BRISBANE INDEPENDENT GIRLS DISTRICT

SPORTS DIRECTORY

Current as at November 2015

Brisbane Independent District

Handbook 2015

CONTENTS BRISBANE INDEPENDENT DISTRICT (GIRLS) SPORT GOVERNANCE STRUCTURE .... 1 NAME ................................................................................................................................................. 1 OBJECTIVES ..................................................................................................................................... 1 POWERS AND FUNCTIONS ............................................................................................................. 1 MEMBERSHIP ................................................................................................................................... 2 METHODS OF OPERATION.............................................................................................................. 3 FINANCIAL PROCEDURES .............................................................................................................. 3 PRIVACY AND CONFIDENTIALITY .................................................................................................. 4 GOVERNANCE .................................................................................................................................. 4

COMPETITION PROCEDURES – REPRESENTATIVE LEVEL ............................................ 5 COMPETITION STRUCTURE, CONDITIONS AND RULES ............................................................. 5 Approval of Competitions ................................................................................................................... 5 Reports .............................................................................................................................................. 5

APPOINTMENT OF DISTRICT OFFICIALS ...................................................................................... 5 Advertising of Positions ..................................................................... Error! Bookmark not defined. Method of Appointment...................................................................................................................... 5 Qualifications of District Officials........................................................................................................ 5 District Sports Convenors (Coaches/Managers) 2015 ....................................................................... 5 Roles and Responsibilities of District Sports Convenors (Coaches/Managers) ................................. 6

CONDUCT OF DISTRICT TRIALS/CARNIVALS .............................................................................. 6 Convenor’s Roles and Responsbilities if Conducting BID Trials ........................................................ 6 Convenor’s Roles and Responsbilities if Conducting BID Trials ........................................................ 7 Finance – Met West Regional Trials/Carnivals .................................................................................. 7 Disputes ............................................................................................................................................. 8 Safety and First Aid ........................................................................................................................... 8

TEAM SELECTION PROCEDURES .................................................................................................. 8 Student Eligibility ............................................................................................................................... 8 Criteria for Selection – Students ........................................................................................................ 9 Selection Policy Exemptions .............................................................................................................. 9 Athletes with a Disability (AWD) ........................................................................................................ 9 Conditions of Invitation .................................................................................................................... 10 Team Size........................................................................................................................................ 10 Announcement................................................................................................................................. 10 Notification ....................................................................................................................................... 10 Dress/Uniform .................................................................................................................................. 10

DISTRICT TEAMS ............................................................................................................................ 10 Travel to District and Regional events ............................................................................................. 10 Behaviour ........................................................................................................................................ 10 Student Custody .............................................................................................................................. 11

APPENDICES .................................................................................................................................. 12 APPENDIX A – Brisbane Independent District (Girls) 2016 Calendar ............................................. 12 APPENDIX B – Metropolitan West Regional 2016 Calendar ........................................................... 13 APPENDIX C1 – CARA- Representative Sports Event- Convenor Checklist .................................. 15 APPENDIX C2 – CARA- Representative Sports Event- Team Manager Checklist.......................... 22 APPENDIX D – District Trials Information Sheet Example .............................................................. 29 APPENDIX E – Accident Report Form ............................................................................................ 30 APPENDIX F – Met West Codes Of Conduct – Students, Parents & Spectators ............................ 32 APPENDIX G – Principal Approval Form ......................................................................................... 35 APPENDIX H – Parent Consent and Medical Forms ....................................................................... 36 APPENDIX I – Queensland School Sport Project Consent Form .................................................... 38 APPENDIX J – Queensland School Sport Project Consent Summary Form ................................... 45

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BRISBANE INDEPENDENT DISTRICT (GIRLS) SPORT GOVERNANCE STRUCTURE 1.

NAME 1.1

2.

OBJECTIVES 2.1

3.

The body shall be known as “Brisbane Independent District (BID)” hereinafter referred to in this document as “The Committee”. The Committee is an affiliate member of the Metropolitan West School Sport Board (MWSSB).

The Committee has the following objectives: 2.1.1

To promote school sport in the Brisbane Independent District and encourage all affiliated schools to organise and provide high quality sporting programs within their schools.

2.1.2

To organise and provide high quality representative pathways for students attending affiliated schools and to maximise opportunities for students to access these.

2.1.3

To promote and teach students the skills and value of good sportsmanship.

POWERS AND FUNCTIONS 3.1

3.2

To achieve the objectives of this governance structure, The Committee has the power to: 3.1.1

carry out activities to support and further the objectives of The Committee as outlined in this governance structure;

3.1.2

encourage school personnel and community representatives to become more proficient in the organisation and facilitation of school sporting activities;

3.1.3

co-ordinate the efforts of schools in the BID in the organisation of school sporting programs;

3.1.4

liaise with the MWSSB in the organisation of representative school sport programs;

3.1.5

appoint suitably qualified teachers to coordinate selection trials in each of BID’s approved sports;

3.1.6

liaise with other bodies concerned with sports in which the district conducts competitions;

3.1.7

provide representatives to the Metropolitan West Combined Council of Management;

3.1.8

publish a calendar of district events which aligns with regional sporting activities;

3.1.9

establish a developmental plan and operational guidelines for the implementation of the School Sport Program; and

3.1.10

others (Subject to the approval of the Region School Sport Board).

In its role as a departmental committee, the exercise of the powers and functions of The Committee is subject to the relevant policies, procedures and directives of the Department of Education, Training and Employment (DETE). 1

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MEMBERSHIP 4.1

All registered teachers of affiliated schools/colleges in the district may attend committee meetings as observers.

4.2

Each affiliated school is entitled to have two delegates as committee members. These delegates must be: 

the principal or his/her written nominee, and



the school’s sport coordinator or his/her written nominee.

4.2.1 4.3

It is the responsibility of each affiliated school to notify The Committee of its delegates. Affiliated Schools/Colleges

Secondary Schools

Delegate

Address

Tel

Australian International Islamic College

Sharne O’Connor

24 Blunder Road, Durack 4077

3372 1400

Brigidine College

[email protected]

53 Ward St Indooroopilly 4068

Kay Roy [email protected]

Brisbane Christian College

Matthias Allen-Ankins

Carinity Education Southside

Simone Kerr-Stevens

Islamic College of Brisbane

Shannon Robertson

Murri Independent School

Gerry Fourmile [email protected] Andy McGregor-Lowndes [email protected]

St Aidan’s Anglican Girls’ School

[email protected] [email protected] [email protected]

Anne Ferguson

63 Fairlie Tce, Salisbury 4107 153 Lister St, Sunnybank 4109 45 Acacia Rd, Karawatha 4117 1277 Beaudesert Rd Acacia Ridge 4110

0404 803 840 3002 0679 0433 718 616 3719 3111

Fax

3371 8936 3274 1071

3423 7499

3423 7599

3841 3645

3841 4320

3255 6133

3255 6562

11 Ruthven St Corinda 4075

3373 5999

3379 9432

Alpine Place Forest Lake 4078

0415 957 075 3372 0111

3372 0190

66 Harts Rd Indooroopilly 4068

3377 6222

3371 9743

0415348042 3802 0088

3802 0360

0415 501 260 3323 4600

3344 3598

Birdwood Terrace Brisbane 4066

0414337745 3510 9708

3369 4028

11 Hillcrest Rd Park Ridge 4125

0422 250 708 3380 4200

3802 0711

[email protected]

Melanie Gramenz St John’s Anglican College

[email protected]

St Peters Lutheran College

[email protected]

Ashley Passmore [email protected] Shaun Nodwell Lauren Urquhart [email protected]

St Philomena School

St Thomas More College

61 Koplick Rd Park Ridge 4125 Troughton Rd & Turton St Sunnybank 4109

Scott McMillan [email protected]

Hannah Richardson [email protected]

Charmaine Ferguson [email protected]

Stuartholme

Louise Jackson [email protected]

Parklands Christian College

4.4

Joshua Leembruggen [email protected]

The Committee shall operate through an executive, which will be elected by and from the voting 2

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members at the Annual General Meeting. The executive will consist of: 

Chairperson/president, who must be ‘a principal or classified officer’



Secretary

4.4.1 The secretary position of the executive shall rotate through each school in BID on a two year cycle. Executive Rotation

4.5

2015/2016

Brisbane Christian College

2017/2018

TBA – St Aidan’s or St Thomas More?

2019/2020

TBA

2021/2022

TBA

The current District Secretary is: Matthias Allen-Ankins (Brisbane Christian College) Mobile- 0433 718 616

5.

[email protected]

METHODS OF OPERATION 5.1

The Committee reports to the MWSSB. The Regional School Sport Officer (RSSO), or his/her nominee, has the right to access any documents or information pertaining to the affairs of The Committee.

5.2

The Committee shall meet three times per year, and at other times as deemed necessary. Meetings can be conducted through the use of electronic media. I.e. teleconferencing.

5.3

All schools shall be given a minimum of two weeks’ notice for any meeting of The Committee.

5.4

A quorum for all meetings shall be with a majority of affiliated schools represented.

5.5

A standard meeting procedure shall be used at each meeting of The Committee.

5.6

Each school is eligible to one vote. In the case of a tied vote, the motion shall be lost.

5.7

At the final meeting of the school year, The Committee shall compile a calendar of dates and venues for trials/carnivals and meetings for the following year (see Appendix A).

5.8

The Committee may appoint sport-specific sub-committees to coordinate and manage the affairs of sports which have sufficient activity to warrant such action.

5.9

The MWSSB shall adjudicate on issues of district membership and affiliations.

5.10 The Committee reserves the right to invite people with an interest in any business of The Committee to attend meetings. 6.

FINANCIAL PROCEDURES 6.1

All money received by The Committee must be paid into a separate cost centre or ‘separately accounted for’ at the school of which The Committee Secretary is based.

6.2

Affiliation fees and an annual budget must be determined at the Annual General Meeting each year. The Committee reserves the right to increase the fees at any stage during the year if costs are greater than the fees provided.

6.3

District finances held at a school will be audited as part of the designated school audit each 3

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year. The principal of the school where the account is kept must sign off an Annual Financial Report. Sub-committees of districts need to submit audited financial statements to the district on an annual basis. 6.4

The secretary must report at each Committee meeting the financial status of The Committee account held in the school account. A written financial statement shall be presented at the Annual General Meeting. 6.5

7.

Annual financial statements must be forwarded to the MWSSB within one (1) month of the AGM.

PRIVACY AND CONFIDENTIALITY 7.1

Privacy Any committee member involved in BID (girls) sport who is an employee of the Department should recognise the importance of respecting the privacy of any personal information that is collected, stored, used or disclosed by them. All departmental employees must follow the Information Privacy Principles included in the state government policy on Information Privacy – Information Standard 42.

7.2

Confidentiality – Student Records In relation to the personal information of past, present or future students of a state school, all public service employees, employees of state schools and members of P&C Associations who in that capacity, have gained or have access to such personal information, must not make a record of the information, use the information or disclose the information to anyone else other than in accordance with Section 426(3) of the Education (General Provisions) Act 2006. Breach of this section may lead to the imposition of a pecuniary penalty.

8.

GOVERNANCE 8.1

The Queensland School Sport Council will review the governance structure of sports districts on a bi-annual basis.

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Competition Procedures – Representative Level These competition procedures represent decisions of policy by the MWSSB and are binding on The Committee as an affiliated body. 1.

COMPETITION STRUCTURE, CONDITIONS AND RULES 1.1

1.2

2.

Approval of Competitions 1.1.1

The Committee shall seek departmental approval, through MWSSB, for all competitions conducted under their auspices. It shall be the responsibility of The Committee to furnish this information to MWSSB two (2) weeks prior to the final MWSSB meeting each year.

1.1.2

The Committee shall not take up a matter with the Director General, Queensland School Sport (QSS), or any other senior departmental officer or the media without having first presented the matter to the MWSSB.

Reports 1.2.1

The Committee shall furnish to MWSSB each year a report on its activities for inclusion in the Annual Report.

1.2.2

The Committee shall furnish to MWSSB at each general committee meeting, a report on its activities for presentation at the meeting.

APPOINTMENT OF DISTRICT OFFICIALS 2.1

2.2

2.3 SPORT

AFL

Basketball

Cricket Cross Country

Method of Appointment 2.1.1

Convenors (coaches/managers) shall be chosen by the selection panel, on advice from the schools where appropriate.

2.1.2

Appointments shall be made on the basis of merit and in accordance with The Committee policies outlined in this section of the handbook.

Qualifications of District Officials 2.2.1

The Committee shall determine and advertise with invitations for nominations, the accreditations it considers appropriate for persons nominating for official positions.

2.2.2

Convenors (coaches/managers) shall be required to hold a current Level 1 Coaching Accreditation (if possible) in that particular sport and to possess a current Senior First Aid and Resuscitation Certificate (or equivalent).

District Sports Convenors (Coaches/Managers) 2015 CONVENOR

SCHOOL

Hannah Richardson [email protected] Melanie Gramenz [email protected] Ashley Passmore [email protected] Hannah Richardson [email protected] Josh Leembruggen

St Thomas More

St John’s Anglican

St Thomas More Parklands Christian

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Golf Hockey Netball Soccer Softball Squash Swimming

Tennis

Touch Track & Field Triathlon Volleyball

Water Polo

2.4

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[email protected] Sharne O’Connor [email protected] Shaun Nodwell [email protected] Kay Roy [email protected] Kay Roy [email protected] Scott McMillan [email protected] Shannon Robertson [email protected] Lauren Urquhart [email protected] Andy McGregor-Lowndes [email protected] Anne Ferguson [email protected] Hannah Richardson [email protected] Matthias Allen-Ankins [email protected] www.triathlonqld.com.au Andy McGregor-Lowndes [email protected] Anne Ferguson [email protected] Charmaine Ferguson [email protected]

College Australian International Islamic College St Peter’s Brigidine Brigidine St Philomena’s Islamic College of Brisbane St Peter’s

St Aidan’s

St Thomas More Brisbane Christian College

St Aidan’s

Stuartholme

Roles and Responsibilities of District Sports Convenors (Coaches/Managers) 2.4.1

The roles and responsibilities of convenors, coaches and managers are clearly outlined in the following sections of this Policy Handbook.

2.4.2

If doubt exists regarding these roles and responsibilities, please contact the District Sports Secretary.

CONDUCT OF DISTRICT TRIALS/CARNIVALS 3.1

Convenor’s Roles and Responsbilities if Conducting BID Trials 3.1.1

Convenors (coaches/managers) shall coordinate the conduct of the trials in consultation with the Secretary.

3.1.2

Convenors (coaches/managers) shall ensure that suitable venues are chosen and that all other arrangements are appropriate.

3.1.3

Convenors (coaches/managers) shall complete all relevant Curriculum Activity Risk Assessments (CARA) documents (see Appendices C1 & C2) for example, and return them to the District Sports Secretary prior to the final trial/carnival. These include 

Sport Specific CARA document – updated guidelines to be found online at http://education.qld.gov.au/curriculum/carmg/sport.html



Representative Sports Event- Convenor Checklist- to be 6

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completed for all trial dates (see Appendix C1). 3.1.4

3.1.5

Convenors (Coaches/Managers) shall ensure that all affiliated schools are notified of and have the opportunity to nominate students for the upcoming trials/carnival. 3.1.4.1

Information about the trials/carnival provided to schools shall include dates, venues and any other requirements or equipment students need to participate (see Appendix D for an example).

3.1.4.2

Notification of an upcoming trial/carnival shall be provided at least one week prior to the pending trial where possible

Convenors must plan District trials (where applicable) to be completed 2 weeks out from the Regional trial. 3.1.5.1

3.2

3.4

Notification of an upcoming trial/carnival shall be provided at least one week prior to the pending trial where possible

3.1.6

Collect ‘BID Trial’ Forms at the beginning of the District Trial (Appendix G & H). Please ensure all trialing students have permission forms otherwise they will not be able to participate in the trials.

3.1.7

After trials have been completed notify the BID Secretary the composition of the Brisbane Independent Team. All BID district forms are to be taken, by the convenor to the Met West trials. At the conclusion of the trials these forms are to be returned to the BID secretary for filing. 


3.1.8

Attend Met West Trails as the BID representative. If applicable arrange to meet all BID students at a prearranged destination at the Met West Trials.

3.1.9

Support/Supervise team throughout the Carnival

Convenor’s Roles and Responsbilities if Not Conducting BID Trials 3.2.1

Convenors (coaches/managers) shall send an email requesting nominations for the Met West trial 1 month before the due date inform Secretary that no trials are required.

3.2.2

Convenors (coaches/managers) shall inform the BID Secretary of the name of the person attending the Met West trials so the students representing BID know who to give their forms to at the Met West trials.

3.2.3

Convenors (coaches/managers) shall send the BID team nominations to the Regional Met West convenor.

3.2.4

Attend Met West Trails as the BID representative and collect all forms from BID students. Tick off the roll from the list of nominations.

3.2.5

If applicable arrange to meet all BID students at a prearranged destination at the Met West Trials.

3.2.6

Support/Supervise team throughout the Met West trial/carnival.

Finance – Met West Regional Trials/Carnivals 3.4.1

At the commencement of a regional trial/carnival, the district convenor shall collect in cash the Met West nomination fees from members of the 7

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BID Team and forward them to the Met West Convenor at the trials. 3.4.2

3.5

Exemptions – Swimming, Cross Country and Track and Field trials/carnivals. Prior to the commencement of these regional carnivals, Metropolitan West nomination fees shall be collected from individual students by their schools. As per Metropolitan West policy, Metropolitan West will then invoice schools for the total number of participants.

Disputes 3.5.1

In the event of a problem which cannot be settled by the convenor, he/she shall immediately notify The District Sports Officer.

3.5.2

The District Sports Officer shall request that the complaint is forwarded to The Committee in writing at which time the complaint will be addressed by a Disputes Committee. 3.5.2.1 The Disputes Committee may refer any matter to the MWSSB for consultation or resolution if the Committee deems that such action is warranted. 3.5.2.2 All decisions of the Disputes Committee will be forwarded in writing to the parties involved.

3.6

4.

Safety and First Aid 3.6.1

All safety procedures shall be adhered to throughout district trials as set out in the (Education Queensland) Curriculum Activity Risk Assessment documents (see section 3.1.3 in Conduct of District Trials/Carnival).

3.6.2

An (Education Queensland) Accident Report Form (see Appendix E) must be completed for any accidents. One copy goes to the principal of the student’s school and one copy to The Committee to keep on an Accident Register.

TEAM SELECTION PROCEDURES 4.1

Student Eligibility 4.1.1

To be eligible for selection in a BID Girls team a student must be enrolled at an affiliated school and be no older than the age group trial in the year of competition.

4.1.2

Ages are to be calculated according to year of birth except where otherwise specified (Interschool sport).

4.1.5

To be eligible to compete at BID District trials, parents/carers and students must have read and/or completed the following paperwork: 

Met West Codes of Behaviour – Students, Parents & Spectators (see Appendix F)



Principal Approval Form (see Appendix G)



Parent Consent & Medical Form (see Appendix H)



Queensland School Sport (QSS) Project Consent Form (see Appendix I) 8

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4.2

4.3

4.1.5.1

Students must hand a completed copy of the Principal Approval Form and Parent Consent & Medical Form to the convenor of the district trials, on the day of or prior to commencement of the trials, to be eligible to participate.

4.1.5.2

Students completed QSS Project Consent Forms will be filed at their school for reference and completion of future Principal Approval Forms.

4.1.5.3

For students who are selected in the BID Team, district convenors (coaches/managers) shall retain a copy of their completed Parent Consent & Medical form but shall require another Principal Approval form to be completed to present to the convenor of the regional trials/carnival.

Criteria for Selection – Students 4.2.1

A student must participate at the district trials/carnival (when applicable) to be considered for selection in a BID Team unless exempt (See Team Selection Procedures 4.3 Selection Policy Exemptions).

4.2.2

The major criteria for selection shall be the performance of the student at the district trials/carnival. Areas considered shall include:  the skill level exhibited by the student  the performance of the student as a member of a team  the attitude and behaviour of the student on and off the field of competition  the age of the student.

4.2.3

The selection committee’s aim is to select the strongest possible BID team, in keeping with the conditions outlined above.

4.2.4

In the event that there are insufficient numbers of students to conduct BID trials, students will be nominated straight through to the Metropolitan West Regional trials.

Selection Policy Exemptions 4.3.1

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A special exemption may be considered by The Committee for students who cannot compete at district trials/carnivals for reasons that include:  representative commitments at a higher level (e.g. regional, state or national) in the same sport at the same time.  representative commitments at a higher level (e.g. regional, state or national) in a different sport at the same time, or  they have presented to the district convenor prior to the district trial commencing: o a medical certificate which identifies the illness or injury together with an anticipated recovery date o a record of prior achievement in that sport o trials documentation to verify school approval to trial (including the Principal Approval Form)

Athletes with a Disability (AWD) 4.4.1

AWD are eligible to compete up to state Level in Cross-Country and national level in Swimming and Track and Field provided they meet the 9

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criteria for selection as outlined by MWSSB. 4.5

4.6

Conditions of Invitation 4.5.1

Students shall be invited to join a BID team, subject to the conditions laid down by The Committee.

4.5.2

Any member of a BID team who fails to fulfil the financial obligations of selection prior to the specified due date, may have their team invitation withdrawn.

4.5.3

Failure to be available for the duration of the regional event will result in the team invitation being withdrawn.

Team Size 4.6.1

4.7

The number of players and shadow players to be selected shall be determined by The Committee based on the requirements of the Regional/State sport specific committee regulations.

Announcement 4.7.1

The District team shall be announced within 48 hours announced of the conclusion of the trials/carnival. 4.7.1.1 Delays in the announcement of district teams may occur only if negotiated trial dates take place after the original date/s outlined for the trials/carnival (see sections 4.2 Criteria for Selection – Students and 4.3 Selection Policy Exemptions).

4.7.2 4.8

4.9

5.

Shadow players shall be selected however their announcement is at the discretion of the convenor (coach/manager).

Notification 4.8.1

The convenor of each sport shall ensure that the names of students (and their schools) selected in the team are forwarded to the District Secretary. The District Secretary shall disseminate this information throughout the district.

4.8.2

All available information concerning the district team shall be provided by the convenor (coach/manager) to students immediately upon selection. Further information shall be provided as soon as possible thereafter.

Dress/Uniform All students are required to wear school uniform at all BID trails and if an 4.9.1 BID uniform is not provided, students are to wear school uniform to Met West trials. Students ARE NOT PERMITTED TO TRAIL IN MET WEST/STATE/NATIONAL REPRESENTATIVE CLOTHING.

DISTRICT TEAMS 5.1

Travel to District and Regional events 5.1.1

5.2

Private transport is required for students attending district and regional events.

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5.2.1

Officials – all BID team officials shall adhere to the Codes of Behaviour as set down in this Policy Handbook (see Appendix F).

5.2.2

Students – all members of BID teams shall have a copy of Metropolitan West’s Code of Behaviour. If a principal removes a child for reasons of misbehaviour from any team (school or district), then this action shall be supported by The Committee.

5.2.3

Parents – whether travelling in association with a school sporting team or not, may not interfere in:  the organisation of the team,  the interpretation of teachers’ directions,  the decisions of team management on team selections, nominations, or participation of team members in events. Such interference may cause the suspension of the child from further participation in the team and/or competition.

5.2.4

5.3

Any breaches of the Codes of Behaviour will be thoroughly investigated by The Committee. Disciplinary action, if warranted, may come from The Committee, student’s school, Education Queensland or the Police Service if breaches are incorporated under the Education (General Provisions) Act.

Student Custody 5.3.1

It is the parent’s responsibility to inform teachers of any custody restrictions pertaining to any child travelling with a BID sporting team.

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APPENDIX A – Brisbane Independent District (Girls) Calendar

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Appendix B- Metropolitan West Regional Calendar

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APPENDIX C1 – CARA- Representative Sports Event- Convenor Checklist

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APPENDIX C2 – CARA- Representative Sports Event- Team Manager Checklist

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APPENDIX D – District Trials Information Sheet Example

BRISBANE INDEPENDENT GIRLS DISTRICT SPORT Secretary Matthias Allen-Ankins Brisbane Christian College [email protected]

BID Girls Netball Trial Information This is for students wishing to trial for the 15 & 18 yrs BID Girls Netball team to go to the Met West trials.

Trials Date

Venue

Time

Eligibility

Wednesday 4th March, 2015

Stuartholme School, Birdwood Terrace, Toowong, Tennis Courts.

3:45 – 5:00pm

-

Students need to be born in 2000 or 2001.

-

Students must have the parent consent, medical and principal approval form completed to hand to the convenor at the trials

No Forms = No Participation Equipment

School sport uniform, water bottle, sunscreen

Australian International Islamic College Ph: 3372 1400 Fax: Brigidine College Ph: 3002 0679 Fax: 3371 8936 Brisbane Christian College Ph: 3719 3111 Fax: 3274 1071 Islamic College of Brisbane Ph: 3841 3645 Fax: 3841 4320 Murri Independent School Ph: 3255 6133 Fax: 3255 6562 St Aidan’s Anglican Girls’ School Ph: 3373 5999 Fax: 3379 9432 St John’s Anglican College Ph: 3372 0111 Fax: 3372 0190 St Peters Lutheran College Ph: 3377 6222 Fax: 3371 9743

Please send your schools’ nominations to Charmaine Ferguson at [email protected] by Wednesday 25th February

St Philomena School Ph: 3802 0088 Fax: 3802 0360 St Thomas More College Ph: 3323 4600 Fax: 3344 3598 Stuartholme Ph: 3369 4028 Fax: 3369 4028 Parklands Christian College Ph: 3380 4200 Fax: 3802 0711

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APPENDIX E – Department of Education Accident Report Form HOW DO I USE THIS FORM?  USER GUIDE on last page.

OFFLINE HEALTH AND SAFETY INCIDENT REPORT FORM (V9A MyHR WH&S AUTOMATED Form 29.7.2011)

This form should be used in accordance with DET policy: HLS-PR-005: Health and Safety Incident Recording, Notification and Management Privacy: The Department of Education and Training (Qld) is collecting personal health and safety incident information on this form in accordance with the Workplace Health and Safety Act 1995 (Qld), Workplace Health and Safety Regulation 2008, Electrical Safety Act 2002 (Qld), and/or Electrical Safety Regulation 2002. The information collected may be disclosed to third parties, including the Government Superannuation Office, Australian Tax Office, Workplace Health and Safety Queensland, Electrical Safety Office (Qld), WorkCover Queensland, Industrial Organisations, or other entities in accordance with, or where requested by law or industrial instrument. The information collected on this form will be manually entered into the MyHR Workplace Health and Safety Solution for review by a supervisor. A copy of the original form will be stored securely as an attachment to the electronic version of the incident record.

* Denotes Mandatory Fields that must be completed. REPORTING DETAILS * Date reported:

Reported time (24 hour HH:mm):

* Reported by : – (NOTE: at least one ‘reported by’ field must be populated) Staff name: Student name: Other person name: Reported to:

INCIDENT DETAILS * Date of incident:

Time incident occurred: (24 hour hh:mm)

If the Incident occurred at a Departmental location, select this location as the Departmental Incident Location below. If the Incident occurred at a Non-Departmental location select your Base Location and complete the NonDepartmental Incident Location field. * Departmental Incident Location or Base location: Non-Departmental Incident Location: *Actual incident address 1: (Actual address of DET or non-DET incident location)

Actual incident address 2: *Suburb:

*State (eg. QLD):

Post Code:

* Summary/Description of incident:

Immediate Action Taken: (eg: administered first aid, ambulance called, doctor/ out patients or hospitalisation)

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Was a hazard identified as a result of the incident?

Yes (detail below)

No

(New hazards can be entered into MyHR WHS Solution)

Hazard Details:

*Supervising officer: (The Supervising officer is a DET employee assigned to review the details of this incident eg: Principal, Deputy, Team leader or Director) (In the MyHR WHS Solution the supervising officer can review the incident details)

Elected Workplace Health & Safety Representative (if applicable):

EVACUATION DETAILS Did an evacuation occur?

Yes

No

Did a lockdown occur?

Yes

No

Location/s involved:

INCIDENT TYPES – Each incident type selected will display a corresponding ‘sub-form’ to be completed. INSTRUCTIONS: Select one or more Incident Types – however if the incident is considered a ‘Near Miss’ no other selection can be made. If ‘Property/Plant/Equipment’ or ‘Fire’ or ‘Environmental’ or ‘Electrical’ are selected as the incident type, the question ‘Was this a Dangerous Event as defined under legislation’ will appear and must be answered either ‘Yes’ or ‘No’.

Injury/Illness

Incident Types Motor Vehicle

Property/Plant/Equipment

Electrical

Fire

Near Miss

Security Threat

Environmental

Did this incident occur during a journey to or from work or during an ordinary recess break at work?

YES

NO

USER GUIDE: This is a fully automated version of the Offline Health and Safety Incident Record Form. If you selected to print the form out first, all pages (including every optional sub-form) will be printed. If you selected no to print, the form will remain as a fully automated version. Incident information can be entered directly onto the form and any incident sub-forms selected (ie: injury/illness or motor vehicle) will appear as you scroll down. Please enter all known data to enable the full picture of the incident to be recorded. When complete, review the information and confirm ALL mandatory fields (*) are completed. The information recorded in the Offline Health and Safety Incident Report Form must be reviewed by the supervisor or officer-in-charge at the relevant work location eg: Principal, Deputy Principal, BSM, Human Resource Manager or Director. There are two options to submit this form for review:Option 1) Print the form. The incident details and any selected sub-form should print. Provide a copy of form to the officer-in-charge at your work location, to review the details. The officer-in-charge should review the content and action as required, any external notifications to Workplace Health and Safety Queensland (WHSQ) and delegate data entry of the offline incident form, into the MyHR WH&S solution within 3 days of the incident date. In the event the MyHR WH&S Solution is not available, data entry of the manual form should occur as soon as the MyHR WH&S Solution is restored. In all cases, a copy of the original Offline Health and Safety Incident Report Form must be scanned and attached to the corresponding electronic incident record in MyHR WH&S Solution. Option 2) Attach a copy of the completed Offline Health and Safety Incident Report Form and any other supporting information in an email to the officer-in-charge requesting they review the details of your incident. It is recommended you confirm with nominated reviewer that they have received the email and attached incident report form for review. The person responsible for reviewing the incident should arrange any external notifications if required, to Workplace Health and Safety Queensland (WHSQ) and delegate data entry of the Offline form into the MyHR WH&S Solution, within 3 days of the incident date. In the event the MyHR WH&S solution is not available, data entry of the manual form should occur as soon as the solution becomes available. In all cases, a copy of the original Offline Health and Safety Incident Report Form must be attached to the corresponding electronic incident record in MyHR WH&S Solution. If you require any assistance about completing, reviewing, printing or attaching this form, please contact the MyHR Help Desk - (07) 3404 8258. Email: [email protected]

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APPENDIX F – Met West Codes Of Conduct – Students, Parents & Spectators

Metropolitan West School Sport / Queensland School Sport CODE OF CONDUCT (Students, Parents & Spectators) The following code of conduct highlights the level of expected behaviour of students, parents and spectators when participating in / attending Queensland School Sport (QSS) events. Consequences for not honouring this code of conduct are listed in the boxed sections. Please ensure that you have read and understand this code prior to participating in / attending Queensland School Sport (QSS) events. Further information is available by contacting the Metropolitan West School Sport Office, telephone (07) 3280 1699 or the Queensland School Sport Unit, telephone (07) 3350 7833. Please be aware that ignorance of the contents of this Code will not be accepted as an excuse for any breach.

EXPECTATIONS OF STUDENT PARTICIPANTS As a team member                

Take responsibility for your own behaviour and performance Compete by the competition conditions and rules. Never argue with the Judge’s, Referee’s or Umpire’s decision. Control your temper – no criticism by word or gesture. Work equally hard for yourself and your team – your team’s performance will benefit and so will your own. Be a good sport. Encourage and support your own team members. Show respect for yourself, your team mates, officials, your opponents and their skills. Behave in a manner that respects the rights of others regardless of mediums of communication used eg. Digital mediums such as twitter, facebook, email and texts. Smoking, drinking of alcoholic beverages, use of any illegal substances and substance abuse is strictly forbidden. Entering or remaining upon restricted licensed premises unless under the supervision of team officials or billeting parents is strictly forbidden. Going to bed at a reasonable hour will assist your own and your team’s performance. Wear the official team uniform at all times, as directed by team management/officials. Check-in and check-out with team management/officials each day. Stay in the designated team area and support other team members during times when you are not competing. Follow all directions of team management/officials. Ensure that you have telephone numbers of Team Managers with you at all times that you are not with the team.

As a billeted guest           



Stay with your assigned billeting family for the duration of the event. If there are problems with your billeting arrangements, consult your Team Manager. Be courteous. Social activities other than those organised or approved by host centres are not permitted. Advise your billets when and where you will be. If delayed unexpectedly, contact your hosts immediately. Pay for phone calls – don’t borrow money. Respect the wishes and routine of your billeting family. Be responsible – you are representing your family, your school, your Region or your State. Bring a small gift for your billeting family or write a letter of thanks. Say THANK YOU – often! Do not consume alcohol, smoke, use any illegal substances or partake in substance abuse.

Consequences for breaches of this code by students Team Officials may deal immediately with any breaches of this code by imposing appropriate consequences, including not playing remaining fixtures, notification of parents, and being sent home at your parents’ cost. Metropolitan West (MW)/ Queensland School Sport (QSS) is responsible for imposing any longer term consequences to your future participation in MW/ QSS events. Students may be notified orally or in writing of a temporary ban from participating or attending MW/ QSS fixtures until formal processes are conducted by MW/ QSS to determine complaints under this Code. Students will be afforded natural justice in respect of breaches of this code and for any discipline under the Education (General Provisions) Act 2006 (EGPA). Furthermore, MW/ QSS may provide a report to your school about your conduct and, as a school representative, you may be subject to discipline in accordance with the EGPA.

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Metropolitan West School Sport / Queensland School Sport

CODE OF CONDUCT (Students, Parents & Spectators) The following code of conduct highlights the level of expected behaviour of students, parents and spectators when participating in / attending Queensland School Sport (QSS) events. Consequences for not honouring this code of conduct are listed in the boxed sections. Please ensure that you have read and understand this code prior to participating in / attending Queensland School Sport (QSS) events. Further information is available by contacting the Metropolitan West School Sport Office, telephone (07) 3280 1699 or the Queensland School Sport Unit, telephone (07) 3350 7833. Please be aware that ignorance of the contents of this Code will not be accepted as an excuse for any breach.

EXPECTATIONS OF PARENTS AND SPECTATORS Parents Code of Conduct

Cooperate with the school to achieve the best outcomes for your child Support team and event officials in maintaining a safe and respectful learning environment for all students Maintain positive relationships with team officials regarding your child’s learning, wellbeing and behaviour        

Encourage participation by your children. Provide a model of good sportsmanship for your child to copy. Be courteous and constructive in your communication with players, team officials, game officials and sport administrators regardless of mediums of communication used eg. Digital mediums such as twitter, facebook, email and texts. Encourage honest effort, skilled performance and team loyalty. Make any new parents feel welcome on all occasions. Do not interfere with the conduct of any events. Support School Sport Australia’s policy of a smoke and alcohol free environment. Do not interfere with any billeting arrangements. Once requested, you must accept the billet allocated by the Host Centre.

If you consider there are problems with your child’s billet, consult with the Team Manager. Spectators Code of Conduct     

Demonstrate appropriate social behaviour at QSS events. Remember children play for enjoyment, please don’t let your behaviour detract from their enjoyment. Let game officials conduct events without interference. Support skilled performances and team play with generous applause. Demonstrate respect for opposing players and their supporters.

Support our policy of a smoke and alcohol free environment Consequences for breaches of this code by parents / spectators Team Officials and Event Organisers may deal immediately with any breaches of this Code by warning offenders about their conduct, asking offenders to leave venues, and calling police to intervene where necessary. Metropolitan West and/ or Queensland School Sport is responsible for imposing any longer term consequences such as written warnings, or barring attendance at future events for a period or indefinitely. Parents and spectators may be notified orally or in writing of a temporary ban from attending MW/ QSS fixtures until formal processes are conducted by MW/ QSS to determine complaints under this Code. Parents and spectators will be afforded natural justice in respect of breaches of this code. Parents and spectators should note that it is an offence to insult (meaning "to treat insolently or with contemptuous rudeness, to abuse") an officer of a state educational institution in the presence or hearing of students – s.333(2)(b) Wilful Disturbance, of the Education (General Provisions) Act 2006 (EGPA). Breaches of this section of the EGPA may result in a complaint being made to the Queensland Police Service.

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APPENDIX G – Principal Approval Form

15.0 Principal Approval Form (Student Bona-fide)

I hereby certify that _______________________________ who has been invited to be a member of the BID _______________________________ (name of sport) Team to compete in the Metropolitan West Trial on _____________ (date), is enrolled as a student at this school. I further declare that the school has confidence that the student can abide by the Queensland School Sport Codes of Conduct (attached), and I have no hesitation in recommending the student as one who merits selection in the team.

I understand that the Team Coach, Team Manager and Event Coordinator will complete risk assessments prior to this event.

I confirm that approval permitting publication of the student’s name, image and school (Project Consent Form) has been received from the parent / caregiver.  YES

 NO

Principal’s Signature: Date: I hereby consent to the student's participation in the team. Student Date of Birth: Principal’s Signature: School:

Please return to- District Convenor on arrival at Met West Regional Trial

School Stamp

Date:

Brisbane Independent District

Handbook 2015

APPENDIX H – Parent Consent and Medical Form

Brisbane Independent District School Sport Parental Consent Form PLAYER’S NAME: DATE OF BIRTH: HOME ADDRESS: EMAIL ADDRESS: HOME TELEPHONE:

MOBILE:

SCHOOL/ COLLEGE: In case of Emergency: PARENT’S NAME: DAYTIME TELEPHONE:

MOBILE:

I hereby give consent for my son / daughter, ………………………….. to take part in the Metropolitan West School Sport Trial. I also give my permission for him / her to use such forms of transport for travelling as determined by Brisbane Independent District School Sport. I agree that, during the period of the competition in which my son / daughter participates, and during such travelling and other activities as may be necessary, my son / daughter shall be under the sole direction of the person or persons appointed in charge of the Brisbane Independent District team in which he / she is representing. I agree to meet the costs associated with participation in this activity, and accept that I may incur a cancellation fee for late notification in cancelling travel bookings. I also agree to meet additional costs for any accident, illness, injury, or other unforeseen circumstances which may occur during the period of the Regional Trial in which my son / daughter participates. This also includes the period of travel. I agree that my son/daughter, in accepting a position in the Brisbane Independent District team, will commit to full participation in the team’s program for the duration of the Regional Trials. Failure to fulfil his/ her obligations as a team member may result in a period of non-invitation being imposed by Brisbane Independent District or the Metropolitan West School Sport Board. I have read the Codes of Conduct for participants and parents/ spectators. I understand the contents and conditions regarding these Codes, and accept the parental responsibilities contained therein and agree to abide by these Codes. I understand that breaches of these Codes may result in further action by my child’s school and/ or Brisbane Independent District / the Metropolitan West School Sport Board (under the Education [General Provisions] Act) or referral to the Queensland Police Service. Parent/ Caregiver Name:

Signature:

Student participant Name:

Signature: Date:

Education Queensland is bound by Information Standard 42 – Information Privacy, Education Queensland is collecting the information on this form for the purpose of facilitating the attendance of students at competitions organised by Qld School Sport and Metropolitan West School Sport. The information provided on this form will not be used or disclosed for any other purpose. The information will be held securely and protected against unauthorised access. The information will be provided to staff on a need to know basis and the privacy of the individuals whose information is provided on this form will be respected. If you wish to access or amend the personal information provided on this form please contact the Regional School Sport Officer on 07 3280 1674.

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Brisbane Independent District School Sport Medical Details Form Student Name Date of Birth School/ College Immunisation Details (Please complete. List others as appropriate) Injection Yes No

Date of Injection

Tetanus Hepatitis B

Do you suffer from asthma?

Yes

No

Yes

No

Yes

No

If Yes list medication Are you currently being treated by a medical practitioner? If Yes list details. NOTE: Please list any current medication. Are you suffering from an injury or condition which is likely to be aggravated by competition? If Yes list details

Medicare Card No Cardholder Name (if not in name of student) Private Health Insurance Company Name (if covered) Private Health Insurance Membership Number Please list any other relevant medical history

Medical Authorisation 

  

I acknowledge that the Department of Education, Training and The Arts does not have personal accident insurance cover for students and as such, Brisbane Independent District School Sport will not accept financial liability for Medical, Hospital or Dental expenses if they should arise. Where supervision of the administering of medication is required while the student is away from home, parents will need to document details in separate correspondence to the Team Management. I hereby authorise the obtaining on my behalf of such medical assistance as my son/daughter may require in the event of accident or illness and guarantee to meet any costs incurred. I authorise the administering of anaesthetic if this is deemed necessary by the medical officer attending.

Date: ____________________

Signed: _____________________________ (Parent/Caregiver)

Education Queensland is bound by Information Standard 42 – Information Privacy, Education Queensland is collecting the information on this form for the purpose of facilitating the attendance of students at competitions organised by Qld School Sport and Metropolitan West School Sport. The information provided on this form will not be used or disclosed for any other purpose. The information will be held securely and protected against unauthorised access. The information will be provided to staff on a need to know basis and the privacy of the individuals whose information is provided on this form will be respected. If you wish to access or amend the personal information provided on this form please contact the Regional School Sport Officer on 07 3280 1674.

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APPENDIX I – Queensland School Sport Project Consent Form

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APPENDIX J – Queensland School Sport Project Consent Summary Form

Parent Consent summary proforma Please complete details below regarding Project Consent Forms (PCF) for team members. Once completed please return the proforma to the appropriate School Sport Officer. For Regional teams please send the completed proforma to your Regional School Sport officer who will forward to the Regional School Sport officer hosting the State Championships. For State teams and committee-run State Championships please send the proforma to the Queensland School Sport unit officer responsible for this sport. CHAMPIONSHIP DETAILS Event:

Venue:

Dates:

Region: All Project Consent forms received and approval given.

Yes or No (if no, please provide details below)

Full consent to publish student information has NOT been received for the following team members Student name

Playing number

Special requirements or instructions

7

No student details to be publicised

Example:

Steven Murray

Team Manager (name): Team Manager (signature):

Date:

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