www.clubwebsite.co.uk

User Guide

CLUB WEBSITE USER GUIDE

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User Guide

CONTENTS INTRODUCTION

6

System Requirements

6

How to view your Club Website

7

How to access the Club Admin area

9

CLUB ADMIN (MAIN)

10

SMS Text/E-Mail

11

How to purchase a domain name for your website

11

How to send a quick email/SMS text message

11

How to purchase SMS text credits

13

How to access my Club Email

13

IMAGE UPLOADS

16

How to save images to your computer

16

How to add an image

16

DISPLAY ORDER

18

CLUB DETAILS

19

How to edit your Club Details

19

Club Website Administrator contact details

19

How to change the main club website administrator log-in details

19

How to change where e-mails sent from the “Contact us” form are sent

20

CLUB HOMEPAGE

21

How to change the main photo on your Club Homepage

21

How to change your Team Crest

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How to add information to your Club Homepage

22

How to change the colour of your website

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How to turn the football news feature on your homepage on/off

22

How to password protect the images on your website

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CLUB COMMITTEE

24

How to add a Committee Member

24

How to edit/delete a Club Committee Member

25

CLUB NEWS

26

How to edit/delete a news item

26

LIST OF PLAYERS (AND MANAGER PROFILE)

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This section allows you to add, edit or delete your players.

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How to add a new player

28

How to create/change your manager profile

29

CLUB DOCUMENTS

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How to add a Club Document

31

How to edit/delete your Club Documents

31

CLUB HISTORY

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How to add information to your Club History Page

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How to edit/delete your Club History items

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LEAGUE TABLE

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How to add the name of your league

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Enter the name of your league in the box provided.

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How to add teams to your League Table/Create your League Fixtures

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How to set the points structure for the league

35

How to update your League Table

36

How do I manually adjust the League Table (Table Adjustments) ?

36

Deleting your league, results, fixtures and reports

37

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FIXTURES AND RESULTS (INC. MATCH DETAILS AND REPORTS)

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How to add a fixture

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How to add additional fixtures (i.e. friendlies and cup matches)

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How to change the name of your fixture (all games except league games)

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How to add a match report (and player statistics)

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PHOTO GALLERY

41

How to add a photo gallery image

41

How to edit/delete a news item

41

USEFUL LINKS

43

How to add a useful link

43

How to edit/delete a useful link

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HOW TO FIND US

45

How to add an address and location map

NOTICE BOARD

45

47

How to add information to your Notice Board

47

How to edit/delete a notice

47

SEASON ARCHIVE

49

How to Archive your season

49

NEWS BANNER

51

How to add a new item to your News Banner

51

How to edit/delete a news item

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SPONSOR LOGO’S

53

How to add a Sponsor Logo

53

How to edit/delete a Sponsor Logo

53

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TEAM DETAILS

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How do I view my Team Details?

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TEAM UPGRADE

56

How to upgrade your Team Age categories

56

EXTERNAL LINKS (THE MATCH)

58

How do I link my club website to an external website for my league table?

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How do I link my club website to an external website for my fixtures and results?

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INTRODUCTION Welcome to the Administrator’s User Guide to Club Website. The aim of this guide is to take you step by step through all the stages in editing, up-loading and deleting content on your website. System Requirements Software There is no specialist software required to use the Club Website service. All you need is an Internet browser such as Microsoft’s Internet Explorer installed on your PC. However, as there are many different browsers in use by the general public, we have set the following minimum requirements:To get access to basic functionality of the site • •

Internet Explorer 4+ (NB: PC only access – Macintosh computers require version 5.1+ of Internet Explorer) Netscape Navigator 6+

To get access to the administration area •

Internet Explorer 5+ (NB: PC only access – Macintosh computers will not access this)

Please note: If you do not have the correct browser installed on your machine, you can download the latest version for free by visiting Microsoft at: http://explorer.msn.com/install.htm Hardware

A computer. Preferably faster than a 200Mhz Pentium with around 64MB RAM. Although the site will run on less than this, it is preferable that this specification is used as the minimum.

An internet connection. The site will run with a 56k modem connection. However when editing and up-loading information on to the site it will be far quicker using a broadband connection of 512k or above.

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How to view your Club Website Open your browser and type your ‘club website’ address in the ‘Address’ bar, e.g. www.clubwebsite.co.uk/parksidefootballclub

If you have registered your own club domain name, please view your homepage by visiting the selected domain, i.e. www.yourclub.co.uk If you have registered a Club Website but have lost or forgotten your password please click on the [Forgot Password] link in the top right hand corner of your website. If you have forgotten you username please contact our support team at [email protected] or phone us on 0845 4567 935. Once the site loads up, you will be presented with your homepage…

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` The GREEN area: This gives you the option to access the individual pages on your club website. Click on the relevant menu item to be taken to that page. The BLACK area:

Members Area - This is where you access your administration area, which allows you to edit the content of your website (see “How to access your admin area”). The PURPLE area: This gives you the option to display Sponsor Logos on your club website. You can set each sponsor logo so that it links directly to your sponsor’s own website (see “Sponsor Logos”). The RED area: This allows you to display all of your latest news and information across the top of your website pages (see “News Banner”).

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How to access the Club Admin area You must first ensure that you are on your club homepage (see “How to view your Club Website”) Once on the homepage, you should click on the [Members Area] icon at the top right of the screen:

A prompt will then appear as follows:

In the [User name] field enter your user name. In the [Password] field enter your password. If you would like your computer to remember your password please tick the [Remember my password] box. Click on [OK] and the system will attempt to verify your user name and password. If it’s successful your screen will refresh and the [Club Admin] screen will appear. TIPS •

If you have more than one team each of your team managers can be allocated their own username and password. These details can can viewed by visiting your club admin area and clicking on the [Team Details] link. This will provide you with a full list of usernames and passwords that you can allocate to each of the respective team managers so that they can maintain their own team pages.

•

Please note that in order to administer a 'team site', each manager MUST enter their admin area via their own respective team homepage. For example, the U15's manager must enter

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their admin area by clicking on the [Members Area] link located on their TEAM homepage, e.g. www.clubwebsite.co.uk/dunsfoldyouthfc/under15s •

You will not be able to access the ‘1st Team’ administration area by clicking on the ‘Members Area’ located on the wrong homepage.

•

If you experience a problem logging in to your administration area please close down all internet browsers (internet pages) and try to log back in as normal.

•

Please note that all usernames and passwords are case sensitive.

•

If you have any queries or questions about logging in please contact our support team at [email protected] or on 0845 4567 935.

Club Admin (Main) The administration area will allow you to edit, upload and delete information on your club website. If your club has multiple teams the Club Admin main page will differ slightly from that of a club that just has one team. Figure A – Multiple Team’s main Club Admin

Figure B – A Single team’s Club Admin

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The club admin options that are missing from the multiple team admin area (figure A) will be displayed on the individual team’s admin area. The options that are missing are team specific e.g. Players, League Table, Season Archive and Fixtures and Results. The only options displayed on the multiple teams’ main club admin page that is not shown on a single team website is… 1. The [Team Upgrade] option. This is where a club that has numerous teams (e.g. U15’s, U14’s, etc) needs to upgrade their age groups from season to season e.g. change U14’s to U15’s. A single team website will not need this functionality so it is not displayed. 2. The [Team Details] page. This is where a full list of all the unique usernames and passwords for all your teams are displayed. SMS Text/E-Mail In addition to having access to edit the information on your club website, your admin area allows you to: • • • •

purchase a domain name for your website send a quick email/SMS text message purchase additional SMS text credits access to your Club Email

Each of the above features is displayed as an icon on the right hand side of the main club admin menu bar. How to purchase a domain name for your website Ensure you are in the main club admin area (see “How to access the Club Admin area”). Click on the below icon positioned to the right of the main club administration menu:

This will then take you through to a screen where you can enter the domain name you wish to search on to establish if it is available to purchase. Once you have identified the domain you wish to purchase complete the relevant fields and follow the on-screen prompts. How to send a quick email/SMS text message Ensure you are in the main club admin area (see “How to access the Club Admin area”). You can access your email/SMS text messaging facility by clicking on the following icon located in your club Admin area:

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Another screen will open in your browser and the following “SMS Text/Email” screen will appear.

This facility allows you to send SMS text messages and emails to each of your committee members and players that you have registered on your website (See “How to add a player” and “How to add a committee member”). A single text credit will be used per contact per message, whilst all email messages are free of charge. SMS text credits can be purchased online via your ‘Club Admin’ page (see “How to purchase SMS credits” below). How to use the email/SMS text message facility - 3 easy steps • • •

Type your message in the space provided [type your message here] Select the players that you wish to send the message. Select if you wish to send a SMS, e-mail or both by clicking the appropriate boxes displayed next to their name. Click on the [SEND NOW!] button.

TIPS •

If you have a club website with multiple teams you will need to access the individual team admin areas to send messages to the players in these respective teams (see “Team Details”). The main ‘Club Admin’ page will allow you to send SMS text messages and emails to your Committee members and all your players.

•

Your committee members/players will only appear on your “SMS Text/Email” list if their contact details have been added to your website (see “Add a new player” and “Add a new committee member”).

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Some useful ways of using this facility may include contacting players regarding training times, cancellations, match details, latest news (i.e. check “Notice Board”), fines or social activities.

How to purchase SMS text credits Ensure you are in the main club admin area (see “How to access the Admin Area”). The icon below displays how many text credits you have remaining. To buy additional SMS text credits click on this icon:

The following screen will then appear:

You then need to select how many text message credits you wish to buy by clicking on the [BUY NOW] button next to the credits you wish to purchase. To complete the purchase follow the on screen instructions that follow. How to access my Club Email

(Please note as of the 1st September club e-mail was postponed for new registrants as we review our club e-mail service to provide an enhanced service) Ensure you are in the main club admin area (see “How to access the Admin Area”). To access your club email click on the icon displayed as follows:

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You will then see the following prompt and be required to enter your user name and password.

In the [Mail Address] section, enter your email address (e.g. [email protected]). In the [Password] section enter your password (same as the password you use to enter the main Admin Area). If you would like your computer to remember your password please tick the [Save Login Data] box. Click on [Login] and the system will attempt to verify your user name and password. If it’s successful your screen will refresh and the following “Club Email” screen will appear.

Your Club Email will allow you to send and receive emails using your club email address. Once you have logged into your club email you will have the ability to: • • • • •

Send group emails to your squad of players. Send individual emails to your team members. Send and receive general emails. Store additional contact information. Manage your emails from a dedicated club email account.

You can access and manage your entire club email messages from any internet connected PC.

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TIPS •

If you have registered a club domain name (e.g. www.yourclub.co.uk), your email address will be set up using the word “info” as the prefix, i.e. [email protected]

•

If you have not registered a club domain name (e.g. www.clubwebsite.co.uk/yourclub), your email address will be set up using the club website domain and your ‘club name’ will be used as the prefix, i.e. [email protected]

•

If you have any queries or questions about logging in to your e-mail please contact our support team at [email protected] or on 0845 4567 935.

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Image Uploads At various points throughout the admin pages you will be able to upload images on to your website e.g. player pictures, club crest, photo’s etc. The process of up-loading these images is the same, irrelevant of what section of the club admin you are in. How to save images to your computer In order to upload an image you will firstly need to save the photo on your personal computer (PC). From another website: this can be done by visiting the website from which you wish to obtain the photo, and clicking your right mouse button whilst hovering over the image that you require. A prompt will appear, select “Save As” and store the image onto your PC. This is one of the easiest methods for copying photos and sponsorship images, however, please note that you may need the image owner’s permission if you are using an image from another website. Using a digital camera: please refer to your individual camera user manual, however, most camera manufacturers will provide you with specific software that allows you to transfer pictures from your camera onto your PC. Using a mobile phone: most mobile phones now have the ability to take digital photos. Take your photo and send it to your email account so that it can be saved onto your computer, e.g. [email protected] Most mobile phone providers allow you to send photos to email, however, you may need to set up “Multi-Messaging Service (MMS)”. This can be done by contacting your provider and asking them to activate MMS on your phone. How to add an image To add an image onto your club website, click on the

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Choose an image by clicking on the [browse] button and locating the saved picture file on your computer. Then click [open]. Once you have selected the image that you wish to upload select the [UPLOAD IMAGE] button in the bottom right corner. This will upload a preview of the image that you have selected.

The following icons will allow you to rotate your image if required:

Once you are happy with your previewed image, click on the [DONE] button to confirm your upload. Alternatively click on [START AGAIN] to choose a different image. The ideal formats for the images on your website are: Player photos: Team badge: Photo gallery Sponsor logos:

Format = Format = Format = Format =

Portrait Portrait Landscape Landscape

Size = Size = Size = Size =

105 x 145 x 130 x 130 x

125 pixels 180 pixels 100 pixels 85 pixels

Another screen will appear informing you that you have uploaded your picture. Press [OK]. The window will close and you will return to the admin page that you were editing. A green tick will be displayed to indicate that your image has been stored successfully and is ready to be added to your site. Press [UPDATE] or the [ADD] button to confirm the image upload on to your club website.

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Display Order On various pages in the administration area of your club website you will have the option to choose the order in which your information is displayed on your website.

You can change the order of your information by selecting the relevant number in the drop down menu next to each item. Choosing number “1” will position your item at the top of the page on your website. Your items will appear in sequence in a descending order. Once you have selected your correct order press the [Change Order] button.

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Club Details This section is where you can enter all the club details and general information about your club. How to edit your Club Details Ensure you are in the main club admin area (see “How to access the Admin Area”). Click on the [Club Details] section. This page allows you to change the name of your Club and the various categories in which it is affiliated (e.g. Country, County, Age Group, etc).

However, you cannot change the name of your club website address or club email – this will need to be updated by our support team. If any of these details are in-correct or you want to change them please email us at [email protected] or call us on 0845 4567 935 and we will assist you with these changes.

Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. Club Website Administrator contact details Ensure you are in the main club admin area (see “How to access the Admin Area”). Click on the [Club Details] section. Please complete all fields where possible. There are some mandatory fields (where there is a * next to that field). Club website requires these details so we can contact the main person administrating the site to inform them of future changes and developments. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. How to change the main club website administrator log-in details Ensure you are in the main club admin area (see “How to access the Admin Area”). Click on the [Club Details] section.

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Enter the new username and password you wish to use. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. How to change where e-mails sent from the “Contact us” form are sent The following area on this page, allows you to direct your messages that are sent via the CONTACT US page on your club website. As a default, all messages will be sent to the email address that you used to initially register your club website, however, if you would prefer to redirect them to a different email – please complete the CONTACT US section displayed below. The email address used for this section will be hidden from public view.

Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly.

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Club Homepage This section allows you to edit the information on your club/team homepage.

How to change the main photo on your Club Homepage Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Homepage] link. To change the main image (Group Photo) on your homepage, select [Click Here] next to the Main Photo option. Follow the steps as explained in the (“Image Upload” section). Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. How to change your Team Crest Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Homepage] link. Select the [Click Here] button next to [Club Badge]. Follow the steps as explained in the (“Image Upload” section). Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly.

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How to add information to your Club Homepage Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Homepage] link. Type or edit the required text in the [Club Description] box:

Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. How to change the colour of your website Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Homepage] link. Click on the drop down menu next to [colour of website] and select the colour you want to display. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. How to turn the football news feature on your homepage on/off Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Homepage] link. Click on the drop down menu in the football news area and select the option you require i.e. on or off. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. TIPS •

If you have a multiple team website you can turn this feature on/off for each team via that teams specific admin pages.

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How to password protect the images on your website Due to child protection laws, if you are running a youth team you may want to password protect the images on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Homepage] link.

Please click on the small box as shown above to activate this option. Ticking this box will activate the password area. You will need to select a password which you can distribute to your club members to allow them to see the images when they view the website. Only people who have this password will be able to view the images on your website when this option has been activated. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly.

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Club Committee This section allows you to add and edit members of your committee/management team. How to add a Committee Member Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Committee] link and then select [Add New Member].

Fill out each of the member information boxes on the form e.g.

Email address:

Enter their email address. This will add this member to the ‘Email/Text Facility’ of your website. (See “How to send a quick email/SMS text message”).

Mobile number:

Enter their mobile telephone number. This will add this member to the ‘Email/Text Facility’ of your website. (See “How to send a quick email/SMS text message”).

Photo:

Select the [Click Here] button next to the [Add Photo] area. Follow the steps as explained in the “Image Upload” section.

The member’s e-mail and mobile number will be displayed on the website in their individual club committee profile section. If you would prefer not to display these details on the website please ensure that the relevant tick boxes are left blank. See below:

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Press [UPDATE] when you have entered the information to ensure it is saved correctly. How to edit/delete a Club Committee Member You can go back and edit your member profiles at any time. Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Committee] link. To edit a profile click on the [Edit] button next to the relevant member. When you have finished editing the members profile press [UPDATE] to save your changes. To delete a member press the [Delete] button next to the member and confirm following the onscreen prompts. TIPS •

You can change the display order of your club committee members on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Club Committee] link. Click on the drop down arrow next to each member and select the required position number e.g. choosing number “1” will move that member to the top of the Club Committee list.

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Club News This feature allows you to add news stories/items to your website. Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club News] link.

Enter the title of the news item in [Title]. Enter the content of your news item in the [Description] box. To add an image to accompany your news item select the [Click Here] button next to [Add Image]. Follow the steps as explained in the (“Image Upload” section). Press [Add News Item] to save and display the information you have added. How to edit/delete a news item You can edit a news item, or the accompanying photo, once it has been added to your site. Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club News] link. Click on the [Edit] button next to the relevant item in your [List of current news items].

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The details of the news item you have selected will appear in the box above the [List of current news items]. Edit the item and/or image as necessary and press [Update]. You can also delete a news item by selecting the [Delete] button next to the item you wish to delete. Press [UPDATE] whenever you have finished editing or deleting your information to ensure it is saved correctly. TIPS •

You can change the display order of your club news on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Club News] link. Click on the drop down arrow next to each news item and select the required position number e.g. choosing number “1” will move that news item to the top of Latest News section on your website.

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List of Players (and Manager Profile) NOTE: This will be displayed on the main club admin if your club has only one team. If you have multiple teams the “List of players” link will be displayed within the team admin area) This section allows you to add, edit or delete your players. How to add a new player Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [List of Players] link and then select [Add New Player].

Fill out each of the player information boxes on the form.

Email address:

enter their email address. This will not be displayed on your website but will link to the ‘Email/Text Facility’ (See “How to send a quick email/SMS text message”)

Mobile number:

enter their mobile telephone number. This will not be displayed on your website but will link to the ‘Email/Text Facility’ (See “How to send a quick email/SMS text message”)

Photo:

Select the [Click Here] button next to the [Add Photo] area. Follow the steps as explained in the “Image Upload” section.

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Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly. You can go back and edit your player profile at any time by pressing on the [edit] button next to the player that you wish to update. TIPS •

You do not have to publish the player information on your website. However, if you choose to publish the player on your website, the following information will appear: o o o o o

Photo Name Age (only the age of the player will be published on your site; not their DOB) Birth City Player Description

How to create/change your manager profile Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [List of Players (and Managers Profile)] link.

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Tick the [Manager select] button next to the person that you would like to appoint as the Manager. You can change your manager selection at any time by ticking the [Manager select] next to different player profile. If the manager is also a player press [Edit] next to the managers name. When the profile screen appears tick the box next to the playing position which states [Tick this box if the manager is also a player].

This will create a player and a manager profile for this player. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly.

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Club Documents You can add club documents and attachments to your website, e.g. word, excel and pdf files. How to add a Club Document Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Documents] link.

Enter the [Document Title] of your attachment. This will appear as the header/title for this item on your Club Document page. Choose a Document to attach by clicking on the [Browse] button and locate the saved file on your computer. Click on [Add New Document] to upload and save the document to your website. How to edit/delete your Club Documents You can edit your Club Document items once they have been created.

Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Club Documents] link. Click on the [Edit] button next to the relevant document in the List of Club Documents.

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The details of the document you have selected will appear in the box above the [List of Club documents]. Edit the information as necessary and press [Update]. You can delete a Club Document by selecting the [Delete] button next to the item you wish to delete. TIPS •

You can change the display order of your Club Documents on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Club Documents] link. Click on the drop down arrow next to each Club Document and select the required position number e.g. choosing number “1” will move that document to the top of the Club Documents list.

•

You can up-load the following file types to the Club Documents area of your website – PDF, Excel and Word.

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Club History You can add details on your Club or Team History in this section. How to add information to your Club History Page Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Team History] link.

Enter the [Title] of your notice. This will appear as the message header/title on your Club History page. Type in your [Message]. This should contain the details of your notice. You can add more than one notice to your Club History. Click on [Add History] to update your website. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to edit/delete your Club History items

You can edit your Club History once it has been added by clicking on the [Edit] button next to the relevant item. The details of the section of your Club History you have selected will appear in the box above the [List of current club History]. Edit the information as necessary. You can delete a section of Club History by selecting the [Delete button] next to the item you wish to delete. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly.

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League Table This section explains how to set-up your league. How to add the name of your league Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [League Table (Create / Edit)]. Enter the name of your league in the box provided. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to add teams to your League Table/Create your League Fixtures Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [League Table (Create / Edit)].

Then click on the [CLICK HERE] button located in the [Add / Edit Teams] section. The following screen will appear (the boxes will be blank except for the name of your own team which will appear at the top):

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Enter the names of each of the teams in your league. You can also select the number of times each team plays each other throughout the season. Once you have finished updating your teams click on [UPDATE]. This will automatically create a ‘Results Grid’ on your [League Table] admin page and a full list of your league fixtures for the season in the [Fixtures & Results] area. How to set the points structure for the league Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [League Table (Create / Edit)]. You can then select the number of points you receive for a win, draw and or a loss in the league that you play in using the POINT STRUCTURE section.

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly.

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How to update your League Table Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [League Table (Create / Edit)]. To update your league table click on the [RESULTS GRID] button. The screen below will appear. Completing this grid with your all your league results will automatically update your league table.

To update your league table, enter the score line for each game in the results grid. The left box should contain the ‘Home’ team score, whilst the right box should contain the ‘Away’ team score. How do I manually adjust the League Table (Table Adjustments) ? Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [League Table (Create / Edit)]. You can make adjustments to your league table by clicking on the [TABLE ADJUSTMENTS] button. This page will allow you to add/deduct points and games. This may be relevant if a game is not played or has been abandoned, e.g. the points are awarded or deducted from a team. There is also a NOTES section at the foot of the LEAGUE TABLE admin page in case you need to input information about the league. Any notes entered here will appear under the league table on your website. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. TIPS • •

Once you have added teams to your league, your ‘Fixtures, Results & Match Reports’ page will be automatically updated with ‘home’ and ‘away’ fixtures for each of your games. At any time you can go back to the [add/edit teams] page in your League Table area to add/edit/delete any teams in your league as the season goes along. This will automatically update the fixtures and results areas of your website.

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Deleting your league, results, fixtures and reports Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [League Table (Create / Edit)]. You can delete all your league, results, fixtures and reports by clicking on the following button:

This button is located at the foot of your FIXTURES & RESULTS page.

Please ensure that all information is archived before it is deleted. Be aware that once you have deleted all your information it can not be retrieved. This button should be used at the end of the season to clear all the match details on your club website.

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Fixtures and Results (inc. Match details and Reports) This section will allow you to create and edit all your fixtures, results and match reports. How to add a fixture

Note: Once you have created the results gird (see “League Table” section) your league home and away matches will be automatically added to your fixture list. How to add additional fixtures (i.e. friendlies and cup matches) Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Fixtures and Results] link. You can manually enter a new fixture by completing the following information:

Click on the [Add new fixture] button to confirm your fixture and update your website. Your fixture will appear in your ‘List of current fixtures’ located at the bottom of the screen:

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to change the name of your fixture (all games except league games) Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Fixtures and Results] link. Click on the [Match Details] button next to the fixture you wish to edit. Edit the [Competition] text box near the top of the screen to change the name of the fixture e.g. specifying cup competitions name – President’s Cup.

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Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to add a match report (and player statistics) First you must add a fixture (See ‘How to add fixtures”). Click on the [Match Details] link next to the fixture for which you wish to complete a match report. The following page should appear which will allow you to add your match report and player statistics:

Choose the players that participated in the game. All the players you had added to your website will appear in the player drop down menu (See “How to add a Player”). Your can then complete the statistics for each player and details of the game including: Starting line up: Subs used: Subs not used: Goals: Yellow/Red: P.O.M: Rating: Own goals in your favour: Final score: Penalty shootout score: Match report:

players that started the game. players that came on as substitutes during the game. players that were part of the match squad but did not play. the amount of goals each player scored (if applicable). if a player was issued a yellow or red card. the ‘Player Of Match’. the performance rating of each player (scale from 1 to 10). if your opponents have scored any own goals. the final match scoreline. if the game has been settled on penalties. a detailed description of the match.

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly.

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These statistics will be automatically updated on ‘The Squad’ and ‘Player Profile’ pages on your club website. TIPS •

Player statistics are optional. If you do not wish to include player statistics you should leave these fields empty, otherwise, they will be updated on ‘The Squad’ and ‘Player Profile’ pages.

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If you wish to publish a match report but do not want the statistics to be added to ‘The Squad’ and ‘Player Profile’ pages (i.e. for friendly and cup matches), you can exclude the statistics by ticking the following link:

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly.

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Photo Gallery This section will explain how to add photo’s to the [Photo Gallery] section of your website. How to add a photo gallery image Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Photo Gallery] link.

To upload a new photo, select [Click Here] next to [Add Photo]. Follow the steps as explained in the (“Image Upload” section). Once you have uploaded your image, type in your caption in the box provided and click on the [Add New Photo] button. If you leave the ‘Caption’ box empty, the photo will still appear on your site but there will be no comments/caption.

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to edit/delete a news item You can edit a photo or a caption once it has been added to your site by clicking on the [Edit] button next to the relevant photo/caption. The details/caption of the photo you have selected will appear in the box above the [List of current photos]. Edit the photo as necessary. You can delete a photo by selecting the [Delete button] next to the photo you wish to delete.

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Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. TIPS •

You can change the display order of your club photos on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Photo Gallery] link. Click on the drop down arrow next to each photo and select the required position number e.g. choosing number “1” will move that photo to the top of Photo Gallery on your website.

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Useful Links This section allows you to add any useful links that you want to add to your website. How to add a useful link Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Useful Links] section.

Complete the field as shown above: Name of Link: Website Link: Description:

is the name (text) of the link that will appear on your website. is the website address that your link will point to e.g. www.football365.co.uk is the description of the link that you are displaying, e.g. “For further information on today’s football news please click here.”

When you have entered all the information click on [Add New Link] to update your website. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to edit/delete a useful link Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Useful Links] section.

You can edit a Useful Link once it has been added by clicking on the [Edit] button next to the relevant item. The details of the Current Link you have selected will appear in the box above the [List of current links]. Edit the link as necessary.

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You can delete a Useful Link by selecting the [Delete button] next to the item you wish to delete. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. TIPS •

You can change the display order of your useful links on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Useful Links] section. Click on the drop down arrow next to each link and select the required position number e.g. choosing number “1” will move that link to the top of the Useful Links list.

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How to find us This section enables you post your address and a map of your club/team location. How to add an address and location map Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [How to find us] link.

the main address in the [Address] field and postcode in the [Post Code] field. Your post code will automatically download a map of your location and enter it on to your main website. This can viewed in the [How to Find Us] area of your main website.

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There is also a field that allows you to add directions to your club address. Press [UPDATE] whenever you enter or edit your information to ensure it is saved correctly.

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Notice Board The notice board provides you with an area to publish general information about your team. How to add information to your Notice Board Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Notice Board] link.

Enter the title of your notice in the [Notice] field. This will appear as the message header/title on your Notice Board. Type in your [Message]. This should contain the details of your notice. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to edit/delete a notice Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Notice Board] link.

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You can edit a message once it has been added by clicking on the [Edit] button next to the relevant item. The details of the message you have selected will appear in the box above the [List of current notices]. Edit the message as necessary. You can delete a news item by selecting the [Delete button] next to the item you wish to delete. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. TIPS •

Notice board information may include: o o o o o o

Training times Forthcoming social events Further sponsorship information Other contacts Social events Additional club information

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It is useful to link your ‘News Banner’ to your notice board (See the “News Banner” section for further details).

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You can change the display order of your notices on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Notice Board] link. Click on the drop down arrow next to each notice and select the required position number e.g. choosing number “1” will move that notice to the top of Notice Board on your website.

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Season Archive If you only have one team, the ‘season archive’ link is displayed on the main CLUB administration page. However, if you have multiple teams the link is displayed on the individual TEAM administration pages) This feature will allow you to archive all of your team information for a season. It will enable you to create a page that contains a snap shot of your season’s data including: •

An area to enter a season summary

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Team photo

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Team crest

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League table

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Fixtures & results

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Links to season match reports

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Committee and player profiles for the season

How to Archive your season

Ensure you are in the administration area (See “How to access the Admin Pages”). Click on [Season Archive].

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Complete the following fields: Season: The information entered here will appear in the drop down menu in the 'Season Archive' area. This will allow you to select between different archived seasons in the future, e.g. 2005/2006 or 2006/2007. Summary Title: The information entered here will appear as the title of your season summary, e.g. Season 2005/2006. Season Summary: The information entered here will show as the season summary on your archived page. Click on the [Archive season] button once you have populated your information. Clicking on this button will consolidate your data and take a snap shot of your club information. This will now be added to the Archive Season area on your website. TIPS: •

If you have multiple teams, the season archive must be carried out via your team administration pages (e.g. Under 14s).

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Once you have archived a season the only information you will be able to edit is the season, summary titles and season summary fields (as described above). Please ensure that all of the information and statistics are correct before you carry out your archive process.

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Once you have archived your team's season, you should delete your league table, results grid, fixtures & results. You can delete this information from your [League Table] or [Fixtures & Results] administration pages. Once deleted, you can start inputting details for the start of the new season (See “How to create your League Table).

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Please remember that the archiving process must be carried out for every team that you have on your club website.

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If applicable, please remember to upgrade your team ages AFTER you have archived your team information.

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Each time you archive a season it will be added to your [Archive season] area on your main website. When you have multiple archived seasons you will be able to select the season you wish to view by selecting the appropriate season from the drop down menu.

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News Banner The latest team news can be published at the top of your club website pages via our scrolling messaging service, i.e. “Latest News”.

How to add a new item to your News Banner Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [News Banner] link.

Enter the title/header of your news item in the [News headline] field e.g. “Parkside FC wins the league! – click here for more details” If required, enter the website URL in the [Website link] field. This can be a different website or the respective page on your club website that you wish to link the news item to e.g. www.clubwebsite.co.uk/parksidefc/1stteam/fixtures_table.pl Finally, click on [Add News Item] to update your website. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to edit/delete a news item Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [News Banner] link.

You can edit a news item once it has been added by clicking on the [Edit] button next to the relevant item.

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The details of the news item you have selected will appear in the box above the [List of current news items]. Edit the news item as necessary. You can delete a news item by selecting the [Delete button] next to the item you wish to delete. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. TIPS: •

You can link your news items to other pages of your club website, including your ‘Notice Board’ or ‘Match Reports’ pages.

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You can also link your news items to external websites that may be of interest, e.g. http://www.football365.co.uk

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You can change the display order of your News Banner items on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [News Banner] link. Click on the drop down arrow next to each item and select the required position number e.g. choosing number “1” will move that news item to the first viewing position.

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Sponsor Logo’s This section enables you to add your sponsor logo’s/links to the Website. How to add a Sponsor Logo Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Sponsor Logo] link.

To upload a new logo, select [Click here] next to the [Add logo] link. Follow the steps as explained in the (“Image Upload” section). Once you have uploaded your image, type in your sponsor’s website address in the [Website Link] field, (e.g. www.yoursponsor.co.uk) and click on the [Add New Sponsor] button to update your website. If you leave the ‘Link’ box empty, your sponsor logo will still appear on your website but there will be no link to the sponsor’s website. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. How to edit/delete a Sponsor Logo Ensure you are in the administration area (See “How to access the Admin Pages”) Click on the [Sponsor Logo] link.

You can edit a Sponsor Logo once it has been added by clicking on the [Edit] button next to the relevant item.

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The details of the Sponsor Logo you have selected will appear in the box above the [List of current sponsors]. Edit the sponsor as necessary. You can delete a sponsor by selecting the [Delete button] next to the item you wish to delete. Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. TIPS •

You can change the display order of your sponsors on your website. Ensure you are in the administration area (See “How to access the Admin Pages”) and click on the [Sponsor Logo] link. Click on the drop down arrow next to each logo and select the required position number e.g. choosing number “1” will move that sponsor to the top of the sponsor logo list.

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Team Details

NOTE: This section is only available to a club with multiple teams. Club Website automatically creates a unique username and password for each of your teams (e.g. Reserves, Under 18s, etc). These details can be viewed in “Team Details” section. This enables the main club administrator to provide each team with their own user details so they can edit their own individual team pages.

Note You will only have a ‘Team Details’ section if you have more than one team on your website (e.g. 1st Team and 2nd Team). Only the main club administrator will be able to access the ‘Team Details’ section. This is displayed within the main club administration area.

How do I view my Team Details? Ensure you are in the administration area (See “How to access the Admin Pages”). Click on [Team Details].

The above screen shot shows an example of what appears in the Team details area. This provides you with a list of the different usernames and passwords for each of your team. You can also click through to the administration pages of your individual teams by clicking on the [Admin] link against the appropriate team. This will open a separate window where your individual team information can be edited. TIPS •

Please note that in order to administer a 'team site', each manager MUST enter their admin area via their own respective team homepage. For example, the U15's manager must enter their admin area by clicking on the [Members Area] link located on their TEAM homepage, e.g. www.clubwebsite.co.uk/dunsfoldyouthfc/under15s ; not by clicking on their CLUB homepage at www.clubwebsite.co.uk/dunsfoldyouthfc/

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Team Upgrade

NOTE: This section is only available to a club with multiple teams. This feature will allow you to change/up-grade the name of your team age groups (if applicable), e.g. Changing 'Under 14s' to 'Under 15s'. It will also allow you to move player information from one team to another from season to season. The main club administrator is the only person who can up-grade the team age groups. The following steps need to be completed prior to upgrading your teams: 1. Ensure all teams have archived their individual team information (see “How to archive your season”). 2. Ensure all teams have deleted all existing league tables, results grids, fixtures & results (see “How to archive your season”). Once these steps have been completed the club administrator can up-grade/change the team names ready for the new season. How to upgrade your Team Age categories Ensure you are in the administration area (See “How to access the Admin Pages”). Click on [Team Upgrade]

Select the team(s) that you wish to upgrade by ticking the [Yes] box, and select the new team age from the drop down menu provided.

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Click on [Submit Changes] to update your club website.

TIPS •

You can upgrade multiple teams at the same time. Please ensure that the new club name/age has been chosen and the "Yes" boxes ticked for all those teams you wish to change.

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You cannot up-grade a team to a new age category that already exists unless you are also upgrading this team to a new age group.

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1st Team, Reserves, etc will not be displayed within the 'Team Upgrade' administration screen as these cannot be upgraded

Once you have upgraded your teams and deleted any previous seasonal information, you can start inputting details for your new season.

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External Links (The Match) This section enables you to link your league table, fixtures and results areas to an external website i.e. your league website. How do I link my club website to an external website for my league table? Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [External Links (Match Details)]. Select [External League Website Link] from the drop down menu and type in the external website address in the box provided, e.g. www.leaguewebsite.co.uk

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. Simply reverse the procedure to switch back to using Club Website’s feature. How do I link my club website to an external website for my fixtures and results? Ensure you are in the administration area (See “How to access the Admin Pages”) Click on [External Links (Match Details)]. Select [External Fixtures and Results System] from the drop down menu and type in the external website address in the box provided, e.g. www.leaguewebsite.co.uk

Press [UPDATE] whenever you have finished editing your information to ensure it is saved correctly. Simply reverse the procedure to switch back to using Club Website’s feature.

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Number of Visitors You cannot click in to this section but this states how many pages (impressions) have been viewed across your website since the club was registered.

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