FINAL BUDGET Fiscal Year 2017

201 E. Market Street | Charlottesville, VA 434.979.7151 | FAX 434.971.7035 | jmrl.org

Library Budget for Fiscal Year 2016 – 2017 The Library’s Mission: Jefferson-Madison Regional Library (JMRL) enhances the quality of life by providing equal access to information. The Regional Library serves all ages, promotes reading, serves as a life-long educational resource, and supports democracy by fostering the free exchange of ideas. [Adopted by the Library Board, September 2009] FY2016 was the busiest year in JMRL’s history based on the number of library items borrowed. The busy year was due, in part, to the first full year of service at the new Northside Library. In addition to the record-setting number of checkouts, JMRL experienced a large increase in attendance at library programs. Compared to FY2015, the number of library programs increased by 9.9% and attendance at the programs increased by 24.8%. Also, use of the library’s electronic services showed continued growth. The downloadable book service, available 24 hours every day, now accounts for almost 6% of the library’s total checkouts. The library budget for FY2017 provides for maintenance of library services at the current level and for the final year of a 3-year process to bring library staff salaries to market levels. Also, the budget will provide a new Bookmobile thanks, in part, to a generous grant of $100,000 from Friends of Jefferson Madison Regional Library. The library budget for FY2017 was developed by the Library Board of Trustees and library staff based on the goals and objectives articulated in JMRL’s current Five Year Plan http://www.jmrl.org/pdf/ab-5YearPlan.pdf. The budget was discussed at open public meetings held September 2015 through June 2016. The Library Board adopted the final library budget on June 27, 2016. Questions or comments about the library’s budget or the Five Year Plan may be directed to John Halliday, Library Director, 201 East Market Street, Charlottesville, VA 22902, or [email protected].

Library Board of Trustees Brian LaFontaine, President (Albemarle) Peter McIntosh, Vice President (Charlottesville) Wendy Wheaton Craig (Louisa) Gary Grant (Albemarle) Jane B. Kulow (Albemarle)

Stephen Walls Mathis (Greene) Marcia McDuffie (Nelson) Carla Mullen (Charlottesville) Tamyra Turner (Charlottesville)

grow. learn. connect. Serving Charlottesville, Albemarle County, Greene County, Louisa County, and Nelson County

LOCAL JURISDICT]ONS ONLY PROJECTED COST ALLOCATION-FISCAL YEAR 2017

Administration Technical Services Reference Services Sub-Total

57.50Yo

21 .83o/o

8.510/o

Albemarle

C'ville

Greene

637,964 379,555

28,289 1,045,807

54.490/o

Central Library

803,499

54.18o/o

Gordon Avenue

236.247

82.360/0

Northside Scottsville Crozet Louisa Nelson Greene Bookmobile Mclntire

1.317 ,706

242,204

94,415

144,099 10,740 357,043

56,174 4,187 154,780

6.89% Louisa 76,445 45.481 3,390 125,315

5.27o/o

Total

Nelson

58,471 34,787 2,593 95,851

1,109,502 660,095 49,199 1,818,796

45.514/o

1,474,580

671,O82

45.82o/o

435,967

199,760

17.640/o

1.s99,93s

282,229

166,516

166,516 419,724

419,724

229,406 190,112 207,524

229,406 190,112 207,524 126,929 93,667 213,995

100,274 46,834 106,998

26,655 46.834 106,998

Grand Total

4.243.565

1.730.600

362,304

354.721

285,963

6,977,151

FY 16 Allocation

4,061,160

1,61 1,883

348,960

343,053

265,184

6,630,240

182,405

118,717

13.344

11,668

20.779

346,9',t1

Mont-AW

Dollar Change from FY16

Percent Change

from FY16

4.490/o

7.37o/o

3.82o/o

3.40o/o

7

84o/o

5.23o/o

LOCAL AND STATE FUNDS FY2017

State

Total

SALARIES & BENEFITS 3,680,294

3,680,294

Social Security

281,542

281,542

Retirement

745,066

745,066

Salaries

Life lnsurance Heallh insurance Workers Comp Sub-Total

37,369

37,369

748,599

748,599

15,000

15,000

5.507.870

s,s07,870

55,000

55,000

OPERATING EXPENSES Office Supplies

8,200

8,200

Postage

75,000

Books Cleaning Supplies

596,881

671,881 2,050

2,050

Maintenance Supplies

1,100

1,100

Professional Services Dues & Subscriptions

114,500

114,500

3,390

3,390

Telephones

42,165

42,165

Utilities

79,300

79,300

Printing/Duplicating

17,000

17,000

Service Contracts

77,128

77j28

Conference Travel

1,100

1,100

Local Travel

6,560

6,560

Local Meals

2,000

2,000

Advertising lnsurance

6,900

6,900

47,565

47,565

685,454

685,454

2,500 34,546

2,500

34,546

Education & Training

35,000

35,000

Vehicle Maintenance Vehicle Fuel Data Processing Charges

8,500

8,500

19,600

19,600

41,500

41,500

Rent

Equipment Rental Repairs & Maintenance

50

50

HVAC Charges

19,600

19,600

Other Contract Services

42,140

42,100

Freight

25,000

Library Supplies Staff Appreciation

25,000 4,600

4,600 2,300

2,300

Software

21,000

21,000

lnt Contract Services

25,351

2s,351

Promotions

63,222

63,222

Sub-Total

1,544,281

2,166,162

GRAND TOTAL

7,052,151

Data Lines

621,881

7,674,032

PROJECTED OPERATING REVENUES FISCAL YEAR 2017 Albemarle County

$

4,243,565

Charlottesville

$

1,730,600

Greene County

$

362,304

Louisa County

$

354,721

Nelson County

$

e8s,gsl

Charlottesvil le/Al bemarle Foundation

$

13,700

Big Read Grant

$

7,700

Friends (books and bookmobile)

$

175,000

$

7,173,553

State

$

621,881

Budget Balance, 6130115 General Fund

$

77,061

Sub-Total:

Grand Total:

7,872,495

ADMINISTRATION LOCAL FUNDS ONLY

SALARIES & BENEFITS Salaries SocialSecurity Retirement Life lnsurance Health lnsurance Workers Comp Sub-Total

FYZA17

412,631 31,566 126,294 4,160 52,579 15,000 642,230

OPERATING EXPENSES Office Supplies Postage Professional Services Dues & Subscriptions Telephone Printing/Duplicating Conference Travel LocalTravel Local Meals Advertising lnsurance Rent Equipment Rental Repairs/Maintenance Educationffraining Vehicle Maintenance Vehicle Fuel Freight Staff Appreciation Promotions lT Support lnt Contract Services Data Lines Other Contract Services Sub-Total GRAND TOTAL

55,000 8,200 112,000 2,500 7,500 17,000 1,100 2,000 2,000 6,900 40,700 21,400 2,500 1,000 35,000 5,000 16,500 50 4,600 2,300 41,500 6,800 63,222 12,500 467,272 1,109,502

TECHNICAL SERVICES LOCAL FUNDS ONLY

SALARIES & BENEFITS Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

FY2A17

449314 34,372 61,529 4,550 84,934 634,695

OPERATING EXPENSES Dues & Subscriptions Service Contracts Local Travel Repairs/Maintenance Professional Services Software Telephone Sub-Total GRAND TOTAL

200 600 800 2,500 21,000 300 25,400 660,095

REFERENCE SERVICES LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2A17

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

336,1 34

25,714 62,006 3,420 64,712 491,986

OPERATING EXPENSES Sub-Total GRAND TOTAL

491,986

CENTRAL LIBR,ARY LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017 Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

552,378 42,257 139,271

5,590 113,247 952,743

OPERATING EXPENSES Cleaning Supplies Maintenance Supplies Dues & Subscriptions Telephone Utilities Service Contracts LocalTravel Repairs/Maintenance HVAC Charges Other Contract Services lnt Contract Services Sub-Total GRAND TOTAL

1,900 1,000 150

7,740 58,700 48,100 200 17,800 't0,500 23,000 10,000 179,050 1,031,793

GORDON AVENUE BRANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2A17

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

223,927 17,131 57,445 2,310 53,954 354,767

OPEMTING EXPENSES Cleaning Supplies Maintenance Supplies Dues & Subscriptions Telephone Utilities Service Contracts Local Travel Repairs & Maintenance HVAC Charges Other Contract Services lnt Contract Services Data Lines Sub-Total

100 100 100 5,400 20,600 25,500 100 10,500 9,1 00 6,600 3,1 00

GRAND TOTAL

435,967

81,200

NORTHSIDE BRANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2A17 Salaries SocialSecurity Retirement Life lnsurance Health lnsurance Sub-Total

623,376 47,688 104,662 6,319 148,636 930,681

OPERATING EXPENSES Cleaning Supplies Maintenance Supplies Dues & SubscriPtions Telephone Utilities Service Contracts Local Travel Repairs & Maintenance Rent Sub-Total GRAND TOTAL

,oo 5,000

100

oo+,osa 669,254 1,599,935

CROZET BRANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

277,414 21,222 37,164 2,820 74,778 409,398

OPERATING EXPENSES Cleaning Supplies Dues & Subscriptions Telephone Utilities Service Contracts Local Travel lnsurance Repairs & Maintenance Sub-Total GRAND TOTAL

s,ooo

500 4,500 326 10,326 419,724

SCOTTSVILLE BRANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

116,042 9,877 16,9A4 1,190

20,223 163,236

OPERATING EXPENSES Cleaning Supplies Dues & Subscriptions Telephone Utilities Service Contracts Local Travel lnsurance Repairs & Maintenance Sub-Total

GMND TOTAL

60 2,4_04

300

370 1s0

3,280 166,516

MCINTIRE LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

58,552 4,479 21,957 590 8,089 93,667

OPERATING EXPENSES Sub-Total GRAND TOTAL

93,667

MONTICELLO AVENUE LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

138,034 10,560 35,619 1,400 28,312 213,925

OPERATING EXPENSES Dues Other Contract Services Sub-Total

7A

GRAND TOTAL

213,995

70

GREENE COUNTY BR.ANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life Insurance Health lnsurance Sub-Total

139,085 10,640 19,763 1,430 32,356 203,274

OPERATING EXPENSES Dues & Subscriptions Telephone Local Travel Service Contracts Repairs & Maintenance Sub-Total GRAND TOTAL

50

700 1,578 1,922

4,250 207,524

LOUISA COUNTY BRANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

153,323 11,729

22,870 1,570 32,356 221,848

OPEMTING EXPENSES Dues & Subscriptions Telephone Local Travel Service Contracts Repairs/Maintenance Sub-Total GRAND TOTAL

60 4,000 1,100 850 1,548

7,558 229,406

NELSON COUNTY BRANCH LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2017

Salaries Social Security Retirement Life lnsurance Health lnsurance Sub-Total

129,340 9,895 19,935 1,300 24,267 184,637

OPERATING EXPENSES Cleaning Supplies Dues & Subscriptions Telephone Utilities Service Contracts Local Travel Repairs & Maintenance Sub-Total GRAND TOTAL

50

2,925

t,too 900 500

5,475 190,112

BOOKMOBILE LOCAL FUNDS ONLY

SALARIES & BENEFITS FY2A17

Salaries Social Security Retirement Life Insurance Health lnsurance Sub-Total

70,748 5,412 19,747 720 14,156 110,783

OPERATING EXPENSES Telephone Utilities lnsurance Repairs & Maintenance Vehicle Maintenance Vehicle Fuel Wireless Service Dues Local Travel lnt Contract Services Sub-Total GRAND TOTAL

1,400 1,995

s,ioo 3,1 00

540 100 60 5,451 16,146 126,929

FY 2016-2017

EQUIPMENT FUND BUDGET

REVENUE

Anticipated Year-End Balance, June 30, 2016

$

468,000

Anticipated lncome

$

325,000

$

793,000

Service Contracts

$

55,000

Data Lines

$-

Debt Collection

$

12,500

Credit Card Fees

$

3,000

E-Rate Consultant

$

6,800

$ $ $ $ $ $

400 350

EXPENSES

MONTICELLO AVENUE UPS batteries

Fortres Upgrd/Maintenance Hardware Contingency Software ContingencY

Virtualmin License Computers w/monitors (6) VGA Monitor Cables (17)

$

1,000 1,000 130 7,800

ezs 200 300

Printer Security Certificate Go-Daddy Domain Name Renewal Sub-Total

$ $ $ $

11,740

Freight

$

1,761

$

13,501

Total:

185

TECHNICAL SERVICES

Hardware Replacement Desktop PCs (7) Replacement Laptops (5) New Desktop PCs ( )

$ $ $

6,300 6,250 3,600

New Laptop Server Cat5e wiring Hardware Discretionary Bookmobi le connectivity Camera/interface device mobile streaming 3D Printer Macbook Makercare Charging station for public Replacement Printers (6) Replacment Self-Check WiFi Hotspots to lend (5)

$ $ $ $ $ $ $ $

$ $ $ $ $

Total:

2,000 2,400 3,350 850

47,9A0

Sub-Total

Freight

1,250 2,000 5,000 5,000 1,000 3,000 3,000 1,900 1,000

$

7,185

$

55,085

Software SSL certificate Ninite maintenance Sierra maintenance Antivirus maintenance Deep Freeze maintenance Envisionware maintenance lprism maintenance Hosting maintenance Software Discretionary Smartnet maintenance Ongoing Authority Control RDA Toolkit Online Cloud Streaming Cloud e-mail and productivity apps Wireless service for mobile hotspots Wireless printing project Deep Freeze licenses for new hardware Online Program Registration System Sub-Total

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Freight

$

Total:

$

570

600 61,793 4,000 1,500 7,500 4,000 1,588 5,000 5,000 2,000 550 2,500 7,500 2,580 1,025 200 10,000 1 17,906

117,906

NORTHSIDE 3D Printer Cart Bookcases (2) Reading Table End of Range Slatwall Panel Dividers (3) LittleBits Student Set CloudBit Starter Set Wrist Bells (18) Sound Proofing Study Carrell ShelvinglEnd Panels Sub-Total

$ $ $ $ $ $ $ $ $ $ $ $

575 440 370 380

214 275 100 75

2,000 1,820 2,200 8,445 1,267

Freight

9,712

Total:

CENTRAL

lpod Nano wlsound system Book Carts (2) Display Case Meeting Room Tables (2) Meeting Room Folding Tables (6) CD Browsing Cart (Circ) Rotor lsland Display (YiA) Sign Holders (6) Slatwell Book Holder (12) Slatwell Brochure Holder (4) Slatwell Pamphlet Holder (6) Slatwell End Panel Storage Cabinet Utility Cart Utility Shelving Sub-Total Freight Total:

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

375 700 2,000 6,000 600 1,900

860 74 195

60 80 180 345

335 250

$

13,954

$

2,093

$

16,O47

GREENE $ $

540 60

$

600

$

90

$

690

$ $

720 2,100

$

2,820

$

423

$

3,243

$

45,000

Total:

$

45,000

Sub-Total

$ $ $ $ $ $ $ $

Kinderbox Book Display Kidcraft Activity Cube Sub-Total Freight

GORDON AVENUE Steel Shelving (2) Storage Tower (2) Sub-Total Freight Total: ADMINISTRATION Truck

LOUISA Changing Table (2) Hand Truck Button Maker Camera System Safe DVD Rack Shelving carts (3)

Freight Total:

300 120

300 15,000 150

690 500 17,060

$

2,559

$

19,619

CROZET Browsing Boxes (5) Booktrucks (2)

Table Single-sided Book Trucks (2)

WallTrack System Cabling (16) Hooks ('16) TMC Mobile (3) Sub-Total Freight Total:

$ $ $ $ $ $

1,555 840

$

150

$ $

5,405

$

811

$

6,216

230 610 110

120

1,794

BOOKMOBILE Sprinter van

$

140,000

Computer Desk w/ Chair (2) Security cameras Sub-Total

$ $ $

700 5,000

s,700

Freight

$

105

$

5,805

$

11,500

TOTAL EXPENSES

s

526,O22

Projected Balance, June 30, 2017

$

266,978

NELSON

Total: SCOTTSVILLE Move for Renovations