TOUR FOR KIDS ALBERTA 2013 SAFE CYCLIST MANAGEMENT AND EMERGENCY MANAGEMENT PLAN

TOUR FOR KIDS ALBERTA 2013 SAFE CYCLIST MANAGEMENT AND EMERGENCY MANAGEMENT PLAN MISSION To deliver effective and efficient cycling safety procedures ...
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TOUR FOR KIDS ALBERTA 2013 SAFE CYCLIST MANAGEMENT AND EMERGENCY MANAGEMENT PLAN MISSION To deliver effective and efficient cycling safety procedures to ensure the safety of cyclists, vehicular traffic and pedestrians, thereby reducing the risk of injury, or death, and to ensure the safe and orderly movement of cyclists participating in the Coast to Coast Against Cancer Foundation, cycling events.

WHAT TO DO IN AN EMERGENCY 1. 2. 3. 4. 5. 6. 7.

Stay calm, assess the situation, secure the area Call 911 Collect persons emergency information Alert Team Medic Alert Team Leader Command Centre Complete Incident Report

Tour For Kids – Alberta July 19-21, 2013

EMERGENCY PROCEDURES Stay calm, assess the situation, and secure the area  







 

Get everyone and all vehicles off the road IF the person can be moved Determine as best as possible which cyclists require the most immediate attention and attend to them first. Determine if injuries are minor and can be managed by someone in the cycling group with First Aid or a medical background. Direct those cyclists who are conscious, breathing and able to move themselves off the road, and over to the safety of the roadside. If person cannot be moved a large area should be cleared o 4-5 car lengths (150 Feet Minimum – STARS landing zone if required) in front of and behind the accident scene  Park vehicle a safe distance away and all occupants are to advance forward in case oncoming traffic isn’t paying attention  Use vehicles angled sideways on road to clearly delineate the start and end of the accident scene  Mark with flares, cones and safety triangles (Flares not to be used in forestry areas) o Using RV’s/support vehicles to block traffic, (When ARES present, use ARES Emergency vehicles with emergency lighting blocking traffic)use caution but …  On major highways pull partially off the road and on other roads consider blocking lane  It would be up to the RV drivers with advice from volunteers with training on how much the active lane to block. Block enough of the lane so that oncoming traffic can see there is a problem ahead. Secure the area (To be determined by Safety Manager or first ARES Unit on scene – all T4K RV/Support vehicles will remain outside of the secured area unless additional assistance is required by Road Safety Manager or ARES Member.) o Volunteers use the safety vest and put out safety triangle and if appropriate flares. o Have someone with a safety vest divert traffic away from the accident o If necessary, stop and start traffic flow on the remaining lane to allow traffic to continue moving o If possible have one person at each end using the SLOW/STOP concept seen on construction sites Ask someone to gather information from each person involved. The police will need names, phone numbers and emergency contacts, addresses, ages, insurance information and accident details, but they may be preoccupied at first securing the scene. Remain with the victim(s) and provide assurance and comfort Do not speak to press or media about any of the accident details

Tour For Kids – Alberta July 19-21, 2013

Call 911 





If in doubt of severity of the situation, dial 911 and in a clear and calm voice provide the location of the emergency. Next, describe the emergency to the 911 Operator When dialing 911, the Dispatcher will require the following o Location o If the parties involved are breathing and conscious o Nature of the accident o Number of people involved o Stay on the line with the 911 Operator until help is on the way, in case the nature of the injuries change (someone becomes unconscious) When dialing 911 be calm and listen to the Dispatcher to answer their questions o Remember to look around and identify a street address or nearest major intersection o When travelling throughout the country, refer to the mile markers on the road or telephone poles and provide that information to the 911 Operator o Refer to the vehicle’s GPS Garmin for location coordinates

Collect person’s emergency information from sealed envelope carried with the Support Crew:     

Personal information Allergies Medication Emergency contact information Someone from the volunteer team, NOT the medic, must accompany the injured party to the hospital if that is required.

Alert Team Medic Medic Lead:

Linda Hughes

ARES 1: ARES 3: ARES 6:

Wayne McMullan (Standard First Aid) George Morison (Standard First Aid) Gerry Leach (Advanced First Aid) ** LEAD Bev McMullan (Standard First Aid) ARES 9: Scott Semeniuk (EMR) ARES 10: Fred Baldwin (Standard First Aid) Victoria Woodward (Standard First Aid) ARES 11: Gary Wenner (Standard First Aid) Don Wenner ARES 12: Tim Flaherty All units carry medical jump bags and emergency lighting

Tour For Kids – Alberta July 19-21, 2013

647-985-6810 403-815-6178 403-934-0207 403-863-4357 403-519-2604 403-862-9181 403-863-4081 403-968-5379 403-803-3864 403-999-9938 403-860-6534

Alert Emergency Road Lead ARES 6: ARES 1: ARES 9:

Gerry Leach Wayne McMullan Scott Semeniuk

403-863-4357 403-815-6178 403-862-9181

Event Organizer 

Notify the Command Centre/Event Organizers until you reach a live person

ARES: Event Organizer: Logistics: Event Organizer: Event Organizer: Founder:

Gerry Leach Lauren Ellis Egbert Jager Derek MacNeil Sharon Andres Jeff Rushton

403-863-4357 403-874-4894 403-857-9234 416-527-2453 416-908-9865 416-797-5700

Complete the Incident Report 

Be as thorough as possible. Ask others to help you gather information.  Delegate someone to take photos of the scene from multiple angles especially if vehicles involved.

Tour For Kids – Alberta July 19-21, 2013

ACTION AND COMMUNICATION AS IMPLEMENTED BY COAST TO COAST AGAINST CANCER FOUNDTAION The Coast to Coast Against Cancer Foundation (CTCACF) is committed to providing cycling tours that are safe for cyclists, volunteers, organizers and motor vehicles. The CTCACF has policies and procedures in place, and offers training to event cyclists, organizers and volunteers to reduce or mitigate the likelihood of accidents. The CTCACF recognizes that despite the steps taken to enhance security, there exist inherent risks to Event Participants. The Coast to Coast Against Cancer Foundation has a duty of "due care" to event participants. This means that affirmative measures must be taken, when and where it is reasonable to do so. It is not possible that every conceivable preventive measure or precaution be taken, only what the reasonable organizer would do under similar circumstances. Organizers and volunteers are not legally obligated to be the insurers of their participant’s safety, but neither are they entitled to be oblivious to it. This procedure is written to guide event organizers and volunteers through the appropriate steps during the Event, when involved in an emergency situation

STRATEGY The Coast to Coast Against Cancer Foundation, has developed the following strategies to reach the objective of maximizing the safety of cyclists, vehicular traffic and pedestrians: Cyclist and Public Awareness Cyclist Education Community Partnerships Emergency Service Partnerships Route Signage, Road Markings and Maps Cycling and Safety Mentors Rest Stops 8. Waivers and Insurance 1. 2. 3. 4. 5. 6. 7.

Cyclist and Public Awareness The intent of this strategy is to raise awareness of the public as cyclists, motorists and pedestrians. The Foundation is committed to raising awareness for road safety for cyclists and motor vehicles via the Internet, the media (radio, and television), road signage, volunteers and posters. Some or all of these strategies are applied in the various cycling events organized by the Foundation.

Tour For Kids – Alberta July 19-21, 2013

Cyclist Education Cyclists and the public are educated about cycling safety procedures through the Event website (www.Tourforkids.com) The website provides cyclists with specific information on  Reasonable training preparation for endurance cycling  Cycling nutritional requirements  A recommended list of equipment each cyclist is required to carry on their bicycle or person during the event, including, helmets that meet the Canadian Standards Association, spare tubes, and pump.

Community Partnerships Coast to Coast Against Cancer Foundation will continue to develop community partnerships in its effort to promote education and cyclist and traffic safety. Some of the existing community partnerships include:  Cycling Shops and mechanics  Physiotherapist massage support  Route support volunteer vehicles  Cell phone providers  Transportation  Sweep Wagon and volunteer route vehicles

The Tour for Kids route will be monitored and supported by a number of community partnerships and volunteers. Event bicycle mechanics will provide cyclists with mechanical support. The support vehicles will also be stocked with miscellaneous items, such as extra hydration, food, rain gear and other random items that cyclists may require. The support vehicles will be riding and monitoring the daily stages, providing assistance, support and guidance, as required. The support vehicles will leap frog ahead of the riding group (peleton). If at any time, a cyclist chooses to stop riding, the support vehicle will be available to transport both the cyclist and the bike to the next transition stop. Cell phones and a list of contacts and emergency numbers are in each support vehicle. Event supporters also have a copy of emergency phone numbers:  ARES Organizers (where applicable)  Route Marshals  St. John Ambulance volunteers (where applicable)  Support vehicle volunteers  Organizing members of the Coast to Coast Against Cancer Foundation

Emergency Service Partnerships 

 

St. John Ambulance, providing full route support by ambulance, as well as medics on bicycles (where applicable) ARES, and supporting Police Services, including RCMP (pending approval) Police Services, and other emergency services will be notified of The Event and will be aware of or actively monitoring The Event, depending upon the degree of reasonable support required. In instances where community cycling events are involved, police support will be sought.

Tour For Kids – Alberta July 19-21, 2013

Route Signage, Road Markings and Maps Maps and route directions of the Tour For Kids event is published on the Tour For Kids website (www.tourforkids.com) and can be downloaded by participants. For each stage of the ride there is a graphical representation of the route map, as well as written directions. The written directions provide clear specifications of each designated turn, as well as providing a running tally of the total mileage cycled, as well as the remaining mileage. Each aid station is also clearly defined. As well as the maps being provided on line, in advance of the event, maps are also provided to the cyclists at the commencement of each daily ride. Maps are also provided in weatherinclement baggies. Route signage is posted along the route each day on the right hand shoulder of the road. The purpose of the route signage is to alert drivers and pedestrians of a cycling tour in progress. The route signage enhances safety for the cyclists, drivers, and pedestrians. The following is a sample of a route sign:

Cycling and Safety Mentors The route marshals and other experienced cyclists recruited to monitor the cycling groups and route are aware of the cycling rules and regulations, as prescribed under the Highway Traffic Act. The function of the route marshals is to ensure the safety of all cyclists and motorists by encouraging and enforcing road safety practices. Although it is the responsibility of each cyclist to provide the appropriate tools in case of mechanical breakdown, the route marshals will be the first resource to participants in case of mechanical breakdown, medical or other emergency. Experienced route marshals are assigned to each cycling group with an approximate ratio of marshal to cyclists 2:10

Rest Stops Rest Stops will be available every 50km of the route as pre-arranged designated route locations. Aid Stations will be managed by volunteers and will be equipped with hydration and food snacks, including, but not limited to Gatorade, water, Powerbars, gels, fruit and various snacks. Each station will also have First Aid Kits and medic bags will be available in event vehicles that support the aide stations and route.

Waivers and Insurance Coast to Coast Against Cancer Foundation and Tour For Kids is committed to providing the safest possible conditions for cyclists, vehicular traffic and pedestrians. Despite all the safety procedures provided, Tour For Kids recognizes that there is a risk of injury or death associated with any sporting event of this nature. For that reason, all cyclists and volunteers who wish to participate in the event must sign the Tour For Kids Waiver. Waivers will be provided at the registration area of the event at each daily stage. All cyclists are encouraged to enter an emergency contact number into their cell phones, using the following recognized designation: In Case of Emergency (ICE). In the appendices we have also outlined our Emergency Action and Communication Plan, as well as information on dealing with severe weather disturbances such as thunder and lightning storms Coast to Coast Against Cancer Foundation carries liability insurance through Marsh

Tour For Kids – Alberta July 19-21, 2013

INCLEMENT WEATHER – THUNDER AND LIGHTNING STORMS This procedure is written to guide event organizers and volunteers through the appropriate steps during The Event, when involved in an emergency situation. The Foundation encourages all organizers and volunteers to read and understand this document on thunder and Lightning Emergency Procedures in order to provide reasonable and due diligence to event participants with personal survival skills in the event of a thunder and lightning storm.

DEFINITIONS: Thunder and Lightning Storms: Thunder occurs as a result of lightning. If thunder can be heard, then the presence of lightning is actual, even though it may not be immediately observed. According to the National Weather Service, a thunder storm is considered “as ended” when there has been no sounding of thunder or sighting of lightning within the last 15 minutes and the sky is no longer dark and “threatening.” Unless there are evident signs of clearing, the storm should not be considered “as ended.”

The Event: A cycling, running or other physical event, organized by the Coast to Coast Against Cancer Foundation. Events include and are not limited to: Tour for Kids Ontario, Tour for Kids Alberta, Tour for Kids Atlantic, Tour pour les Jeunes, The Sears National Kids Cancer Ride, The Inside Ride and The National Inside Ride Tour. The Event may also include other third-party events including but not limited to: Ride For Karen, Rib’N Roll, Bike for Tykes, Golf Against Kids Cancer and The Hero Ride.

Event Participants: Event participants are required to read, agree to and sign event waivers. Waivers are available electronically at the time of online registration, as well as in hardcopy during the Event Check-In Process at the beginning of The Event. Event participants include:  Participants who register and pay to participate in The Event  Participants who’s registration fees are waived and who participated in The Event  Friends and family members who attend the celebrations at the start or finish of The Event  Volunteers who support The Event

Event Organizers: Event Organizers are comprised of Foundation Staff, Board Members and appointed volunteers responsible for the coordination and execution of The Event. Organizers include but not limited to: Derek MacNeil, Sharon Andres, Lauren Ellis, Ian Dundas, Rob Motherwell, Egbert Jager, Steven Sokolowski, Jeff Rushton and Gerry Leach.

Tour For Kids – Alberta July 19-21, 2013

INFORMATION Lightning Safety Tips: If caught in the open during a thunder and lightning storm and the hair on your head or neck begins to stand on end, go inside the nearest building immediately! If no shelter is available, crouch down immediately in the lowest possible spot and roll up in a ball with feet on the ground. Do not lie down. If outdoors during a thunder and lightning storm, avoid water. Also avoid metal objects such as wires, fences, power tools, railroad tracks, etc. Unsafe places include: tents, golf carts, underneath trees. Avoid hilltops and open spaces. Where possible, find shelter in a building or in a fully enclosed metal vehicle, such as a car, with the windows shut. If indoors during a thunder and lightning storm, avoid water! Stay away from open doors and windows. Hang up the telephone and take off headsets, because lightning may strike electric and phone lines and induce shocks. Turn off and stay away from appliances, computers, television sets, power tools, etc. Stay inside until the storm is over!

Weather Procedure: Coast to Coast Against Cancer Foundation will appoint a member or Volunteer to be responsible for checking the weather forecast, through a reliable source, beginning seven days prior to The Event. Coast to Coast Against Cancer Foundation will ensure:  The Event Managers and volunteers are provided with the Lightning & Thunderstorm policy and procedure  The Event Managers and volunteers are provided with the Emergency Management document 

Appropriate safety training is provided to Event Managers and volunteers on Thunder and Lightning Storm safety procedure

Upon becoming aware of turbulent weather conditions the Member or Volunteer shall  Advise the Event Organizer of Events of turbulent weather conditions  Advise the Event Managers (Volunteer Manager, Marshal Manager, Road Safety Manager, ARES Manager, Mechanical Manager, Transport Manager and any other Managers identified on The Event  Continue to monitor and update The Event Managers of the turbulent weather forecast leading up to and during The Event. In the event of Thunder or Lightning during the Event, and where shelter exists, shall ensure that:  Event participants move into the shelter of a building and,  Remain in the shelter of the building until 15 - 30 minutes after the last sounding of thunder, or the last sighting of lightning and the sky is no longer dark nor threatening.

Tour For Kids – Alberta July 19-21, 2013

In the event of Thunder or Lightning during the Event, and where NO shelter exists, shall ensure that event participants:  Abandon bicycles and seek refuge in a low-lying ditch  Assume a low crouching position, balancing on the balls of the feet. Do not lie flat on the ground  Avoid water, metal fences, trees, hill tops, open fields, tents, and railroad tracks, and cell phone use Stay within a motorized vehicle, with the windows rolled up.

Wildlife Procedure: In the event of wildlife interaction, vehicles supporting cyclists will use horns (air or compressed air horns) or whistles to scare away wildlife such as bears. ARES also carries bear spray to be used when a bear is out of control and will contact wildlife rangers for assistance. If there is a bear encounter enroute, vehicles and cyclists are held until the area is safe. Rest Stops will be equipped with bear bells/whistles in case wildlife in encountered at/near a Rest Stop.

Tour For Kids – Alberta July 19-21, 2013

HOSPITAL CONTACT INFORMATION LOCATION CANMORE

KANANASKIS EMERGENCY DISPATCH

POLICE/RCMP Box 370, 101 Elkrun Blvd. Canmore, AB T1W 1L1 403-678-5516

FIRE/EMS 1021 Railway Ave Canmore, AB T1W 2P3 403-678-6199

1100 Hospital Pl Canmore, AB T1W 1N2 403-678-5536

N/A

403-591-7767

COCHRANE

359 First St. East Cochrane, AB T4C 1Y7 403-932-2211

Cochrane Fire/EMS 101 Ranchehouse Rd Cochrane, AB T4C 2K4 403-932-7501

DIDSBURY

2425 19th St. Didsbury, AB T0M 0W0 403-335-3382

Mountainview Reg. EMS

5110 65th Ave Olds, AB T4H 1L8

Mountainview EMS 911 403-335-4070 (nonemergency)

OLDS

403-556-3324

SUNDRE

215 6th Ave N.E. Sundre, AB T0M 1X0 403-638-6675

ROCKY MOUNTAIN HOUSE

HOSPITALS

4428 45th St. Rocky Mountain House AB T4T 4P3 403-845-2881

Tour For Kids – Alberta July 19-21, 2013

403-335-4070

Mountainview EMS 911 403-335-4070 (nonemergency)

Rocky Mountain House EMS

403-845-3002

Didsbury District Health Services 1210 20th Ave 403-335-9393 Olds Hospital & Care Center 3901 57th Ave. Olds, AB T4H 1T4 403-556-3381 Sundre Hospital & Care Center Bag #3 709 1st St. N.E. Sundre, AB T0M 1X0 403-638-3033

RMH Hospital & Care Center 5016 52nd Ave RMH, AB T4T 1T2 403-845-3347

LOCATION LAKE LOUISE

BANFF

POLICE/RCMP Box 10 100 Village Rd Lake Louise, AB T0L 1E0 403-522-3811

Box 959, 335 Lynx St Banff, AB T1L 1K3 403-762-2226 Banff Wardens 24 Hr Emergency Dispatch 403-762-4506 403-762-1470 (nonemergency) Stars Emergency Link Center 1-888-999-3822 403-295-1811 (nonemergency)

Tour For Kids – Alberta July 19-21, 2013

FIRE/EMS

HOSPITALS

911

911

Banff Mineral Springs Hospital 305 Lynx St, Box 1050 Banff, AB T1L 1H7 403-762-2222

Describe Risk or Crisis

Stakeholder/Audience

Communications Objective

Key Messages Concern:

Action:

Perspective:

Tour For Kids – Alberta July 19-21, 2013

Proof Points