Zone Chairperson Self-Guided Training Module 2: Zone Chairperson as the Administrative Officer of the Zone
WORKBOOK
This module will focus on the role of zone chairperson as the administrative officer of the zone. At the end of this module, you will be able to:
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Understand obligations and objectives of the zone chairperson at the club level – administrative officer of the zone
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Evaluate the best way to support clubs in the zone
ADMINISTRATIVE OFFICER OF THE ZONE As zone chairperson, you are the administrative officer of the zone.
Club
Club
Zone Chairper son
Club
Club
In the space provided, write ideas on on how you can help clubs in your zone: •
Understand their position and importance in the association ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________
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Function within the association’s constitution and policies ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________
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Feel an integral part of the district ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________
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Strive for excellence and continuous growth ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 1|Page
HEALTHY CLUBS What are characteristics of a healthy club?
Additional Notes:
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TOOLS TO DETERMINE HEALTH OF CLUBS Club Health Assessment This tool provides important data that allows the zone chairperson to recognize clubs in the zone that may be struggling with membership, service activities, finance or LCIF contributions. Available to the zone chairperson as part of the district governor team, at a glance, one can view: • • • • • • • •
The status of a club Current member count Members added year to date (YTD) Members dropped year to date (YTD) Months since last Membership Report (MMR) Months since last Activity Report Finance concerns LCIF donations
Additional Notes:
Member Satisfaction The Membership Satisfaction Guide and the “How are Your Ratings?” questionnaire measure the satisfaction of members. They allow members to evaluate topics such as service activities, meetings, leadership opportunities, social experience and management of the club, which could help the zone chairperson better understand issues clubs may be having with membership. With this information at hand, the zone chairperson can then determine what type of support a club requires. Do club officers need to be counseled on effective meetings? Does a club need some support developing service projects or a membership growth plan? Additional Notes:
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Club Visits Personal observations during club visits are an essential tool to help the zone chairperson understand the clubs and members better. Club visits not only help build harmonious relationships but also reinforce a sense of belonging to something bigger. Knowing the members and clubs in the zone will allow the zone chairperson to better understand some of the challenges – and successes - clubs and their members may be experiencing. Additional Notes:
Blueprint for a Stronger Club This tool provides a simple process for developing a strategic club plan with an emphasis on four core dimensions: • • • •
club operations service leadership development membership
The Blueprint for a Stronger Club helps clubs establish goals based on the results of an assessment, develop a plan and put the plan into action. Additional Notes:
District Governor’s Advisory Committee Meetings These meetings allow the zone chairperson to discuss concerns and elicit ideas from club presidents and secretaries. It also provides the zone chairperson an opportunity to provide updates on information obtained at the district level. The District Governor’s Advisory Committee will be discussed at greater length in module 3 of the zone chairperson online training. Additional Notes:
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TRAINING AND SUPPORT RESOURCES Zone and Region Chairperson Center provides access to several important resources including: •
Your Club, Your Way to customize club meetings
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Blueprint for a Stronger Club to identify and encourage positive change
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Club Quality Initiative to advance further club development
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Certified Guiding Lion Program to help zone or region chairpersons develop a strategy for assisting new and existing clubs and acquaint them with the latest materials for club success. It is recommended that all zone and region chairpersons take the course
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Lions Mentoring Program will help key leaders make a positive impact on the Lions they lead
www.lionsclubs.org – Member Center > Districts > Zone and Region Chairpersons The Lions Learning Center (LLC), Club members can review courses that focus on a variety of topics such as Coaching, Providing Community Service, Conflict Resolution and Meeting Management, to name a few. www.lionsclubs.org – Member Center > Resources> Lions Learning Center The Leadership Resource Center (LRC) The LRC offers many additional tools to promote leadership development. The Art of Recognition, club officer training materials, presentations for speaking engagements and the leadership webinar series can be accessed through the Leadership Resource Center. www.lionsclubs.org – Member Center > Resources> Leadership Resource Center Membership Resources While service is at the core of what every Lion does, being a Lion is also about leading your club, growing your club, and developing valuable skills that can help strengthen your club. The stronger your club is, the bigger of an impact you can make in your local and global communities. Resources are available that focus on: • • • •
New members New clubs Inviting members Strengthening membership
www.lionsclubs.org – Member Center > Lions 5|Page
Service Resources The LCI Serve! webpages offer ideas and resources that allow you to work on a diverse
array of community service activity projects including: • • • • • • • • • •
Centennial Service Challenge Sight Environment Children and Youth Diabetes Literacy Hearing Disaster Relief Community Outreach Global Outreach
www.lionsclubs.org – Member Center > Serve! GMT-D and GLT-D The district’s GMT-D and GLT-D are a resource to provide additional membership and leadership development support to clubs in the zone.
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SCENARIOS Scenario 1 There is a club in your zone that meets regularly but the members do not feel connected to the district or association. What questions would you as zone chairperson ask to learn more about the situation?
Who might you involve from the club, zone or district?
How might you help alleviate the situation?
What tools or resources would you use or suggest to the club?
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Scenario 2 There is a club in your zone that has been placed on status quo because they have not reported service projects for quite some time. What questions would you as zone chairperson ask to learn more about the situation?
Who might you involve from the club, zone, or district?
How might you help alleviate the situation?
What tools or resources would you use or suggest to the club?
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Scenario 3 You find a club that is holding regular meetings and conducting service projects yet is not maintaining steady membership. What questions would you as zone chairperson ask to learn more about the situation?
Who might you involve from the club, zone, or district?
How might you help alleviate the situation?
What tools or resources would you use or suggest to the club?
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QUICK CHECK To be most effective, continued skill development is essential.
Have you completed the Certified Guiding Lion Program? This course will help zone chairpersons develop a strategy for assisting new and existing clubs and familiarize zone chairpersons with the latest materials available for club success.
Have you completed the Lions Mentoring Program? As zone chairperson, you are not only a leader but also a mentor for the members of the clubs in the zone. The Lions Mentoring Program will help you make a positive impact on the Lions you lead.
Have you created an account on the Lions Learning Center? The Lion Learning Center, also known as the LLC, provides courses to assist all members with leadership development.
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