FORM CM·36

CITY OF GLENDALE CALIFORNIA REPORT TO THE CITY COUNCIL August 2. 2005

AGENDA ITEM Agenda Item: Report Professional Services Agreement with Planning Company Associates, Inc. (l) Motion authorizing the City Manager to execute a Professional Services Agreement with Planning Company Associates, Inc. (2) Motion designating two City Council members to participate in "Transportation Committee" (3) Resolution - Authorizing appropriation of funds for a Professional Service Agreement with Planning Company Associates, Inc.

COUNCIL ACTION

Public Hearing 0 Approved for

Ordinance

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Consent Calendar 0

Action Item (:8J

Report OnlyD

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ADMINISTRATIVE ACTION Submitted Steven M. Zurn, Director of Public Works Prepared lano Baghdanian, Traffic & Transportation Administrator ",,=!~~!.\ll"====:=;;=~:::"'--r

Fred Zohrehvand, Transportation Planner Approved Jaroes E. Starbird, City Manager Reviewed Robert J. Franz, Director of Administrative Services

Christina Sansone, Senior Assistant City Attorney

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Planning Company Contract August 2, 2005 Page 2

RECOMMENDATION Staff respectfully recommends approval of the attached motion authorizing the City Manager to execute a Professional Services Agreement with Planning Company Associates, Inc., (PCA) for consultant services for development of a subregional transportation program for the cities of Glendale, Burbank, and Pasadena. Staff also respectfully recommends designation of two council members to participate in the "Transportation Committee" consisting of council members, city mangers, and transportation staffs from the cities of Glendale, Burbank, and Pasadena. SUMMARY The cities of Burbank, Glendale, and Pasadena are in the early stages of planning to evaluate a highcapacity transit system through the subregion. During the last few months the city council members, city managers, and staffs from the cities of Glendale, Burbank, and Pasadena have been meeting and formed a "Transportation Committee" to address transportation issues in the Arroyo Verdugo Subregion (AVS). It is recommended that Council designate two council members to participate in a "Transportation Committee" and authorize the City Manager to execute a Professional Services Agreement with PCA for development of a transportation program to set forth the specific tasks necessary to develop, fund and implement this program for the subregion. It is also respectfully recommended that the Council approve an appropriation of funds for a Professional Service Agreement with Planning Company Associates, Inc. Motions accomplishing the above are attached for City Council's consideration. Staff respectfully recommends approval of the attached motions. FISCAL IMPACT The not-to-exceed amount for the services to be provided by PCA is at $76,500.00 plus $13,500.00 for contingencies (total $90,000.00) which will be equally shared by cities of Pasadena, Glendale, and Burbank. City of Glendale's share will be $30,000.00. The funding for this study is available in Local Transit Assistance Fund undesignated balance with account number 43110-250-557. BACKGROUND In the past few months, city managers, council members, Directors of Public Works, and traffic and transportation staff from the cities of Glendale and Burbank have met and formed a "Transportation Committee" to discuss subregional transportation issues in Glendale, Burbank, Pasadena, and San Fernando Valley. Mayor Manoukian and Council Member Yousefian originally participated. Recently Council Member Najarian has replaced Council Member Yousefian in this committee meeting. The focus of the "Transportation Committee" has been multifaceted including regional transportation plans; participation in various transportation boards and coordination on

transportation strategies as it relates to major freeway or rail projects in the region. One of the key

Planning Company Contract August 2, 2005 Page 3 transportation issnes that the City of Glendale's transportation staff has brought to attention of this committee is the lack of an adequate east-west "High Capacity" transit corridor that connects the Metro Gold Line in Pasadena and Metro Red Line in North HollywoodlUniversal City along SR134 Freeway corridor through Pasadena, Glendale, and Burbank. To visualize this concept, staff from the City of Glendale developed a draft "Missing Link" concept brochure presented to the committee for their inputs. Exhibit A is copy of the "Missing Link" brochure. To address the "Missing Link" concept in an effective way, the "Transportation Committee" decided to retain Planning Company Associate (PCA) to develop a "Subregional Transportation Plan" to set forth the specific tasks necessary to develop, fund and implement the concept. Exhibit B is a copy of PCA' s proposal. Project Management The City of Glendale Public Works /Traffic & Transportation staff will be the lead in managing this project in cooperation with staff from cities of Pasadena and Burbank. It is anticipated that the study will take nine months to be completed. PCA's Proposed Scope of Services PCA has proposed the following tasks for conducting this project. proposal is attached (Exhibit B): TASKl

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DEVELOPING TRANSPORTATION POLICY PARAMETERS

Trahsportation/Land Use Policy Workshop & White Paper => PCA will conduct a focused workshop with the Cities for the purpose of reaching consensus on transportation/land use policies to be incorporated into the overall strategic gameplan. The workshop outcome will be drafted transportation/land use policy white paper as the Cities statement of draft transportation/land use integration policies, state policy harmonizing, coordination with other entities/jurisdictions (e.g., MTA, City of Los Angeles, etc.).

TASK 3

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DEVELOPING VISION CONSENSUS

Conduct VISion Workshops with Cities => PCA will prepare agendas for and conduct three (3) vision workshops with the Cities for the purpose of developing consensus on this overall effort. The outcome of the workshop will be a draft document that sets forth the Cities subregional vision, Purpose, objective and tasks statement and agenda.

TASK 2

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The details of the PCA's

DEVELOPING TRANSPORTATION FUNDING GAMEPLAN

Transportation Funding & Finance Gameplan => PCA will prepare a draft Bnrbank, Glendale, Pasadena Subregional Transportation Funding, Finance and Implementation Gameplan That complements and implements the above-noted policies the Cities intend to pursue. The Gameplan

Planning Company Contract August 2, 2005 Page 4 will be the strategic work program for developing, funding and implementing needed transportation programs and projects for the Cities. PCA has established an excellent track record working with cities developing transportation plans that can be funded. Recently, PCA was instrumental both in the Cities of Glendale and Burbank in approval offunding for major freeway interchanges.

Designation of Two City Council Members To represent the City of Glendale in the "Transportation Committee", staff requests the designation of two council members to participate in the "Transportation Committee" consisting of council members, city mangers, and transportation staffs from the cities of Glendale, Burbank, and Pasadena. A motion is attached for City Council's consideration.

EXHIBITS A. "Missing - Link" Brochure B. PCA Scope of Services C. Motion authorizing the City Manager to execute a Professional Services Agreement with Planning Company Associates, Inc., (PCA) D. Motion designating two Council Members to Participate in "Transportation Committee" E. Resolution - Authorizing appropriation of funds for a Professional Service Agreement with Planning Company Associates, Inc.

BURBANK-GLENDALE-PASADENA

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"Missing link" High Capacity Transit Corridor Study

Project Objective High capacity transit services are an integral part of an advanced regional transportation network. By linking major regional activity and employment centers, high capacity transit serVices help to reduce traffic congestion and improve regional mobility. Together, the Cities of Burbank, Glendale, and Pasadena form a major population and employment center in central Los Angeles County, making a corridor linking the three Cities a prime candidate for a rapid high capacity transit service. Existing population and employment densities present in the three cities are capable of supporting a successful high-capaCity tranSit system like bus rapid transit (BRT) or light rail transit (LRT). Future employment and population growth within the three Cities and the surrounding region will necessitate the implementation of additional transportation options to meet the growing travel demand. The Cities of Burbank, Glendale, and Pasadena are in the early stages of planning for a high capacity transit system through the subregion. The goal of this planning effort IS to provide the region's residents with a convenient and efficient link to the growing network of high capacity fransit services in Los Angeles County.

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Missing Link

Activity Centers The corridor is home to a number of major activity centers that would benefit from a connecfion to a future rapid transit system, • • • • • •

Downtown Glendale Downtown Burbank Old Pasadena Glendale Galleria Bob Hope Airport Burbank Media Distnct

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Glendale Transportation Center Burbank Transportation Center CaiTech Glendale Community College Pasadena City COllege

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BURBANK-GLENDALE-PASADENA "Missing Link" High Capacity Transit Corridor Study

The Vision Los Angeles County's network of high capacity transit services is experiencing significant growth with the implementation of the Gold Line light rail transit {LRTl system, the Red Line subway, and the Metro Rapid bus services. The "Missing Link" in the regional high capacity transit network is a connection between the Red Line subway in Universal City/North Hollywood to the Gold Line LRT in Pasadena. A corridor linking the Red Line and the Gold Line through Burbank, Glendale, and Pasadena is a logical choice for a future extension of the regional high capacity transit network given the corridor's status as a major destination and employment center in central Los Angeles County. While the MTA has a plan to expand the Metro Rapid bus service into portions of this corridor, there is no plan for a high capacity transit service spanning the entire distance between the Red Line and Gold Line. The Cities of Burbank, Glendale, and Pasadena want to make this east-west corridor a regional priOrity for future high capacity transit services. City planners recognize the importance of providing residents and people working in the three cities with advanced high capacity transit services linking the subregion with the larger regional transit network. Candidate east-west corridors include the SR-134 Freeway, Colorado StreeVColorado Boulevard, Glen Oaks Boulevard, Broadway, Olive Avenue, and San Fernando Road. These candidate corridors would allow for direct service to major employment and residential areas in the three cities. Trar.sit connections could include a link to the planned Metro Rapid bus corridors on Colorado Street and San Fernando Road and to the Metrolink Commuter Rail system at the Burbank and Glendale Transportation Centers. The transit technology will be another important aspect of the corridor study. Both BRT and LRT technologies are capable providing advanced high capacity transit service. The system could start with advanced BRT services including operations within a dedicated right-of-way, allowing for rapid, reliable service and competitive travel times. Over time, this service would be enhanced into a light rail system, increasing capacity and the speed of service. An important part of any successful rapid transit system is making the system accessible to the greatest number of riders possible. This is accomplished in part through the implementation of a feeder transit network that branches out from the main corridor to serve smaller activity centers and residential neighborhoods. Burbank, Glendale. and Pasadena have all developed user-friendly local bus transit systems. With the implementation of rapid transit services, the local bus network would be further enhanced to link all of the subregion to the new rapid transit corridor.

Next Steps 1. Conduct focused corridor studies, in cooperation with the City of Los Angeles and the MTA to identify the best

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candidate route for a BRT or LRT system through the subregion. 2. Work with the MTA to enhance existing transit services, including the implementation of Metro Rapid bus routes through the subregion. These enhanced services will provide a solid base for more advanced rapid transit in the future. 3. Identify possible funding sources for the planning, design, and construction stages of the select project. Develop a coordinated public outreach effort to garner public and political support for high capacity transit service, 4. building support through a coalition of businesses, residents, and government.

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March I, 2005

Ms. Mary J. Alvord, City Manager City of Burbank 275 East Olive Avenue Burbank, CA 91510

Mr. James E. Starbird, City Manager City of Glendale 613 East Broadway, Roolll 200 Glendale, CA 91206 Dear Ms. Alvord & Mr. Starbird:

Thank you for inviting Tony Hanis and me to the most interesting and productive meeting with both of you and your respective staffs on February I" to discuss your vision for the transportation and land use future of your cities and the subregion. You both requested that I give some thought to our discussion and provide you with an overall scope ofwork and gameplan for Planning Company Associates, Inc. ("PCA") in assisting both Burbank and Glendale ("Cities"), as well as possibly Pasadena in this effort. The ideas and concepts that you and your staffs set forth at our meeting provided a vision and an ambitious program that, after review and contemplation, I believe will not only be met with a positive reaction from federal, state and regional leaders and agencies, but one which has the potential of being positioned as a "pilot program" for land use/transportation policies and programs regionally and statewide.

In thinking about how PCA right assist the Cities in this effort, I believe the most effective manner in which our team can be of assistance to your teams is in facilitating the collaborative development of a strategic gamepl$ that addresses needed transportationlland use policy linkages, articulates a transportation vision, establishes the pmpose and need of a subregional transportation program, and then sets forth the specific tasks necessary to develop, fund and implement the program. While this sounds like a ''tall order", PCA is well equipped to facilitate the needed dialogue through focused discussions and workshops with all the partners in this effort. 35 North Lake Avenue, Suite 640, Pasadena, California 91101 (626) 440-9377 FAX (626) 440-1707

Ms. Mary J. Alvord Mr. James E. Starbird March 1, 2005 Page 20f5 Rather than having PeA spend time and resources on developing a jilOding and finance gameplan for transportation infrastructure as its initial and primary task, we can bring more value to the Cities by serving as your facilitator for developing consensus on the vision, purpose and objectives oftbis approach as the foundation to then preparing the needed gameplan to achieve the Cities goals. In essence, I am recommending spending some time "up-front" in developing consensus on the vision oftbis effort in order to facilitate "getting to yes" more quickly on the strategy, roles and responsibilities oftbis effort. With that said, it is my pleasure to provide you with our proposed Scope of Work, Timing and Budget for the PCA's services to the Cities.

INTRODUCTION Over the past decade, significant changes in public infrastructure funding resources have been realized at the local, state and federal levels of government. As recently as six years ago, the State of Califoruia was awash in transportation funding at the state level, so much so that the State Transportation Account balance was in excess of $1. 8 billion. This means that .there was that much more money than projects ready for construction. And just a few years ago in 2000, then-Governor Gray Davis showered an additional $5.6 billion on statewide transportation needs, with $1.7 billion in excess General Fund monies going to Los Angeles County alone through the Traffic Congestion Relief Program ("TCRP"). This all changed in 2001. With the advent ofthe energy crisis, and the problems with the state budget, the Governor and Legislatore agreed to take billions in transportation funds from the TCRP and the State Highway Account to plug the budget deficit hole. This has been done repeatedly for the past three budget cycles. And although roughly 70% of Califoruia voters approved of Proposition 42 in March of 2002 - the measure that would dedicate the sales tax on gasoline in perpetuity to the transportation account, generating just over $1.3 billion additional funds to transportation ~ an "escape" clause in the Proposition was exercised by the Governor and Legislature for the past two years to send all of these revenues to budget deficit reduction. Not since its overwhelming passage has one penny of Proposition 42 funds been made available to transportation projects. In total, over $5 billion in transportation funds have been taken or "borrowed" in the past three years under the auspices ofbudget deficit reduction. California now finds itself in a serious predicament: a backlog ofbillions in transportation projects ready for construction, some of which will end up being cancelled due to stale clearances, etc., and no new projects included in the 2004 State Transportation Improvement Program ("STIP''). And to further compound the problems that State transportation officials are having, the federal government is now two years late in re-authorizing federal transportation spending, thus holding back additional federal gas tax revenues that would otherwise be flowing to California.

Ms. Mary J. Alvord Mr. James E. Starbird March 1, 2005 Page 3 of5

In Los Angeles County, these funding challenges are further exacerbated by a huge workload, coupled with little to no delivery expertise by Caltrans, yielding cost overruns and project delays. Coupled with both the interest in, yet lack of focus on a regional land use/transportation program that can justifY significant public investment in transportation facilities and services, the Cities effort in this regard can be the crucible to which state and regional policy makers can tum in citing a model program - as well as one which receives needed investments towards implementation. As noted above, our initial focus will be on developing a Strategic Transportation Gameplan and we are ready, able and enthusiastic about undertaking the following Scope of Work for the Cities in order to achieve your objectives.

SCOPE OF SERVICES PCA will serve initially as a facilitator ofthe development of a transportation vision and strategic gameplan that complements the Cities plans and programs, with a specific eye toward: •

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TASK 1

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DEVELOPING VISION CONSENSUS

Conduct V"lSion Workshops with Cities ~ PCA will prepare agendas for and conduct three (3) vision workshops with the Cities for the purpose of developing consensus on this overall effort. The outcome ofthe workshops will be a draft document that sets forth the Cities subregional vision, purpose, objectives and tasks statement and agenda.

TASK 2

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A holistic, balanced, connected transportation system that provides residents and businesses v.ith aCcess and mobility choices to and from many parts ofthe region. A transportation funding and implementation gameplan that attracts support from federal, state and regional policymakers and is seen as a "pilot" or "model", and thus eligible for funding, support.

DEVELOPING TRANSPORTATION POLICY PARAMETERS

Transportation/Ltuul Use Policy Workshop & White Paper ~ PCA will conduct a focused workshop with the Cities for the purpose of reaching consensus on transportation/land use policies to be incorporated into the overall strategic gameplan. The workshop outcome will be a draft transportation/land use policy white paper as the Cities statement of draft

Ms. Mary J. Alvord Mr. James E. Starbird March I, 2005 Page 4 of5

transportation/land use integration policies, state policy harmonizing, coordination with other entities/jurisdictions (e.g., MTA, City of Los Angeles, etc.).

TASK 3 •

DEVELOPING TRANSPORTATION FuNDING GAMEPLAN

Transportation Funding & Finance Gameplan PCA will prepare a draft Burbank, Glendale, Pasadena Subregional Transportation Funding, Finance and Implementation Gameplan that complements and implements the above-noted policies the Cities intend to pursue. The Gameplan will be the strategic work program for developing, funding and implementing needed transportation programs and projects for the Cities.

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TIMING The overall timing of PCA's scope ofwork will span nine (9) months, inclusive of workshops, draft document review, and final product presentation to the Cities.

COMPENSATION Compensation for all work shall be on a time and materials basis based upon the following hourly rates: David Grannis, $300 per hour; Tony Harris, $250 per hour; and Shannon Smith, $225 per hour. Expenses will billed in addition to professional services and will be billed "at cost," with no markup. The estimated total "not to exceed" budget is $76,500.

CONCLUSION Working with your team ofprofessionals, PCA can develop a plan that will assist the Cities in developing, funding and implementing key transportation mobility improvements in the Burbank, Glendale and Pasadena area Based on our excellent track record, PCA anticipates that we can add significant value to your team by leveraging your resources to develop a plan that will enable you to compete effectively for public funding and finance, develop and implement time and money saving delivery vehicles, and begin the process of forging a long-term, functional "mobility coalition" for the subregion.

Ms. Mary J. Alvord ~.JwnesE.S~brrd

March 1.2005 Page 5 of5

I greatly appreciate the opportunity to be ofservice to you and the members ofyour tewn and on behalf of all of us at Planning Company Associates. we look forward to working with you on this exciting program. Thank you. Sincerely.

David Grannis President

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Moved by Council Member seconded by Council Member

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that the proposal submitted by Planning Company Associates, Inc., to provide professional consulcing services for the development of a subregional transportation program for the cities of Glendale, Burbank and Pasadena, as recommended in the report by the Director of Public Works dated August 2, 2005, is hereby approved and accepted for the total sum not to exceed $76,500. The City Manager is authorized to execute a contract with Planning Company Associates, Inc. subject to approval by the City Attorney. The Council further approves a reserve for contingencies in the amount of $13,500. Vote as follows: Ayes: Noes: Absent: Abstain:

APPROVED AS TO fORM

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Moved by Council Member

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seconded by Council Member

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that the Council hereby makes the following two appointments to the Transportation Committee for the City of Glendale to develop a Subregional Transportation Plan as set forth in the report of the Director of Public Works dated August 2, 2005.

Transportation Committee Members: (1) (2)

Vote as follows: Ayes: Noes:

Absent: Abstain:

APPROVED AS TO FORM

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RESOLUTION NO.

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RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE: SECTION I: That the sum of $90,000 is hereby appropriated and transferred from account 25300-250 Local Transit Assistance Fund, Undesignated Fund Balance to account 43110-250-557 Contractual Services, Local Transit Assistance Fund, Prop C Funds. To provide funds for Planning Company Associates Inc. (PCA) to develop a "Subregional Transportation Plan" to set forth the specific tasks necessary to develop, fund and implement the plan. SECTION 2: The City Clerk shall certij'y to the adoption of this Resolution. Adopted this.

day of

, 2005.

APPROVED AS TO FORM

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