EMERALD EXPLORERS INN Conference Packages

www.emeraldexplorersinn.com.au

CONFERENCE INFORMATION Here at Emerald Explorers Inn our dedicated and experienced conventions and conference team are always on hand to assist with the planning, set up and execution of events and conferences. Our staff can meticulously plan and work with you to develop a tailored package of services and facilities to ensure your specific requirements are met including any dietary requirements you may have. Corporate accommodation rates are available for participants including standard rooms, semi self contained rooms, 1 or 2 bedroom apartments. The attached conference package will assist with your planning. It lists catering options, equipment hire, room hire and accommodation costs. Should you wish to go ahead and make a booking, please complete our booking form and return. Please do not hesitate to contact us for further information.

VENUE CAPACITY FUNCTION ROOM 1

Room Style

Capacity/People

U shaped

10

Classroom

18 (3 to a table)

Wishbone

24

Theatre

Up to 40 People

FUNCTION ROOM 1 & 2 These rooms combined make up our restaurant so any functions being held in this area must vacate by 5:00pm U shaped 25 Classroom 36 (3 to a table) Wishbone 60 Theatre Up to 80 People

BOARDROOM This room has a large boardroom table which seats 10 people. Boardroom

10

NOTE: Function room hire include presenter's table for laptop and tables/chairs required for delegates. Any extra tables will incur a cost. EVENT FACILITIES

Equipment Hire Data Projector & Screen Screen only Whiteboard & Pens Wireless network for Delegates (free for presenter)

Flip Chart & Pens Notepads & Pens Lectern Bottled water (600ml)

Times:

Breakfast ......................... Morning Tea ......................... Lunch......................... Afternoon Tea .........................

Breakfast Meetings Hot/cold buffet breakfast served in Explorers Inn Restaurant Hot Buffet includes: Cold Buffet includes: Scrambled eggs Bacon Sausages Tomatoes Mushrooms Hash browns

Cereals Fresh fruit bowl Yoghurts Warm pastries Toast Selection of juices

NOTE: Tea and coffee is provided with breakfast and the morning and afternoon tea selections only.

MORNING/AFTERNOON TEA OPTIONS Item Arrival tea and coffee Assorted baked biscuits Date scones with jam and cream Scones with jam and cream Assorted fruit muffins Ham and cheese croissants Fruit platter for 15 people Assorted savouries Chocolate eclairs with fresh cream Ciabatta bread melts (cheese, onion, ham, pineapple topping) Tea,coffee and fresh sliced fruit Cheese & cracker platter 15 people Bottles of fruit juice – tomato, orange, apple and pineapple Cans of coke, lemonade, lift, diet coke, coke zero and ginger beer

Express Lunch Selections Lunch Package Option 1: Assorted platter of three point sandwiches, fresh fruit platter, orange juice, tea & coffee.

Lunch Package Option 2: Assorted platter of three point sandwiches, warm pizza, orange juice, tea & coffee. Lunch Package Option 3: Assorted platter of three point sandwiches, house made soup, bread rolls and butter, chocolate mud cake, soft drink, tea & coffee.

PO Box 1815 EMERALD 4720 Tel: 4982 2822 Fax: 4982 0389 [email protected]

CONFERENCE BOOKING FORM Thank you for your enquiry regarding holding a conference at Emerald Explorers Inn. Below is information required by us to ensure each function runs efficiently. Please assist us by making the appropriate choices and returning all completed forms including the payment details. Your conference will be booked “tentatively” for 3 days after which stage the booking will be cancelled if no paperwork is received back by then. Please read the Terms and Conditions page regarding cancellation of the booking you have just made. If you wish to discuss anything please do not hesitate to contact me on the above numbers or via email at [email protected].

Contact Information Contact Person Company Phone Fax Email Date of Enquiry Function Name

Conference Date & Duration Date

Day

Duration/Time

Layout Function Room/s required: Layout:

U Shaped Theatre Classroom Wishbone Other

Number of Delegates:

Accommodation Function rate of $110.00 per standard room applies. As we have limited number of rooms available in each category, you may not be able to book 30 rooms at the same price. Where possible we will try to accommodate you in your chosen room type. Number of rooms required: Nights: Date In:

/

/

Date Out:

/

/

ACCOMMODATION BOOKING FORM Company Name:

___________________________________________

Name: _____________________________________________________ Arrival: ______________________

Departure: __________________

No of Adults: _________________

Children: ___________________

Room Type: __________________

Nightly Tariff: $ ______________

Address:____________________________________________________ ____________________________________________________________ _______________________________ Postcode: ___________________ Phone: ______________ Mobile: _____________ Fax: ______________ Credit Card:_______________________________ Exp: ______________ Card Holders Name: __________________________________________ Room Type: (valid until 31/12/15) Standard Room – Queen & Single

Please Note: Other room types available on request.

BOOKING ACCOMMODATION To book your accommodation please contact us on either of the following: Phone: Fax: E-mail:

07 4982 2822 07 4982 0389 [email protected]

ORGANISATION PAYING FOR Organisation responsible for: (if you do not hold an account with us the conference will need to be settled upon departure)   



All charges Accommodation only Accommodation & meals only (no alcohol) Other, please specify ____________________________ (All other charges responsibility of individual) Please fax invoice to:____________________________ Please send invoice to: (this section must be filled in) Attention

_____________________________

Payment Address _____________________________ _____________________________ _____________________________ Phone

_____________________________

Email

_____________________________

Purchase Order # _____________________________

SIGNED ACCEPTANCE: I wish to confirm this booking and acknowledge that I have read and understood the above terms and conditions which directly relate to my forthcoming function.

Name:________________________________________________________

Signature:________________________________ Date: _____/_____/ _____

Company/Department:____________________________________________

Date(s) of Event:_____/_____/_____ to _____/_____/ _____

Please return this sheet with your completed booking form. Without this form signed, your booking will not be confirmed.

EMERALD EXPLORERS INN CONFERENCE FOOD PACKAGES 2015

CONFERENCE PACKAGE 1 – Grazing Buffet Arrival Tea / Coffee:

Selection of teas, filtered coffee and bottled water (1 per person).

Morning Tea / Coffee:

Chef's house made selection muffins, scones or cookie, selection of teas and filtered coffee.

Lunch selection of two salad, meats & fresh rolls. Salads may include:

Baby rocket, pear, walnut, parmesan & balsamic vinaigrette Roast garlic mushroom, red onion, baby rocket, pine nuts & blood plum dressing. Roasted pumpkin, baby spinach, Spanish onion & sherry dressing Israeli cous cous, roast capsicum, asparagus, olives, extra virgin olive oil Asian glass noodles with chilli & lime dressing Sliced tomatoes Swiss cheese Roast beef and chicken breast Pickles, mustard and relish Fresh Rolls

For 15 people or less this selection will be plated. To accompany your lunch: Seasonal fresh fruit and cheese and cracker platter Sprite, coke or orange juice Tea & coffee Afternoon Tea / Coffee:

Selection of teas and filtered coffee. Chef's house made selection cake or slice.

EMERALD EXPLORERS INN CONFERENCE FOOD PACKAGES 2015

CONFERENCE PACKAGE 2 – Wraps & Sandwiches Arrival Tea / Coffee:

Selection of teas, filtered coffee and bottled water (1 per person).

Morning Tea / Coffee:

Chef's house made selection muffins, scones or cookie, selection of teas and filtered coffee.

Lunch selection of two salad, meats & fresh rolls. Salads may include:

Baby rocket, pear, walnut, parmesan & balsamic vinaigrette Roast garlic mushroom, red onion, baby rocket, pine nuts & blood plum dressing. Roasted pumpkin, baby spinach, Spanish onion & sherry dressing Israeli cous cous, roast capsicum, asparagus, olives, extra virgin olive oil Asian glass noodles with chilli & lime dressing Sliced tomatoes Swiss cheese Roast beef and chicken breast Pickles, mustard and relish Fresh Rolls

For 15 people or less this selection will be plated. To accompany your lunch: Seasonal fresh fruit and cheese and cracker platter Sprite, coke or orange juice Tea & coffee Afternoon Tea / Coffee:

Selection of teas and filtered coffee. Chef's house made selection cake or slice.

EMERALD EXPLORERS INN CONFERENCE FOOD PACKAGES 2015

CONFERENCE PACKAGE 3 – Mini Buffet (Minimum of 20 people) Arrival Tea / Coffee:

Selection of teas, filtered coffee and bottled water (1 per person).

Morning Tea / Coffee:

Chef's house made selection muffins, scones or cookie, selection of teas and filtered coffee.

Our mini buffet may include a selection of the following:. Chicken skewers with peanut sauce Chef's own beef lasagne Hearty soup with bread rolls Chicken parmigiana Chicken creole with jambalaya rice Asian marinated roast chicken with stir fry noodles Mild beef curry with rice Pizzas Thai green curry with jasmine rice Quiche of the day Two delicious salads To accompany your lunch: Seasonal fresh fruit platter Sprite, coke or apple juice Tea & coffee Afternoon Tea / Coffee:

Selection of teas and filtered coffee. Selection of Australian cheeses, water crackers, dried fruit.

CONFERENCE PACKAGE 4 – Mini Buffet Arrival Tea / Coffee:

Selection of teas, filtered coffee and bottled water (1 per person).

EMERALD EXPLORERS INN CONFERENCE FOOD PACKAGES 2015 Morning Tea / Coffee:

Chef's house made selection muffins, scones or cookie, selection of teas and filtered coffee. Lunch Buffet

Hot Dishes - May include two of the following: Roast lamb with mint jelly and rosemary jus Oven baked chicken breast stuffed with camembert with cranberry sauce Roast beef with merlot reduction Market fish with a lemon, garlic, caper and white wine sauce Asian style pan seared salmon with mango salsa Roast pork with calvados and gravy Potato Bake Medley of seasonal blanched vegetables Salads – May include two of the following: Baby tomato salad with olives , Spanish onion and snow peas Marinated buttton mushroom salad Sweet potato and crispy bacon salad with a seeded mustard dressing Harrisa spiced lamb and chickpea salad with a preserved lemon yoghurt Persian rice salad Tabouleh salad with a lemon and garlic dressing Tossed green salad with dijon mustard vinaigrette Pumpkin, feta and pine nut Desserts – May include two of the following: Mini pavlova topped with Chantilly cream Fresh fruit salad Mini chocolate topped profiteroles with fresh whipped cream Sticky date pudding with butterscotch sauce Chocolate baked pudding with rich chocolate sauce and cream Seasonal fruit crumble with ice-cream To accompany your lunch: Sprite, coke or orange juice Tea & coffee Afternoon Tea / Coffee: Selection of teas and filtered coffee. Chef's house made selection cake or slice.

EMERALD EXPLORERS INN CONFERENCE FOOD PACKAGES 2015

Beverage requirements when a bar is required we have the following payment options for your guests 

Individuals- cash on consumption



Organisation- charged on consumption basis, please select from following to be included: □ Soft □ Wine

Spirits– standard/deluxe For your safety and secuirty and to align with queensland food safety procedures we cannot accomodate any external catering on premisis.

□ Beer- Heavy/ Light

□

LAYOUT EXAMPLES U-Shape

Block

Boardroom

Classroom

Theatre

Wishbone

TERMS & CONDITIONS TENTATIVE BOOKINGS

Will be held for 3 days or the time specified by Roma Explorers Inn. CONFIRMATION OF BOOKINGS This confirmation should be received within 3 days of the booking. If the confirmation is not received within the specified time, the motel reserves the right to cancel the booking and allocate the venue to another client. Upon receipt of your completed form an invoice will be raised to the value of the conference room hire which must be paid within 7 working days. This money is NON REFUNDABLE should Roma Explorers Inn not be able to resell the room to another client if you cancel. FINAL CATERING DETAILS AND NUMBERS OF ATTENDEES A guaranteed number of guests is required by 12 noon, THREE working days prior to the event and this will act as the minimum amount to be charged. CANCELLATIONS • • •

Any cancellation of the venue within 2 weeks of the event will result in a cancellation charge of 20% of the total estimated revenue (including catering options). Cancellation of the venue within 5 working days of the event will incur a cancellation charge of 100% of the total revenue (including catering options). Cancellations MUST be made in writing to the Manager/ Events Coordinator.

FINAL PAYMENT An invoice will be sent out to the arranged address and payment due within 14 days of date stated on the invoice. All prices quoted include GST. DAMAGES Organisers are financially responsible for any damages sustained to the Motel or Motel property whether in the room reserved or any area or part of the Motel as a result of their event, where the damages were caused by the negligent act or omission of the Organiser’s employees or any other persons attending the event. LIABILITY The proprietor of Roma Explorers Inn is not liable for the loss, destruction or damages of or to property belonging to guests on these premises unless such property has been lodged expressly for safe custody, or has been lost, damaged or destroyed due to the negligence or deliberate or reckless act or default of the proprietor or an employee. A copy of Section 49A of the Civil Liabilities Act 2002 is available for your inspection. Further to this, Roma Explorers Inn does not accept any liability motel for personal injury or damage caused by equipment not supplied by the hotel.

TERMS & CONDITIONS SMOKE FREE All public areas and function rooms are non-smoking. Smoking is permitted out the front of the conference centre is our designated smoking area. . SUBSTITUTE ROOM The Motel reserves the right to substitute another room for the function in the event that the original room booked should become unavailable or inappropriate in the motel’s opinion. The organiser will be advised as far in advance as possible should this occur. PARKING Complimentary parking is currently available to all Roma Explorers Inn guests. This is subject to availability on the day. MENUS We recognise that each function is unique and we are very happy to work with you to individualize your menu. Please notify us of any special dietary requirements.

Please note: A surcharge of 5% per person applies for a Sunday Function and 25% per person for any Public Holiday.

Responsible service of alcohol According to our Liquor Licence, we are not permitted to have any intoxicated,disorderly or unduly intoxicated guests on our premises. Our team practices safe responsible service of alcohol at all times and a responsible manager of a licensed venue is on site at all times.

Operation Times Our current liquor licence timings are between 10:00am – 11:30pm for all of our venues. At 11:30pm our friendly team will announce last drinks to all of your guests. By 12:00 midnight all guests will need to vacate the function areas.