Alberta Assessors’ Association 10555 - 172 St., Edmonton, AB T5S 1P1 Telephone: (780) 483-4222 Fax: (780) 487-7505

Date:

April 05, 2013

To:

All Alberta Assessors' Association Members

Subject:

Notice of Annual General Meeting (AGM)

[email protected] www.assessor.ab.ca

This is to advise the membership that the Annual General Meeting of the Alberta Assessors' Association is scheduled for 2:00 p.m., April 25, 2013 at the Edmonton Marriott River Cree, Enoch, Alberta. Included in this notice are the Agenda for the meeting, the Minutes of the 2011 Annual General Meeting, and the 2012-2013 Annual Report. Please bring these documents to the meeting for reference. We look forward to your attendance and a very productive meeting.

Thank you,

Kim McVicar, AMAA President, 2012-2013

Attachments

AFFILIATE

Alberta Assessors’ Association 53rd Annual General Meeting Agenda 2:00 p.m., April 25, 2013 Edmonton Marriott River Cree – Enoch, Alberta,

Item

To Speak

1.0 2.0 3.0 4.0

Call to Order Declaration of Quorum (20% of Regulated membership) Adoption of Agenda Adoption of AGM Minutes of April 26, 2012

Kim McVicar Kim McVicar Kim McVicar Kim McVicar

5.0

Recognition and Acknowledgements Recognition of Departing Executive/Committee Members Member Service Recognition Moment of Silence for Members Passed On

Kim McVicar

6.0

Association Committee Reports and Elections President’s Report Financial Director’s Report* Nominating Committee Report – President-Elect Election Registration Committee Report Newly Accredited Member Recognition Nominating Committee – President-Elect Election Results And Vice-President Election Practice Review Committee Report Discipline Committee Report Nominating Committee – Vice-President Election Results And Rural Director Election Legislative Policy Committee Report Marketing Committee Report Nominating Committee –Rural Director Election Results

7.0

Conference Sponsor Recognition

8.0

New Business

9.0

Adjournment

Kim McVicar Lawrence Buchart Kathy Gillis Arla Pirtle Kathy Gillis Travis Lantz Brian Lutz Kathy Gillis Collin Hindman Eddie Lee Kathy Gillis Kim McVicar

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Alberta Assessors’ Association Annual General Meeting MINUTES Thursday, April 26, 2012 Coast Plaza Hotel and Conference Centre – Calgary, Alberta

Members Present: 198 Regulated Members and 8 Guests (A list of attendees is available from the Association office)

AGENDA ITEMS 1.0 Call to Order The meeting was called to order at 1:45 p.m. by the Association President and Chair, Kathy Gillis, AMAA. 2.0 Declaration of Quorum 198 Regulated Members signed in (139 Accredited; 59 Candidate), representing 40% of a current regulated membership of 492 as of April 20, 2012. Quorum is declared as more than 20% of the regulated membership in attendance as per Association bylaws.

3.0 Adoption of Agenda C.TOMA/H.ARGENTO MOVED to adopt the Agenda as amended with the addition of “Financial Director Election.” CARRIED.

4.0 Adoption of April 7, 2011 Annual General Meeting Minutes S.THOMPSON/R.REDDEKOPPP MOVED to adopt the Minutes of April 7, 2011 as amended by correcting the spelling of “J. McConaghie” in “Item 9 Adjournment.” CARRIED.

5.0 Recognition and Acknowldgements President Gillis reported that Departing Committee members had received recognition at the President’s Dinner. Brian Lutz was present to accept his Departing Executive Committee Member Award, having been absent from the recognition portion of the President’s Dinner. Thirteen committee members were recognized for their work on various committees and received Departing Committee Member certificates. President Gillis then recognized 25-, 30-, 35- and 40-Year members, acknowledging their dedication by way of long-service certificates. A moment of silence was held in memory of members who have passed.

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6.0

ASSOCIATION COMMITTEE REPORTS AND ELECTIONS:

President’s Report Kathy Gillis presented her written President’s Report, highlighting the AUMA Task Force report to be presented later in the meeting, the PAAH manuals, reciprocity with regulated provinces and the IAAO, and discussion among Executive members regarding an Education Coordinator. She also acknowledged and thanked the Conference Committee, her colleagues on the Executive Committee for their hard work through a difficult and busy year, and Administration staff, including the new Member Services Assistant, Ashley Mondor who joined the Association in February.

Financial Director Report Lawrence Buchart, Financial Director, presented the 2011 Year End Financial Review and advised that copies of the report are available to members on the website and in print format at the Registration table. It was noted that the Association has chosen a review rather than audit at a savings of $4000. The review, while not as rigourous as a full audit, does provide a third-party assurance that the financial information is plausible and conforms to generally accepted accounting principles. The Financial Director noted that an approximately $55,000 surplus was reported in the Statement of Operations which was attributed to the registration response to the 2011 PreConference and Fall Education Symposium events. As a result, the net assets on the Balance Sheet are $500,766 compared to 2010 year-end assets of $445,567. The Financial Director asked whether there were any questions from the floor and, receiving none, called for a motion from the floor to accept the Alberta Assessors’ Association financial statements. L.BUTZ/H.KUNTZ MOVED to accept the audited Financial Statements as presented for the year ending February 29, 2012. CARRIED.

The Financial Director recommended to the assembly the same audit firm for 2012-13, in accordance with the Bylaws.

L.BUTCHART/P.CROSS moved that, pursuant to Association Bylaws s.41, Hawkings, Epp, Dumont LLP Chartered Accountants continue its engagement to perform the 2012-13 year end Financial review. CARRIED.

Nominating Committee – Election for President-Elect The Chair of the Nominating Committee, Suzette DeMott, began the election process for the vacant Executive Committee positions for 2012/13, which included the President-Elect, Vice-President, Urban Director and, in evennumbered years, the Financial Director. The Chair identified the members on the slate for the four positions, explained the process for the elections and asked the representatives of the sister organizations to be Election Scrutineers.

The candidates presented by the Nominating Committee for President-Elect were Stan Dilworth, AMAA and Angel Svennes.

The Nominating Committee Chair called for nominations a second time.

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The Nominating Committee Chair called for nominations a third and final time and receiving no response, declared nominations closed and called for the election for the position of President-Elect with the two members on the slate. Both candidates were asked to present their respective positions. Angel Svennes – is a Lakeland graduate and has been an active volunteer for the Association with appointments including the Executive Committee as Rural Director, and the Marketing and Practice Review Committees. If elected, Angel will encourage networking among assessors and assessor groups and work with volunteers in the continual improvement of education opportunities, both for accredited and candidate members. Stan Dilworth – has had a 30+ year career in assessment and has watched the profession grow in credibility and legitimacy. Stan hopes to continue the valuable relationships that have grown between the Association and other organizations and to continue to strengthen the Association’s financial position, including working to eliminate the mortgage. Members then marked their ballots for the position of President-Elect and the ballots were collected for tabulation. Registration Committee Report Before delivering the highlights of her written report, the Chair of the Committee, Arla Pirtle, AMAA, asked the members of the Registration Committee and the Examination Subcommittee present at the AGM to stand and be recognized. The Chair reported that Committee met once in person and 6 times by teleconference calls. As reported, the last two years have seen record numbers of Oral Examinations and Accreditations. The Committee has clarified that the oral exam is, in fact, an examination, not an interview. As such, there is the possibility of an unsuccessful completion. There were 17 oral examinations and a single instance of application for accreditation under the labour mobility requirements of the Agreement on Internal Trade. As a result, 18 newly accredited members were individually recognized with their framed accreditation certificate and the member’s Code of Conduct. The Committee also amended the “Application for Membership” to ensure the intent of Sponsorship, that is, meeting the requirements of Section 9 of the Municipal Assessor Regulation.

Nominating Committee – President-Elect Election Results The Chair of the Nominating Committee declared Angel Svennes, AMAA, President-Elect for 2012/13 with more votes in favour and with no spoiled ballots reported.

Nominating Committee – Election for the Vice-President Position The Chair introduced Larry Riep, AMAA and Glen Snelgrove as the candidates for the Vice-President position and called for nominations from the floor three times. No additional nominations arose from the floor and the Chair declared the nominations closed. The Chair called for an election for the position of Vice-President and the candidates stated their credentials and plans for the position. Members then marked their ballots for the position of Vice-President and the ballots were collected for tabulation.

Practice Review Committee Report The Chair of the Practice Review Committee, Joe Marasco, AMAA, introduced and thanked members of the Practice Review Committee for their dedication and hard work through the year. The Chair read details of the written report in the package, including the extensive review of Policy 60-3 and the recommendation of Schedule A; the recent direction to consider an education stream for tax policy administration and the continuing review of the Property Assessment in Alberta Handbook (PAAH). There were no questions from the floor and the Committee Chair ended his report by thanking all those who have assisted the Practice Review Committee during his two year tenure as Chair.

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Discipline Committee Report Speaking for John Lindsay, AMAA, the Chair of the Discipline Committee, Brian Lutz, AMAA reported that the Committee met several times throughout the year and was able to close the single disciplinary issue outstanding since 2008 and all other reviews and investigations arising in the year.

Nominating Committee – Vice President Election Results The Chair of the Nominating Committee declared Larry Riep, AMAA, Vice-President for 2012/13 with more votes in favour. No spoiled ballots were reported.

Nominating Committee – Urban Director The Nominating Committee presented John Lindsay, AMAA for the position of Urban Director and called for nominations from the floor. Verle Blazek, AMAA nominated Gord Petrunik, AMAA. Mr. Petrunik accepted the nomination and the Chair called for nominations for a third and final time. No additional nominations arose from the floor and the Chair declared the nominations closed. The Chair called for an election for the position of Urban Director and the candidates stated their credentials and plans for the position. Gordon Petrunik, AMAA – has been a member of the association since 1991; was accredited in 2005 and has been involved in the Association in various capacities, most recently as Chair of the Symposium Committee. John Lindsay, AMAA – (presentation read by Nominating Committee Chair) has been in the industry and a member for nearly 30 years; has been an Association volunteer as Vice President, Parliamentarian, Chair of the Practice Review Committee and the Discipline Committee at different times and a member of the Legislative Services Committee; would work for assessor training and succession planning. Members then marked their ballots for the position of Urban Director and the ballots were collected for tabulation. Legislative Policy Committee Report The Chair of the Legislative Policy, Collin Hindman, AMAA, referring to the written report contained in the package indicated there were no formal reviews of any legislation over the past year by the Committee; however, the Executive Committee did review the Qualifications of Assessor Regulation. As reported, the Committee anticipates a heavier workload in 2012.

Marketing Committee Eddie Lee, AMAA, Chair of the Marketing Committee, reported that, following the results of a survey indicating that career fairs and trade shows do not elicit Candidate memberships, the Committee placed a moratorium on these activities. As an alternative, print advertising in targeted student periodicals occurred. As well, the Committee continued its efforts to speak directly to student assemblies, including students at the University of Calgary and planned future visit to Lakeland. As reported, much attention has been given to a review of the website towards possible upgrades. A task force was formed for this review and preliminary results will be presented to members following the Annual General Meeting. The Committee also recommended a course of action relative to the Student Membership category following direction from the Executive Committee. There were no questions from the floor and the Chair thanked the Marketing Committee members and the members of the Website Review Task Force for their contribution over the year.

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Nominating Committee – Urban Director Results The Chair of the Nominating Committee declared John Lindsay, AMAA, Urban Director for 2012/13 with more votes in favour. No spoiled ballots were reported.

Nominating Committee - Financial Director The Nominating Committee put forward the name of Lawrence Buchart, AMAA for the position of Financial Director. The Chair of the Nominating Committee called for nominations a second time. A third and final call for nominations did not elicit any new nominations and the Chair declared the nominations closed and Lawrence Buchart the Financial Director by acclamation.

7.0 Conference Sponsor Recognition President Gillis thanked all of the conference sponsors, on behalf of the membership, for their overwhelming support in making this conference such a success and encouraged all to join in the afternoon’s ceremonies and a further tribute to the sponsors.

8.0 New Business – AUMA Task Force 2: Property Assessment Tax Policy The Executive Committee’s representative on the AUMA Task Force, Stan Dilworth, AMAA, provided a PowerPoint presentation on the progress of the AUMA Task Force draft report notably the proposed principles of Property Assessment and Taxation policy, including • transparency (property owners understand how property is assessed and taxed and assessment is predictable and stable); • fairness and equity (the objective, equitable and uniform appraisal of property towards reasonable and fair distribution of the property tax burden; and, • sufficiency of capacity and resources (all property is assessed in a consistent and accurate manner). As reported, the Executive Committee will be commenting on the final report, due in May, for the AUMA Mayors’ Caucus in June.

R. WORTHINGTON/N.THIBEAULT MOVED that the ballots for the elections be destroyed. CARRIED.

9.0

Adjournment

B.BOOMER/E.LEE MOVED to adjourn the meeting at 3:30 p.m. CARRIED.

Kim McVicar, AMAA 2012-13 President Alberta Assessors’ Association

___________________ DATE

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