ANNUAL WATER INFRASTRUCTURE AND HOMELAND SECURITY CONFERENCE Tuesday - August 7, 2007 Park Place - 6240 Joliet Road - Countryside Presented by Illinois Section AWWA - earn upto 6 renewal training hours credit PROGRAM 8:30 A.M - Registration 9:00
Introduction – ISAWWA, Eduardo Gasca
9:15 US EPA - Updates on Water Homeland Security, Nicholas Damato Brief overview/update on the topic of Water Security and EPA’s new focus on preparedness and response for water. Specifically, Water Emergency Response Teams being created and trained to be able to assist in water response efforts and coordination is being improved with FEMA and the U.S. Army Corps of Engineers. 10:00 DHS - Homeland Security Update, Drew Orsinger 10:30 IL WARN Update, Carolyn Grieves A presentation on recent developments regarding the establishment and operation of the Illinois WARN system. 11:00 Break 11:15 WARN Systems Nationally (AWWA), Kevin Morley A presentation on recent developments regarding the establishment and operation of State WARN systems across the nation. 12:00 Lunch 12:30 WARN Systems Nationally (AWWA), Kevin Morley (continued) CANCELLED DUE TO IEMA EMERGENCY 1:00 IEMA - Place of Public Works in Emergency ManagementPRESENTER Today This presentation will address the importance of Public Works as a key player in any well-rounded emergency management program. Traditional areas of involvement such as damage assessment and debris removal will be reviewed, and integration of the public works function into the Five Phases of Emergency Management (Prevention, Mitigation, Preparedness, Response and Recovery) will be explored. The National Response Plan (NRP) and the National Incident Management System (NIMS) will be briefly overviewed in order to enhance understanding of the critical role Public Works plays in achieving the goals established by these programs.
1:45 Break / ISAWWA Safety and Emergency Planning Committee Update. 2:00 IEMA - Disaster Declaration and Expense Reimbursement The Public Assistance Program may provide Federal disaster assistance for debris removal, emergency protective measures and the permanent restoration of public facilities as the result of a Presidentially-declared major disaster or emergency event. This presentation will discuss process for declaring a major disaster or emergency, and how the Public Assistance Program reimburses applicant organizations for their eligible costs. 2:45 IEMA – Damage Assessment Process This abbreviated version of damage assessment provides participants with the basic understanding of the damage assessment process. The course discusses how damage assessment process is formed, how the data collected is used by local and state officials. Participants will learn how to collect, organize, and analyze damage information. 3:30 Questions and Answers 3:45 Adjourn
ANNUAL WATER INFRASTRUCTURE AND HOMELAND SECURITY CONFERENCE
Tuesday - August 7, 2007
Park Place Banquet Center - 6240 Joliet Road Countryside TOPICS Include US EPA - Updates on Water Homeland Security ILWARN Update WARN System Nationally IEMA - Place of Public Works in Emergency Management Today ISAWWA Safety and Emergency Planning Committee IEMA - Disaster Declaration and Expense Reimbursement IEMA - Damage Assessment Process Registration - Please print or type. Please use one form per person. _ ANNUAL WATER INFRASTRUCTURE AND AND HOMELAND SECURITY CONFERENCE_ _ Name:__________________________________ Company/Utility:__________________________________ Address:_ _______________________________ City:___________________________________________ State:___________________________________ Zip:____________________________________________ Phone:__________________________________ Fax:_ __________________________________________ Email:__________________________________ _____Attendee - $35.00 per person members /$50 non-members_
Payment Information:_ _____ Purchase order number _______________Please invoice me, attention:____________ _____Mastercard or Visa Card #___________________________________ _ Exp Date: ________Signed:__________________ ______Check enclosed To Register: Fax your registration form with credit card or purchase order information to 866-521-3591. Any questions, please call 866-521-3595 or email,
[email protected]. Mail registrations can be sent to: ISAWWA, PO Box 500, Sycamore, IL 60178. You can also register online at http://www.isawwa.org _ _
Water Security and Preparedness EPA Headquarters Water Security Division Priorities for Fiscal Year 2008
1. Response and Recovery -Mutual Aid & Assistance -Emergency Response Training - ICS/NIMS -National Response Plan Emergency Support Function #3 Activities.
2. Water Security Initiative -Complete initial Contaminant Warning System Pilot Project. -Begin 3 additional Contaminant Warning System Pilot Projects.
3. Establish Full-time Liaison to Department of Homeland Security -Improve communications between EPA and DHS. -Better Coordination of Security Projects between EPA and DHS.
4. Improve Communications -Between EPA HQ and Regions. -Between EPA HQ and States. -Between EPA HQ and Utilities/Water Professional Organizations.
Water Security and Preparedness What are we working on in Region 5? Homeland Security and Response Strategy for the Water Division
The Strategy Emphasis
Protection & Prevention
Preparedness & Response
Preparedness and Response Activities 1. Establish Region 5 Water (?) Team. 2. Train Region 5 Water (?) Team. 3. Meet with the U.S. Army Corps of Engineers & FEMA to discuss roles, responsibilities and expectations.
Preparedness and Response Activities 4. In conjunction with States, document the capability of drinking water systems serving 50,000 or more to operate with no on-site personnel. 5. As requested by the water sector, assist drinking water and wastewater utilities in establishing state Water and Wastewater Agency Response Networks (WARNs).
Protection and Prevention Activities 1. Encourage annual state AWWA meetings to include security and emergency response, including pandemic preparation agenda topics. 2. Work with HQ Water Security Division to encourage water utilities to adopt security measures and install security features to reduce their vulnerability.
Protection and Prevention Activities 3. Provide a forum for the largest water sector utilities to exchange information on security and emergency response preparedness. 4. Promote public/private partnerships to support Homeland Security and Emergency Response.
What are our Expected Outcomes? 1. A trained Water (?) Team capable of providing technical support within an ICS structure during a Regional or National Incident. 2. An established working relationship among EPA Water Division, USACE and FEMA that results in an efficient and effective collaborative responses to incidents.
What are our Expected Outcomes? 3. The most critical drinking water systems will have plans in place that will permit continued functioning in the event of a pandemic. 4. The water utilities in each Region 5 State will have established a WARN system.
What are our Expected Outcomes? 5. Water utilities have installed security features and implemented procedural measures to reduce their vulnerability. 6. The private sector recognizes their economic dependence on water infrastructure and water utilities learn security approaches from the private sector.
How are we doing? -We drafted our water security strategy and work plan and it continues to evolve. -We established our Water (?) Team and it is growing. -Staff are being trained – Incident Command System, Sanitary Survey, basic wastewater & more. -We’re practicing – Ardent-Sentry tabletop & full scale, SONS07 and more to come.
How are we doing? -We participated in WARN workshops with utilities in all of our states and WARN development is underway. -We initiated discussion with the USACE and FEMA on response expectations. -We will schedule additional meetings with our largest water utilities to discuss security issues/needs.
Our Water Division Security Partners Staff from the WECAB, NPDES, Watershed & Wetlands and Water Quality Branches have volunteered to participate on the Response Support Corps, Water (?) Team or work on Water Security. RSC
Water (?) Team
Security
12 Volunteers
12 Volunteers
9 Volunteers
Are we there yet? Nope! – But we’re well on our way! Questions? Contact Information: Nicholas Damato U.S. EPA, Region 5 Ground Water/Drinking Water Branch Phone# (312)886-0190 Email:
[email protected]
Protective Security Advisor Department of Homeland Security
“Securing the Nation’s critical infrastructures one community at a time”
Protective Security Advisors (PSAs) are not . . . Law Enforcement Regulatory/Compliance First Responders Grant Programs Officers Intelligence Specialists/Officers
DHS’ Protective Security Advisor PSA Locations Critical Infrastructure in Chicago PSA Mission PSA Role
Homeland Security Critical Mission Areas
Intelligence and Warning Border and Transportation Security Domestic Counter-Terrorism Emergency Preparedness and Response Defending against Catastrophic Terrorism Protecting Critical Infrastructures and Key Resources
PSA Districts Grand Rapids
Charleston
Pittsburgh
New Haven Philadelphia
Anchorage Cincinnati
New Orleans
January 27, 2005
Regional PSA Support Network
Wisconsin Michigan Iowa
Chicago Indiana Illinois
Missouri Tennessee
Illinois PSAs John Walsh – Midwest Region Drew Orsinger – Chicago and Cook County Dave Dickinson – Northern Illinois Chuck Clanahan – Central & Southern Illinois
Understanding the Departments Organizational Structure
Department of Homeland Security National Protection and Programs Directorate Office of Infrastructure Protection Protective Security Coordination Division Field Operations Branch
U.S. DEPARTMENT OF HOMELAND SECURITY
SECRETARY ________________
Executive Secretariat
Chief of Staff
DEPUTY SECRETARY
Military Advisor
MANAGEMENT Under Secretary
SCIENCE & TECHNOLOGY Under Secretary
NATIONAL PROTECTION & PROGRAMS Under Secretary
POLICY Assistant Secretary
GENERAL COUNSEL
LEGISLATIVE AFFAIRS Assistant Secretary
PUBLIC AFFAIRS Assistant Secretary
INSPECTOR GENERAL
HEALTH AFFAIRS Assistant Secretary/ Chief Medical Officer
INTELLIGENCE & ANALYSIS Assistant Secretary
OPERATIONS COORDINATION Director
CITIZENSHIP & IMMIGRATION SERVICES OMBUDSMAN
CHIEF PRIVACY OFFICER
CIVIL RIGHTS & CIVIL LIBERTIES Officer
COUNTERNARCOTICS ENFORCEMENT Director
FEDERAL LAW ENFORCEMENT TRAINING CENTER Director
DOMESTIC NUCLEAR DETECTION OFFICE Director
Chief Financial Officer
TRANSPORTATION SECURITY ADMINISTRATION Assistant Secretary / Administrator
Approved 4/1/2007
U.S. CUSTOMS & BORDER PROTECTION Commissioner
U.S. CITIZENSHIP & IMMIGRATION SERVICES Director
U.S. IMMIGRATION & CUSTOMS ENFORCEMENT Assistant Secretary
U.S. SECRET SERVICE Director
FEDERAL EMERGENCY MANAGEMENT AGENCY Administrator
U.S. COAST GUARD Commandant
FFICE OF THE NDER ECRETARY FOR ATIONAL ROTECTION ROGRAMS Associate General Counsel Communications & Public Affairs
UNDER SECRETARY __________________
Chief of Staff
DEPUTY UNDER SECRETARY
Administration/ Executive Secretariat Office of Protection Planning
CYBER SECURITY & COMMUNICATIONS Assistant Secretary
INFRASTRUCTURE PROTECTION Assistant Secretary
INTERGOVERNMENTAL PROGRAMS Assistant Secretary
RISK MANAGEMENT & ANALYSIS Director
US-VISIT Director
Office of the Assistant Secretary for Infrastructure Protection ASIP Bob Stephan DASIP, Vacant
Chief of Staff S. Armstrong, Acting Deputy COS K. Stroech, Acting
Resource Management and Planning Acting Dir. R. LePage
Planning and Programming
Chemical security Compliance Division Acting Dir. L. Stanton
Procurement
Infrastructure Information Collection Division Dir. R. Driggers Dep. T. Huddleston
Programs and Development Branch D. Deziel
Information Management Branch TBD
Inspections and Training Branch J. Trindal
Mission Support Branch TBD
Adjudications Branch TBD
IICP Branch Acting K. Lewis
Geospatial Branch S. Alness
Financial Management
Infrastructure Analysis & Strategy Division Dir. M. Krause, Dep. B. Wales
HITRAC
OFFICE OF INFRASTRUCTURE PROTECTION
Administration Acting Dir. J. Bond
Office Mgmt. Fac., & Sec.
CI/KR Protective Security Coordination Division Dir. B. Flynn Dep. L. Solheim
CI/KR Contingency Planning and Incident Management Division Dir. D. Lazisky Dep. D. Smith
Human Capital & Prof. Dev.
CI/KR Partnership and Outreach Division Dir. J. Caverly Dep. P. Hightower
Field Operations Branch R. Benjamin
Contingency Planning Branch Acting J. Kliner
NIPP Program Management Branch C. Davis
Vulnerability Assessments Branch E. Puype
Incident Management Branch D. Morgan
PCII Program Branch L. Kimberly
Security Strategies Branch TBD
Risk Integration & Analysis Branch TBD
Infrastructure Analysis Branch TBD
NISAC K. Klingenberger
Research & Development (R&D) Analysis Branch TBD
Protective Security Outcomes Branch D. DeAngelis
Readiness Branch Acting, C. Ateah
IP ExecSec
Infrastructure Programs Branch N. Wong
Sector Specific Agency Executive Management Office Dir. C. Conklin Dep. S. King
Dams Branch E. Matheu
Chemical Branch Acting, A. Freireich
Comm. Fac. Branch D. Crafton Office of Bombing Prevention Branch C. Payne
Support Services Branch TBD
NICC D. Higbie
Infrastructure Coordination & Analysis Branch T. Watson
Em. Serv. Branch Acting, K. Whalen
Nuclear Branch Acting, B. Reed Rev. 29 May 07
Field Operations Branch 30 May 2007
Ray Benjamin (GS-15) Supervisory Branch Chief Mike Norman (GS-15) Supervisory Deputy Branch Chief (Section Chief East)
Kenny Longfritz GS 14
Brian Harrell GS 13
Sarah Schafer (Cont)
Matt Doernhoefer (Cont)
Kariann McAlister (Cont)
Leslie Lambert (Cont)
Anthony Stevens (Cont)
Erica Bruce (Cont)
Headquarters Support Staff
Special Events, Exercises & Duty Desk Unit Christine Figueroa GS-14
Protective Security Advisor Section Chief West Jake Christine (GS-15) Supervisory (USSS)
Protective Security Advisor Section Chief East Vacant
Contingency Operations Unit
PSA Duty Desk Sean McAraw (Cont)
Melvin Anderson (Cont)
Cindy Huerta (Cont)
Derek Matthews (Cont)
Frank Moret (Cont)
Angela Adams (Cont)
Brian Hunter GS-14 (CA)
Peter Coates (Cont)
Carlos Nunez (Cont)
Tom Burgess GS-14 (AK)
Don Ray GS-14 (CA)
Jeffrey Farrell (Cont)
Greg Hollingsead GS-14 (NE)
Glen Collins GS-14 (OR)
Dave Holcomb GS-14 (CA)
Kirk Toth GS-14 (AL)
Glenn Moore GS-14 (OK)
Jim Tompkins GS-14 (WA)
Mike Moregon GS-14 (CA)
Mike Moll GS-14 (MI)
Harvey Perriott GS-14 (TX)
KC Crowley GS-14 (AR)
Jim Hardy GS-14 (GA)
Glenn Sanders GS-14 (MN)
Buck Hamilton GS-14 (TX)
Rich Stribling GS-14 (CA)
Joe Ricks GS-14 (VA)
Darryl Aspey GS-14 (NC)
Jim Emery GS-14 (OH)
Scott Marble GS-14 (TX)
Gonzo Cordova GS-14 (NV)
Ken Ullom GS-14 (WV)
Keith Jones GS-14 (SC)
Pat Shaw GS-14 (OH)
Ron McPherson GS-14 (TX)
Scott Mitchem GS-14 (HI)
Ed Gleason GS-14 (WI)
Kerry Spaulding GS-14 (TX)
Rudy Holm GS-14 (NM)
Scott Cubbler (GS-15) Supervisory PSA Northeast Area New York, NY
John Guest (GS-15) Supervisory PSA Mid-Atlantic Area Philadelphia, PA
Don Robinson (GS-15) Supervisory PSA Southeast Area Atlanta, GA
John Walsh (GS-15) Supervisory PSA Great Lakes Area Chicago, IL
Doug Pesce GS-14 (CT)
Bill Eagan GS-14 (DC)
Mark Coffey GS-14 (TN)
Dave Dickinson GS-14 (IL)
Al Richmond GS-14 (MA)
Pete Peterson GS-14 (DC)
Greg Innis GS-14 (TN)
Al Stenson GS-14 (NY)
Ray Hanna GS-14 (MD)
Mark Kreyer GS-14 (NY)
Gregory Gardner (GS-15) Supervisory PSA Midwest Area Kansas City, MO
Scott Behunin (GS-15) Supervisory PSA Northwest Area Salt Lake City, UT
Donald Cheatham (GS-15) Supervisory PSA Southwest Area Sacramento, CA
Mike Waters GS-14 (AL)
Phil Pitzen GS-14 (IA)
Ralph Ley GS-14 (UT)
Mark Lee GS-14 (AZ)
Chuck Clanahan GS-14 (IL)
Dave Hunter GS-14 (LA)
Lon Biasco GS-14 (KS)
Joe O’Keefe GS-14 (CO)
Don Robinson GS-14 (FL) 24 June
Drew Osinger GS-14 (IL)
Phil Constantin GS-14 (LA)
Rick Goins GS-14 (MO) *
Bill Ryan GS-14 (PA)
Keith Bradley GS-14 (FL)
Bill Gleason GS-14 (IN)
James (Max) Fenn GS-13 (MS)
Joe Tadrick GS-14 (NY)
Steve White GS-14 (PA)
Gary Warren GS-14 (FL)
Al Shenouda GS-14 (MI)
Jan Gilhooly GS-14 (NJ) 23 June
Bob Winters GS-14 (PA)
Ollie Gagnon GS-14 (FL)
Mary Raymond GS-14 (NY)
Mark Milicich GS-14 (VA)
GonzalezRodriguez GS-14 (PR)
Jim Cobb GS-14 (KY) 15 June
Louis Dabdoub (GS-15) Supervisory PSA Gulf Coast Area New Orleans, LA
Rick Sierze GS-14 (CA)
Ken Fisher (Cont) Andrew Cornell (Cont) Eric Lines (Cont) Joseph Leilich (Cont)
17 Critical Infrastructure & Key Resource Sectors Critical Infrastructure Sectors
Agriculture and food Banking and finance Chemical Defense industrial base Emergency services Energy Information technology Postal and shipping Public health and healthcare Telecommunications Transportation systems Drinking water and water treatment systems National monuments and icons
Key Resources
Commercial facilities Dams/Locks Government facilities Nuclear reactors, materials, and waste
The Threat
We will “hit hard the American economy at its heart and its core.” - Osama bin Laden
Without doubt, terrorist groups recognize the economic ramifications of attacks on the Nation’s critical infrastructures and key resources.
The Role of Homeland Security
Unify a national effort to secure America
Respond to and recover from acts of terrorism, natural disasters, or other emergencies
Coordinate the protection of our Nation’s critical infrastructures and key resources across all sectors
Prevent and deter terrorist attacks Protect against and respond to threats and hazards to the Nation
Focus on Critical Infrastructure Office of Infrastructure Protection Manage the national risk to critical infrastructures and key resources
• • • • • •
Identify critical infrastructures and key resources Conduct risk assessments Compare threats to vulnerabilities and potential outcomes Recommend and prioritize protective and support measures Share security information Assist with emergency preparedness efforts
The Challenge to Protect Critical Infrastructures & Key Resources 85% of all critical infrastructures and key resources are privately-owned
Homeland Security must work together with industry and state, territorial, local, and tribal governments to protect critical infrastructures and key resources
Protective Security Advisors placed around the country to help communities better protect the Nation’s assets
Risk Management Division Key Priorities -
National Infrastructure Protection Plan (NIPP) implementation Vulnerability identification and mitigation via Comprehensive Reviews and other protective programs Field outreach activities through Protective Security Advisors (PSAs) National Asset Database (NADB) and Strategic Risk Assessment
Role in the National Infrastructure Protection Plan (NIPP) NIPP's Goal: Enhance the Nation's protection of critical infrastructure and key resources …
Leading the development and implementation of NIPP Performance Measurement (metrics) process Chairing the Risk Management & Protective Measures Working Group Supporting NIPP implementation activities across all seventeen CI/KR sectors Performing Sector-Specific Agency (SSA) responsibility for the Commercial Facilities and Dams Sectors
Field Activities
Buffer Zone Protection Program (BZPP) Develop an improved understanding of:
• • • • • • •
Vulnerability to terrorist attack Connectivity and interdependencies of critical infrastructures Necessary measures to improve preparedness Both on-site and off-site (buffer zone) assistance Physical vulnerability to terrorist attack Problems in responding to elevated national security threat levels Awareness and stimulates action to mitigate significant problems and improve preparedness (on-site and off-site)
Buffer Zone
Facility
Supporting Infrastructure
Other Critical Facilities in Area
•Hard Targets •Soft Targets
External Focus
Site Assistance Visit (SAV) Objectives • Identify and document CI/KR vulnerabilities • Provide information for protective measures planning and resource allocation • Identify and document protective measures for Homeland Security Advisory System (HSAS) threat levels • Support the threat/vulnerability mapping process • Provide a foundation for developing common vulnerability/potential indicator of terrorism/protective measure papers • Provide private sector with key information (comparative statistics, feedback, lessons learned, best practices)
Site Assistance Visit (SAV)
Report Resulting from SAV
Critical asset considerations Threat information • Open source threat information Vulnerability considerations • Options for considerations (not an audit) Facility comparisons • Benchmark purposes only • Input for company risk management model Protective measure resources • Links to useful reference materials • Links to useful organizations Open source review
Unclassified
Site Assistance Visit (SAV)
FY2005
Unclassified
Comprehensive Reviews Nuclear and Tier 1 Chemical Facilities
• • • •
SAV BZPP Site Self-Assessment Interagency Site Team Visit – DHS, FBI, FEMA, NRC, State, Local first responders
Products
Reports prepared on specific critical infrastructure sectors to assist owners and operators in detecting and preventing terrorist attacks
• • • • •
Characteristics and Common Vulnerabilities (CV) Potential Indicators of Terrorist Activity (PI) Protective Measures (PM) Sector Specific Plans HITRAC Reports
CV/ PI/ PM Reports DHS produced CV and PI reports for 142 different asset types; 19 of these reports pertain to commercial sector assets
Casinos Conventions Centers Hotels Museums, Libraries, & Zoos Nightclubs Office Buildings Restaurants Large Public Outdoor Gatherings
Residential Buildings Religious Facilities Schools and higher Education Shopping Malls Stadiums and Arenas Theme Parks Theatres
National Infrastructure Protection Training Programs Objective: Provide protection personnel in the public and private sectors specialized security training to prevent and protect against continuing and emerging threats to our Nation's infrastructure Examples of courses include: • Buffer Zone Protection Program • Surveillance Detection • Soft Target Awareness
Other Roles & Responsiblities
Liaison to Private Sector Fusion Centers NIPP NRP (ILO) Chem regs Special Events Assessments - SAVs, BZPPs CVPIPM Papers G&T
Existing Chicago Projects Chicago First Exercise Intl Boxing Championships in October SAVs at Oil Refinery / Water Treatment
Facility Development of an Infrastructure Training Qualification Program
Chicago Area Working Groups
ITTF UASI SCOPE Medical District BOMA FEMA RISC Infragard Various County Emergency Management Mtgs TLOC JTTF Chicago Transit Working Group Interoperable Comms Working Groups Chicago Chamber of Commerce
Homeland Security Provides Community-Based Support Protective Security Advisors will: Assist with ongoing local and state critical infrastructure security efforts which are coordinated by the State Homeland Security Advisors
Support the development of the national risk picture by identifying, assessing, monitoring, and minimizing risk to critical assets at the local or district level
Upon request, facilitate, and coordinate vulnerability assessments for local critical infrastructures and key resources
How Can You Help?
Engage with your Protective Security Advisors to facilitate protective actions and establish priorities and the need for information
Assist in efforts to identify, assess, and secure critical infrastructures and key resources in your community
Communicate local critical infrastructure protection related concerns
• •
Business and economic ramifications of actions Issues unique to the community
Summary Build relationships Assist State/Local Homeland Security
Advisors Provide real-time situational awareness to DHS HQ elements Liaison with other HS efforts (ATAC/JTTF) Help facilitate PSD risk reduction activities – BZPP, SAVs, Training Programs Advise state and local officials on critical infrastructure & key resources lists
Suspicious Incidents
Notify Building Security Notify Local Law Enforcement LLE notify Joint Terrorism Task Force – JTTF or Statewide Terrorism and Intelligence Center – STIC Homeland Security Information Network HSIN (US P3)
Homeland Security Operations Center – HSOC National Operations Center - NOC
How Can You Help? REPORT SUSPICIOUS INCIDENTS Work with Local LE other first responders and Neighbors
Make Plans Involve Maximum Amount of People Practice Plans – Often
Questions?
Contact Information Dave Dickinson Protective Security Advisor 312-469-1546 Office 630-967-4776 Cell
[email protected]
Drew Orsinger Protective Security Advisor 312.469.1547 Office 312.505-6488 Cell
[email protected]
http://cvpipm.iac.anl.gov/ http://www.dhs.gov/infrastructuredailyreport https://mwern.usp3.org http://www.ready.gov http://www.training.fema.gov/EMIWeb/IS/
Utilities Helping Utilities – Illinois Public Works, Water, and Wastewater Mutual Aid System
ILWARN
Summer 2007
What is ILWARN?
Illinois Public Works, Water, Wastewater Agencies Response Network
In English….
Mutual Aid System for Public Works, Water, and Wastewater Agencies in Illinois. Agencies (public/private) can help each other with personnel and resources for both natural and man-made disasters. ILWARN is based on similar programs that have been developed in Florida, California, and Texas for water and wastewater agencies, but includes public works in Illinois. The WARN concept is a becoming a nationwide program and is anticipated to be implemented by 2010 for water and wastewater agencies.
WARN Programs Nationwide
Future Members of ILWARN ILWARN County Highway Departments Public Works
Water Agencies – Private and Public
WasteSanitary Water Districts Agencies – Private and Public
Townships
Why is ILWARN Important for Illinois? Springfield – March 2006
Photo from Tom Skelly, CWLP
Benefits of Mutual Aid
Photo from Tom Skelly, CWLP
Decatur, Illinois – December 2006
Photo from Phillip Anello, Macon County EMA
Why ILWARN?
Utility operations are specialized.
Utilities must be self-sufficient.
Utilities must be able to fill gap until state/federal help arrives.
Examples of How ILWARN Can Be Used During Disaster
Cleanup Crews – Debris Removal Restore Water/Wastewater Operations Flood Control Water Main Leaks Located and Repaired Equipment Repair Portable Standby Generator Connected Cleanout of Lift Stations Install Bypass Pumps
ILWARN Process
Steering Committee Mutual Aid Agreement Website Regional Divisions Activation/Implementation
ILWARN Steering Committee
ILLINOIS EMERGENCY MANAGEMENT AGENCY
Village of Mundelein Village of Savoy Village of Rantoul City of Chicago Illinois Municipal Utilities Association
Mutual Aid Agreement
Mutual Aid Agreement (MAA) based on several different MAA’s from all over the United States and Illinois.
One Mutual Aid Agreement will be used by all participants within ILWARN program.
State ILWARN agreement does not conflict with existing local/county mutual aid agreements.
Mutual Aid Agreement
Most participants will need to have agreement approved by their local councils.
MAA does not obligate the agency to respond.
Agreement must be signed prior to dispatch of resources in response to a state declared disaster.
National Incident Management System (NIMS) is incorporated as part of the Agreement.
Mutual Aid Agreement
MAA addresses responsibility of parties, procedures for requesting and providing assistance, documentation of costs, workers’ compensation, and insurance.
MAA expedites response if signed in advance.
If MAA signed and funds become available, then, expenses may be reimbursable.
Agreement is in final draft stages and will be submitted to Illinois Emergency Management Agency’s Office for final review.
Mutual Aid Initiation
Disaster/Emergency Situation – Mutual Aid must be coordinated through accredited Emergency Management Agencies of both Requesting and Receiving Parties at the start of the incident prior to sending/receiving aid – Notification of mutual aid request will also be sent to ILWARN Regional Response Team – This protocol is necessary for coordinating resources and to aid in reimbursement, if it should become available from state/federal resources
Mutual Aid Initiation
Local Emergency Situation – Mutual Aid would be coordinated directly between Requesting and Receiving Parties using contact people previously identified within the ILWARN program for each party – Notification of mutual aid request will also be sent to ILWARN Regional Response Team
National Incident Management System (NIMS)
NIMS will be a key foundation of the ILWARN program.
NIMS standardizes Incident Command System (ICS) at State and Local levels.
Members of ILWARN will be strongly encouraged to be NIMS compliant.
National Incident Management System (NIMS)
Full compliance with NIMS will be an eligibility condition for all federal preparedness assistance grants for state and local entities in 2007.
In the future, NIMS compliance may be a requirement for responding to mutual aid requests.
Activation/Implementation of ILWARN Program
A work in progress….. 8 ILWARN Regions – similar to IEMA regions Disaster response will be within county, then, expanded as required based on needs. ILWARN Response Teams - State will be divided into 3 separate response regions with 3 team leaders and several team members per a region all with higher level NIMS training.
ILWARN Regional Map
Resource Database
NIMS Source – Resources Database will be maintained by each Illinois County Resource Coordinator as part of separate initiative with IEMA. – ILWARN will work with County Resource Coordinators and IEMA to utilize this database to access resources during an emergency and to get data entered into database. – AWWA is working to develop Type Resources Definitions for Water/Wastewater Resources (similar to Public Works) which will be added to NIMS Source when it becomes available.
ILWARN Website
www.ilwarn.org
Why reinvent the wheel? The ILWARN website is based on the TXWARN website. There will be two sides to the website – the public and member’s sides. This presentation will demonstrate the ILWARN site on the public side and the TXWARN site on the members only side to show how the ILWARN website will be set-up.
ILWARN Website – Public Page
Home Page Mutual Aid Agreement (MAA) Member List Committees Membership Application Resources
MUTUAL AID AGGREMENT
MEMBERS LIST
MEMBERSHIP APPLICATION FORM
ILWARN Website – Members Only Page
ILWARN Member Profile Page Current Events Emergency Assistance Tracker ILWARN Member Listing
Anticipated Schedule for ILWARN
Submit Mutual Aid Agreement to IEMA – Fall 2007, Anticipate Approval by Fall 2007. Continue meetings with various groups, associations to discuss ILWARN. ILWARN website fully operational by Winter 2007. ILWARN program fully operational by 2008.
Future Goals of ILWARN
2008 – Get ILWARN Operational. 2008 -Establish Regional Team Leaders. 2008 - Develop Bylaws and Procedures for ILWARN. Seek additional funding for ILWARN Program from organizations, grants, for operations, equipment, training, etc. Plan tabletop training exercise for ILWARN program.
Upcoming Training/Conferences
Annual Water Infrastructure and Homeland Security Conference - August 7, 2007 Damage Assessment/Debris Management Class (IEMA)– Urbana - Spring 2008
To Be Placed On Email List for ILWARN Send Name, Address, Phone, Fax, Email to:
[email protected]
For Additional Information on ILWARN Program:
Carolyn Grieves, P.E.
Baxter & Woodman, Inc. 8678 Ridgefield Road Crystal Lake, IL 60014 Phone: 815-459-1260 Fax: 815-455-0450 Email:
[email protected]
Tammy Bennett, P.E. ILWARN – Committee Chair Clark Dietz, Engineers 1817 S. Neil, Suite 100 Champaign, IL 61820 Phone: 217-373-8900 Fax: 217-373-8923 Email:
[email protected] or
[email protected]
Special Thanks • • • • • • • • • •
Members of ILWARN Steering Committee TXWARN FLAWARN AWWA USEPA Illinois Emergency Management Agency Illinois Section AWWA Illinois Chapter APWA Illinois Environmental Protection Agency Clark Dietz
Questions??
Establishing Resiliency in the Water Sector Illinois Section AWWA Annual Water Infrastructure & Homeland Security Conference August 7, 2007
Kevin M. Morley Regulatory & Security Analyst AWWA--Washington, DC
Objectives
— What is resiliency — What is National Homeland Security Strategy — Homeland Security Alphabet Soup — What is and Why consider WARN — Supporting National Water Sector Initiatives — What is in the future for water security?
What is Resiliency?
Resilience -- the ability to accommodate change gracefully and without catastrophic failure, is critical in times of disaster. (Foster 1997) Local resiliency with regard to disasters means that a locale is able to withstand an extreme natural event without suffering devastating losses, damage, diminished productivity, or quality of life and without a large amount of assistance from outside the community. (Mileti 1999) Resiliency is the capability of an asset, system, or network to maintain its function during or recover from a terrorist attack or other incident (NIPP 2006).
How do we get there?
Homeland Security Presidential Directives
— HSPD-5: Management of Domestic Incidents • National Incident Management System (NIMS) • National Response Plan (NRP) — HSPD-7: Critical Infrastructure Identification, Prioritization and Protection • National Infrastructure Protection Plan (NIPP) • Sector Specific Plans (SSP) — HSPD-8: National Preparedness — HSPD-9: Defense of Ag & Food — HSPD-10: Biodefense for the 21st Century — HSPD-12: Common Identification Standard — HSPD-20: National Continuity Policy
The NIPP in Basic Terms
NIPP Risk Management Framework
— — — — — — —
The NIPP and supporting SSPs describe processes to: Set Security Goals Identify Assets, Systems, Networks, and Functions Assess Risk (Consequences, Vulnerabilities, and Threats) Prioritize Implement Protective Programs Measure Effectiveness
NIPP
— National Infrastructure Protection Plan (NIPP) – All hazards – Unified approach – Assessment – Structure — How do we measure security effectiveness? – Not an easy question to answer — Final in June 2006
SSP
— Sector Specific Plan (SSP) – One for each critical infrastructure sector – Developed in partnership with Sector Specific Agency (EPA) – Metrics from each sector will feed into NIPP — Roadmap for the sector – EPA & utilities – Final May 21, 2007
Water Sector Coordinating Council
— Purpose is to provide policy input to DHS and EPA on water security issues – Established in 2004 – Collaborate on strategic policy issue — Working to provide input on the alphabet soup of ongoing DHS and EPA activities – NIPP, SPP, & metrics
— 8 water and wastewater organizations – AWWA and AMWA – WEF and NACWA – AwwaRF and WERF – NRWA – NAWC — 2 from each organization plus Association staff which are non-voting
Sector Strategic Planning Framework
The Water Sector Vision
— A secure and resilient drinking water and wastewater infrastructure that provides clean and safe water as an integral part of daily life. This Vision assures the economic vitality of and public confidence in the nation's drinking water and wastewater through a layered defense of effective preparedness and security practices in the sector.
SSP Goals 1. Sustain protection of public health and the environment. 2. Recognize and reduce risks in the water sector. 3. Maintain a resilient infrastructure. 4. Increase communication, outreach, and public confidence.
Linkage to HSPD-5 & 8
Goal 3: Maintain a resilient infrastructure. Objective 1: Emphasize continuity of drinking water and wastewater services as it pertains to water sector utility emergency preparedness, response, and recovery planning. Objective 2: Explore and expand the implementation of mutual aid agreements/compacts in the water sector. The water sector has significantly enhanced its resilience through mutual aid agreements among utilities and states; increasing the number and scope of these agreements will further enhance resiliency in the sector. Objective 3: Identify and implement key response and recovery strategies. Response and recovery from an incident in the sector will be crucial to maintaining public health and public confidence. Objective 4: Increase the understanding of how the water sector is interdependent with other critical infrastructure sectors. Sectors such as public health and emergency services are largely dependent on the water sector for their continuity of operations, while the water sector is dependent upon sectors such as chemical and electricity for the continuity of its operations.
National Incident Management System
— Standardizes Incident Command System (ICS) at a Federal level and encourages State/Local use – Unified approach to incident management – Standard command and management structures – Emphasis on preparedness, mutual aid and resource management — DHS funding requires compliance with NIMS at State and local level — FREE NIMS training available @ www.fema.gov/nims
Why should utility use NIMS?
— NIMS compliance is currently voluntary, but eligibility for Federal emergency preparedness grants are now contingent on being complaint….even at local level which is not limited to police and fire — NIMS includes being party to a mutual aid and assistance agreement that include both public and private entities….such as WARN — NIMS compliance likely to be metric to assess sector progress in supporting SSP goals and objectives….lack of progress will increase potential for legislative/regulatory action
National Response Plan (NRP)
— All-discipline, All-Hazards plan to organize the Federal response to domestic incidents — NRP Finalized in December 2004 — 1st Field Trial - Hurricane Katrina — Water & Wastewater – ESF 3 – Public Works (USACE lead) – ESF 8 – Public Health (HHS lead) – ESF 10 – Oil/Hazardous Materials (EPA lead)
Relationship of NIMS & NRP
NIMS • Aligns command, control, organization structure, terminology, communication protocols, & resources/resource-typing • Used for all events
Resources Incident
Local Response
State Response or Support
Federal Response or Support
Knowledge Abilities
NRP • Integrates & applies Federal resources, knowledge, & abilities before, during, & after an incident • Activated only for Incidents of National Significance
National Preparedness Goal
— Purpose is to help entities at all levels of government develop and maintain the capabilities to prevent, respond to, and recover from major events or Incidents of National Significance – Key Priority: Expand regional collaboration through mutual aid agreements and assistance compacts
Why Consider WARN?
Because things will happen
and systems will need help
Preparing for
Responding to
and Recovering from
All-Hazards
What Is A WARN? — Network of utilities helping utilities – Water/Wastewater Agency Response Network (WARN) — United by a common enemy – Natural disasters – Human-caused disaster – Not a corporation or a governmental unit — Utilities organized within a state – By agreement – To help each other with personnel and resources
WARN Networks
— What are we trying to do with these networks? – To leverage the success and lessons learned from existing intrastate mutual aid & assistance networks to support the formation of state-level Water/Wastewater Agency Response Networks (WARNs)
Utilities Helping Utilities
— Joint Policy Statement – 8 major water organizations – Encourages the creation of intrastate mutual aid & assistance networks – Provides for greater water sector resiliency against natural or manmade incident
WARN Networks
— Utilities Helping Utilities – Outlines 10 key steps in the formation of a WARN – Includes sample agreement that satisfies NIMS and comparative assessment of existing WARN programs – Recognize by DHS as model for the water sector — Next steps – Facilitating organizational workshops – Developing standardized response practices www.nationalwarn.org
What’s Involved - 10 Steps to Success
1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Identify interest in starting a program Form an initial leadership team Prepare a kick-off session Establish a steering committee Identify a mission for the program and steering committee goals Review use of state regions Identify mutual aid and assistance activation criteria Draft an agreement Create facilitation tools Maintain the program
Emergency Timeline
WARN does not require declaration and includes private resources.
5/20/2007 - 7/7/2007
Interstate Mutual Aid/Ast
2/14/2007 - 5/18/2007
WARN Activation 2/15/2007 - 3/27/2007
1/8/2007 - 2/13/2007
Initial Emergency
Emergency Response Agreement
4/8/2007 - 5/16/2007
Statewide Mutual Aid/Ast
1/8/2007
4/8/2007
5/18/2007
7/7/2007
Emergency Occurs
Declared Emergency
Governor Declaration
Recovery
Utilities Helping Utilities Status (4/1/06)
Utilities Helping Utilities Status (8/1/07)
Active Projects
— WITAF #506 – Benefits of Mutual Aid and Assistance • Survey recently completed to gather data to help build the business case for WARN type activity — WITAF #508 - Resource Typing for Water Sector Mutual Aid and Assistance • Build common language to expedite resource requests and responses — WITAF #510 – Interstate Mutual Aid and Assistance • Assess potential for WARN-to-WARN addendum
Next Steps on National Scale
— Learn from success/challenges of existing programs — Complete state & regional workshops – Share key steps for organization, support, and management of a mutual aid network — Increase number of intrastate aid networks — Develop a national aid network – Incorporation into a national preparedness system – Facilitate interstate mutual aid and assistance
The Bottom Line - Resiliency
— All emergencies are local and require a local response capability. — A signed mutual aid agreement will enhance your utility’s preparedness and overall resiliency against any disaster. — In its most basic form, a mutual aid and assistance agreement is a low or no-cost action that helps ensure the continuity of operations of the water infrastructure vital to the well being of every community.
References
— Utilities Helping Utilities: An Action Plan for Mutual Aid and Assistance for Water and Wastewater Utilities www.nationalwarn.org
— Contamination Warning Systems for Water: An Approach for Providing Actionable Information to Decision-Makers www.awwa.org/advocacy/Contamination_Warning_Systems.pdf
— Morley, K.M., 2007. A Vision and Direction for Water Sector Security and Preparedness Initiatives. Jour. AWWA, 99:2:38. — Roberson J. A. & Morley, K.M., 2006. Water Security: Shifting to an All-Hazards Resiliency Approach. Jour. AWWA, 98:5:46. — Roberson J. A. & Morley, K.M., 2005. We Need to Get Strategic on Water Security. Jour. AWWA, 97:10:42.
The Chlorine Issue
— Specifically, in regard to gaseous • • • •
150 lb cylinders 1 ton containers Tankers Rail (90 ton)
— Where is it and how is it secured by the sector — Development of recommended practices and tool for assessing disinfection strategy — Potential for legislative or regulatory action • Chemical Facility Anti-terrorism Security (DHS)
Pandemic Flu
— Guide for Critical Infrastructure and Key Resources www.pandemicflu.gov — Annex for Water and Wastewater Sector • 30-40% workforce disruption across ALL sectors • ID essential workers and services • Severe supply chain consequences • Assess supply needs for 12 week period – Challenge for disinfection and other treatment chemicals » Ex. Onsite generation of hypo for 200 MGD plant would require ≈ 175 tons of salt
Business Continuity Planning
Questions
Kevin M. Morley AWWA - Government Affairs 1300 Eye St., NW, Suite 701W Washington, DC 20005 202-628-8303 or
[email protected]
AWWA Water Security Congress April 6-8, 2008 Cincinnati, Ohio
The Chlorine Issue
— Specifically, in regard to gaseous • • • •
150 lb cylinders 1 ton containers Tankers Rail (90 ton)
— Where is it and how is it secured by the sector — Development of recommended practices and tool for assessing disinfection strategy — Potential for legislative or regulatory action • Chemical Facility Anti-terrorism Security (DHS)`
Pandemic Flu
— Guide for Critical Infrastructure and Key Resources www.pandemicflu.gov — Annex for Water and Wastewater Sector • 30-40% workforce disruption across ALL sectors • Severe supply chain consequences • Assess supply needs for 12 week period – Challenge for disinfection and other treatment chemicals » Ex. Onsite generation of hypo for 200 MGD plant would require ≈ 175 tons of salt
Business Continuity Planning
Discussion Items
Contamination Warning Systems • How did we get here? • What is the goal? • What are we doing now?
Drinking Water Security History
“It has long been recognized that among public utilities, water supply facilities offer a particularly vulnerable point of attack to the foreign agent, due to the strategic position they occupy in keeping the wheels of industry turning and in preserving the health and morale of American populace” - J. Edgar Hoover, JAWWA, 1941
Key Legislation & Directives
— Bioterrorism Act — Patriot Act — Homeland Security Act — Homeland Security Presidential Directive 9
HSPD-9: Defense of Agriculture & Food
— Charges EPA with developing the following: – A robust and comprehensive surveillance & monitoring systems – A nationwide laboratory network — EPA is building the Water Security Initiative (formerly Water Sentinel) program around this directive
HSPD-9 (cont.)
— EPA has developed a range of options for monitoring and lab network. – Program will build on existing networks • SDWA Compliance Monitoring • Laboratory Response Network (clinical) — EPA is piloting the WaterSentinel concept and established an Executive Committee
AWWA CWS Activities
— October 2003, Denver – Workshop to discuss and explore monitoring water quality for security purposes January 30, 2004, HSPD-9 signed by President Bush — 2004 - AWWA created Contamination Monitoring Technologies Seminar and established the Utility Users Group – June 2004, EPA-NHSRC initiates collaboration with utilities from the Users Group on the TEVA program — January 2005, Denver – Utility Users Group meets to discuss key elements of a contamination warning system and identify critical knowledge gaps relative to HSPD-9 – February 2005, FY2006 Budget released, which include $40million for proposed Water Sentinel program (reduced to $4 million)
Questions for the Decision Maker
— — — — — —
What is the objective of a contamination warning system? What are the appropriate monitoring technologies? Where do we put the monitors and how often do we monitor? How do we integrate and analyze the indicator data? What would constitute an alarm? What do we do when the alarm goes off?
What is the Objective?
—
HSPD-9 says to develop a capability to “recognize threats”, which is never defined but may mean any or all of the following:
What is the Response?
— A utility should not invest in any technology or system until a clearly defined response or consequence management plan has been established. • Just ask the Pentagon and Postal Service in Northern Virginia, which invested $1.4B or $4.95M/facility for single agent detection system….that failed in its purpose because the “What do we do now?” was not fully addressed
CWS Requires a Systems Approach
— — — — —
Source Collection Analysis Alarm Response
The Technology Challenge
— The Ideal Characteristics should provide FREEDOM*
– Fast – rapid detection – Reliable – standards, false positive / negative, sensitivity – Easy – simple operation – Easy – low maintenance demand – Durable – consideration of the operating environment – Online – connectivity to distribution and data mgt systems – Monetary – inexpensive, multi-benefit * Jack Moyer, former Deputy Director, City of Raleigh Public Utilities Department, NC
The “Consumer Reports” Approach
— Example of potential performance comparability tool for utility decision makers
Where and How Often to Sample
— Learn from research efforts like TEVA and PipelineNET vs. intuitive site selection approaches such as TCR or IDSE — It maybe the case that 10-15 Cl monitors are sufficient to enhance both daily water quality needs and security concerns
Data Analysis & Management
— Potentially lots of data from multiple locations for multiple parameters – 1 year = 31,556,925.9936 seconds — Critical for developing baseline but must have means to integrate indicator data sources — Beware of death by spreadsheet
Alarms and Triggers
— The Cry Wolf Syndrome – False positive/False negative will erode credibility and confidence in system — Need more research and understanding of various contaminates, water quality variability, technology performance, etc…
Moving Forward
Moving Forward (cont.)
— Where on this timeline of Operational Modes can we reasonably expect an effective/feasible CWS for drinking water to be developed? — Where do want to get in terms of capability and what does that mean for the supporting infrastructure – labs, field operations, sensor technology, etc? Today, 5-years, 10-years — How do we position the research to advance our knowledge and capability relative to the target Operational Mode, i.e. moving from Detect to Treat (today) towards Detect to Prevent (future)?
Conclusions
— Comparative technology performance testing and validation is critical — Information sharing and data management protocols need further development — Translation into actionable information for decision makers = confidence/reliability — Consequence Management Plan is a MUST !!! What happens when the Red Phone Rings !!!
ISAWWA UPDATE Illinois Public works Mutual Aid Agreements Security Information Sources
Illinois Public Works Mutual Aid System Illinois Section of AWWA (ISAWWA) and the Illinois Chapter of American Public Works Association (APWA) members have taken the lead to develop a state-wide mutual aid system which will include water, wastewater and public work systems. Illinois Emergency Management Agency has stated this is a huge need for the state to pull all these resources together, similar to what the Fire, Police, Health Departments and EMS departments have already done throughout the state.
Illinois Public Works Mutual Aid System For more information, contact the ISAWWA subcommittee members: Tammy Bennett at Clark Dietz, Inc. Phone: 217-373-8959 Email:
[email protected] Or Bob Wiencek – City of Naperville Phone: (630) 420-6180 Email:
[email protected]
INFORMATION SOURCES WATER SECURITY INFORMATION RESOURCES
INFORMATION RESOURCES USEPA WEB SITE - Water Security Resources Training Courses, Meetings, and Workshops / Webcasts - Describes forums for sharing information with utilities, federal and state governments, utility security officials, and technical assistance and training providers. Topics include emergency response planning and exercises, the Response Protocol Toolbox, and technologies for treatment and detection. FEMA TRAINING COURSES – FREE! Tools and Technical Assistance - Describes resources to assist utilities in developing and updating vulnerability assessments and emergency response plans. Provides references for evaluating products for enhancing physical security, on-line guidance for health officials, and sources for technical assistance. Grants and Funding - Information about recently awarded grants and potential financial assistance programs.
INFORMATION RESOURCES
USEPA WEB SITE - Water Security Resources PUBLICATIONS - Water security publications in these categories: Guidance Homeland Security Presidential Directives Outreach Materials Legislation Newsletters Reports and Studies Webcast Presentations
INFORMATION RESOURCES
USEPA WEB SITE - Water Security Resources Related Links: Links relating to water security in these categories: Trade/Industry Organizations Clearinghouses and Information Centers Federal Government State Homeland Security Web Sites State Drinking Water Protection Web Sites EPA Program and Regional Offices
Contacts - Contact information for EPA headquarters and regional personnel who are experts in water security. Glossary - Terminology and definitions used in water security.
INFORMATION RESOURCES Other sources ISAC AMSA AMWA AWWA and ISAWWA Sandia National Laboratories DHS CDC FEMA IEMA State DPH
NEED MORE INFORMATION Need More Information? Contact ISAWWA
www.isawwa.org Safety and Emergency Planning
[email protected]
Illinois Emergency Management Agency Presidential Declarations Public Assistance Program
Stafford Act Robert T. Stafford Disaster Relief and Emergency Assistance Act – Authorizes the President to provide financial and other forms of assistance to State and local governments, certain Private Non-Profit organizations and individuals to support response, recovery and mitigation efforts following major disasters and emergencies
Major Disaster Any natural catastrophe or, regardless of cause, any fire, flood, or explosion in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance
Emergency Any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States
State Responsibilities After event occurs – Initial Damage Assessment – Governor’s Proclamation – Preliminary Damage Assessment (PDA) – Governor’s Request Letter
Preliminary Damage Assessment Local government responsible for identifying damages and costs Teams with FEMA, State and local representatives assess damages and estimate eligible costs Damage and cost information from the PDA is used to support Governor’s request for a declaration
FEMA Responsibilities Compile PDA cost and impact data Evaluate Governor’s request for declaration using criteria in Federal regulations Make recommendation to the President on request Recommend jurisdictions to be included in the declaration
Major Disaster Criteria 44 CFR, 206.37(c)(1) – The situation is of such severity and magnitude as to be beyond the capabilities of the State and its local governments. Amount and type of damages Impact of damages Available resources (State/local government, private, insurance) Recent mitigation measures
Impact Indicators Adjusted annually to reflect changes in the Consumer Price Index State Per Capita Impact Indicator – FY 2007 - $1.22 per capita – $15,151,537.46 in costs
County Per Capita Impact Indicator – FY 2007 - $3.05 per capita
Emergency Criteria 44 CFR, 206.73 (c)(2) – Federal assistance is necessary to supplement State and local government efforts to save lives, protect property and public health and safety, or to lessen or avert the threat of catastrophe. – Available resources are inadequate to meet the crisis.
Types of Declarations Major Disasters – – – –
Floods Tornadoes Ice Storms Tunnel Flooding
Emergencies – Snow – Hurricane Sheltering
Declaration President appoints a Federal Coordinating Officer (FCO) Governor appoints a State Coordinating Officer (SCO) and Governor’s Authorized Representative (GAR) Joint Field Office (JFO) is established near the affected area
Disaster Recovery Programs Hazard Mitigation Grant Program (HMGP) – Provides grants to States and local governments for cost effective measures to prevent damage in future disaster events
Individual Assistance (IA) Program – Provides assistance to individuals, families and businesses whose property has been damaged or destroyed and whose losses are not covered by insurance
Public Assistance (PA) Program – Provides grants to states and local governments for debris removal, emergency protective measures and permanent restoration of public facilities
Public Assistance (PA) Program Supplement to other forms of assistance and insurance Cost sharing – 75% Federal share – 25% Non-Federal Share
Organizations must submit a Request For Public Assistance (RPA) form to IEMA within 30 days of declaration date
Eligible Organizations State government – Departments, agencies, boards, commissions, universities
Local units of government – Counties, townships, municipalities, school districts, special districts
Private non-profit organizations Native American tribes and tribal organizations
Applicant’s Briefing Conducted by IEMA shortly after declaration is made Held in affected jurisdictions Topics – Application Process – Program Requirements – Completing the Application Forms
Application Forms Request For Public Assistance (RPA) – FEMA form which starts case management file – Must be submitted to IEMA within 30 days of declaration date
Public Assistance Grant Agreement – Legal agreement with IEMA – Must be signed by Applicant’s Authorized Representative
Kickoff Meeting Public Assistance Coordinator (PAC) – Guide through project development process – Review damages and costs – Assign Project Officers (PO) to prepare Project Worksheets (PWs) – Assign Specialists to assist with Special Considerations (SC) issues
Project Worksheets (PWs) General – Must have at $1,000 in eligible costs
Small Projects – Less than $59,700 – Reimbursement based on estimate of costs
Large Projects – $59,700 or more – Reimbursement based on actual documented costs
Facility An eligible facility must: – Be the legal responsibility of an eligible applicant – Be located within the designated area – Not be under the authority of another Federal agency – Be in active use at the time of the disaster
Work Eligible work must be: – Required as a direct result of the declared event – Located within the designated area – The legal responsibility of an eligible applicant at the time of the declared event
Costs Eligible costs must: – Be reasonable and necessary to accomplish eligible work – Comply with Federal, State and local laws and regulations – Not include insurance proceeds, salvage value or other credits (no duplication of benefits)
Typical Work Debris removal on public property Emergency protective measures – Sandbagging, emergency pumping, security, barricading, evacuation
Permanent restoration of facilities to their pre-disaster condition – Road systems, water control facilities, public buildings, public utilities, parks
Project Completion Deadlines Debris Removal – Six (6) months from declaration date
Emergency Protective Measures – Six (6) months from declaration date
Permanent Work – 18 months from declaration date
Internet Resources IEMA – http://www.iema.illinois.gov/
FEMA – http://www.fema.gov/
ILLINOIS EMERGENCY MANAGEMENT AGENCY Curtis N. Caldwell Manager, Mitigation and Infrastructure Section
1035 Outer Park Drive Springfield, Illinois 62704-4462
[email protected]
Voice: (217) 782-8719 Fax:
(217) 782-8753
Damage Assessment Overview
Illinois Emergency Management Agency Joni Estabrook Janie Martin
Introduction • Illinois Emergency Management Agency – IEMA – Response • Natural, Technological, Man-made Disasters
– Resource Assistance • Equipment, personnel, management • EMAC
– Training • PDS, IPEM, Specialized Training
What is Damage Assessment? • Determines scope and magnitude of disaster • Identifies life safety issues • Determines if event is of local, state, and/or national significance • Supports process for disaster declarations
Who is involved? • Local Responders – – – – –
EMA/ESDA Police Fire Assessors Public Works
• State Agency Personnel
Public Works Importance • Knowledge of local infrastructure • Employees with unique skill set – Equipment operators, building inspectors
• Equipment to address life safety – Clear emergency routes
Disaster Field Intelligence Report • • • •
Collect accurate information Snapshot view Report to designated entity Tailor to local jurisdiction
Damage Assessment Process • Starts local – Ends local – – – – – –
Reports from citizens Windshield survey Affected areas determined DA survey teams established Initial damage assessment survey Information provided to local EMA
Damage Assessment Forms • Household, Business, and Public Assistance • IEMA will only accept electronic format • Contact Local EMA or Regional Coordinators for additional forms or information
Information Flow • Flow of information – DA Forms to local Emergency Management Agency (EMA) – Local EMA to Unified Area Command (UAC) – UAC to State Emergency Operations Center (EOC) – State EOC to Governor’s Office – Governor’s Office to Federal Emergency Management Agency (FEMA)
Questions? IEMA Training Opportunities www.state.il.us/iema/
IEMA Dispatch – 24 Hour 217/782-7860
