Alabama Training January, 2016

Agenda Alabama Training January 11 – 12, 2016

• Enhancements for ACT Aspire  ACT Aspire Landing Page  Spring 2016 Updates  TMS Updates  Portal Updates

• Box.com • Step by Step

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Alabama Training - Jan 2016

ACT Aspire Landing Page

ACT Aspire Assessment Landing Page http://actaspire.pearson.com

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Training Calendar of Events

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Student Sandbox (Exemplars) • Online samples of test questions • Requires grade and subject specific login • Test question booklets provide overview and concepts

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State-specific Avocet – Coming Soon!

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Spring 2016 Assessment Updates

Time Adjustments

• Added 5-10 minutes per test, with the exception of writing • To ensure we have the right item mix, we made the following enhancements: – Multiple-choice (MC) items will increase for English grades 3, 4, and 5 by item type – MC items will increase for Mathematics grades 3, 4, and 5 by item type and Constructive Response (CR) will decrease by a single item

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Alabama CBT Schedule 1/20/16

1/204/1/16

• PNP setup window

3/124/1/16

• Test session setup window

4/45/13/16

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• Students available in Portal

• Testing window

Alabama Training - Jan 2016

Alabama PBT Schedule 1/20/16

• Students available in Portal

1/202/11/16

• PNP setup window

1/252/11/16

• Test session setup window

3/213/28/16

• Paper test materials distributed to systems

4/44/22/16

• Testing window

2 days after testing 11

• Schools return all paper materials

Alabama Training - Jan 2016

Training Management System (TMS)

Training Management System (TMS) • New look and feel • Bookmarking and knowledge checks added • Module updates continuing

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Portal Login

New Login Page • Available January 13th • Credentials moved to front page

• Links to Resources, Training, and Discover ACT Aspire

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Portal Profile

New Profile Details Settings

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New Test Session Invitation

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Registered/Returned Status Report

Registered/Returned Status Report

• Go to Summative Tests > Registered/Returned Status 20

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District Level – District Tab

• Select District or School • The + icon will expand to show each grade level’s detail 21

Alabama Training - Jan 2016

District Level – School Tab

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School Level – School Tab

• Able to click on the percentages to drill down to the student level

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School Level – Student Details

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Refresher: Dashboard Widgets

Dashboard Widgets

• Go to Summative > Monitoring Dashboard 26

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Dashboard Widgets: Student-Test Assignment • Displays students across subgroups – Unassigned – Both paper and online – Paper only – Online only

• Select and de-select groups as desired

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Dashboard Widgets: Student-Test Assignment, cont. • View total number of unassigned students within each school • Select a number to view the My Test Sessions screen and select a test session to add students to

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Dashboard Widgets: Test Session Status • Displays test session by status: – In Progress – Closed – Ready – Scheduled – Auto Closed

• Able to select and de-select statuses as desired • Selecting a pie-wedge takes you to My Test Sessions screen

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Dashboard Widgets: Student PNP Supports Distribution • Displays students with PNP supports applicable to: – Online test sessions – Paper test sessions

• Able to toggle views as desired

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Dashboard Widgets: Student Session Status • Displays students by status within online or paper test sessions • Able to select or de-select statuses • Able to toggle views as desired

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Tenant-to-Tenant Student Transfers

Tenant-to-Tenant Transfers If a student moves into your district/school from another organization outside of your current tenant and you or the student's parents would like their longitudinal data to move with them, please follow this process: • New school adds student to their tenant manually or via an SDU • New school contacts ACT Aspire Customer Service to request transfer • Tenant-to-tenant transfer request is processed within 2 business days • Old school should then approve the pending request in their Student Request Queue within 2 business days • Student is transferred and available for the new school 33

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PNP Updates

Updated Student Profile – Personal Needs Tab • Available January 13th

• Subject-specific selection available, where applicable • Added Unified English Braille (UEB) • PNP Extract report updated with these changes

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Creating PNP Extract

• Go to Students > Student Extracts • Select Create PNP Extract to generate a spreadsheet

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Importing PNP Updates

• Go to Students > Import Student Data • Select PNP-DU Imports, then Import PNP Updates • In case of errors, able to download and view messages

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Self-Paced Training • Self-paced training available to walk through the PNP Extract process.

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Test Sessions

Create Single or Multiple Test Sessions (ALL) Options to create test sessions individually, or multiple at once Create Single

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Create Multiple

Best for creating sessions by teacher or groups

Best for creating sessions at the grade level

Able to select individual students

Students are added automatically; can also add/remove students manually

Alabama Training - Jan 2016

Multiple New Test Details (ALL) Choose Test Administration. Select mode – Paper or Online.

Determine your testing window. All available grades will display; select which subjects to administer.

If no settings have been entered, you may enable proctor caching and enter details.

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Multiple Session Completion (ALL)

• Up to 200 students per CBT session and 400 per PBT session will be added 42

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Multiple Session Creation Status (ALL)

• Go to Summative Tests > Test Session Creation Status, then select Create Multiple • Able to sort and search 43

Alabama Training - Jan 2016

Creation Timestamp (ALL)

• Date and timestamp for test session creation added to the Test Session Details

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Resume Multiple Students (CBT)

• Able to resume multiple students at one time 46

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Self-Paced Training • Self-paced training available to walk through how to create and edit test sessions.

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Test Session Copy

Copy Test Session

• From Test Session Details, select Copy

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Copy Test Session, cont.

• Select the mode for the grade / subject of the test session(s) to create • Select Copy to create the session(s) 50

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Copy Test Session – Copy Status

• Completed: Warning indicates that issue(s) have occurred; select the link to review • Navigate to the Test Session Details screen to make necessary updates 51

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Self-Paced Training • Self-paced training available to walk through how to use the Copy functionality

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Test Sessions:

Start Multiple Test Sessions or Invite Multiple Room Supervisors

Multiple Test Sessions: Action

• From the My Test Sessions screen, select Action • Choose either Start Test Sessions or Add Users to Test Sessions 54

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Starting Test Sessions: School Level

• Choose sessions to start and select Submit

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Inviting Multiple Room Supervisors

• Choose sessions and select Submit 56

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Inviting Multiple Room Supervisors

• Check users, then select role from Apply Permissions; select Save to finalize 57

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DNR Label:

Reinstated Students

DNR – Test Session Details

• Default view is now “All Subjects”

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DNR – Student Profile • DNR also shows on the Student Profile > Test Sessions tab

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Reinstate Students Comments

• Reinstate comments added to the Comments report • Report can be generated at the school level or from the Test Session Details screen – School: Summative > Test Session Print; select Print and choose Comments – Session: Select a test session to access the Test Session Details; select Print and choose Comments

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CBT – Completion Time Stamp

Completion Time Stamp

• Once student completes computer-based test, the date and time is recorded on the Student Profile > Test Sessions tab 63

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Dynamic Summative Reports

New Selection Screen • No longer have to choose By Grade, By Subject, or By Group • As you select a report, Select Criteria pane will update to prompt for information

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New Selection Screen, cont. • Students display after you Find Students

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Box.com

Box.com Invitation • Contains growth Report data from the Spring 2015 administration • Authorized users will receive invitation • Able to download, view, or share information, as needed

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Box.com Home Page

• Select the District Level file for overall district reports • Select the School Level folder to view more specific reports Note: CSVs will have to be downloaded and opened with Excel to view them properly 69

Alabama Training - Jan 2016

Sharing Files Three dot icon enables you to download or share the file/folder

Can also choose to email the file to a collaborator

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Step-by-Step

Step 4: Accessibility and Accommodations (PBT & CBT) • PNP information can be added individually by student or for multiple students simultaneously by using the PNP extract functionality. • Note: PNP information MUST be completed prior to placing students into test sessions!

Information

Resources

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Step 5: Create Groups (PBT & CBT) • Student groups help you organize students when creating test sessions, and when generating dynamic reports. • Students may belong to more than one group.

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Remaining PBT Steps

Step 6: Test Session Set-up (PBT) • Separate test sessions must be created for each Grade and Subject you are testing in your Organization. If a student is testing 5 subjects, you will create 5 different test sessions in the ACT Aspire Portal.

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Step 7: Receiving and Organizing Materials (PBT) • Save the shipping boxes; you will use them to pack and return your materials.

• All test materials must be kept in a secure location until the day of testing. • There will be one answer document and test booklet for each subject a student is taking. 76

Alabama Training - Jan 2016

Step 8: Start All Test Sessions in the Portal (PBT) • On the day and time that your testing is scheduled to begin, your test sessions in the Portal will move into a “Ready” status. This indicates the system is ready for the session to begin. • Test Sessions can be started individually or multiple sessions simultaneously as shown previously.

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Step 9: Administer the Test (PBT) • After you’ve started the test sessions on the day of testing, you will administer the test. • Sessions are specifically timed by subject; there is a location to record your testing times in the back of the Room Supervisor manual. • Be sure each answer document has the student’s name and Form Code gridded before dismissing the room!

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Step 10: Post-Test Clean Up (PBT) • After all students have completed each of their tests (including make-ups) and you have collected all the test materials and scratch paper, go into the Portal and enter any testing irregularities that occurred and close all test sessions.

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Step 11: Return Testing Materials (PBT) • Apply a lavender label on each box of answer documents. • Apply a yellow label on each box of answer documents. • Lowry will pick-up materials for shipping back to ACT Aspire.

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Remaining CBT Steps

Step 6: Technology Set-up and Configuration (CBT) • Review technical documentation, configure your testing environment, install ProctorCache, and run SystemCheck; these resources help you prepare your technology.

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Step 7: Test Session Set-up (CBT) • Separate test sessions must be created for each Grade and Subject you are testing in your Organization. If a student is testing 5 subjects, you will create 5 different test sessions in the ACT Aspire Portal.

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Step 8: Pre-Cache CBT Test Content (CBT) • Pre-cache the encrypted test content to a local server. Caching test content locally will help alleviate the strain of testing information passing back and forth to and from the TestNav servers.

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Step 9: Print Student Authorization Tickets (CBT) • Each session will generate a unique set of student log-in credentials by student for accessing TestNav. • You can print the tickets at a school, test session, or individual student level.

• Authorization Tickets must be kept in a secure location prior to testing and each ticket is unique to each student.

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Step 10: Start All Test Sessions in the Portal (CBT) • On the day and time that your testing is scheduled to begin, your test sessions in the Portal will move into a “Ready” status. This indicates the system is ready for the session to begin. • Test Sessions can be started individually or multiple sessions simultaneously as shown previously. • CBT test sessions MUST be started in order for students to log into TestNav.

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Step 11: Administer the Test (CBT) • After you’ve started the test sessions on the day of testing, you will administer the test. • Students will use their Authorization Ticket credentials to log into TestNav and complete their assessments.

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Step 12: Post-Test Clean-Up (CBT) • After all students have completed each of their tests (including make-ups) and you have collected all the Authorization Tickets and scratch paper, go into the Portal and enter any testing irregularities that occurred and close all test sessions.

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Support

Support Contacts

ACT Aspire Customer Service 888-802-7502 Monday – Friday, 6am – 7:30pm CT * closed January 18th for MLK Jr Day

[email protected]

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