State Univ.), and Mikonnen Gebremichael (Univ. of Connecticut) DRAFT – October 29, 2009 Note: As required by the CUAHSI By-Laws, an audit committee was appointed by the Executive Committee of the Board of Directors and received the formal committee charge along with the 2008 Financial Statement and A133 Audit Report of CUAHSI, Richard Hooper, Executive Director. Audit Reviews The 2008 Financial Statement shows that CUAHSI’s financial position is very liquid and solid. Most of CUAHSI's financial activity is composed of fully reimbursable direct and indirect program costs; as such, the small amount of loss on the Statements of Activities results from new member dues and interest income being less than the few non-reimbursable expenses related to membership services and corporate governance. Unrestricted net assets have therefore decreased slightly since 2007, and thought should be given to how to deal best with this situation over the longer term. This year CUAHSI went through a two-layer audit: a Yellow Book or Government Auditing Standards Audit issued by the Comptroller General of the United States and an A-133 Audit as required by the Office of Management and Budget (OMB). There are three gradations of possible internal control findings: a control deficiency, where the lack of a control could cause an inconsequential error (lowest level finding); a material weakness, where the lack of a control could cause a material error (highest level finding); and, a significant deficiency, where the lack of a control could cause an error somewhere between inconsequential and material in its effect (medium level finding). The Yellow Book or Government Auditing Standards Audit resulted in a clean opinion with no identified deficiencies. Tate and Tryon “did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses.” Also, the results of their tests “disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards.” This is an excellent outcome that demonstrates the ongoing commitment on behalf of CUAHSI staff in general and Mr. Paul Thrasher (CUAHSI, CPA) in particular. The A-133 Audit also resulted in a clean opinion on compliance with Federal rules, with no deficiencies. Two previous findings (B07-1: Lack of segregation of duties and C07-01: Subrecipient monitoring) were both corrected. Finally, and perhaps most importantly, CUAHSI has once again met the criteria of a “low-risk auditee” under OMB Circular A-133, Section 530.

Standing Committees Observations Jennifer Jacobs* Jim Macnamara* Mike Goosef Ferdi Hellweger Tom Painter Diane Pataki Tamlin Pavelsky Matt Rodell Guido Salvucci Sherry Schiff Claire Welty Informatics Tissa Illangesekeare* Xu Liang* (if elected) Chris Duffy Reed Maxwell Merwade Christa Peters-Lidard David Tarboton (currently conflicted, pending WATERS outcome) Al Velocchi Enrique Vivoni Instrumentation Witek Krajewski* (if elected) Scott Tyler* Jasmeet Judge Rosemary Knight Patricia Maurice Scott Mackay Todd Mackay Todd Scanlon Jeanne VanBriesen Synthesis Carol Johnston* (if elected) Larry Murdoch* (if re-elected) Suzanne Andersen Jill Baron Ana Barros Nandita Basu Breck Bowden Beth Boyer John Braden Greg Characklis

Martin Doyle Ealfatih Eltahir Xiaohang Feng Jeff McDonnell Christina Tague Don Wuebbles Research Applications Aaron Packman* (if elected) Ken Potter* Laura Bowling Allan Bradley Ellen Douglas Kristie Franz Peter Goodwin Todd Rasmussen Rich Vogel E&O David Freyberg* Robyn Hannigan* (if elected) Thorsten Wagner (appointed as chair; forming committee)