Booking on UASC Online Navigate to Bookings on the top navigation to access the Booking function. The bookings screen consists of three tabs namely: 1...
Booking on UASC Online Navigate to Bookings on the top navigation to access the Booking function. The bookings screen consists of three tabs namely: 1. Active Bookings – all bookings that has been submitted either via UASC Online, INTTRA or a local UASC office. 2. Booking Templates – templates that has been saved to facilitate easier bookings for recurring business. 3. Non Submitted Bookings – bookings that was saved for completion at a later stage.
The Active Bookings tab will be the main tab and will display the booking information in columns (each column also has a search function): 4. Booking display i. Booking Number – The UASC booking number. ii. Reference Number – your reference number if it was provided. iii. Booking Date – date that the booking was submitted. iv. Port of Load. v. Port of Discharge. vi. Shipment Date – preferred shipment date. vii. Status – submitted, confirmed or cancelled. 5. Action - View bookings or print bookings. 6. Create New Booking – the button will open a new empty booking screen. 1
How do I submit a booking on UASC Online? After the user selected Create New Booking, an empty booking screen will appear that consists of 4 areas that need to be completed.
1. General The general section requires general information such as reference numbers of the booking.
a) Your Reference Number – this is your company’s internal number in order to cross reference back to the UASC booking number. b) Booking Description – this is optional and can be completed with a brief description of the booking. This is not for UASC use. c) Preferred Booking Office – this will default to the local booking office. In the case of cross-bookings or if you currently send your bookings to another office, change the booking office to the relevant office. By pressing on Additional Reference Number, additional optional fields will become available.
d) Customs Ref No – option to provide a customs reference number. e) Shipping Order No – option to provide a shipping order number. f) Cust Ref on BL – option to provide the customs reference number that will appear on the BL. 2
2. Route The Route section requires the various locations from and to as well as a preferred departure or arrival date in order to decide on an appropriate vessel voyage for the booking.
g) Origin - Carrier or Merchant Haulage – Indicate whether the shipment is carrier of Merchant Haulage at origin. h) Origin - Port of Load – provide the origin Port of Load. i) Origin – Place or Receipt – provide the Place of Receipt if the shipment is Carrier Haulage. j) Destination - Carrier or Merchant Haulage - Indicate whether the shipment is carrier of Merchant Haulage at the destination. k) Destination – Port of Discharge – provide the Port of Discharge. l) Destination – Place of Delivery – Provide the Place of delivery if it is Carrier Haulage. m) Preferred Departure or Preferred Arrival – select whether it should leave on a preferred date or arrive on a preferred date. n) Date – provide the date from the dropdown calendar. By clicking on the Voyage Options hyperlink, more fields will become available.
o) Vessel Voyages – select a specific vessel/voyage to ship on.
UASC will select the service, vessel and voyage that will closest resemble the preferred departure date or preferred arrival date. It is not necessary for you to select a specific vessel voyage unless you prefer to. 3
3. Shipment Parties The next section to complete is the shipment parties. The Booking Party and Agreement Party will be completed with your information by default.
p) Booking Party – the booking party cannot be changed. q) Agreement Party – the agreement party can change if the booking is done against an agreement that belongs to another company. If you would like to submit other parties to the shipment, select the Additional Parties hyperlink. r) Freight Forwarder option to provide the freight forwarder’s details. s) Shipper – by default, the booking party’s details will reflect as the shipper. This can be changed. t) Consignee – option to provide the consignee details. u) Notify Party – option to provide the notify party details. The relevant packing address or delivery address can be selected with the tick box if the cargo is carrier haulage. 4
4. Containers The final step is to provide the container details. Multiple containers can be added by clicking on the green cross under Action.
v) Containers – add the following details per container: i. Qty – provide the number of containers. ii. Rate Agreement – if available, provide the rate agreement number. iii. Size/Type – select from the drop-down the relevant container size and type. iv. Commodity – select the commodity from the drop down. v. Estimate Cargo Weight – provide the estimated cargo weight in either Kilograms or Tons. vi. Reefer/OOG/Dry – by default, it will be dry cargo. Select whether it is Reefer or OOG. vii. DG – indicate whether the cargo is Dangerous Goods. viii. Action – add more containers.
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w) Type of Cargo – If Reefer is selected, provide the minimum, set and maximum temperatures as well as the temperature unit (Celsius or Fahrenheit). For OOG cargo, provide the length, width and height measurements.
x) Second Shipment line – Multiple lines can be added (or removed if they were added in error). There must be at least one line. y) Additional Information – by clicking on the Additional Information hyperlink, a text box will be available to add additional comments. z) Actions – There are 4 options to finalise the bookings created: i. Submit Now – this booking will appear on the Active Bookings tab without a UASC booking number. As soon as UASC receives and accepts the booking, an email with the booking number will be send out. ii. Submit Later – These bookings will appear in the Non Submitted Bookings tab and can be completed or submitted at a later stage. iii. Cancel – This will discard the current booking form. iv. Save Template – The bookings can be saved as a template for later use.
