ASSESSOR AND MODERATOR REGISTRATIONS

APPLICATIONS

Assessors and Moderators with a qualification at a level higher and am minimum of 3 years occupational experience in the field applying must: Complete the application form Submit / Post to ETQA Division Documents to accompany applications: Copy of ID Copy of certificates or statement of credits for all relevant qualification / courses Copy of ETDP SETA Statement of Results for assessor/moderator course Comprehensive CV NOTE: Applications take between 6 - 2 weeks for finalization. Registration is valid for three years or until the last achievement date of the Qualification or Unit Standards (which ever comes first)

COMPREHENSIVE CV

Personal Details Education Background • Course name • Subjects • Duration • Achievement date • NQF Level Working Experience • Name of employer • Job title • Comprehensive outline of functions • Period of employment • Contactable References

CODE OF CONDUCT

•Contracted Assessors and Moderators are hereby reminded not to disclose one clients information to another. i.e. Assessment methods, instruments and tools Verification outcomes Any other Training Provider specific information.

•Reminder: It is not professional to shout or swear at INSETA personnel or other stakeholders.

VERIFICATION REQUIREMENTS

Please note: Only questions related to this presentation will be addressed at this forum. Contact the following persons for the following enquiries:

 Accreditation / Learning Programmes:    

Unathi Jakalase – [email protected] Assessor / Moderator Registrations: Ouma Mmethi – [email protected] Learnerships: Tsabuki Makou - [email protected] Verifications: Michelle van der Merwe – [email protected] SMS Uploads: William Fisher – [email protected] / [email protected]

AIM OF VERIFICATION VISITS

• Accuracy and validity of learner assessment records submitted. • Results reflect actual competency against unit standards / qualification. • Assessments are in line with the NQF Principles, guides, policies, plans, etc. • Methods and instruments are credible. • Reassessment procedures are accessible to all learners. • Appeals procedures are accessible and fair. • Recording & Storage is accurate, fair and secure. • Checking a 10% minimum 3 samples of the learner portfolios. • Checking assessors’ and moderators’ decision through sampling and monitoring.

A Accredited Provider ROLES AND RESPONSIBILITIES

• Obtain accreditation for a SAQA registered qualification with the relevant SETA. • Have SETA approved Learning Material, Tool, Instruments, etc. • Captures learner information onto the SMS on registration. • Conduct training. • Appoints a registered assessor and moderator to conduct the assessment & moderation. • Forward moderation sample to moderator timeously, prior to requesting verification. • Forward Progress, Closure or Termination Reports to Learnership Division. • Requests verification visit via a Request for Verification Form (ETQA Division). • Submits learner achievement via the NLRD Upload Forms. • Uploads credits after approved verification, including linking the assessor and moderators.. • Request approval of uploads in designated cycle.

UPLOAD CYCLES

•

Provider uploads Inseta will approve of data uploads by month to be completed by end month end:

Certificates for full qualifications will be printed by month end

February

March

April

May

June

July

August

September

October

November

December

January

CONDUCTING OF THE VERIFICATION Administration File:  List of registered learners  List of moderated learners INSETA Assessor_Moderator Report  NLRD Upload Forms  Class and/or workplace attendance registers  Copy of the Qualification and/or unit standards Assessment Matrix, Guides, Policy, Etc.  Learning Programme Schedule (Timetable)  Proof of assessor and moderator’s registration with the INSETA including their scope and their comprehensive CVs  Contracts with assessors and moderators contracted by the provider

INSETA ROLE W.R.T. VERIFICATION

• Provide information on INSETA requirements for assessments and moderations. • Verifies the learner information & achievements. • Check provider, assessor and moderator scope and currency on the SMS system • Conduct verification. • Compiles a verification report • Verification report submitted to ETQA Manager / ETQA Specialist. • ETQA Manager/Specialist approves the recommendation to endorsements the results. • Process upload approval requests. • Print certificates for full qualifications and forward to training provider for distribution

ASSESSMENT IMPLEMENTATION

Documents: Assessment Plan • Assessment plan prepared • Pre-assessment meeting conducted • The assessment plan reflects date, time and location of the summative assessment • How formative, summative and practical competences will be assessed • How applied competence will be assessed in an integrated assessment Critical Cross Field Outcomes and Exit Level Outcomes will be assessed

Assessment Guide Assessment Matrix showing where/how each SO, AC,CCFO and ELO is being assessed. Assessment Policy and Procedures

MINIMUM INSTRUCTIONS TO ASSESSOR  Declare scope and currency to provider prior to assessment activity.  Assess portfolios against the marking memorandum.  Using a red pen or other designated colour pen to assess 1st       

assessment and purple pen to assess 2nd assessment. Number of ticks correspond with individual marks allocated. Note: If no marks are allocated, learner must achieve 100% to be declared competent. Grand total corresponds with the individual marks. Indicate individual mark allocation per question and grand total / percentage on cover page; indicate and sign next to C or NYC. Checked Logbook functions and indicated relevance to qualification. Assessor feedback report/sheet per learner Overall assessment report showing strengths, weaknesses and development plan on the programme, learners, venue, deviations form marking memorandum, etc.

VERIFICATION ON ASSESSMENTS

 Assessments are conducted along with the NQF Principles  Assessments are conducted as per the training provider’s  

    

Assessment Plan and Guide Were the candidates prepared for the assessment Were the candidates informed of his/her right to appeal & the procedure to follow Does the trainer provider have support mechanisms for special needs e.g. language barriers All formative and summative assessments are assessed The Qualification rules of combination applied correctly (full qualification only) An assessor report per candidate and an overall assessment report. Feedback is given to and signed by learners

MODERATION REQUIREMENTS

Documents:  Moderator plan prepared. • Pre-moderation meeting conducted. • Moderation plan reflects time frames, location and learner names of the moderation. • Covers all moderation cycles (Pre-, during & post assessment phases).

 Moderation Guide  Moderation Policy and Procedures  Contracts with contracted moderators in place

MINIMUM INSTRUCTIONS TO MODERATORS  Check assessor scope and currency.  Moderated all formative and summative assessments of a 25%     

minimum 3 learners sample per programme. Using a green pen for the 1st moderation and orange for the 2nd moderatation. Indicate agreement with individual marks, grand total, percentage and competency level. Indicate whether competency is being upheld and overturned and sign and date next to indication. Compile overall INSETA Moderator Report. Moderators feedback report to the assessor on their strengths, weaknesses and development plan and is signed by the assessor.

VERIFICATION ON MODERATION

 Moderations are conducted along with the NQF Principles and  

   

INSETA requirements. Moderations are conducted as per the training provider’s Moderation Plan and Guide Evidence of meetings and communication between assessor and moderator is available 25% minimum 3 per Programme moderated. Evidence that the policies, guides and plans have been moderated Evidence that the Moderator has compared his/her judgment with that of the assessor Moderator signed off competency judgments.

VERIFICATION CHALLENGES

Providers not complying with conditions of accreditation.  i.e. not capturing learner information and achievements completely or timeously.  Not complying with their own or INSETA policies and procedures.  Providers do not request verification.  Logbooks not implemented or abbreviated for Learnerships. Providers not using registered constituent assessors and moderators.  Often use assessors/moderators registered by other ETQAs (especially ETDPSETA).  Providers do not have INSETA registered assessors and moderators with necessary scope.  Assessor and Moderator is immediate family which sometimes results in limited feedback given.

CHALLENGES …CONT • Records  Providers do not keep records of formative assessment in the portfolios.  Providers do not keep records of which unit standards and outcomes were covered.  Assessment matrix not developed showing assessment method per SO, AC, CCFOs and ELOs. Providers not conducting complete moderation  Moderation takes place without a plan and seldom adheres to the outcomes they need to achieve.  Moderation of results are usually the only moderation conducted.  No moderation of the assessment plan, guide, assessment tools and policy.  Written feedback is seldom given to the assessors.  Moderators are not moderating according to INSETA requirements.

DISCUSSIONS

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