DEECD Emergency Management Plan February 2013

Published by the Communications Division for Portfolio Governance and Improvement Division Department of Education and Early Childhood Development Melbourne September 2010 © State of Victoria (Department of Education and Early Childhood Development) 2010 The copyright in this document is owned by the State of Victoria (Department of Education and Early Childhood Development), or in the case of some materials, by third parties (third party materials). No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968 the National Education Access Licence for Schools (NEALS) (see below) or with permission. NEALS is an educational institution situated in Australia, which is not conducted for profit, or a body responsible for administering such an institution may copy and communicate the materials, other than third party materials, for the educational purposes of the institution. Authorised by the Department of Education and Early Childhood Development, 2 Treasury Place, East Melbourne, Victoria, 3002.

1 Emergency Management Plan

Emergency Management Plan For Upper Beaconsfield Pre-Kindergarten 3 McBride Road, Upper Beaconsfield Victoria, 3808 Phone: (03) 59 444 488

Signature of School Principal or Licensed Children’s Service Director/Manager

Date: 15/02/13 Review Date One: 01/10/2013 Review Date Two: 01/02/2014 2 Emergency Management Plan

Table  of  Contents   1.  

IN CASE OF EMERGENCY ................................................................................................................... 4  

2.  

DEECD REGIONAL AND CENTRAL OFFICE NUMBERS ............................................................. 5  

3.  

EMERGENCY NUMBERS & KEY CONTACTS ................................................................................ 6  

4.  

EMERGENCY CONTACT INFORMATION - FACILITY PERSONNEL ....................................... 8  

5.  

FACILITY PROFILE ............................................................................................................................... 9  

6.  

PRIORITY RISKS SCHEDULE ........................................................................................................... 11  

7.  

INCIDENT MANAGEMENT TEAM ................................................................................................... 12  

8.  

SITE PLAN & AREA MAPS ................................................................................................................. 16  

9.  

EVACUATION PLAN ............................................................................................................................ 18  

10.  

FACILITY EMERGENCY DRILLS / TRAINING SCHEDULE .................................................. 24  

11.  

CHILDREN AND STAFF WITH SPECIAL NEEDS LIST ........................................................... 26  

12.  

APPENDICES ...................................................................................................................................... 27  

13.  

APPENDIX A: RISK ASSESSMENT ............................................................................................... 29  

14.  

APPENDIX B: EMERGENCY MANAGEMENT PLAN EXERCISE RECORD ....................... 31  

15.  

APPENDIX C: EMERGENCY KIT CHECKLIST ........................................................................ 32  

16.  

APPENDIX D: EMERGENCY BACK PACK CHECKLIST ....................................................... 33  

17.  

APPENDIX E: FIRST AID CHECKLIST ....................................................................................... 34  

18.  

APPENDIX F: EMERGENCY EVACUATION SIGN .................................................................. 35  

19.  

APPENDIX G: COMMUNICATION TREES ................................................................................. 36  

20.  

APPENDIX H: POST-EMERGENCY RECORD ........................................................................... 37  

21.  

APPENDIX I: BOMB THREAT CHECKLIST ............................................................................... 38  

22.  

APPENDIX J: PARENTAL NOTIFICATION FORM ................................................................... 39  

23.  

APPENDIX K: IN CASE OF FIRE / SMOKE ................................................................................. 40  

24.  

APPENDIX L: LOCKDOWN CHECKLIST ................................................................................... 41  

25.  

APPENDIX M: BUSHFIRE PREPAREDNESS .............................................................................. 43  

26.  

APPENDIX N: DISTRIBUTION LIST ............................................................................................. 44  

3 Emergency Management Plan

1. In Case of Emergency CALL

000 Schools: Contact DEECD Emergency & Security Management Unit

Incident occurs

(ESMU) on (03) 9589-6266 CONTACT Licensed Children’s Services: Contact the Emergency Management Coordinator at your regional office on (03) 9794 3543 or 0447 019 887.

WHO

ü

The number and name/s of persons involved.

ü

Name of the person reporting the emergency/critical incident.

Advise

WHAT

ü

The nature of the emergency/critical incident.

WHEN

ü

The time you became aware of the emergency/critical incident.

ü

WHERE

The location of the emergency/critical incident and contact phone numbers if the emergency/critical incident is away from the school.

ü

Verify all details of reportable incidents on receipt of the IRIS incident report forwarded to the school.

ü

Follow EduSafe guidelines for non-student related reportable injuries: www.education.vic.gov.au/hr/ohs/edusafe.

Report

ü

Follow WorkSafe guidelines for school-related reportable injuries.

ü

Note: Details relating to DEECD Incident Reporting Requirements can be found under Section 6.15.1 of the Victorian Government Schools Reference Guide.

4 Emergency Management Plan

2. DEECD Regional and Central Office numbers

Complete the following table and post this information near your telephone.

Group

Phone Number

Contact name

Regional Office

(03) 9794 3555

Kevin O’Rourke

Regional Director

(03) 9794 3501

Peter Greenwell

Emergency Management Coordinator

(03) 9794 3543 or 0447 019 887

Kevin O’Rourke

Assistant Regional Director/ Manager(s) Operations

(03) 9794 3560 or 0417 342 790

Michael Small

Assistant Regional Director/ Manager(s): Children’s Services

(03) 9096 9561 or 0407 871 514

June McLoughlin

Regional Manager(s) Student Services

(03) 9794 3543 or 0428 965 016

Greg Henderson

Manager Quality Improvement Learning and Transition

(03) 9096 9556 or 0421 054 859

Nicole Regan

Children’s Services Advisor

(03) 9096 9595

Duty Line

Central Office

(03) 9637 3158 or 0439 420 977

James Kelly

DEECD media unit

(03) 9637 2871

Paul Barber

Emergency & Security Management Unit

(03) 9589 6266

Larry Allender

Employee Health Unit

(03) 9637 2293 or 0457 302 321

Angel Villamarzo

Regional Network Leader

5 Emergency Management Plan

3. Emergency numbers & Key contacts

Display a copy next to your telephone or prominently on the wall nearby

Group

Police

Phone Number

Life-threatening or time critical emergency

000

Non-life threatening incident

000 Pakenham

Local Police Station

Narre Warren (03) 9705 3111 Emerald

Ambulance

000

Fire Services Authority MFB/CFA

000

State Emergency Service Hospital(s)

(03) 5945 2500

(03) 5968 4422

132 500 Casey Hospital – Melways Map 111, Ref D11 62-70 Kangan Drive Berwick Vic 3806 Ph: (03) 8768 1200 Dandenong Hospital – Melways Map 90, Ref C4 135 David Street Dandenong Vic 3175 Ph: (03) 9554 1000 Maroondah Hospital - Melways Map 50, Ref D6 1-15 Mt Dandenong Road Ringwood East Vic 3135 Ph: (03) 9871 3333 Royal Children’s Hospital - Melways Map 43, Ref C1 50 Flemington Road Parkville Vic Ph: (03) 9345 5522 The Alfred Hospital - Melways Map 58, Ref C5 Commercial Road Prahran Vic 3181 Ph: (03) 9276 2000 William Angliss Hospital - Melways Map 74, Ref G7 Albert Street Upper Ferntree Gully Vic 3156 Ph: (03) 9764 6111 6

Emergency Management Plan

Gas – Origin Energy

132 691 - A/C No: 4183 1200 00

Electricity – TRU Energy

131 799 - A/C No: 7915 5149 3012

Water – South East Water

131 694

Department of Human Services (Regional Office)

(03) 9213 2111 (Dandenong)

Department of Human ServicesChild Protection (Regional Office)

1300 655 795 or after hours (state wide) 131 278

Local Government

Cardinia Council – 1300 787 624 Children’s Service Co-Ordinator – 0418 104 403

EPA

(03) 9695 2722

DEECD Regional Office

(03) 9213 2020

Emergency & Security Management Services Unit (ESMU)

(03) 9589 6266

Asthma Vic

1800 645 130

National Security Hotline

1800 123 400

Poisons Information Centre

131 126

Snake Catcher

Eliminator Pest Control – Narre Warren 0421 138 474 or 0401 545 537

Victorian Bushfire Information

1800 240 667

Worksafe

1800 136 089

7 Emergency Management Plan

4. Emergency Contact Information - Facility personnel Phone No. (Daytime)

Phone No. (Mobile)

Phone No. (After Hours)

Role

Name

Kinder Director

Briony McKelson

(03) 59 444 488

0407 547 997

Kinder Assistant Prin. 1

Alison Jones

(03) 59 444 488

0422 442 635

CFA

Barrie Gray

000

Cardinia Shire – Children’s Services Coordinator

Tracey McKay

(03) 5945 4416

Emergency Response Officer (Cardinia Shire)

1300 787 624

Media Unit Department of Education

(03) 9794 3555

Municipal Association of Victoria (MAV)

(03) 9667 5555

DEECD Southern Metropolitan

(03) 9794 3555

Upper Beaconsfield Primary School EXECUTIVE COMMITTEE

Nick Karanzoulis

0418 104 403

1300 787 624

(03) 59 443 591

Tracey Wadelton

0407 393 409

(Vice President 1.)

Amanda Skipper

0400 347 968

(Vice President 2.)

D’Arne Fischer

0407 326 373

Secretary

Rebecca Rees

0402 005 284

Treasurer

Sarah Morrissy

0403 067 973

Safety Officer

Mel Owen

0402 272 673

Play Group CoOrdinator

Michelle Day

0408 913 963

Natasha Hanby

0403 062 978

(03) 59 444 543

(President)

(03) 5955 3723

8 Emergency Management Plan

5. Facility Profile FACILITY PROFILE SUMMARY Name of Facility:

Upper Beaconsfield Pre-Kindergarten Tuesday: 9.15am –11.45pm & 12.45am-3.15pm

Hours of Operation:

Thursday: 9.15am –11.45pm & 12.45am-3.15pm

Facility Address:

3 McBride Rd Upper Beaconsfield 3808

Melways Reference:

Map 210 Ref H12

Nearest Cross Road:

McBride Rd & Salisbury Rd

Facility Phone:

(03) 59 444 488

Facility Fax: Numbers Number of Buildings: 1

Number of Staff: 2

Number of Rooms: 6

Number of Children: 36 (18 at 1 time)

Sheds/Portables: 1

Number of Children with Disabilities: 0 st

Number of Staff 1 Aid Trained: 2 Number of Staff Fire Trained: 0 After Hours emergency Contact: Name: Briony McKelson Phone: 0407 547 997

PERSONNEL INFORMATION Position

Name

Office Phone

Mobile Phone

Principal/Manager

Briony McKelson

(03) 59 444 488

0407 547 997

Assistant Principal/Other

Tracey Wadelton

(03) 59 444 543

0407 393 409

(President)

BUILDING INFORMATION Alarms Type

Location

Shutoff Instructions

Fire

n/a

n/a

Intrusion

n/a

n/a

Smoke Detector

Kitchen

Should NEVER be turned off

Smoke Detector

Playroom

Should NEVER be turned off

Smoke Detector

Office

Should NEVER be turned off

9 Emergency Management Plan

Telephones Location

Type

Office/Kinder Roo,

Phone and Handset

Office

Mobile Phone

Utilities Type

Location

Shut off Instructions

Gas / Propane

n/a

n/a

Water

External, next to sand pit

Turn tap

Electricity – Internal

Switchboard in Foyer

Turn off mains switch

Electricity – External

Switchboard outside front entrance

Turn off mains switch

Sprinkler System Control Valve Location

n/a

Instructions

n/a

Boiler Room Location

n/a

Access

n/a

Roof Access Location

Store Room

Access

Manhole

Emergency Power System Type

n/a

Location

n/a

Provide Power To

n/a

Shutoff Instructions

n/a

On Site Hazards Hazard – e.g. Science Lab

Location

Cleaners Cupboard – Domestic Chemicals

Inside Kinder building next to children’s toilet

10 Emergency Management Plan

6. Priority Risks Schedule

Priority Very High High

Hazard specific risks Bushfires Severe storms and flooding Internal fires and smoke

Moderate

Criminal Incidents Pandemics and communicable diseases Hazardous Substance Release: Inside and Outside Facility Grounds School Bus Accident/Vehicle Incident

Low

Off-Site Facility Emergency Intruders Incidents

The top 3 risks that are likely for Upper Beaconsfield Pre-Kindergarten and would require evacuation, lockout or lockdown are as follows: 1.

Bushfires

2.

Severe storms and flooding

3.

Internal fires and smoke

Refer to the Risk Assessment Matrix (Appendix A)

11 Emergency Management Plan

7. Incident Management Team

12 Emergency Management Plan

IMT Members and Tasks IMT Member

Tasks

Name of staff member and contact details

Name of ‘Back up’ staff member and contact details

Incident Controller

In charge of overall management of emergency situation.

Briony McKelson

Alison Jones

(03) 59 444 488

(03) 59 444 488

Alison Jones

Child Monitor 1

Directs, decides, is ultimately accountable for safety of children/staff/volunteers and adherence to kinder protocols, procedures. Is expected to oversee the Logistics Person, Child Monitor(s) and Information Person. Has no other specific duties other than to account for all staff, children and volunteers. Logistics Officer

Responsible for securing materials, resources, services, additional staff.

(03) 59 444 488

Responsible for packing: • Emergency Kit (Appendix C) • Emergency Back Pack (Appendix D) • First Aid Kit (Appendix E) • Mobile Phone – ensure that it is charged. •Attendance book • Parent Contact Number Sheet (Appendix J). •Enrolment Records •Water and snacks (if available) •Sunscreen and spare hats Puts up sign on exit doors and gate advising that the Centre is closed including the name of the teacher and assistant with contact mobile phone number (Appendix F).

Child Monitor 1

Student care/ensuring adherence to school protocols, procedures.

Parent Helper

Child Monitor 2

Assists staff in active supervision and reassurance of the children. 13 Emergency Management Plan

Assists staff in occupying the children. Assists staff in ensuring the safety and well-being of the children Child Monitor 2

Assist the Information Person with their duties.

Parent Helper

Assists staff in ensuring the safety and well-being of the children Information Person

All media/internal & external information management. Monitor radio (AM 774 ABC Radio), CFA website (http://www.cfa.vic.gov.au), DSE website (http://www.dse.vic.gov.au), Victorian Bushfire Information Line (1800 240 667).

Additional Parent Helper Child Monitor 2 as per Term 1 and Term 4 High Fire Danger Period Policy

Bring in all combustible equipment from the playground (i.e. door mats, hoses and plastic fittings). Check fire blankets and water bottles are easily accessible. Ensure mobile phone is fully charged. Manage in-coming telephone calls. Be prepared to contact executive members of committee, Cardinia Council, DEECD as directed by the Incident Controller. Be prepared to contact parents with a clear, concise and consistent message to ALL parents “a decision has been made to close the kinder. Please come and collect your child” or “we have been advised to relocate by Emergency Services. They will be assisting us. Emergency Services have indicated that it is not safe for you to come and collect your child at this time. It is not yet known where we will be directed but your child is safe and we will contact you again when more is known”. Collects and evaluates information related to development of incident/status of resources. 14 Emergency Management Plan

When available, fill metal buckets with water and have them ready with rag mops (place one set in kitchen and one set in cleaner’s cupboard ready for use).

15 Emergency Management Plan

8. Site Plan & Area Maps SITE PLAN

A

Playground

Playground

Store Room

Covered Outdoor Play Area

Legend: Fire Extinguisher

Kitchen Bathroom/Toilet Area

Smoke Detector Emergency Telephone Fire Exit

Play Room

Office

Fire Blanket Fire Hose Reel

A

Assembly Point

Enclosed Foyer

First Aid Kit

Emergency Evacuation Kit

Main Entrance Ramp

A

Enclosed Main Entry Alcove

Cleaning Chemicals

Main Site Entry & Exit

Gate Entry to Playground – Emergency Vehicle Access

A

AREA MAP 1 Assembly Area 2

A

(CFA Station) (500m, 5 Minutes)

Assembly Area 1

A Akoonah Park, Beaconsfield

(Vacant Paddock) (100m, 2 Minutes) Upper Beaconsfield Pre-Kindergarten

16 Emergency Management Plan

Akoonah Park, Beaconsfield Upper Beaconsfield Pre-Kindergarten

AREA MAP 2

A

Emergency (out of suburb) Meeting Point – Akoonah Park Car Park, Beaconsfield Approx 9Km’s – 13 Minutes by Bus/Car

17 Emergency Management Plan

9. Evacuation plan Off-site Evacuation Plan 1 In the event of an off-site evacuation (due to a low to high priority risk) the following are suggested steps for relocation: Incident Controller/Teacher (with assistance of duty parents) 1. Senior person on site takes charge and implements the Emergency Management Plan 2. Blow whistle, located on fire extinguisher 3. Using all available staff/volunteers calmly move/carry/walk the children out of the building through either front or back door depending on location of fire/emergency 4. Take children out to either main entrance or playground double gates depending on location of fire/emergency 5. Do a head count at the gate 6. Use teacher’s keys, kept in pocket, to exit the playground gate if necessary. 7. Duty parents to also assemble at gate. 8. Exit through the gate and walk children across the road (McBride Road) to vacant block of land. 9. Assemble on vacant block and do another roll call. Roll calls will be performed in alphabetical order as per the attendance book. 10. Contact committee and parents immediately. 11. Children will remain with Senior Person/Teacher until collected by a parent/nominated pick up person who will be required to sign the child out in the attendance book. The book must be signed before any child is released. Logistics Person/Assistant 1. If safe, collect: • Enrolment forms (in folder on shelf in office) • Emergency back pack / first aid kit (on shelf, near door, in office) • Mobile phone • Attendance book (in foyer) 2. Check building to make sure everyone is out, calling out. 3. Join the group outside and assist teacher and duty parents to walk children across McBride Road to vacant block of land. 4. Assist in caring for children while parents are contacted.

18 Emergency Management Plan

Information Person/Parent Helper 1. Call 000 2. Inform them of the nature of the emergency (e.g.: “There is smoke in the building”) 3. Calmly assist to move/carry/walk the children out of the building through either front or back door depending on location of fire/emergency 4. Assemble at gate 5. Exit through the gate and walk children across McBride Road to vacant block of land. 6. Call 000 and inform them of your location at the outdoor assembly area. 7. Contact committee and parents immediately. 8. Assist in caring for children until parents arrive.

19 Emergency Management Plan

Off-site Evacuation Plan 2 In the event of an off-site evacuation (due to a high to very high priority risk) following are suggested steps for relocation: Incident Controller/Teacher (with assistance of duty parents) 1. Senior person on site takes charge and implements the Emergency Management Plan 2. Blow whistle, located on fire extinguisher 3. Using all available staff/volunteers calmly move/carry/walk the children out of the building through either front or back door depending on location of fire/emergency 4. Take children out to either main entrance or playground double gates depending on location of fire/emergency 5. Do a head count at the gate 6. Use teacher’s keys, kept in pocket, to exit the playground gate if necessary. 7. Duty parents to also assemble at gate. 8. Exit through the gate and walk children to Upper Beaconsfield CFA. 9. Assemble at the Upper Beaconsfield CFA and do another roll call. Roll calls will be performed in alphabetical order as per the attendance book. 10. Contact committee and parents immediately. 11. Children will remain with Senior Person/Teacher until collected by a parent/nominated pick up person who will be required to sign the child out in the attendance book. The book must be signed before any child is released. Logistics Person/Assistant 1. If safe, collect: a. Enrolment forms (in folder on shelf in office) b. Emergency back pack / first aid kit (on shelf, near door, in office) c. Mobile phone d. Attendance book (in foyer) 2. Check building to make sure everyone is out, calling out. 3. Join the group outside and assist teacher and duty parents to walk children to the Upper Beaconsfield CFA. 4. Assist in caring for children while parents are contacted. Information Person/Parent Helper 1. Call 000 2. Inform them of the nature of the emergency (e.g.: “There is smoke in the building”) 3. Calmly assist to move/carry/walk the children out of the building through either front or back door depending on location of fire/emergency 4. Assemble at gate 5. Exit through the gate and walk children to the Upper Beaconsfield CFA. 6. Call 000 and inform them of your location at the outdoor assembly area. 7. Contact committee and parents immediately. 8. Assist in caring for children until parents arrive. 20 Emergency Management Plan

Off-site Evacuation Plan 3 In order to reach Evacuation Point assistance would be required from Council to supply transport in the form of buses or other suitable arrangements. To facilitate this contact would need to be made with Kevin O’Rourke at Council – Municipal Emergency Resource Officer (MERO). Special Note: The safety of children is always our first consideration. Circumstances may not permit Children’s Services Staff to wait for parents to pick up their children in the event of an emergency, especially an advancing unforeseen bushfire. The relocation plan is an emergency option designed to maximize the well being of children, taking into account parental concerns as well. It is the opinion of the Committee that relocation is an appropriate alternative to remaining on the premises if, and only if assistance or advice (in person, by telephone or otherwise) is provided by Emergency Services or the DEECD to relocate the children, staff and volunteers. Incident Controller/Teacher (with assistance of duty parents) 1. Senior person on site takes charge and implements the Emergency Management Plan. 2. Contact the Municipal Emergency Resource Officer at local Council and advise that we require assistance to relocate all adults and children from the Pre-Kinder to our offsite location in Beaconsfield. 3. Blow whistle, located on fire extinguisher. 4. Tell the children to assemble in the playroom area on the mat. 5. Do a roll call from the attendance book. Roll calls will be performed in alphabetical order as per the attendance book. 6. Gather the assistant and duty parent(s) together near the mat. 7. Organize fire blankets for the children and water bottles. 8. Do a head count with everybody included. 9. Contact committee and parents immediately. 10. Monitor the situation via the Internet and radio. 11. Remain in the designated safe area focusing on the needs of the children. 12. Await Emergency Services/Transport. 13. When Emergency Services/Transport arrives using all available staff/volunteers calmly move/carry/walk the children out of the building through either front or back door depending on location of fire/emergency 14. Take children out to either main entrance or playground double gates depending on location of fire/emergency 15. Do a head count at the gate 16. Calmly put all children/staff/volunteers on Bus. 17. Do a head count before Bus departs. 18. Bus will relocate children/staff/volunteers to offsite evacuation point at Akoonah Park in Beaconsfield. 19. On arrival at Akoonah Park everyone to assemble in a group and a head count to be done. 20. Contact committee and parents immediately.

21 Emergency Management Plan

21. Children will remain with Senior Person/Teacher until collected by a parent/nominated pick up person who will be required to sign the child out in the attendance book. The book must be signed before any child is released. Logistics Person/Assistant 1. If safe, collect: a. Enrolment forms (in folder on shelf in office) b. Emergency back pack / first aid kit (on shelf, near door, in office) c. Mobile phone d. Attendance book (in foyer) 2. Check building to make sure everyone is out, calling out. 3. Join the group outside and assist teacher and duty parents in helping children onto the waiting Bus. 4. Assist in caring for children while parents are contacted. Information Person/Parent Helper 1. Call 000 2. Inform them of the nature of the emergency (e.g.: “There is smoke in the building”) 3. Calmly assist to move/carry/walk the children out of the building through either front or back door depending on location of fire/emergency 4. Assemble at gate 5. Calmly put all children/staff/volunteers on Bus. 6. On arrival at Akoonah Park call 000 and inform them of your location at the offsite assembly area. 7. Contact committee and parents immediately. 8. Assist in caring for children until parents arrive.

22 Emergency Management Plan

On-site Lockdown In the event of an on-site lockdown (due to a wild fire priority risk) following are suggested steps are recommended: Incident Controller/Teacher (with assistance of duty parents) 1. Senior person on site takes charge, assess situation and makes the decision early with the discussion of the president/vice president/treasurer/executive committee whether to phone parents for them to pick their children up or lock the centre down. 2. If time does not permit the pick up of children then the Senior Person implements the Emergency Management Plan 3. Blow whistle, located on fire extinguisher. 4. Tell the children to assemble in the playroom area on the mat. 5. Do a roll call from the attendance book. Roll calls will be performed in alphabetical order as per the attendance book. 6. Gather the assistant and duty parent(s) together near the mat. 7. Organize fire blankets for the children and water bottles. 8. Do a head count with everybody included. 9. Contact committee and parents immediately. 10. Monitor the situation via the Internet and radio. 11. Remain in the designated safe area focusing on the needs of the children. 12. Await Emergency Services. 13. Contact the parents again after the situation has been re-assessed. Logistics Person/Assistant 1. If safe, collect: - Enrolment forms (in filing cabinet) - Emergency back pack / first aid kit (in kitchen cupboard next to photocopier) - Mobile phone - Attendance book (in foyer) 2. Remain in the designated safe area focusing on needs of children. 3. Await Emergency Services Information Person/Parent Helper 1. Call 000 2. Inform them of the nature of the emergency 3. Have ABC radio on to channel AM 774 4. Contact committee and parents immediately and advise them of Lock Down. 5. Go to the designated safe area focusing on the needs of the children. 6. Await Emergency Services.

23 Emergency Management Plan

10.

Facility emergency drills / training schedule

Months

January February

March April

Training Event

Emergency Evacuation Procedure/Drill Sprinkler System Test (Kinder)

Wildfire Incident Procedure/drill

Person Responsible

Date(s) completed

Therese Collings/Lisa Hunter Therese Collings/Natalie Trembath

Therese Collings/Natalie Trembath Briony McKelson/Alison Jones

Briony McKelson/Alison Jones May June

Emergency Evacuation procedure/drill

Jaclyn Tannock/Lisa Hunter Committee Initiated

July Aug

September October

November December

Wildfire Incident Procedure/drill

Emergency Evacuation procedure/drill Sprinkler System Test (Kinder)

Wildfire Incident Procedure/drill

Briony McKelson/Alison Jones Jaclyn Tannock/Lisa Hunter

Therese Collings/Natalie Trembath Committee Initiated Therese Collings/Lisa Hunter

Therese Collings/Natalie Trembath

24 Emergency Management Plan

Briony McKelson/Alison Jones Committee Initiated

Emergency Drills / Training Schedule Staff will practice an evacuation drill two times per term. One of these is organised by the teachers and one of them is initiated by the Committee of Management. In November 2009 two members of the Committee attended tutorials which were organised by the DEECD. Information was then passed on to the teachers and committee of Management. We also invite our CFA Captain to attend a committee meeting once a year to alert us to any changes in the community and update our policy. No specific training has been recommended for the Staff (aside from their required First Aid etc.) the Committee and Staff were of the opinion that nothing relevant was offered. Committee and Staff will continue to look for relevant training for staff and management.

25 Emergency Management Plan

11.

Children and staff with special needs list

Child Staff Name First name

Last Name

Room / Area

Condition

Assistance Needed During an Emergency / Evacuation

Who Will be responsible?

26 Emergency Management Plan

12.

APPENDICES

27 Emergency Management Plan

Appendices Table of Contents APPENDIX A: Risk Assessment Matrix APPENDIX B: Emergency Management Plan Exercise Record APPENDIX C: Emergency Kit Checklist APPENDIX D: Emergency Back Pack Checklist APPENDIX E: First Aid Checklist APPENDIX F: Emergency Evacuation Sign APPENDIX G: Communication trees – Licensed Children’s Services APPENDIX H: Post-emergency Record APPENDIX I: Bomb threat checklist APPENDIX J: Parental Notification Form APPENDIX K: In Case of Fire/Smoke APPENDIX L: Lockdown Checklist APPENDIX M: Bushfire Preparedness APPENDIX N: Distribution List

28 Emergency Management Plan

13.

APPENDIX A: Risk Assessment

Assess each of the following hazards and any others you think relevant: •

Bushfires

•

Internal fires and smoke

•

Severe storms and flooding

•

Pandemics and communicable diseases

•

Intruders

•

Incidents

•

Criminal Incidents

•

Hazardous Substance Release: Inside and Outside Facility Grounds

•

Earthquake

Off-Site Facility Emergency

Bomb Threat

•

•

Other

School Bus Accident/Vehicle Incident

•

•

The objective of Risk Assessment is to separate lower priority risks from the major high priority risks. For each risk identified determine the local context and analyse the risk in terms of impact and likelihood, considering the range of potential impacts and how likely they are to occur.

Very High

Bushfires

Likelihood

High

Severe Storms/Flooding

Moderate

Low

Bushfire

Intruders

Pandemic/

Bus/Vehicle Incident

Communicable Disease

Criminal Incidents

Hazardous Substance Release

Earthquake Bomb Threat

Low

Moderate

High

Very High

Impact

29 Emergency Management Plan

Beaconsfield Upper Kindergarten Emergency Management Plan Risk Assesment Matrix and MitigationTable Date: 11/9/11

Likelihood

Risk Analysis Matrix

Almost Certain Highly Likely Likely Unlikely Remote

90% 70% 30% 10% 1%

Negligible 1% 90% 70% 31% 11% 2%

Minor 10% 91% 73% 37% 19% 11%

Impact Serious 30% 93% 79% 51% 37% 31%

Major 70% 97% 91% 79% 73% 70%

Risk Level Minor Moderate Major

Catastrophic 90% 99% 97% 93% 91% 90%

Risk Detail Risk No

Risk Description

Precontrol Risk Assessment Control / Mitigation Strategy Likelihood Impact Level 5% 70% 72% Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed.

1

Bushfire

2

Severe Storms and Flooding

1%

30%

31%

3

Intruders

1%

10%

11%

4

Criminal Incidents

1%

10%

11%

5

Earthquake

1%

30%

31%

6

Bomb Threat

1%

30%

31%

7

School Bus Accident/Vehicle Incident

1%

30%

31%

8

Internal Fires and Smoke

1%

30%

31%

9

Pandemics and Communicable Diseases

1%

70%

70%

10

Safety Incidents

2%

30%

31%

11

Hazardous Substance Release Inside Facility

1%

30%

31%

12

Hazardous Substance Release Outside Facility

1%

30%

31%

13

Off Site Facilty Emergency

1%

30%

31%

Emergency Management Plan

0%

Postcontrol Risk Assessment Likelihood Impact Level 5% 20% 24%

Responsibility

Current Status

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed. Ensure facility is always kept locked and staff members are made aware of any potential threats. Any suspicious activity must be reported in accordance with the Emergency Management Plan. Ensure facility is always kept locked and staff members are made aware of any potential threats. Any suspicious activity or vandalism must be reported in accordance with the Emergency Management Plan. Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evactuation processes are understood and followed. Ensure facility is always kept locked and staff members are made aware of any potential threats. Any suspicious activity must be reported in accordance with the Emergency Management Plan. Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed. Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed. Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all required authorities are notified in accordance with the emergency management plan. Ensure all safety incidents are actioned and reported as per the safety procedures. Ensure all first aid kits are kept stocked and first aiders are trained to the required standards.

1%

10%

11%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

2%

3%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

2%

3%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

2%

3%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

2%

3%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

10%

11%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

20%

21%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

2%

3%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

2%

20%

22%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed. Ensure all staff and children are evacuated to the nearest safe assembley point. Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed. Ensure all staff and children are evacuated to the nearest safe assembley point. Note: It may be safer to stay inside the premesis.

1%

20%

21%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

1%

20%

21%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

Prepare Emergency Management Plan, ensure all staff & committee members are inducted and made aware of all relevant processes. Ensure all emergency and evacuation processes are understood and followed. Ensure all staff and children are evacuated to the nearest safe assembley point.

1%

20%

21%

Indcident Management Plan Established Team & Kinder Ogoing periodic Committee reviews required

30 0%

14. APPENDIX B: Emergency Management Plan Exercise Record Item

Yes

No

ü

ü

Were Emergency Services briefed on exercise prior to exercise being started? Did the person discovering the emergency alert the other occupants? Was the alarm activated? Was the emergency service notified promptly? Was the Emergency & Security Management Unit notified promptly (if appropriate)? Did staff direct persons from the building/site per the evacuation procedures? Were isolated areas searched? Was the evacuation logical and methodical? Did someone take charge? If yes, who? Did occupants act as per instructions? Was a roll call conducted for: Children Staff Visitors Was someone appointed to liaise with the emergency service/s? Was someone appointed to liaise with the parents/community? Was the emergency service given the correct information? Did anyone re-enter the premises before the “all clear” was given? Did anyone refuse to leave the building/site? If yes, see attached list for name and reason. To be followed up. Area of Emergency plan tested by current exercise:

31 Emergency Management Plan

15.

APPENDIX C: Emergency Kit Checklist

Keep the Emergency Kit in a designated, easily accessible place. The Logistics Person in your IMT is responsible for making sure the contents are complete. If your attendance rolls are kept electronically ensure you have an updated printout available as you may not be able to access electronic information in the event of an emergency.

Have you:

ü

Child Data / Enrolment Forms Attendance Book Staff Data Traffic safety vest and tabards Keys Emergency Backpack First Aid Kit Medical and Special needs list: children with asthma, allergies including Special medications e.g. asthma inhalers, Epipen A charged mobile phone Torch with replacement batteries (or wind up torch) A megaphone Portable battery powered radio Bottled water Portable non perishable snacks such as sultanas, dried fruits, energy bars Copy of facility site plan and evacuation routes Sunscreen and spare sunhats Whistle Name Badges Other

32 Emergency Management Plan

16.

APPENDIX D: Emergency Back Pack Checklist

Have you:

ü

Torch with replacement batteries (or wind up torch) Portable battery powered radio Name Badges Knotted Rope

33 Emergency Management Plan

17.

APPENDIX E: First Aid Checklist

Quantity

Description

2

Bandage Crepe 5cm × 1.5m

2

Bandage Crepe 10cm × 1.5m

1

Tape Hypoallergenic 2.5cm × 9.1m

1

Pack Cold / hot 150 × 300mm

2

Bandage triangular 110 × 100cm

3

Swabs Gauze 7.5cm × 7.5 cm (100’s)

4

Dressing Wound No. 13

3

Dressing Non-adherent 7.5 × 10cm

2

Pad eye Large

1

Scissors S/S Sharp / blunt 12.5cm

1

Forceps S/S Sharp 12.5cm

1

Safety Pins in bag × 12

3

Plastic Bag Resealable 90 × 150mm

10

Swabs antiseptic (stero-wipe) each

1

Stingose Gel 25gm

2

Band aid strips (box 16’s)

6

Saline Steritube 10ml (check expiry)

1

Gloves latex × 2 in bag large

Term 1

Term 2

Term 3

Term 4

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18.

APPENDIX F: Emergency Evacuation Sign

URGENT NOTICE UNDER CONSULTATION WITH RELEVENT FIRE AUTHORITIES & OUR COMMITTEE OF MANAGEMENT WE HAVE EVACUATED ALL PERSONS WITHIN THE KINDERGARTEN PREMISES TO A SAFE LOCATION. PLEASE CONTACT – 0439 443 822 (KINDERGARTEN STAFF PHONE) TRACEY WADELTON – 0407 393 409 (PRESIDENT) BRIONY McKelson – 0429 594 488 (Pre-Kindergarten Teacher)

35 Emergency Management Plan

19.

APPENDIX G: Communication trees

Teacher/ Incident Controller

000

Logistics

Information

Emergency

Person

Person (as per TFB Policy)

Services

Kindergarten

DEECD

President

Regional Office

Parent Helper 1 Parent Helper 2

DEECD Emergency & Security Management Unit

BUPS Primary School

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20.

APPENDIX H: Post-emergency record

Facility Date Time Of Notification Name Of Person Taking The Call Position Name Of Person Reporting The Incident Contact Telephone Number Details Immediate Action

Incident Controller notified: YES / NO

Time _____

Other staff notified: YES / NO

Time _____

Emergency Services notified: YES / NO

Time ______

Region and ESMU notified: YES / NO

Time ______

Major Activities

Issues

Operational Debriefing Required: YES / NO

Date/Time: _____

Person Responsible to organise:

Confirmation of Operational Briefing: Date/Time:

Issues for Follow up action: Signature Date

37 Emergency Management Plan

21.

APPENDIX I: Bomb threat checklist CALL TAKER

Name Telephone # Signature

Date: Duration of call Number of caller

CALL TAKEN Time:

Complete the following for a BOMB THREAT QUESTIONS When is the bomb going to explode? Where did you put the bomb? What does the bomb look like? What kind of bomb is it? What will make the bomb explode? Did you place the bomb? What is your name? Where are you going? What is your address?

RESPONSES

ACTIONS: REPORT CALL TO:

PHONE NUMBER:

CHARACTERISTICS OF THE CALLER Sex of caller Estimated age Accent if any Speech impediments Voice (loud, soft, etc.) Speech (fast, slow etc.) Dictation (clear, muffled, etc.) Manner (calm, emotional, etc.) Did you recognise the voice? If so, who do you think it was? Was the caller familiar with the area? [ ] Abusive [ ] Well Spoken [ ] Incoherent

LANGUAGE [ ] Taped [ ] Irrational [ ] Message read by caller

[ ] Music [ ] Machinery [ ] Aircraft

BACKGROUND NOISE [ ] Local call [ ] Long Distance Call [ ] Other (specify)

[ ] Other (Specify)

38 Emergency Management Plan

22.

APPENDIX J: Parental Notification Form

Name of Parent/ Guardian

Child’s Name

Contact

Phone/ Mobile

After Hours

Alternate Contact

39 Emergency Management Plan

23.

APPENDIX K: In Case of Fire / Smoke Signs of a fire may include; observation of smoke or flames; smelling smoke or burning material; feeling unusual heat on a wall, door or other surface. IN CASE OF FIRE CALL

000

In the event of fire or smoke:

Remove persons from immediate danger. Alert nearby personnel and the Incident Controller, call 000. Confine fire and smoke. Close windows and doors (if safe). Keep low, under the smoke. Fire Extinguisher Operation: Fire Extinguisher operation is voluntary, only being used when it is safe to do so. Where practicable, there should be two people in attendance when an extinguisher is being operated. Always ensure you have a safe line of retreat. DO NOT firetogetdobetween xtinguish or control fire –let (ifthe safe so). you and the doorway.

E

•

Select the appropriate extinguisher.

•

Pull the pin on extinguisher.

•

Test the extinguisher.

•

Stand well back at a safe distance.

•

Keep the exit door to your back.

•

Ensure correct grip of the ‘nozzle’.

•

Direct the extinguisher stream at the base of the fire, not at the smoke.

•

Squeeze the trigger, sweep the fire.

•

Distance yourself IMMEDIATELY the situation becomes unsafe.

40 Emergency Management Plan

24.

APPENDIX L: Lockdown Checklist

Actions during lockdown - Principal or Site Manager (Incident Controller)

Actions during lockdown

ü

Liaise with staff, other agencies and the Region in considering a lockdown. Activate lockdown using the predetermined activation signal. Advise Victoria Police and other appropriate emergency service agencies. Advise ESMU (Government schools only) on 24/7 hotline – 9589 6266. Activate the Incident Management Team (to plan further actions and enact the response plan). Allocate responsibilities. Collect emergency kit. Guide visitors to safety. Divert parents and returning groups from the school. Ensure a telephone line is kept free. Keep public address system free Secure external doors and entrances. Keep main entrance as the only entry point. It must be constantly monitored and no unauthorised people allowed access. If possible, have a delegated staff member wait at the main entry to the school to guide Emergency Services personnel. Ascertain (as possible) if all children, staff and visitors are accounted for. Record some details of actions undertaken and times (use the Post-Emergency Record from Appendix). Await de-activation advice from Emergency Services personnel (if appropriate).

41 Emergency Management Plan

Actions after lockdown - Principal or Site Manager (Incident Controller).

Actions to de-activate and immediately following lockdown

ü

Confirm with Emergency Service personnel that it is safe to de-activate lockdown. Determine whether to activate the parent re-unification process. Determine if there is any specific information staff, children and visitors need to know (e.g. areas of the facility to avoid or parent reunification process). De-activate lockdown using predetermined de-activation signal. Advise staff, children and visitors of any specific information they need to know. Ensure any children, staff or visitors with medical or other needs are supported. Print and issue pre-prepared parent letters and give these to children to take home. Advise the ESMU that the lockdown is over (Government schools only). Seek support from the Regional EM Coordinator as required. Brief staff on the incident. Ensure all personnel are made aware of Employee Assistance Program contact details. Prepare and maintain records and documentation. Follow up with any children, staff or visitors who need support. Undertake operational debrief to review the lockdown and procedural changes that may be required. Actions (follow-up)

ü

§ § § § § Signature:

42 Emergency Management Plan

25.

Appendix M: Bushfire Preparedness

All facilities should regularly review their Emergency Management Plans. Checklist

ü

Check DEECD website for potential and actual closure notifications Check relevant Emergency Services website for current information Determine who is responsible for monitoring fire risk information and how Complete DEECD Strategic Engineering Risk Assessment Tool (SERA) and review any issues resulting from the assessment Review Emergency Management Plan prior to the official start of the bushfire season Ensure communication procedures are in place to contact parents/ guardians in the event of closure or evacuation Allocate roles and responsibilities of Principals, staff and parents in executing emergency evacuation procedures

43 Emergency Management Plan

26.

Appendix N: Distribution List

The list should include every agency and/or staff person who has been given a copy of this plan. It is important to keep this list up-to-date and to distribute new copies or amendments of the plan as it is updated.

Date

Copy provided to

Name

Email

Pre-Kinder Director

Briony McKelson

[email protected]

Pre-Kinder Assistant

Alison Jones

[email protected]

Kinder President

Tracey Wadelton

[email protected]

Beaconsfield Upper Primary School

Nick Karanzoulis

[email protected]

CFA

Barrie Gray

[email protected]

DEECD ESMU

Kevin O’Rourke

44 Emergency Management Plan

45 Emergency Management Plan