2015 Pacific Dragon Boat Association Club Crew Regional Championship Vancouver Lake Park, Vancouver Washington August 1st and 2nd, 2015 Invitation and Informational Bulletin 1 The Pacific Dragon Boat Association and Double Fifth Dragon Boating are pleased to invite you to the PDBA Club Crew Regional Championships and the Double Fifth Paddle West Challenge Cup races. These are two separate regattas being held concurrently. PDBA Regional Championships and Qualifier is limited to PDBA members in good standing. PDBA CCRC crews may enter in the Double Fifth regatta at their own discretion. Racing will be conducted under IDBF and USDBF Rule and Regulations. This event is a qualifier for the 2016 IDBF World Club Crew Championships in Australia. All PDBA teams that wish to qualify must attend this event. IDBF certified boats will be used. All equipment will be provided or competitors can bring their own. PFD’s are recommended, but not required during the PDBA racing. Clubs may use their own IDBF Certified boat provided they meet certain criteria. All paddles must be IDBF 202a certified. The PDBA Championships will take place at Vancouver Lake Park in Vancouver, Washington from July 31 to August 2, 2015. The lake is the home of the Vancouver Lake Aquatics Center and has a six lane, fully buoyed regatta course. The park is lush and spacious with a sandy beach and excellent viewing. Vancouver Lake has hosted many regional rowing championships and previous dragon boat championships. It is also the host site for the Vancouver Paddle for Life Dragon Boat Regatta each Memorial Day weekend. Hotel arrangements are being finalized. The primary host hotel is the Vancouver Hilton Convention Center. Transportation from host hotels to the venue will be provided. All PDBA member crews are invited to attend! The festival side of the event is a good chance for your team to try out International style racing. Plus there will be a beer garden! The Organizing Committee Contacts are: Jeff Campbell, Double Fifth Dragon Boating 971-222-3679 [email protected] Kathy Skinner, PDBA President [email protected]

PDBA Club Crew Regional Championship and 2016 World Club Crew (CCWC) Qualifier All competition classes will be contested in the regional qualifier. ALL crews that wish to qualify for the WCCC must participate in the event, even if they are racing uncontested in the class. IDBF rules and regulations apply. Clubs MAY have submit full membership rosters in advance of the event (PDBA discretion). Only your own club members will be allowed to participate with your club. Paddlers may only compete with ONE club at the Championship even if they hold membership in multiple clubs. Within the club, a participant may participate on multiple crews. Divisions: All divisions include Open, Women and Mixed crew competitions at each distance U-18 All participants under 19 and over 12 as of June 1, 2015* U-23 All participants under 24 as of June 1, 2015* Premier – No age restriction Senior A – All participants over 40 as of June 1, 2016 Senior B – All participants over 50 as of June 1, 2016 Senior C – All participants over 60 as of June 1, 2016 *In plain words High School and College teams may use their graduating students who have been paddling with the club to qualify, even though they will be too old to attend the WCCC. Senior teams may use younger paddlers as long as they will be the proper age in 2016 Multiple Rostering Participants may only race for ONE club at the event. Participants may be rostered on any number of crews within that club, but in no case will racing be held up to allow the transfer of a participant from one crew to another. The racing will alternate between 10 paddler and 20 paddler heats when possible. Although it is theoretically possible for a participant to race on several crews we are strongly suggesting that multiple rostering occur only within the same division. The race grid is designed to support cross rostering from an Open or Women‘s crew to a Mixed crew in the same division (i.e. Premier Open to Premier Mixed). Rostering outside a division (i.e. Premier Women to Senior B Mixed) is allowed, but may be physically impossible. Teams are asked to submit provisional entries early so we can better estimate the sizes of each division and plan out the race grid.

Proposed Racing Format and Schedule All crews will race at 250m and 500m. IDBF Tail Race format will be used for classes with more than 2 entries. Championship titles for 250m and 500m will be awarded for classes with 3 or more entries. Trophies and medals at each distance. There will be championship titles for both 250m and 500m in each competition class. Overall winner based on points in each competition class will be offered the berth to Australia.

Saturday – All 500m racing Morning: U-18 Mixed, U-23 Open and Women, Premier Mixed, Senior A Open and Women, Senior B Mixed, Senior C Open and Women. Afternoon: U-18 Open and Women, U-23 Mixed, Premier Open and Women, Senior A Mixed, Senior B Open and Women, Senior C Mixed Sunday – 250m racing Morning: U-18 Open and Women, U-23 Mixed, Premier Open and Women, Senior A Mixed, Senior B Open and Women, Senior C Mixed Afternoon: U-18 Mixed, U-23 Open and Women, Premier Mixed, Senior A Open and Women, Senior B Mixed, Senior C Open and Women.

Teams will be awarded points based on performance in each competition class and the overall winner decided by points. Ties will be broken on Sunday at the end

Entry Fees $1,450 per crew entered $950 if registration is paid prior to May 1, 2015 $500 for each U-18 and U-23 crew due no later than July 1, 2015 All entries must be received and fully paid by July 1, 2014 Each crew will be provided a 10X10 space with tent. Club teams will be together. $200 deposit required with provisional entry to if you want to be next to a specific club. Provisional Entry Deposit (optional) $200 to secure premium tent locations for entire club. Deposit required by both clubs if you would like to be placed together (or apart!) Note: Fees are fully refundable until July 1, 2015. After July 1 fees are 80% refundable. After July 27 fees are 50% refundable.

PDBA Provisional Entry Please submit the club provisional entry form by February 1, 2015 along with a full club roster of all current members as of February 1, 2015. An optional deposit of $200 per club (not crew) will be used to secure your tent(s) location. Club Name: _______________________________________________________________

Club Contact:______________________________________________________________

Contact Email and Phone: ____________________________________________________

Select Division and competition classes: Please indicate the number of crews your club wished to provisionally enter in each class

Competition Class

Open

Women’s

Mixed

Under 18 Under 23 Premier (no age restrictions) Senior A (over 39) Senior B (over 49) Senior C (over 59) BCS

You may email this information to Jeff Campbell [email protected]

Note: Provisional entries are needed to plan the event. They are extremely helpful when building a race grid. We will do our best to help your club maximize participation in multiple racing classes. Provisional entries are not binding.

PRELIMINARY PROGRAM OUTLINE (Subject to Change): Thursday July 30 and 31: Team arrival, practices at venue Friday July 31: Crew Registration and social at Vancouver Hilton Saturday August 1: Crew Registration 6:30 to 8:00 am at Venue. Saturday August 1: All 500m races. Morning session 8:00am to 12pm Afternoon session 1pm to 4pm Saturday Immediately Following Racing: 500m Awards Ceremony Sunday August 2: Crew Registration (200m only) 7:00 to 8:00am Sunday August 2: All 250m races Morning Session 9:00 to 12pm Afternoon Session 1pm to 4pm Sunday August 2: 4:30 2K Gladiator Races on 250 course Sunday August 2: 5:00pm Awards Ceremony Sunday August 2: 6pm until Sunset Paddlers Beach Party at venue

In addition to some of the finest racing in the United States, Vancouver and the Portland Metro Area also offers a variety of outstanding restaurants, shopping (tax free in Oregon) and attractions that are sure to please everyone. Racing is structured so a crew will have at least one afternoon off during the racing. Portland International Airport is very close and about a 15 minute drive to the Vancouver Hotels. We can help arrange transportation if you don’t want to rent a car. If you drive there is good parking at the venue. Rental cars are available (working on discount rate). Public transportation is available from Vancouver to Portland. There are many excellent wineries and brew pubs in Vancouver and Portland. The Oregon Wine Country is about an hour from Vancouver by car. The Columbia River Gorge National Scenic area is also nearby with beautiful vistas and hiking trails. Seminars Educational seminars are planned for this event. 30 to 60 minute sessions will be held covering a variety of topics, from selecting the right paddle to securing sponsorships. These seminars will be conducted using a variety of experts. Some of these seminars will on Friday and some will be held at the venue during the races. The type of seminars and a list of presenters will be published in the second bulletin. Festival organizers can learn how to fine tune their event and introduce their festival to teams and clubs from all over the nation. PDBA Race Organizer members will be able to set up free at the event to promote their event. NonPDBA Race Organizers are welcome with a small fee. Ergometer Championship – We are working with KayakPro to host an ergometer championship during the race. Details in future bulletins.